HEALTH PROFESSIONS COUNCIL OF SOUTH AFRICA (HPCSA) VACANCIES

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OFFICE ADMINISTRATOR –INSPECTORATE OFFICE [WESTERN CAPE REGION] 
[Paterson Grade B3] 
Remuneration package: R264, 132 per annum (Cost to Council) 
 
MINIMUM REQUIREMENTS 
 Grade 12, Plus NQF L5 Certificate in Office Administration OR Business Management/ Administration OR Project Management. 
 2 years administration experience. 
 2 years or more administration experience in a legal environment will be preferred. 
 
COMPETENCY REQUIREMENTS 
 Sound knowledge of relevant Legislation 
 Legal administrative processes 
 Basic accounting skills 
 Operational procedures 
 Advanced MS Word and Excel skills 
 File Management skills 
 Excellent Communication skills 
 
PRINCIPAL ACCOUNTABILITIES AND KEY PERFORMANCE AREAS 
 Capturing complaints on case registers and Oracle System 
 Ensure that all office equipment is in working order at all times. 
 To undertake office telephone reception, including taking messages for other staff. 
 Respond to email and telephone queries and walk-in clients. 
 Liaising with external and internal clients and stakeholders and maintaining excellent professional relationships with Health practitioners. 
 Drafting and sending standard letters on behalf of the Inspectors and Senior Manager: Inspectorate. 
 Photocopying and collating papers and mailings. 
 Provide input to Inspectors and Senior Manager: Inspectorate on budgetary planning for the office. 
 Act as a first point of contact and troubleshooting for staff’s ICT queries. 
 Ordering stationery, periodicals, books and diaries and other items. 
 Arranging travel and hotel accommodation on a frequent basis or as may be required. 
 Provide project management support when required. 
 Provide monthly status report on files processed, i.e., finalised and pending inspections. 
 Maintain the physical condition of the office and arrange necessary repairs. 
 Continuously seek opportunities to improve and control processes that will reduce risks. 
 Manage the filing, storage and security of all documents.

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In line with the Council’s Employment Equity plan and commitment to diversify its workforce, preference will be given to suitably qualified White male, White female and African male candidates. People with disabilities will also be preferred for appointment. 
 
All interested applicants should forward their application letter, together with detailed Curriculum Vitae and copies of qualifications, to recruitment@hpcsa.co.za quoting the job title in the subject line. 
 
N.B Failure to attach required copies will result in your application not being considered. 
 
HPCSA reserves the right not to make any appointment to this position. 
 
Closing date: 12 September 2023 
 
If you have not heard from us within 30 days of the closing date of the application, please consider your application as being unsuccessful. Communication will be with short-listed candidates only.