- Published on
GAUTENG PROVINCIAL LEGISLATURE VACANCIES
GAUTENG PROVINCIAL LEGISLATURE
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INSTITUTIONAL SUPPORT SERVICES
REFERENCE #: 20241009
POSITION: Manager: Administration Unit
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Institutional Support Services
Purpose:
To create an enabling environment for Members and Staff of the Gauteng Provincial Legislature through managing and leading the effective and efficient delivery of services such as provision and management of Mobile Business Communication tools, Canteen and Coffee Bar Management, City Hall venue management, management of GPL Assets Comprehensive Insurance, and provision of refreshments for the House sittings and all GPL Committees’ meetings and other GPL meetings.
KEY PERFORMANCE AREAS
KPA 1: To participate and contribute to the strategic direction of the directorate and business unit
KPA 2: To manage Business Unit risk
KPA 3: To manage Business Unit Financial processes
KPA 4: To manage Business Unit Contract Management
KPA 5: Administration: Operational Management
KPA 6: Project Management
KPA 7: Reporting
KPA 8: Policy Development, Implementation and Monitoring
KPA 9: Effective General Admin Management
KPA 10: Stakeholder Management
KPA 8: Human Capital Management
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INSTITUTIONAL SUPPORT SERVICES
REFERENCE #: 20241009
POSITION: Manager: Administration Unit
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Institutional Support Services
Purpose:
To create an enabling environment for Members and Staff of the Gauteng Provincial Legislature through managing and leading the effective and efficient delivery of services such as provision and management of Mobile Business Communication tools, Canteen and Coffee Bar Management, City Hall venue management, management of GPL Assets Comprehensive Insurance, and provision of refreshments for the House sittings and all GPL Committees’ meetings and other GPL meetings.
KEY PERFORMANCE AREAS
KPA 1: To participate and contribute to the strategic direction of the directorate and business unit
- Develop the Administration unit strategic plan and ensure alignment to the ISS directorate, CSS programme and institutional strategic plan.
- Develop the Administration unit annual performance plan
- Develop the Administration unit operational plan
- Ensure implementation and attainment of Administration unit targets in the Institutional Operational Plan.
KPA 2: To manage Business Unit risk
- Develop effective risk management controls for the Administration Unit.
- Develop a risk register for Administration in line with the institutional risk management strategy
- Ensures the implementation of internal and external audit recommendations for the Administration Unit
- Ensures that external and internal audit queries and findings are resolved timeously
KPA 3: To manage Business Unit Financial processes
- Develop the budget for the Administration Unit and aligning the budget to the Unit’s Annual Performance plan, Directorate, CSS Programme and Institutional Strategic plans and priorities of the Legislature in line with the Financial Management of Parliament and Provincial Legislatures Act
- Ensure economic, effective, efficient, and transparent utilisation of financial resources for the Administration Unit
- Compile Expenditure Reports for the Administration.
KPA 4: To manage Business Unit Contract Management
- Management and ensure co-ordination of all the contracts relative to the Administration unit
- Develop and implement Service Level Agreements for the Administration Unit
- Ensure all contracts are signed with proper monitoring of performance against SLA
KPA 5: Administration: Operational Management
- Manage the provision of mobile business tools to Members and GPL Staff
- Manage and ensure optimal mobile business tool and uptime
- Ensure efficient and effective operation of canteen and coffee bar facilities.
- Ensure proper management of City Hall venue bookings and revenue generation.
- Manage refreshments provision services for members during House Sittings, Committee Meetings and GPL Internal meetings.
- Develop and implement stock-control measures for refreshments.
- Manage the comprehensive insurance for all GPL assets.
KPA 6: Project Management
- Conduct project needs assessment for the Administration Unit.
- Develop Terms of Reference for all the Administration Unit Projects.
- Develop Project plans, including tracking and reporting systems, performance indicators and monitoring and evaluation systems.
- Conduct risk assessment on all projects within Administration Unit.
KPA 7: Reporting
- Compile and submit monthly, quarterly, and annual Performance Report.
KPA 8: Policy Development, Implementation and Monitoring
- Compile and submit monthly, quarterly, and annual Performance Report.
- Development of relevant policies throughout the Administration unit as required
- Ensure that policies for Administration unit are in place and support business continuity.
- Ensure that all policies and procedures for Administration unit are aligned the GPL strategic goals.
KPA 9: Effective General Admin Management
- Ensure the processing of requisitions on SAP according to policies and procedures of the Institution.
- Manage the processing and following up of invoices and payments for the unit.
- Release processed requisitions on SAP according to policies and procedures of the Institution.
- Ensure smooth execution of general administration work such as filling, preparing memorandums and reports.
KPA 10: Stakeholder Management
- Manage, facilitate, and support co-operative relationships with external stakeholders.
- Manage effective Stakeholder Management within the Administration Unit.
- Ensure effective communication frameworks within the Administration Unit.
- Monitor stakeholder relations performance against set norms and standards.
- Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL.
KPA 8: Human Capital Management
- Human Capital Management
- Oversee and manage Administration Unit to achieve its mandate.
- Ensure standardised and predictable Management and leadership practices in unit.
- Ensure the unit is capacitated with skilled employees who fit in with the GPL’s repurposing and repositioning agenda.
- Ensure that all direct reports are skilled and reskilled where required to contribute to a high performing institution.
- Manage the co-ordinating and processing of leave application for Administration staff on SAP according to the leave policy.
- Ensure that Directorate meets the transformation targets, including EE Targets.
- Oversee, monitor, and contribute to effective Human Resource Management practices within the unit.
- Manage the performance of all direct reports through proper implementation of Integrated Performance Management System
COMPETENCIES
- Human Capital Management.
- Stakeholder Management.
- Contract Management
- Project Management.
- Financial and Governance Management.
- Facilities Management.
- Strategic Management
- Conflict Management.
- Resource Management
KNOWLEDGE AND SKILLS
- General Management
- Hygiene and Food Security
- Application of Applicable Legislation
- Customer Service
- Delegation of Authority
- Liquor Licence Regulations
- Understanding of Insurance principles
- Communication
- OHASA
- Problem Solving and Decision Making
- People Management
- Performance Management
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- A bachelor’s degree in administration or equivalent qualification
- Additional Qualifications in line with Job requirements will be an added advantage
- Minimum of three years’ experience in an administration management environment.
- Minimum of three years’ experience at a supervisory level.
- Preferably two years’ experience in Public Service/Parliament/Legislative Sector
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241002
POSITION: Information Officer
NO. OF VACANCIES AND SALARY PACKAGE: - One (1) ONLY - P10 - R 588 742 CTC Per Annum
Reporting to: Information Specialist Technical Services
Purpose:
Manage the Information Centre collection for intellectual accessibility for Members of the Legislature, Political and Legislature staff so that they timeously obtain required information material. Information organization and access.
KEY PERFORMANCE AREAS
KPA 1: Risk management
KPA 2: Collection Development and Management
KPA 3: Asset Management
KPA 4: Cataloguing (Information Organization and Access
KPA 5: Internal and External stakeholder relations
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241002
POSITION: Information Officer
NO. OF VACANCIES AND SALARY PACKAGE: - One (1) ONLY - P10 - R 588 742 CTC Per Annum
Reporting to: Information Specialist Technical Services
Purpose:
Manage the Information Centre collection for intellectual accessibility for Members of the Legislature, Political and Legislature staff so that they timeously obtain required information material. Information organization and access.
KEY PERFORMANCE AREAS
KPA 1: Risk management
- Ensure Information materials are acquired in line with the IC policy and Institutional Mandate
- Search the library catalogue to identify and mitigate the risk of duplicate copies when recommending materials for procurement
- Ensure library materials weeded in line with IC policy and guidelines
- Ensure claims are made for missed issues of subscribed journals
- Record all information material purchased by the Information Centre
KPA 2: Collection Development and Management
- Keep records of approved recommendations.
