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INDEPENDENT ELECTORAL COMMISSION (IEC)
 
ASSISTANT MANAGER: OFFICE SUPPORT SERVICES [Ref Nr: NO-0256] National Office [Centurion - Tshwane]
Employment: Permanent        
Location: National Office  
Remuneration: Inclusive remuneration package of R584, 046 per annum   
 
Overview
The purpose of this position is to render administrative management to the planning, directing and co-ordination of intra-facility and office services-specific tasks of Division: Office Support Services. 
This position reports to the Manager: Office Support Services.
 
 
Responsibilities/Duties
The incumbent will be responsible for the management of staff in the reception, switchboard, cleaning, housekeeping and food services sections ● Provide administrative and leadership tasks at the National Office in relation to cleaning, maintenance and replacing of office furniture and fittings, office moves and relocations, gymnasium facility, cafeteria, including the re-letting of tenders when appropriate ● Develop RFQs and tender specifications for related services ● Manage and implement service level agreements with service providers● Assist provincial offices with development of cleaning tender specifications and with tender evaluations where necessary ●Develop practices and procedures for delivery of services, e.g.  reception, telecoms, canteen, gymnasium, tea/food services, and catering at the ROC ● Provide in depth planning, statistical and financial analysis for catering on a daily basis for meetings as well as catering for all meals at the Results Operation Centre, including the launching of elections and results announcement● Responsible for décor at the ROC and related functions ●Evaluate and recommend changes to manage costs and achieve efficiencies ● Management of suppliers/stakeholders to ensure the best options for acquisition and maintenance of supplies and services ● Management of budget for division.
 
 
Requirements
Matric/N3 plus a relevant Bachelors' Degree or three year National Diploma, with 6 years relevant working experience of which 4 years must be in a position with relevant supervisory responsibility ● In-depth experience in administration, catering, décor, office and building maintenance and upkeep, within the public or private sector● Knowledge and understanding of Labour Relations Act, relevant policy and legislation ● Knowledge and understanding of performance management systems ● Knowledge of team leadership ● Knowledge of supply chain management legislation and regulations ● Good governance skills ● Operational knowledge of field-specific activities● Excellent office and administration skills ● Good verbal and written communication skills ● Good Project Management and organizing skills ● Good computer literacy ● People management and interpersonal skills ● Willingness to travel extensively and a valid driver's licence is compulsory.
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More Information
Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must in all cases be marked with the relevant reference number and be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the positions after advertising it and reserves the right not to make any appointment in the above posts.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Suitable candidates must submit their applications for the vacant post to the address as indicated below:
Manager: Human Resources 
Email: HR@elections.org.za  
Fax: 012-622-5219

Closing date for all applications: 07 February 2020. 
Please take note that no applications received after this closing date will be considered.  Applicants who have not been contacted by 31 March 2020 must consider their applications as not being successful.
 
 
Please note
  • Applicants for the above position/s should not have a high party political profile.
  • Successful candidates will be required to enter into performance contracts.
  • Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
  • All applications must include:
    • a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice;
    • a recent, updated comprehensive curriculum vitae; and
    • certified copies of all qualification documents and identity documents.
  • Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.
  • Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
  • All appointments are subject to a probation period of twelve months.
  • The Electoral Commission will only correspond with short-listed candidates.
  • The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.