Key Responsibility Areas: 
 
Tender process management:
Bid specification and calls for proposals 
 Participate in and provide advice at bid specification meetings to ensure that SCM policies are complied with for tenders 
 Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with 
 Take minutes if required 
 
Tender documentation preparation and advertising 
 Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required 
 Distribute the draft tender advert template to facilitate the line manager drafting a tender advert 
 Place advert in appropriate media for the required time period 
 
Tender/Proposal receipt 
 Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process 
 Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal 
 Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee 
 
Bid Evaluation Committee 
 Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials 
 Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion 
 Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting 
 Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders 
 Prepare the packs for the Bid Adjudication Committee 
 
Bid adjudication management: 
 Manage the approval, signature and storage of BAC minutes and reports 
 
Bidder communication: 
 Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy 
 Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager 
 
Contract management system: 
 Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy 
 Manage the loading of contracts onto the contract management system 
 Maintain the contract register for tenders through updating register with all contract changes monthly 
 
Supplier/Service provider management: 
 Address any supplier database errors with the Procurement Administrator 
 Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet 
 Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually 
 
Vendor system management: 
 Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements 
 Manage the issuing purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements 
 Approve purchase orders for procurement between R30 000 and R100 000 in line with the delegated authority level and SCM policy requirements 
 Manage the annual vendor details validation and updating process through checking the accuracy of information captured 
 
Reporting and administration: 
 Draft reports as required including: 

• BEE and SMME reports 
• Contract register reports 

Undertake all required administration as necessary 
 

 
Requirements:
 A degree in Supply Chain Management or similar qualification 
 Five years’ construction sector procurement experience is essential 
 Computer literate 
 Minimum of five years’ public procurement experience 
 A valid driver’s license 
 
Please forward relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to hda.applications@mihrecruitment.co.za.
 
Should you not comply with the above requirements your application will NOT be considered.
 
Closing date for applications: 04 August 2018 
 
CVs received after the closing date will NOT be considered. Kindly take note if you have not been contacted within fourteen (14) days of the closing date; please consider your application unsuccessful. 
 
Enquiries: Wandile Mhlanga/ Noxolo Phohleli 011 656 2863 
 
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment. 
 
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest. Communication will be conducted with short-listed applicants only.