- Ensure all approved recommended books are purchased as budgeted
- Ensure subscriptions to all relevant identified information products are done in line with SCM and IC policies and as budgeted
- Maintain catalogue databases to support data discovery and governance
KPA 3: Asset Management
- Complete issues of all journal titles IC subscribes to.
- Ensure Administration and Assets Units are informed of new books received for insurance purposes and asset management.
- Register of all new books received by IC and update Accession register
- All print books received by the Information Centre secured with 3M security tag.
KPA 4: Cataloguing (Information Organization and Access
- Catalogue all new books received by IC according to International Standards (e.g., RDA/AACRII) to facilitate information retrieval and access
- Create subject Index File
- Create and maintain Authority Records
- Classify information materials according to DDC for easy retrieval
- Ensure journals and databases accessible
KPA 5: Internal and External stakeholder relations
- Profile stakeholder's information needs
- Inform stakeholders about the status of ordered information material
- Update all stakeholders of the latest books acquired by IC
- Compile and circulate commemorative bibliographies to all stakeholders
- Ensure all requested journal articles are supplied
- Inform Stakeholders of the latest relevant journal articles as per their profiled needs
- Support the implementation of institutional strategic projects
- Ensure relevant content of online Journal articles is disseminated to stakeholders
COMPETENCIES
- Collection Management
- Information Management
- Information retrieval
- Research skills
- Cataloguing
- Indexing
- Abstracting
- Classification
KNOWLEDGE AND SKILLS
- Booksellers, Publishers, and user needs
- Book selection
- Publishing trends
- Searching and retrieval skill
- Research skills, notes taking, report writing
- Information searching and retrieval
- Information packaging. Information retrieval databases
- Sound content knowledge of subject fields
- In-depth knowledge of Library systems for the application of information science techniques
- Cataloguing, Indexing, Abstracting and Classification
- Quality management
- End user computer skills
- Familiarity with information materials in different media and formats
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- A minimum of a National Diploma in Library and Information Science / Equivalent
- 3 years experience in an Information Centre
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241003
POSITION: Language Practitioner
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P09 - R 684 942 CTC Per Annum
Reporting to: Deputy Hansard Editor
Purpose:
To translate all applicable documents from Sesotho and into English, provide interpreting for all proceedings of the House and applicable Committee work, from Sesotho into English and vice versa. To gather and terminology in the above languages. To develop a terminology database to assist the legislature to ensure efficient service delivery through languages. To assist in developing the legislature’s capacity to work with languages other than those mentioned above. To sub-edit and index the Hansard, Committee transcripts, and transcripts of proceedings of the administration, the Annual Report, the Citizens version of the Annual Report, and any other document as shall be designated. To coordinate the language function in rotation with other colleagues.
KEY PERFORMANCE AREAS
KPA 1: TRANSLATION
KPA 2: Interpreting
KPA 3: TERMINOLOGY GATHERING
KPA 4: Editing and Proof-Reading
KPA 5: Transcribing
KPA 6: Administration
KPA 7: Stakeholder Management
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241003
POSITION: Language Practitioner
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P09 - R 684 942 CTC Per Annum
Reporting to: Deputy Hansard Editor
Purpose:
To translate all applicable documents from Sesotho and into English, provide interpreting for all proceedings of the House and applicable Committee work, from Sesotho into English and vice versa. To gather and terminology in the above languages. To develop a terminology database to assist the legislature to ensure efficient service delivery through languages. To assist in developing the legislature’s capacity to work with languages other than those mentioned above. To sub-edit and index the Hansard, Committee transcripts, and transcripts of proceedings of the administration, the Annual Report, the Citizens version of the Annual Report, and any other document as shall be designated. To coordinate the language function in rotation with other colleagues.
KEY PERFORMANCE AREAS
KPA 1: TRANSLATION
- Receive a request for translation from the Hansard Deputy Editor
- Record requisition and deadline in the register
- Assess document and the translation brief
- Understand what the document to be translated is all about
- Establish target audience and purpose of translation.
- Advise the Hansard Deputy Editor/client on the approach to be followed
- Check background information for clarity
- Translate information from one language to another
- Draw up a list of new terms, existing and non-existing equivalences
- Editing and proofreading the translation
KPA 2: Interpreting
- Provide interpreting from Sesotho into English and vice versa
- Draw up a list of interpreting challenges
- Establish date, time and venue for the service
- Establish target audience prior to
- Establish type of presentations to be used (this would include topics or subjects that are going to be discussed)
- Get supporting documents and information
KPA 3: TERMINOLOGY GATHERING
- Excerpt terms from official documents of the legislature, and from the speeches being interpreted.
- Draw up a list of those excerpted terms with their equivalents
- Terms are grouped according to a specific subject area and alphabetically
- Present the terms to the terminology meeting to authenticate/verify
KPA 4: Editing and Proof-Reading
- Provide editing and proofreading services for transcripts of speeches of the House, Committees and other general documents.
- Draw up a list of uncommon words, phrases, abbreviations worth noting for the editorial meeting
KPA 5: Transcribing
- Effect language and other corrections in speeches of the House and committee proceedings recorded in audio
KPA 6: Administration
- General day-to-day administration
- Collate and distribute draft speeches after each sitting
- Handle translation and interpreting requests
- Give monthly performance statistics to the Hansard Language Coordinator
KPA 7: Stakeholder Management
- Liaise with clients/Hansard Deputy Editor on translations or interpreting required
- Advise clients/Hansard Deputy Editor on translation or interpreting matters
- Produce translations and interpreting of high quality and professional standards.
- Liaise with subject specialists/linguists/terminologists
- Liaise with institutions such as National Parliament, the provincial Department of Arts and Culture, National Department of Arts and Culture, the Pan South African Language Board (PanSALB), the National Language Bodies, National Language Service, lexicographical units and other relevant bodies
COMPETENCIES
- Translation and interpreting
- Terminology gathering
- Editing and proofreading
- Financial and Governance Management
- Human Capital
- Stakeholder
- Project Management
KNOWLEDGE AND SKILLS
- Language legislation and other legislation
- Multilingual skills – be able to distinguish between different dialects of the same language
- Good interpersonal skills; work well as a team; ability to work unsupervised
- Leadership and speaking skills
- Knowledge of different Languages
- Speed reading skills
- Ability to distinguish between different accents of languages
- Recording Principles
- Transcribing Principles
- Editing Principles
- Publishing Principles
- Proof Reading and Quality Assurance
- Terminology Development
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- A minimum of a three-year national diploma in language practice or linguistics in the areas of translation and or interpreting.
- At least 3 years’ experience as a translator and interpreter in Sesotho-English and English-Sesotho, in a highly pressured environment is required.
