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GOVERNMENT EMPLOYEES MEDICAL SCHEME (GEMS)
 
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EXECUTIVE ASSISTANT – TO THE PRINCIPAL OFFICER OPO2305
Type: Permanent
Salary: The total remuneration package will be based on qualifications and experience. 
Closing date: 9 November
APPLY
The position of Executive Assistant to the Principal Officer is vacant. The Executive Assistant to the Principal Officer role will report directly to the Principal Officer and forms part of the Office of the Principal Officer Division. The position is permanent and will be based at GEMS Head Office.
The total remuneration package for this position is negotiable based on qualifications and experience.
 
The Executive Assistant to the Principal Officer will be required to provide support to the Principal Officer through the implementation of the following Key Performance Areas (KPAs):
  • Maintaining the PO's calendar and scheduling of appointments
  • Preparing meeting packs for PO’s meetings, including drafting agendas, briefing notes, presentations and reports
  • Provide logistical support for PO’s meetings, including organising venues, catering, taking minutes and following up on action items for meetings.
  • Managing relationships with internal and external stakeholders, including senior executives, board members, and government officials
  • Screening phone calls, emails, and correspondence and responding on behalf of the PO as appropriate.
  • Review correspondence received for the attention of the PO;
  • Conduct research on issues pertinent to the PO;
  • Drafting and editing correspondence, speeches, presentations, and other materials for the PO
  • Support the management of the OPO budget;
  • Manage logistics and travel plans for the PO;
  • Provide executive administrative support;
  • Lead the executive assistant forum;
  • Maintenance and update of a comprehensive issue register;
  • Manage and track credit card reimbursement and reconciliation for the PO;
  • Support the coordination of internal and external events, such as conferences and workshops.
  • Drafting and editing correspondence, speeches, presentations, and other materials for the PO.
 
Qualification Requirements:
  • Minimum three(3) year Diploma or Equivalent in Office Administration/Management;
  • Five (5) years of office management with which three (3) years at a senior management support level;
  • Understanding of stakeholder relationship engagement;
  • Advanced use of Microsoft Office Suite; and
 
Skills
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms;
  • Strong problem-solving skills
  • Strong interpersonal skills with an approachable personality;
  • Excellent organisational skills;
  • High-level project management skills; and
  • Strong analytical communication skills, both written and verbal;
 
Behavioural Competencies:
  • To work under pressure to agreed deadlines and adapt to change;
  • Attention to detail to ensure that high quality work levels are sustained within the OPO and Scheme;
  • To work in a flexible manner;
  • Excellent written English and the ability to communicate at all levels;
  • Ability to work closely with a team;
  • Knowledge and understanding of access and equity principles;
  • Leadership skills to maintain credibility, trust, integrity and support with the executive team on behalf of the PO; and
  • Maintaining confidentiality and discretion in handling sensitive information and matters
 
Desirable
  • Have an understanding of medical schemes industry; and
  • Must be in possession of a valid driver’s license and own vehicle and be willing to travel at short notice
 
 
 


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Should you be interested, please apply here 
 
The closing date for applications is 8 November 2023. Should you not hear from us by 31 December 2023, please consider your application unsuccessful. 
 
*** GEMS employs people with the highest level of integrity – submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
*** Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
*** Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose
*** Should you wish to have your information removed from the GEMS database, kindly send a request in writing to jobs@gems.gov.za.
*** GEMS adopts a hybrid work model
***GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with GEMS employment equity plan.