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GOVERNMENT EMPLOYEES MEDICAL SCHEME (GEMS)
 

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GOVERNANCE ADMINISTRATOR
Type: Permanent 
Salary: The total remuneration package will be based on qualifications and experience.
Closing date: 18 May
APPLY
 
The position of Governance Administrator is vacant. The Governance Administrator will report directly to the Senior Manager: Governance & Secretarist Services and form part of the Governance & Secretarist Services Division. The position is based at Head Office, Pretoria.
The total remuneration package will be will be based on qualifications and experience.
 
The Governance Administrator will be required to support the Senior Manager: Governance & Secretarist Services through the implementation of the following Key Performance Areas (KPAs):
  • Manage the corporate governance structure and decision-making framework ensuring all necessary information is provided to Senior Manager: Governance and Secretariat in a timely manner to ensure they can discharge their statutory functions effectively.
  • Provide a professional administration service (including preparing agendas, reports, action lists and minutes, arrange meetings, strong administration, diary management and IT skills, liaise with senior managers on relevant issues including checklists etc.) to ensure compliance with the rules and regulations, procedures and practises and the production and quality of governance products
  • Assist in supporting the Board of Trustees and the Committee of the Board by maintaining efficient secretariat services in accordance with the approved GEMS Governance Policy and Procedure.
  • Undertake appropriate post-meeting actions to ensure implementation of decisions arising from meetings and ensure an appropriate forward plan for the work of the Governance & Secretariate division.
  • Provide general administrative support to ensure proper operation of the secretariat division including the Board Portal Maintenance.
  • Maintain the Board and Committee year planner and manage the secretariat and events calendar in accordance with the GEMS Governance policy and standard operating procedure.
  • Ensure deadline dates on the Extended Year Planner are adhered to.
  • Ensure that all secretariat records and documentation are maintained and filed.
  • Assist in managing the Scheme's annual trustees and committee member training programmes in accordance with the GEMS Trustee Training policy.
  • Assist with control checklist after Board and Committee appointments.
  • Maintain up-to-date corporate governance information on the scheme's website
  • Gemzito, Public Library Folder and Board portal, including meeting details, agendas and minutes, registers, the annual plan and annual report, and other information as required.
 
Qualification requirements are:
  • Diploma in Secretariat studies /CIMB Programme / Public Governance and Policing Services or equivalent;
  • At least 3 years work experience in corporate governance or compliance environment;
  • Proven written and communication/ interpersonal skills;
  • Proven minutes taking;
  • Strong auditing background;
  • Analytical and monitoring skills;
  • Attention to details
  •  Ability to identify risks and challenges;
  • Ability to give direction and engage with various stakeholders;
  • Be organised and have good time management skills;
  • Be analytical and have the ability to manage priorities;
  • Able to effectively prioritize and meet deadlines;
  • Excellent written and oral communication skills;
  • Able to work in a team;
  • Strong sense of discretion;
  • Diligent work ethic;
  • Proficiency with MS Office;
  • High level of integrity; and
  • Should be able to work in a pressurised environment
 
Desirable
  • Have an understanding of medical schemes industry




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https://www.careerjunction.co.za/companies/35144/government-employees-medical-scheme
 
The closing date for applications is 17 May 2024. Should you not hear from us by 31 July 2024, please consider your application unsuccessful. 
 
*** GEMS employs people with the highest level of integrity – submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
*** Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
*** Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose
*** Should you wish to have your information removed from the GEMS database, kindly send a request in writing to jobs@gems.gov.za.
*** GEMS adopts a hybrid work model
*** GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with GEMS employment equity plan.
*** Successful candidates will be required to seek approval to conduct other work outside of GEMS.
 
GEMS Employees are required to conduct themselves in a manner that reflects the organisation's paramount values: Excellence, Member Value, Integrity, Innovation, and Collaboration.