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: PARLIAMENTARY BUSINESS
REFERENCE #: 20241004
POSITION: Legal and Procedural Advisor: NCOP & Legal Services
NO. OF VACANCIES AND SALARY PACKAGE: Two (2) - P08 - R 944 441 CTC Per Annum
Reporting to: NCOP & Legal Services Manager
PURPOSE:
To provide legal advice to the legislature, including the Speaker and other Presiding Officers, the Secretary to the Legislature, MPLs and staff, and with particular reference to the drafting of bills, the interpretation of legislation, Standing Rules and Orders of the House and drafting of legal opinions, legislative proposals and amendments to laws before the Gauteng Provincial Legislature. Provision of legal and procedural advisory services in in assisting the GPL to conduct Oversight on the Implementation of Legislation by the Executive to ensure that the Laws passed by GPL are responsive to the needs of the people of Gauteng, legal support in ensuring meaningful Public Involvement in laws passed by GPL and other GPL processes. Provide legal support in Enhancing Co-operative Governance and Intergovernmental Relations between the NCOP, GPL and the Local Sphere of government and Institutions Supporting Democracy.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
KPA 2: Legal and Procedural Advise-Law Making
KPA 2: Oversight and Scrutiny
KPA 2: Enhancing Co-operative Governance
KPA 6: Legislative Compliance
KPA7: Stakeholder Relations
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: PARLIAMENTARY BUSINESS
REFERENCE #: 20241004
POSITION: Legal and Procedural Advisor: NCOP & Legal Services
NO. OF VACANCIES AND SALARY PACKAGE: Two (2) - P08 - R 944 441 CTC Per Annum
Reporting to: NCOP & Legal Services Manager
PURPOSE:
To provide legal advice to the legislature, including the Speaker and other Presiding Officers, the Secretary to the Legislature, MPLs and staff, and with particular reference to the drafting of bills, the interpretation of legislation, Standing Rules and Orders of the House and drafting of legal opinions, legislative proposals and amendments to laws before the Gauteng Provincial Legislature. Provision of legal and procedural advisory services in in assisting the GPL to conduct Oversight on the Implementation of Legislation by the Executive to ensure that the Laws passed by GPL are responsive to the needs of the people of Gauteng, legal support in ensuring meaningful Public Involvement in laws passed by GPL and other GPL processes. Provide legal support in Enhancing Co-operative Governance and Intergovernmental Relations between the NCOP, GPL and the Local Sphere of government and Institutions Supporting Democracy.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
- Participate and Contribute to the development of the strategic Plan of the stream and business plan of the unit
- Implement the budget according to GPL strategies and unit business plans
- Develop monthly and quarterly reports
KPA 2: Legal and Procedural Advise-Law Making
- Provide Legal advice to the Speaker, Presiding Officers, Committees of the GPL and MPL’s on the law-making processes-including drafting and interpretation of Bills, in terms of Parliamentary programme-to ensure that provincial interests are taken into for appropriate tagging on national bills
- Provide legal and procedural advice to Committee Chairpersons on impact of legislation- national and provincial for the relevant portfolio’s in the province during Parliamentary briefings
- Analyse and simplify bill content for purposes of assisting the Public Participation Team in the pre-public hearing meetings and Public Hearings
- Monitor and evaluate compliance with Constitution and Standing Rules with respect to the GPL Oversight Mandate and effective Public Participation
- Provide legal and procedural support and advise to Committee and relevant GPL units during Public Hearings on legislation to ensure that matters with legal implications are properly attended to
- Convene the task team together with the relevant support functions to outline procedure in dealing with the bill, timelines and for confirming roles and responsibilities in consideration and processing of national bills
- Research and draft legal opinions on bills for presenting at Committee meetings
- Review bills and amendments thereof to confirm their legality, determine the effect of amendments or bills on other applicable legislation and to ensure conformity to Constitutional Principles
- Draft recommendations for amendments on Bills to Committees on National and Provincial legislation
- Qualitative legal and procedural advise to Committees and Presiding Officers
- Draft legislative proposals and draft bills in line with GPL mandate
- Draft GPL Mandates to the NCOP as adopted and resolved on by Committees and the House.
KPA 2: Oversight and Scrutiny
- Provide Legal and Procedural Advise to designated cluster of Committees on Conducting Oversight on the Implementation of Legislation passed by the GPL by the Executive
- Scrutinize Subordinate legislation i.e. Regulations, Notices and Proclamations by Members of the Executive Council-MEC’s and Ministers to advise on the impact on the province
- Provide legal and Procedural Advise on Petitions received by the GPL in line with the Constitution and the Petitions Act to ensure that the needs of the people of Gauteng are addressed
- Legal Opinions and Analysis to Cluster of Committees on matters arising from Oversight on the Executive
- Provide Legal and Procedural Support and advice on the Implementation of the Committee Inquiries Act and the roll-out and Conducting of the Inquiries process by Committees
- Project manage as designated by Unit Manager on annual basis the Provincial Oversight Week and Taking Parliament to the People Programmes to ensure that provincial matters that require National Intervention and Competence are taken to the National Agenda through the NCOP
KPA 2: Enhancing Co-operative Governance
- Provide legal and procedural support and advise on appropriate mechanisms to ensure collaboration and enhanced co-ordination with the other spheres of government
- Provide legal and procedural advise to the Speaker and Presiding Officers in relation to programmes of the Gauteng Speaker’s forum
- Draft legal and procedural opinions and analysis on Co-operative Governance initiatives and programmes for the unit
- Provide technical-legal and procedural support to Office Bearers, Presiding Officers and MPL’s in support of the co-operative governance programmes and projects.
KPA 6: Legislative Compliance
- Advise on compliance requirements to Presiding Officers, Committee Chairpersons and relevant stakeholders
- Compile a Monitoring and Evaluation Report of legislative compliance levels and status within GPL
KPA7: Stakeholder Relations
- Assist with the interaction with various Legal Societies and Fraternities, as well as other Legislatures and the State Law Advisor on a regular basis to develop a body of Legal Knowledge and referral resources necessary for the efficient and effective functioning of the Legislature.
COMPETENCIES
- Legislative Drafting
- Interpretation of legislation
- Contract Management
- Communication
- Stakeholder Management
- Financial and Governance Management
- Project Management
KNOWLEDGE AND SKILLS
- Computer literate in the use of the Gauteng Provincial Legislature's chosen word package as well as the software used for information gathering and internal communication
- The ability to consistently interpret statutes. Communicate important legal considerations to all stakeholders
- The Ability to write a legal opinion.
- In depth understanding of parliamentary procedures and the Standing Rules of the House.
- Knowledge and understanding of all the Acts that relate to the running of the Legislature.
- Understanding of development of summaries.
- Understanding of Constitution, Standing Rules and parliamentary practice
- Understanding of the impact of legislation on GPL processes
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- LLB Degree
- Additional Qualifications especially Legislative Drafting in line with Job requirements will be an added advantage
- Three years working experience in a legal / Law Making environment
- Three years working experience in providing Legal advice including knowledge in Constitutional Law, Administrative Law and Legislative Drafting
- One year working experience at a Supervisor/ Specialist Level
- Preferably one years’ experience working in the Legislative Sector / Public Service.
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241006
POSITION: Manager: Information Centre
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Information and Knowledge Management
Purpose:
Leadership and management of the Information Centre unit by ensuring provision of information service that is key to the realization of the GPL’s strategic initiatives in committee work, research work and institutions’ corporate support functions. Provide access to information and information resources that empower Members to effectively discharge their legislative obligations.
KEY PERFORMANCE AREAS
KPA 1: Oversee proper utilisation of allocated budgets
KPA 2: Effective internal controls/risk management
KPA 3: Manage Information Provision Services
KPA 4: Manage Information Centre Systems
KPA 5: Manage Information Materials
KPA 6: Forge partnerships with external stakeholders
KPA 7: Collaborate and cooperate with various units of the Gauteng Legislature
KPA 8: Human Capital Management
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241006
POSITION: Manager: Information Centre
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Information and Knowledge Management
Purpose:
Leadership and management of the Information Centre unit by ensuring provision of information service that is key to the realization of the GPL’s strategic initiatives in committee work, research work and institutions’ corporate support functions. Provide access to information and information resources that empower Members to effectively discharge their legislative obligations.
KEY PERFORMANCE AREAS
KPA 1: Oversee proper utilisation of allocated budgets
- developing the budget of the unit in line with the Unit’s business plan
- ensuring the budget is spent in line with plans and scope of service
- developing Expenditure Reports
KPA 2: Effective internal controls/risk management
- Following up on external and internal audit queries and ensuring the necessary closure in this process.
- Compiling reports with recommendations.
KPA 3: Manage Information Provision Services
- Developing service manual with service standards
- Compile monthly, quarterly and annual reports
KPA 4: Manage Information Centre Systems
- Ensuring Library operations’ system are monitored for functionality
- Ensuring International and national bibliographic conventions and standards met
- Ensuring that bibliographic tools are procured to support information organisation and retrieval systems
- Resource sharing network memberships and subscriptions
KPA 5: Manage Information Materials
- Ensuring proper documentation and storing of project information and records.
