INDUSTRIAL DEVELOPMENT CORPORATION (IDC)

 

 

 

EXECUTIVE SECRETARY - INDUSTRY PLANNING AND PROJECT DEVELOPMENT

 

IDC is committed to equality, employment equity and diversity. In accordance with the employment equity plan of the IDC and its employment equity goals and targets, preference may be given, but not limited to candidates from underrepresented designated groups.

Job number IDC00731

Contract Type Permanent

Posting End Date 25 May 2026

Region Gauteng

IDC Job Grade A Band

 

Synopsis

• Provide professional, proactive and efficient secretarial and administrative support to the Divisional Executive and the Industry Planning Unit.

• The Executive Secretary is responsible for organising and coordinating office operations and procedures to ensure organizational effectiveness, efficiency and smooth running of the Divisional Executive’s office and associated divisional operations.

 

Job Description

Main duties and responsibilities

Financial /Shareholder Returns

• Process the Executive’s office expenditure and / or invoices.

Internal /Operational Processes

• Provide comprehensive secretarial and general administrative support to the Divisional Executive and the Industry Planning Unit, including support to the broader Industry Planning team

• Receive, direct and relay telephone messages and follow up with relevant team members to ensure actions are addressed

• Prepare and coordinate administrative documentation, including correspondence, reports, presentations, meeting packs and scheduling of appointments

• Coordinate and support departmental and Industry Planning Unit meetings, including team meetings and regular huddles

• Arrange and manage meetings, events, workshops and related logistical support

• Assist in minutes taking (where required) and ensure timely circulation of finalised documents

• Manage the Executive’s and Industry Planning Head’s diary

• Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint

• Arrange travel, accommodation and logistics, including processing of claims and preparation of complex itineraries, for the Divisional Executive and Industry Planning team (as required)

• Facilitate maintenance of office equipment and requisition stationery

• Facilitate the onboarding of new staff members joining the team

• Maintain confidentiality in the execution of all duties

• Managing and maintaining the Executive engagement platform with staff

Customer focus & stakeholder management

• Provide professional and responsive secretarial support to the Divisional Executive and Industry Planning Unit

• Support effective coordination and communication between the Divisional Executive, Industry Planning Unit, internal support functions and relevant stakeholders

• Provide an efficient customer service to both internal and external customers

• Communicates in a positive and effective manner with the Divisional team members, employees and other stakeholders

• Facilitate Divisional deliverables through interaction and coordination with Personal Assistants, Administrators and Executive Secretaries of other Executives

• Provide support to other Executives, where required, in line with divisional priorities

Learning, leadership & people growth

• Manage own development to enhance own competencies

• Participate in knowledge sharing in the team

 

Qualification and Experience

Qualifications

• Relevant Diploma

 

Knowledge & experience

• The candidate must at least have a minimum of 5 years’ experience as a Secretary.

• Knowledge of accounting, data and administrative management practices and procedures, business and management principles.

• The following computer skills and knowledge of office software packages are essential:

• MS Word; PowerPoint; Excel; Outlook

• Knowledge of SAP will be an added advantage

 

Roles and Responsibilities

Behavioural competencies

• Interpersonal skills

• Good ethics, integrity and high level of professionalism

• Confidentiality because of the nature of the work

• Communication skills (both written and verbal)

• Ability to multitask and thrive under work pressure

• Self-motivated and self-driven

 

Technical/functional competencies

• Administration and telephone skills

• Planning and organising skills

• Attention to detail

• Ability to liaise and engage with both internal and external clients

• Customer service skills

• Computer proficiency

• Minutes taking skills

• Follow through skills

IDC is committed to equality, employment equity and diversity. In accordance with the employment equity plan of the IDC and its employment equity goals and targets, preference may be given, but not limited to candidates from underrepresented designated groups

 

PLEASE APPLY HERE

 

 

 

 

 

 

 

HUMAN CAPITAL BUSINESS PARTNER

 

IDC is committed to equality, employment equity and diversity. In accordance with the employment equity plan of the IDC and its employment equity goals and targets, preference may be given, but not limited to candidates from underrepresented designated groups.

Job number IDC00729

Contract Type Permanent

Posting End Date 25 May 2026

Region Gauteng

IDC Job Grade P-Band

 

Job Description

The purpose of this role can be defined into the following distinct functions:

  • To provide a client centric and service orientated Human Capital advisory service to business in the implementation of
  • people strategies and initiatives
  • Support the operationalizing and execution of people strategies.
  • To be a trusted, credible people coach and advisor to line managers and employees alike.
  • Ensure the effective risk analysis, mitigation and management of people practices and processes in the business

 

Qualification and Experience

Qualification

  • Relevant degree in Human Resources or related.
  • Postgraduate degree would be advantageous.
  • Registration with relevant regulatory bodies e.g. HPCSA

 