- Developing of terms of reference, project reports, document review and liaison with Service Providers.
- Developing project administrative systems, including project information sharing systems and collaboration systems.
KPA 6: Forge partnerships with external stakeholders
- Ensuring cooperative resource sharing systems are supported and maintained
- Creating expanded networks with Independent Bodies
- Ensuring that Institutional membership are formalised and maintained
- Ensuring that statistical reports, visits, meetings and/or network communications with NGOs, Research Institutes, Professional Groups are incorporated in the Business plan
KPA 7: Collaborate and cooperate with various units of the Gauteng Legislature
- Attending collaborative meetings of institutional projects
- Compiling feedback reports
- Ensuring that Unit action plans emanating from institutional projects are discharged
KPA 8: Human Capital Management
- Developing staff workplans
- Quarterly and Annual performance reviews
- Conducting training needs analysis for Information Centre
- Developing training plans for Information Centre Unit
- Conducting Return on Investment analysis for training attended
- Ensuring that vacant posts in Information Centre are filled
COMPETENCIES
- Library and Information Services
- General Management
- Contract Management
- Financial Management
- Asset Management
- Project Management
- Resource planning and management
- Risk and compliance management
KNOWLEDGE AND SKILLS
- Information provision practices
- Presentation and facilitation
- Strategic planning in the public sector
- Risk Management Framework
- Contract Management
- Collection Development
- Networking skills
- Web/ Portal Management
- Web publishing (SharePoint or as per IT platform)
- Library system – AMLIB
- Computer literate, Information retrieval skills
- Communication skills
- Performance Management
- Business improvement
- Electronic information resources
- Customer Service Skills
- People management
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- Degree in Library & Information Science or equivalent
- A post graduate degree in the relevant field will be an advantage
- 5 years' experience in Information Services/ Library Services environment
- 3 years’ experience in management of a Resource and Information Centre of which 2 years were in government/legislative sector.
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: MEMBERS AFFAIRS
REFERENCE #: 20241005
POSITION: Manager: Members Facilities and Support
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Members Affairs
Purpose:
Members Facilities and Support Manager is responsible for the Management of the Members facilities, human capital, capacity building of Members and Political Support Staff and facilitation of Represented Political Parties financial management. To manage Represented Political Parties facilities, through policy development initiatives, process enhancements, skills development for Members and improved management of Party caucuses. Improvement and co-ordination of service delivery areas and introduction of sustainable programmes aimed at ensuring that Members and Political Parties are best equipped to fulfil their Constitutional obligations.
KEY PERFORMANCE AREAS
KPA 1: Effective budgeting and financial management implemented
Prepares, manages, and monitors the capital and operational budget of Represented Political Parties and the Unit
KPA 2: Effective internal controls/risk management
KPA 3: Improve Accountability by the Executive of the Legislature in respect of service delivery
KPA 4: Strive for and maintain a modern, dynamic Legislature
KPA 5: Strategic Leadership and Management
KPA 6: Build stronger collaborative relationship with other Legislatures
KPA 7: Ensure acknowledged and recognized improvement in operational excellence, and service delivery
KPA 8: Effective management of human capital
KPA 8: Improved Performance Management
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: MEMBERS AFFAIRS
REFERENCE #: 20241005
POSITION: Manager: Members Facilities and Support
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P07 - R 1 170 129 CTC Per Annum
Reporting to: Director Members Affairs
Purpose:
Members Facilities and Support Manager is responsible for the Management of the Members facilities, human capital, capacity building of Members and Political Support Staff and facilitation of Represented Political Parties financial management. To manage Represented Political Parties facilities, through policy development initiatives, process enhancements, skills development for Members and improved management of Party caucuses. Improvement and co-ordination of service delivery areas and introduction of sustainable programmes aimed at ensuring that Members and Political Parties are best equipped to fulfil their Constitutional obligations.
KEY PERFORMANCE AREAS
KPA 1: Effective budgeting and financial management implemented
Prepares, manages, and monitors the capital and operational budget of Represented Political Parties and the Unit
KPA 2: Effective internal controls/risk management
- Management of external auditors, financial audited statements on Party Caucus audit queries
- Management of internal control systems and measures to attain and maintain a clean audit
- Adherence of Member Facilities and Support Unit to all Legislated and regulatory requirements
- Manage and mitigate risk within Members Facilities and Support Unit
KPA 3: Improve Accountability by the Executive of the Legislature in respect of service delivery
- Update Represented Political Parties through Internal Arrangement Committee on Members Support
- Effective management of Supply Chain on Members Facilities and Support Unit to ensure compliance with the Supply Chain Management processes
- Effective Implementation and Management of Wellness Programme
- Effective development, and implementation, monitoring and evaluation, of Policies.
KPA 4: Strive for and maintain a modern, dynamic Legislature
- Management of Members and Political Support Staff records
- Contributes substantively to strategy, planning, and reporting processes
KPA 5: Strategic Leadership and Management
- Plans and oversees the drafting and formulation of the unit annual and operational performance plans
- Develops and formulates unit’s strategies and processes to support Represented Political Parties.
- Oversees and directs the rendering of efficient and effective support to Represented Political Parties
- Manages unit operational performance, operational processes, policies, laws, procedures, and guidelines.
KPA 6: Build stronger collaborative relationship with other Legislatures
- Effective relationship building and maintaining with other Legislatures and Represented Political Parties.
- Establishes and maintains appropriate stakeholder relations with the institutions of Higher Learning.
- Engagement with Internal and External stakeholders (Represented Political Parties, Parmed and Political Office Bearers Pension Fund) as part of courtesy visits.
KPA 7: Ensure acknowledged and recognized improvement in operational excellence, and service delivery
- Ensure that effective and efficient service offering that meets agreed expectations to according to the Service Charter standards.
- Collaborate with other units for processes enhancement
KPA 8: Effective management of human capital
- Effective management of human capital
- Management of coordination of HR Value Chain related matters for Members and Political Support Staff.
- Ensuring increase on MPLs satisfaction with administrative support rendered.
- Effectively lead and manage the unit by maintaining a high morale team to deliver on strategies within the allocated budget.
- Development and implementation of a Training Plan for Members and Political Support Staff
KPA 8: Improved Performance Management
- Manages staff and administers the performance management system for the unit.
- Promotes a culture and practices that reflect the values and encourage good performance for Represented Political Parties
COMPETENCIES
- Problem Solving and Decision Making
- People and Diversity Management
- Knowledge Management-Organisational Knowledge
- Change Management
- Strategic Management
- Programme and Strategic Management
- Financial Management
- Relationship Management
KNOWLEDGE AND SKILLS
- A bachelor’s degree in human resources or related field
- Additional Qualifications in line with Job requirements will be an added advantage Human Resources
- Financial Management
- Supply Chain Management
- Parliamentary Services
- Planning and Organising
- Legislation
- Performance Management
- Protocol
- Labour Law
- Project Management
- Operational Management
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- A bachelor’s degree in human resources or related field
- Additional Qualifications in line with Job requirements will be an added advantage
- Minimum of 5 years’ relevant experience
- Minimum 3 years working experience in Human Resources or related field
- Minimum 3 years’ experience at Supervisory or Specialist level.
- Minimum 2 years in the public or parliamentary or legislative environment.
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241007
POSITION: Senior Information Officer Electronic Services
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P09 - R 684 942 CTC Per Annum
Reporting to: Information Specialist Technical Services
Purpose:
To provide leadership and primary responsibility in configuring, developing, and sustaining the library services platform, discovery systems, and other systems used to manage library processes. To planning, coordinate and supervise all technology resources for the effective functioning of the library. To develop and maintain the Information Centre Portal
KEY PERFORMANCE AREAS
KPA 1: Risk management
KPA 2: Systems Management
KPA 3: Develop and manage Information Centre Portal
KPA 4: User Education and Training
KPA 5: Internal and External stakeholder relations
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE REQUIRED:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
REFERENCE #: 20241007
POSITION: Senior Information Officer Electronic Services
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P09 - R 684 942 CTC Per Annum
Reporting to: Information Specialist Technical Services
Purpose:
To provide leadership and primary responsibility in configuring, developing, and sustaining the library services platform, discovery systems, and other systems used to manage library processes. To planning, coordinate and supervise all technology resources for the effective functioning of the library. To develop and maintain the Information Centre Portal
KEY PERFORMANCE AREAS
KPA 1: Risk management
- Ensure library system, databases and e-resources acquired in line with the IC policy and Institutional Mandate
KPA 2: Systems Management
- Participates in implementing, testing, configuring and maintaining the library system, library catalogue, library portal, databases, proxy, and other library electronic resources.
- Installs, configures and tests new software versions
- Manages interoperability of the Library System and other discovery and access tools including, the discovery system and offsite authentication
- Generates system reports from the systems and others as needed.
- Resolves and troubleshoots problems with computer hardware, software, networks, and LAN/WAN connectivity.
- Prepares documentation and manual procedures related to the library systems.
KPA 3: Develop and manage Information Centre Portal
- Develop and manage Information Centre Portal
- Architecture of Portals
- Writing of script and codes
- Writing of hyperlinks (pages to pages)
- Create new pages
- Fix and repair broken links and those not working
- Publish new information on the portal
- Monitor the speed of information retrieval
- Produce and interpret portal statistics on usage
- Use the statistics to inform further developments and improvements
- Analyse the effectiveness of the sites
KPA 4: User Education and Training
- Training stakeholders on how to use of library system, databases and other electronic resources. i.e. OPAC, Pressreader, etc.
- Develop user manuals and guides and market information services and products.
KPA 5: Internal and External stakeholder relations
- Act as a liaison between ICT unit, the vendor and the library for problem resolution and enhancement requests and as Library’s representative to the systems user groups.
- Liaise with information/data service providers
- Identify potential service providers
COMPETENCIES
- Integrated Library System Management Application Development
- Contract Management
- Desktop Computing
- Specification and Purchasing
- Technical Risk Management
- Webpage Design
- Intranet Portal Development and Management
KNOWLEDGE AND SKILLS
- Booksellers, Publishers, and user needs
- Book selection
- Publishing trends
- Searching and retrieval skill
- Critical analysis and interpretation
- Research skills, notes taking, report writing
- Web Publishing, application development, systems/program development, including programming, analysis and design, testing, implementation, and information architecture
- Analytical and technical problem-solving skills for complex applications
- Information retrieval databases
- Web Publishing, application development, systems/program development, including programming, analysis and design, testing, implementation, and information architecture
- Systems management/program development, including programming, analysis and design, testing, implementation, and information architecture
QUALIFICATIONS/ EXPERIENCE REQUIRED:
- B degree Library & Information Science with specialisation in IT related courses or equivalent
- At least 3 years experience in a library environment specialising in IT related matters within the library
- A least 3 years’ experience managing integrated Library System, electronic information sources and technologies such EBSCO, Juta Law, LexisNexis, Sabinet, Global Insight, etc and their use in supporting research
- Web design and publishing skills (3 years of experience required)
- Experience with Office 365, Electronic Document and Records Management System, SharePoint – 3 years
- Evidence of exposure and /or application of new developments (e.g. AI tools) in the field of Library and Information Science would be an advantage
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: PARLIAMENTARY BUSINESS
REFERENCE#: 20241008
POSITION: Senior Procedural Advisor- House Publications
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P08 - R 944 441 CTC Per Annum
Reports to: House Proceedings Manager
Purpose:
To provide procedural advice to the House, Committees, Members and all relevant stakeholders. To provide strategic, professional, analytical, administrative and operational coordination and management of all House publications.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
KPA 2: Risk Management
KPA 3: Procedural Support
KPA 4: Development of Policies and Procedures
KPA 5: Reporting and Feedback
KPA 6: Communication
KPA 7: Stakeholder Relations
KPA 8: Human Capital management.
COMPETENCIES
KNOWLEDGE AND SKILLS
QUALIFICATIONS/ EXPERIENCE:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
DIRECTORATE: PARLIAMENTARY BUSINESS
REFERENCE#: 20241008
POSITION: Senior Procedural Advisor- House Publications
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P08 - R 944 441 CTC Per Annum
Reports to: House Proceedings Manager
Purpose:
To provide procedural advice to the House, Committees, Members and all relevant stakeholders. To provide strategic, professional, analytical, administrative and operational coordination and management of all House publications.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
- Developed expenditure projections for the House Publications Sub-unit.
- Compiled monthly, quarterly and annual expenditure reports for the House Publications Sub-unit.
KPA 2: Risk Management
- Identify and manage all risks related to parliamentary House Publications Sub-unit.
KPA 3: Procedural Support
- Ensure provision of procedural support to the House, Committees, Members and relevant stakeholders
- Ensure that a central tracking document for the management of House Questions is developed and maintained regularly.
- Effective mechanism for receiving and capturing of replies to Questions and Resolutions is developed and maintained.
- Effective and timeous communication of replies to MPLs and the House is maintained.
- Engage with MPLs on the kinds of Questions and make recommendations where necessary
- Recommend better crafting of SMART and CLEAR House Publications that are compliant to the Standing Rules.
- Provide table duty service to the House.
KPA 4: Development of Policies and Procedures
- Develop, updating and maintaining policies and procedure manual for the house publications sub-unit.
KPA 5: Reporting and Feedback
- Compile monthly, quarterly and annual reports of management of House Publications.
- Provide feedback to the Unit management as and when required
KPA 6: Communication
- Manage all critical communications matters as they relate to the house publications sub-unit.
- Ensure access to information on house papers, tracking document, coordination, administration and communications thereof to stakeholders as and when required.
KPA 7: Stakeholder Relations
- Identify critical stakeholders (internal and external) affected by the function of House publications management and develop a stakeholders data base.
- Establish and maintain effective partnerships with the relevant stakeholders,
- Establish, implement and maintain formal communication channels with all relevant stakeholders
- Participate in Legislative sector forum with regards to Procedural support to the House and Committees.
KPA 8: Human Capital management.
- Develop work plan for direct reports in line with the Institutional Balance scorecard.
- Conduct sub-unit performance assessment for direct reports.
- Conduct skills audit for the direct reports
- Compile individual development plan for the direct reports
COMPETENCIES
- Contract Management
- Communication
- Stakeholder Management
- Financial and Governance Management
- Project Management
- Report Writing
KNOWLEDGE AND SKILLS
- Demonstrate superior ability to interpret statutes and display consistency in the interpretation. Communicate important legal considerations to all stakeholders.
- Demonstrate an ability to write legal opinion.
- In depth understanding of parliamentary procedures and the Standing Rules of the House; display the ability to interpret procedural documents and apply it in a consistent, but intelligent manner; ability to contribute towards procedural development.
- Managerial Skills (day to day activities): develop goal achievement and co-operation through guidance on objectives and utilization of available resources; manage people effectively using constructive interventions where needed
- Excellent general knowledge of current local and foreign affairs, particularly political affairs.
- Computer literate in the use of the Gauteng Legislature’s chosen word processing package and software used for information gathering and internal communication.
- Excellent verbal and written communication skills (in English).
QUALIFICATIONS/ EXPERIENCE:
- B degree in one of the following areas: Law, Public Administration or Public Management.
- Minimum of 3 years’ experience in the Parliamentary/Legislative sector or legal environment.
- Minimum of 2 years’ experience in providing procedural advisory services
- Minimum of 1-year experience at a supervisory or specialist level.