Knowledge & Skills

  • Minimum of 5-8 years of progressive, practical exposure/application of human resource management processes with a generalist background and exposure to recruitment, selection, training, talent management, organisational development, change, recognition and reward, employee relations relevant legislation and employment laws within a complex environment.
  • Strong background in partnering with the diverse stakeholders.
  • Experience in use and application of relevant psychometric assessments with
  • certification as an assessment practitioner being advantageous.
  • Knowledge and understanding of various Labour Laws.
  • Knowledge and understanding of end-to-end recruitment and disciplinary processes.
  • Knowledge of performance management methodologies, processes and practices.
  • Knowledge and of various Change Management methodologies and practices.
  • Knowledge of Talent Management processes including succession planning, 9-Box Grid.
  • Knowledge of various team interventions such as Assimilations. Cohesion.
  • Knowledge and understanding of workforce planning and people strategy
  • implementation.
  • Knowledge and understanding of Employee Wellness processes.
  • Knowledge and understanding of driving transformation in the business through culture management, employee engagement, etc.

 

Roles and Responsibilities

FUNCTIONAL OPERATIONS MANAGEMENT

HC Execution

  • Partners with the Senior HCBP to drive the implementation of strategies that will engage people in delivering the organization’s vision.
  • Partners with Senior HCBP and COE to ensure execution of relevant HC projects as per the business needs
  • Communicate and engage with respective Divisions’ management and/or employees
  • Obtain feedback with regards to implementation and ensure such feedback is translated back to HC Strategy and processes

Enable the HC Service and Operating Model

  • Provide expert advice and coaching to all stakeholders when appropriate
  • Develop and promote ongoing feedback mechanisms for employees to influence the continuous improvement of HC services and processes
  • Identify new opportunities for HC to add value to the business.
  • Provide inputs and guidance on HC requirements for business
  • Implements, communicates and offers advice on standard HC systems, processes, policies, procedures, plans, and ensure programs are in place
  • and effectively utilized (reward and recognition, employee relations, workforce planning, resourcing, performance management, etc.).

High Performance Culture Implementation

  • Support with implementation of people strategies aimed at facilitating a high-performance culture
  • Provide on-going line management coaching and training around driving a high-performance culture in their units
  • Ensure performance management process and system is optimally deployed/implemented in units.
  • Works with internal stakeholders to identify risk areas and address them.
  • Partners with ER and Transformation Specialists to ensure a sound ER environment within the business units.
  • Attend to all labour related matters including supporting CCMA cases.
  • Support line managers in forecasting and planning their talent pipeline requirements in line with the function or business strategy and ensure
  • appropriate capacitation is in place
  • Ensure that remuneration and reward is competitive by providing guidance and direction to Senior management on latest market and industry
  • trends.
  • Work with the Total Rewards and Shared Services to co-ordinate the Annual Salary Increase and incentive process.
  • Implement and encourage the company recognition programmes and other initiatives to build a culture of recognition

Organisational Effectiveness Intervention Implementation (OD and Change, Performance Management, Talent Management, Remuneration and Benefits &Employee Relations and Transformation)

  • Support the achievement of the Employee Value Proposition to create a ‘Great Place to Work’ environment.
  • Support the implementation of the Integrated Talent management processes, i.e. Talent Reviews, Development, Retention programmes and or initiatives.
  • Supports the implementation of organisational effectiveness interventions.
  • Support and monitor the implementation of change plans.
  • Proactively implement interventions which would assess the level of engagement in the business i.e. employee engagement survey’s.
  • Support and monitor the execution of the business case for change against agreed metrics.
  • Support the implementation of Employment Equity Plans and ensure that a medium/long term plan is developed to address representation at a Senior management, Professionally qualified and skilled technical levels.
  • Implement programs to drive a strong diversity, equity and inclusion culture

Analytics and Reporting

  •  Prepares analytics and organizational health measures such as disciplinaries, grievances, performance management, employee wellness matters, absenteeism and other organizational measures across the business unit
  • Review, consolidate and identify trends around people scorecards to inform unit engagement. In collaboration with the Senior HCBP/HCBP develop, monitor and manage actions to address these (for example high turnover among high performers).
  • Compile and present divisional/departmental people dashboard to the divisional leadership team.

Talent Acquisition

  •  Deliver on talent acquisition service to the business.

Human Capital Business Partner Coordination

  • Implementation of people movements/changes within the business (promotions, transfers, secondments, job rotations, role upgrades, salary adjustments, etc.).
  • Planning and coordination of sessions and related documentation (team cohesion, talent reviews, culture, organizational development (OD), change and learning and development initiatives.
  • Facilitation of post appointments, stay and exit interviews. Drive implementation of people related outcomes from these interviews.
  • Support the offboarding process of employees.
  • Quarterly HC Audit and adhoc reporting

LEARNING AND GROWTH

  • To continuously research and find new ways of doing the work.
  • To take ownership of Personal Development.
  • To promote/participate in knowledge sharing with team members  

STAKEHOLDER MANAGEMENT

  • Identifies service requirements and performance and delivers on these
  • Maintains regular communication and engagement with stakeholders
  • Manages and resolves non-delivery and compliance issues
  • Units’ objectives, standards and operating procedures are communicated to internal and external service providers as per SLA