- In-depth knowledge of the Constitutional law, administrative law and Interpretation of statues
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL / EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE SECRETARY
REFERENCE: 20241019
POSITION: Secretary Of Governance Structures
No. of VACANCIES AVAILABLE: One (1) - Level – P06 – Permanent - Salary R1,472,841 CTC per annum
REPORTS TO Executive Director: Leadership and Governance
PURPOSE
To provide real-time support to Governance structures when in session. To provide expert knowledge and guidance both legal, administrative and legislative to ensure that the Governance Structures decisions are sound. To ensure that the necessary logistics, infrastructure, support and information is available for all Governance Structures meetings and to ensure the timeous and effective dissemination of information to the Administration of the GPL. To perform a co-ordination role for all inputs and outputs of the Governance Structures
Key Outputs
Financial Management
- Manage, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Business Unit
- Manage and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Business Unit
Risk Management
- Manage Risk Management of the Governance Structures and business unit
- Implement Risk Management Plan of the GPL in so far as it relates to the Governance Structures and Business Unit
- Identify, manage and report against Risks internal to the Governance Structures and business unit.
- Identify new risks and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
Governance Management
- Effective Management of Governance Risk of the Governance Structures and Business Unit
- Provide leadership on all Governance matters for the Governance Structures
- Provide leadership on all Governance matters
- Ensure an accountable and transparent Governance Structures and business unit
Tactical and Operational Planning
- Manage development of the Governance Structures and Business Unit Strategic Plan
- Manage development of Budgets aligned to Business plans.
- Develop Governance Structures, Sub Committees and Business Unit Annual Performance Plan
- Develop Governance Structures, Sub Committees and Business Unit Operational Plan
- Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
Monitoring and Evaluation
- Manage effective Monitoring and Evaluation in the Governance Structures and Business Unit
- Manage implementation of Strategic plan for the Governance Structures and Business Unit Oversee implementation of Governance Structures Resolutions
- Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
- Manage, facilitate integrate and monitor operational processes and support services to the Governance Structures and its sub committees
- Ensure that the Programme of the Governance Structures and sub committees are developed and ensure that Governance Structures and sub committees convene as per schedule
- Effective tracking of plan implementation
Reporting
- Manage effective reporting frameworks within the Governance Structures, sub committees and business Unit
- Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
- Ensure effective storing and recording of Governance Structures and sub-committees reports and records
Stakeholder Management
- Manage, facilitate and support co-operative relationships with external stakeholders of the Governance Structures and Sub committees
- Manage effective external stakeholder management practises for the business unit
- Manage effective internal stakeholder management practises for the business unit
- Ensure effective communication frameworks within the business unit
- Monitor performance against set norms and standards
- Ensure that effective and efficient service delivery by the business unit that meets and exceeds expectations is offered to all stakeholders within GPL.
- Facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
- Ensure decisions of the Governance Structures and sub committees are clearly communicated in the GPL
- Seamless relationship between the Legislature and the Governance Structures
Leadership and Change Management
- Manage business unit to achieve its mandate
- Ensure standardised and predictable leadership and management practices in business unit
- Manage all planned and unplanned changes within business unit and contribute to ensure buy-in by the entire GPL thought the sub-program
Human Capital Management
- Ensure that all direct reports are skilled, knowledgeable and competent
- Direct leave management for direct reports
- Contribute to ensure that sub-program meets the transformation targets, including EE Targets
- Oversee, monitor and contribute to effective Human Resource Management practices within business Unit
- Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
Competencies:
- Problem Solving and Analysis
- Accuracy and attention to detail
- Project Management
- Financial Management
- Conflict Management
- Report Writing- Expert
- Monitoring and Evaluation
- Risk Management
- Performance Management
Knowledge and skills
- Human Capital Management
- Financial and Governance management
- Stakeholder Management
- Project Management
- Contract Management
- Strategic Planning Management
- Drafting Advisory Committee Reports
- Providing end-to-end administration for Advisory Committee and other governance structures
- Providing general administration support to the Advisory Committee and other governance structures
Qualification and Experience:
- LLB /B Juris/B Proc Degree or equivalent
- Additional qualifications in line with job requirements will be an added advantage
- Minimum 3 years working experience in a parliamentary or legislative environment.
- Minimum 5 years’ experience at Management.
- Minimum 3 years demonstrated public sector experience.
- Minimum 5 Years’ experience as a Secretary of Governance Structures
- Minimum 3 Years’ experience at Management level
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za or external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
OFFICE OF THE SECRETARY TO THE GAUTENG LEGISLATURE:
REFERENCE #: 20241012
POSITION: Project Governance Officer
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P08 - R944 441.00 CTC Per Annum
Reporting to: Secretary to the Gauteng Legislature
Purpose: To implement and maintain a sound project governance framework for the Gauteng Provincial Legislature.
Conduct administrative oversight of all institutional capital expenditure (CapEx) and operational expenditure (OpEx) projects, provide operational leadership, strategic support, planning, and guidance in project governance and best practice in project management.
Create an environment for best practice project management through continuous improvement of governance instruments and mechanisms. Provide governance advisory services in respect of institutional projects and participate in different fora. Facilitate integrated and coherent reporting.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
KPA 2: Risk Management
KPA 3: Contract management
KPA 4: Project Management
Project and Programme Management
KPA 5: Reporting
KPA 6: Stakeholder Management
KPA 7: Human Capital
Required Competencies
Knowledge Required and Skills
Qualifications/Experience Required:
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
OFFICE OF THE SECRETARY TO THE GAUTENG LEGISLATURE:
REFERENCE #: 20241012
POSITION: Project Governance Officer
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P08 - R944 441.00 CTC Per Annum
Reporting to: Secretary to the Gauteng Legislature
Purpose: To implement and maintain a sound project governance framework for the Gauteng Provincial Legislature.
Conduct administrative oversight of all institutional capital expenditure (CapEx) and operational expenditure (OpEx) projects, provide operational leadership, strategic support, planning, and guidance in project governance and best practice in project management.
Create an environment for best practice project management through continuous improvement of governance instruments and mechanisms. Provide governance advisory services in respect of institutional projects and participate in different fora. Facilitate integrated and coherent reporting.
KEY PERFORMANCE AREAS
KPA 1: Financial Management
- Participate and Contribute to the development of the Operation Plan for the Office of the Secretary.
- Develop and review the Project Governance Office Operations Plan
- Determine financial resource requirements and manage them accordingly.
- Lead and manage the Project Governance Office financial resources requirements
- Monitor and report on budget expenditure
- Develop, manage and monitor Project Governance Office risk register i.e. Portfolio Risk
- Report on project risks.
- Conduct risk analysis to determine sources of risks
- Plan the procurement of goods and services Implement, monitor and report on Project Governance Office non-finance performance
KPA 2: Risk Management
- To ensure risk management systems and processes are in place and adhered to within the function and across the Institution
- To ensure that the function has a clean audit and does not expose the institution to audit findings
- To support internal and external audit processes and implement agreed upon action plans to alleviate and mitigate audit findings
KPA 3: Contract management
- To proactively plan for transversal mainstreaming projects by ensuring projects are scoped and implemented through the approved GPL Project and Contract Management methodology and ensuring compliance to the approved GPL contract management framework
KPA 4: Project Management
- Design and embed sound project governance mechanisms and instruments to enable project management
- Design, maintain, assess, and coordinate the project selection, prioritization, and planning processes and procedures.
- Design and maintain a project governance framework and assess as well as report on project compliance.
- Design, maintain project management processes and procedures.
- Design, maintain, and review standard operating procedures for the Project Governance Office.
- Design project reporting processes aligned to the institutional reporting cycle and coordinate overall project reporting
- Align monthly, quarterly, and annual reporting templates to the approved Institutional templates.
- Produce monthly, quarterly, and annual reports to provide progress status on projects and the Operational Plan for Project Governance Office.
Project and Programme Management
- Initiate projects and to align with and serve the institutional strategy and vision.
- Plan projects and programs in line with approved institutional methodology, processes, and best practice project management.
- Implement projects and programs to achieve stated goals and strategic outcomes.
- Monitor and evaluate projects and programs, report on progress.
- Closeout projects and programs in line with the approved institutional project methodology.
- Lead and plan for the implementation of Project Evolve, an initiative aimed at advancing project management
KPA 5: Reporting
- To align monthly, quarterly and annual reporting templates to the approved Institutional templates
- To produce monthly, quarterly and annual reports for the PGO function, providing progress status on the Operational Plan for PGO
KPA 6: Stakeholder Management
- To identify all critical internal and external stakeholders and develop initiatives to engage with stakeholders
- To develop and maintain partnerships with relevant stakeholders
- To manage stakeholder expectations as required
- Identify critical internal and external stakeholders.
- Design and implement a comprehensive stakeholder management plan.
KPA 7: Human Capital
- To actively participate in the Integrated Performance Management System according to the policy and reporting to the Program Manager on individual performance
- To identifying development areas and developing Individual Development Plan
- To ensure completion and submission of all leave records
- To contribute to a conducive working environment that promotes high performance
- Develop and implement a training and mentorship plan(s).
- Responsible to keep accurate and updated leave records
- Timeously capture leave as per policy.
Required Competencies
- Strategic Thinking
- Organisational ability
- Goal Oriented
- Judgement
- Flexibility
- Proactive
Knowledge Required and Skills
- The Basic Conditions of Employment Act (No. 75) of 1997
- The Labour Relations Act (No. 66) of 1995
- The Skills Development Act (No. 97) of 1998
- Convention on the Elimination of all forms of Discrimination Against Women (1979)
- The Beijing Declaration and its Platform for Action (1995)
- African Union Heads of State Solemn Declaration on Gender Equality in Africa (2004)
- Systemic Thinking
- Advance Report Writing
- Strategic
- Conflict Management
- Quality Assurance
- Monitoring and Evaluation
Qualifications/Experience Required:
- Degree or equivalent qualification in one of the following disciplines: Project Management, Business Management & Administration, related field
- A minimum of 3 years overall working experience in a Project Governance Office role with exposure to Strategic Planning, Project Management, Monitoring & Evaluation, Budgeting, Contract Management, and People Management.
- Minimum of 2 years working within a project governance environment.
- Minimum of 1 year at supervisor or managerial level.
- Minimum 1 year in Public Service/Parliament/Legislative Sector.
- A minimum of 3 years working experience a Project Governance Office role with exposure to people management, stakeholder management, institution-wide project governance management
- A minimum of 1 year in a supervisor or managerial position
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT
REFERENCE #: 20241011
POSITION: Procurement manager
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P07 - R 1 170 129.00 CTC Per Annum
Reporting to: Director Supply Chain Management
Purpose: Responsible for the development of Supply Chain Management policies, initiatives, best practice, and strategies for Supply Chain Management, whilst supporting effective business operations and ensuring good corporate governance.
KEY PERFORMANCE AREAS
KPA 1: Compliance with sound Financial Management practices within prescribed legislative requirements implemented
KPA 2: Enhanced Compliance with all relevant fiduciary requirements and principles of good governance
KPA 3: Institutional Operation Plan and Annual Performance Plan Implemented
KPA 4: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Demand Management)
KPA 5: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Acquisition Management: Tenders)
KPA 6: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Acquisition Management: Quotations)
KPA 7: SCM Related Monthly and Quarterly IOP/APP Reports reviewed, submitted to Director: SCM for approval
KPA 8: 100% of identified policies, processes and procedures reviewed as per the approved plan and timelines
KPA 9: Mutually beneficial relationship between GPL, Internal End Users and external stakeholders aimed at deriving Value for the Institution
KPA 10: Human Capital
KPA 11: Ad-hoc functions
Required Competencies
Knowledge Required and Skills
Qualifications/Experience Required:
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post will be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT
REFERENCE #: 20241011
POSITION: Procurement manager
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P07 - R 1 170 129.00 CTC Per Annum
Reporting to: Director Supply Chain Management
Purpose: Responsible for the development of Supply Chain Management policies, initiatives, best practice, and strategies for Supply Chain Management, whilst supporting effective business operations and ensuring good corporate governance.
KEY PERFORMANCE AREAS
KPA 1: Compliance with sound Financial Management practices within prescribed legislative requirements implemented
- Ensure there are no repeat findings within the SCM environment
- Request for Information (RFIs) responded to within the agreed time
- Budget and projections monitored, and Expenditure reported on monthly
- Prepares the SCM budget in line with the strategic objectives of the GPL
KPA 2: Enhanced Compliance with all relevant fiduciary requirements and principles of good governance
- Identify operational and strategic Risk with SCM and submit such to Audit, Risk and Governance
- Main the Operational and Strategic Register and Report monthly and quarterly on the Progress
- Develop and monitor the Audit Action Plan, Implementation and Reporting
KPA 3: Institutional Operation Plan and Annual Performance Plan Implemented
- IOP and APP Targets achieved on a monthly and quarterly basis
- Inputs to the next Financial Year IOP and APP submitted as per the agreed timelines
KPA 4: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Demand Management)
- Integrated Demand Management Plan reviewed and submitted for approval by the 31st of March yearly
- Develop, propose, and implement sourcing strategies, and Policies and related processes and procedures
- Review internal controls to ensure that outputs of the supply chain functions are optimised
- Chair the Specification and Terms of Reference (STOR) Committee
- Liaise with End Users on their needs to conduct market research and advise on appropriate sourcing strategies
- Review IDMP Progress Report and submit for approval as per the timelines
- Conduct spend analysis on goods and service and prepare reports on ways
KPA 5: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Acquisition Management: Tenders)
- Review and submit the Procurement Plan for approval by the 31st of March yearly
- Review and approve tender schedules and engage relevant Line Managers on the implementation
- Manage the initiation of bids and successful completion of such processes within the set timeframes and according to the applicable prescripts
- Prepare Progress Reports and communicate such to relevant Programmes (including challenges/delays and proposed catch up plans)
- Review prepared tender documents and advertisement and sign off before publication of such
- Provide administrative support to the Tender Evaluation Committee (TEC) and Legislature Adjudication Committee (LAC)
- Review the Tender Evaluation Committee Reports before being signed off and submitted for consideration by the LAC
- Manage the Contract Management System and establish and maintain the Contract Register (Collaboration with Corporate Legal Advisor)
KPA 6: Compliance with sound Financial Management practices within prescribed legislative requirements implemented (Acquisition Management: Quotations)
- Develop/Review Reporting Templates for procurement of goods and services such as the Comparative Schedule
- Manage and monitor the implementation of the sourcing strategy
- Review and approve Purchase Orders and Comparative Schedules as per the approved Delegations of Authority
- Conduct Workshops on SCM Policies and processes (Awareness Drive)
- Prepare Analytical Purchase Requisition Report and identify areas of improvement including liaising with the relevant End User for bottlenecks identified
- Manage, monitor and adhere to compliance requirements for the 30-day payment of invoices.