 

Job Requirements

Job-Related Skills

Project Management and Implementation Skills

Coaching and Mentoring Skills

Group Facilitation Skills

Job evaluation and profiling skills

People Management skills

Emotional Intelligence

Empathy

Conflict Management skills

Talent Acquisition skills

Problem Solving Skills

Data analysis/analytics/reasoning of data

Networking/influencing and negotiation skills

 

UCF COMPETENCY PROFILE  (BEHAVIOURAL)

Deciding and Initiating Action       

Leading & Supervising       

Adhering to Principles & Values     

Relating & Networking

Writing and Reporting

Analysing

Planning and Organising

Delivering Results and Meeting Customer Expectations

Presenting and Communicating Information

Learning and Researching

Following Instructions and Procedures

Achieving Goals and Objectives

 

PLEASE APPLY HERE

 

 

 

 

 

 

 

 

 

 

OFFICE SUPPORT MANAGER: GROUP COMPANY SECRETARY

 

IDC is committed to equality, employment equity and diversity. In accordance with the employment equity plan of the IDC and its employment equity goals and targets, preference may be given, but not limited to candidates from underrepresented designated groups.

Job number IDC00730

Contract Type Permanent

Posting End Date 25 May 2026

Region Gauteng

IDC Job Grade P-Band

 

Synopsis

•To provide a comprehensive and strategic support to the Group Company Secretary by providing day-to-day oversight of operational matters and supporting planning and execution of key deliverables;

•To monitor, evaluate and measure the timeous implementation of deliverables across the Division;

•Support the co-ordination and alignment of Corporate Secretariat’s activities;

•Identify trends for business improvement and risk management purposes.

 

Qualification and Experience

•Minimum qualification: Relevant Commercial degree

•Project Management qualification will be an added advantage

•The preferred candidate must have a minimum of 5 - 8 years’ experience in Administration or Office Management, preferably in the field of discipline (Company Secretariat);

•Must have experience in managing and co-ordinating strategic projects;

•Candidate must have an appreciation of the role of the IDC and its mandate;

•Experience in State Owned Entities or development finance entities and understanding of all applicable legislative will be an added advantage;

•Knowledge and understanding of Corporate Secretariat governance principles and applicable legislation is desirable;

•Experience working in a high-level collaborative environment;

•Proven track record of effectively interacting with senior management;

•Ability to work strategically and collaboratively across departments / divisions;

•Effective, versatile and action-oriented;

•Ability to manage multiple competing priorities while building effective relationships;

•Extremely organized and persistent, with drive and determination to achieve goals;

•Knowledge of Microsoft Word, Advanced Excel and PowerPoint;

•Practical knowledge of SAP will be an added advantage.

 

Roles and Responsibilities

Financial / Shareholder Returns

•To assume day-to-day responsibility for projects and tasks and co-ordinate the execution of strategic initiatives.

•To create and maintain cross-functional relationships to enable leadership success.

•To manage Corporate Secretariat’s budget and cost centres and consolidate various reports.

•To assist in reporting activities and preparing comparative reports.

•To assess inquiries directed to the Group Company Secretary, determine the proper course of action and delegate to the appropriate individual to manage, and follow up to ensure resolution.

Internal / Operational Processes

•Participate in strategy formulation and implementation for the Group Company Secretary’s office.

•Provide strategic advice and support on policy matters.

•Management of the Office (planning and co-coordinating the activities of the office).

•Assist with reporting on various operational activities.

•Analyse trends and provide recommendations for remediation.

•To generate ideas for improvement of cross functional processes or resolution of complex problems.

•Represent the IDC and the Group Company Secretary in internal and external forums.

•Participate in corporate strategic initiatives/projects.

Corporate Strategic Alignment:

•To participate in and support Corporate Initiatives.

•Monitor and evaluate divisional strategic priorities and preparation of reporting and presentation requirements.

Customer Focus & Stakeholder Management:

•To create relationships with internal and external clients.

•Dealing with client queries that require policy decisions to protect the organisation against reputation risk and ensure client satisfaction.

Learning, Leadership & People Growth:

•To provide leadership and support to staff within the Office of the Group Company Secretary.

•To research best practice measures.

•Take responsibility for personal development and growth.

•Promote the sharing of knowledge and best practice.

 

Job Requirements

TECHNICAL/FUNCTIONAL COMPETENCIES

•Business acumen

•Diverse Stakeholder Management

•Analytical and problem solving

•Results and solution orientated

•Planning and organizing

•Monitoring and evaluation

•Impeccable interpersonal skills

•Innovation

•Resilience

•Strategic thinking

 

BEHAVIOURAL COMPETENCIES

•Verbal and written communication skills

•Negotiation and influencing capability

•Ability to follow through with initiatives

•Ability to motivate and work with teams from diverse backgrounds

•Sense of urgency and can-do attitude

•Flexible and able to deal with ambiguity

•Decisiveness in Execution

 

PLEASE APPLY HERE