KPA 7: SCM Related Monthly and Quarterly IOP/APP Reports reviewed, submitted to Director: SCM for approval
- Review the Procurement Strategy Report (BEE Targets Report) and submit for approval by the Director: SCM as per the agreed timelines
- Review and submit the IDMP Progress Report and submit for approval by the Director: SCM as per the agreed timelines
- Review and submit the Deviation Register and Report and submit for approval by the Director: SCM as per the agreed timelines
- Prepare the UIFW Expenditure Report and submit for review by the Director: SCM as per the agreed timelines
- Prepare the Contract Report and submit for review by the Director: SCM as per the agreed timelines
- Review and submit the Quarterly Revised IDMP and Procurement Plan as per the agreed timelines for review by the Director: SCM
KPA 8: 100% of identified policies, processes and procedures reviewed as per the approved plan and timelines
- Review and submit draft revised or developed Bid Committee ToRs; SCM Policy as per the approved Policy Calendar
KPA 9: Mutually beneficial relationship between GPL, Internal End Users and external stakeholders aimed at deriving Value for the Institution
- Liaise with all Programmes in respect of procurement behaviour and compliance to SCM Policies and processes
- Present Progress Reports on the implementation of the IDMP at the quarterly Programme Meetings
- Liaise with external stakeholders such as AGSA, Outsourced Internal Audit Service Provider, National Treasury, Other SCM Colleagues at other Legislatures and any other relevant Department where applicable for SCM related matters
KPA 10: Human Capital
- Prepare and submit a performance Work Plan with Personal Development Plan to Supervisor as per the signed agreement
- Review and submit direct reports’ Performance Work Plan with Personal Development Plan to Director: SCM for approval as per the signed agreement
- Prepare Own Quarterly Performance Reviews and submit to Supervisor as per the signed agreement
- Review and submit direct reports’ Quarterly Performance Reviews to Director: SCM for approval as per the signed agreement
- Monitor the IPMS Compliance Report and ensure 100% compliance
- Maintain the Leave Register for all the SCM Team Members and submit the Plan to Director: SCM
- Capture leave and submit sick notes as per the HR Policy
- Identify development areas, develop an intervention plan in collaboration with HR for implementation
- Address labour related matters within the unit and escalate to Labour Relations/Employee Relations where applicable
KPA 11: Ad-hoc functions
- Perform any other function within the unit that may be assigned from time to time including acting capacity in the absence of the Director: SCM
Required Competencies
- Attention to detail, analytical and logical.
- Team player
- Adaptability and flexibility
- Rapport/Networking at all levels
- Problem solving and decision making
- Results orientated and deadline driven
- Assertive
- Strategic thinker
- Integrity, honesty and confidentiality
Knowledge Required and Skills
- Public Procurement Act and related Regulation
- Financial Management of Parliament and Legislature Act (FMPPLA) and related SCM Regulations.
- Exposure to the Public Sector and/or Legislature environment.
- Exposure to Strategic Management and Planning.
- Financial knowledge.
- Exposure to engaging and dealing with Senior Management.
- Ability to multitask and re-prioritise accordingly to adapt to institutional changes.
- Knowledge and understanding of economic indices
- Excellent communication skills (verbal and written)
- Negotiating skills
- Report writing skills
- Analytical
- Problem solving skills
- Good listening skills
- People management skills
- Ability to influence
- Strong organisational skills
- Independent worker.
- Facilitation skills
- Presentation skills
Qualifications/Experience Required:
- Grade 12
- NQF Level 7 Supply Chain Management related qualification (Degree in Logistics or Purchasing or Supply Chain Management).
- Post Graduate Degree or additional qualifications in Supply Chain Management will be an added advantage.
- Minimum of 5 years’ experience overall
- Minimum 3 years working experience in Supply Chain
- Minimum 3 years’ experience at Supervisor/Management level in Supply Chain Management
- Minimum 2 years public sector or legislative sector
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post will be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL / EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE SECRETARY
REFERENCE: 20241015
POSITION: Office Manager in the Office of the Secretary to the Legislature
No. of VACANCIES AVAILABLE: One (1) - Level – P06 – Permanent - Salary R1,472,841 CTC per annum
REPORTS TO : The Secretary to the GPL
PURPOSE
To develop and implement the five (5) year Strategic and Annual Performance as well as Financial Plans of the Office of the Secretary to the Legislature. To provide strategic and operational support to the Secretary to the Legislature to enable the implementation of the Office of the Secretary to the Legislature’s five (5) year Strategic and Annual Performance Plans. As a member of the Office of the Secretary’s leadership / management team, create an environment that enhances the performance of the Programme and recognises the contribution of its human capital.
Key Outputs
Financial, Governance and Risk Management
Tactical and Operational Planning
Monitoring and Evaluation
Resource Management
Project and Contract Management
Reporting
Stakeholder Management
Human Capital Management
Competencies:
Knowledge and skills
Qualification and Experience:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL / EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE SECRETARY
REFERENCE: 20241015
POSITION: Office Manager in the Office of the Secretary to the Legislature
No. of VACANCIES AVAILABLE: One (1) - Level – P06 – Permanent - Salary R1,472,841 CTC per annum
REPORTS TO : The Secretary to the GPL
PURPOSE
To develop and implement the five (5) year Strategic and Annual Performance as well as Financial Plans of the Office of the Secretary to the Legislature. To provide strategic and operational support to the Secretary to the Legislature to enable the implementation of the Office of the Secretary to the Legislature’s five (5) year Strategic and Annual Performance Plans. As a member of the Office of the Secretary’s leadership / management team, create an environment that enhances the performance of the Programme and recognises the contribution of its human capital.
Key Outputs
Financial, Governance and Risk Management
- Approve the Budget in line with the strategic vision, Institutional Strategic plan, and priorities of the Legislature in line with the FMPPLA
- Manage, facilitate, monitor, and ensure compliance with SCM and all relevant Legislation and Regulations for the Business Unit
- Manage and facilitate effective financial management and ensure economic, effective, efficient, and transparent utilization of financial resources for the Business Unit
- Risk Management for the Programme
- Implement the risk management plan of the GPL in so far as it relates to the Office of the Secretary to the Legislature
- Risks internal to the Office of the Secretary to the Legislature identified, managed, and reported against
- New Risks identified and reported to the GPL Risk Management Unit for inclusion in the Institutional Risk Management Plan
- Ensure effective management of Governance within the Office of the Secretary
- Provide leadership on all Governance matters within the Office of the Secretary
- Ensure an accountable and transparent Programme
Tactical and Operational Planning
- Contribute to and implement the Programmes Strategic plan in line with the strategic vision and priorities of the Legislature
- Contribute and manage the development of the budget of the Office of the Secretary and ensure the alignment thereof to the overall Strategic Objectives of the Gauteng Legislature
- Manage the development of the Strategic Plan of the Office of the Secretary aligned with communicated strategic responsibilities of the Presiding Officers
- Develop the Office of the Secretary’s Annual Performance Plan in alignment to the Strategic Plan of the Institution
- Develop the Office of the Secretary’s Operational Plan in alignment to the Annual Performance Plan
- Develop an annual budget in support of the APP and Operational Plan
Monitoring and Evaluation
- Manage effective Monitoring and Evaluation in the Office of the Secretary to the Legislature
- Manage implementation of Strategic plan for the Office of the Secretary to the Legislature
- Manage implementation of Governance Structures Resolutions
- Ensure that the relevant Business Strategy of the Programme is developed and ensure the implementation thereof
- Ensure that the relevant Policies and procedures of the Programme are developed and ensure implementation thereof
Resource Management
- Ensure Administrative and Secretarial support to the Secretary to the Legislature
- Develop, implement, and monitor office standards and procedures
- Develop, implement and monitor an effective Records management system in the Office of the Secretary to the Legislature
- Ensure effective Policy Management in the Programme aligned to vision and priorities
Project and Contract Management
- Ensure projects in the Office of the Secretary are scoped and implemented through an approved GPL Project and Contract Management methodology and ensuring compliance to the approved GPL contract management framework
Reporting
- Manage effective reporting frameworks within the Office of the Secretary to the Legislature
- Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
- Monitor and report on the annual budget
Stakeholder Management
- Develop and maintain a Stakeholder Management Plan
- Ensure effective internal and external stakeholder management processes and practices are implemented
- Manage, facilitate, and support co-operative relationships with external stakeholders
- Effective Stakeholder Relations within the Legislature
- Ensure effective communication within the Programme
- Monitor performance against set norms and standards
- Ensure effective and efficient service delivery that meets and exceeds expectations offered to all stakeholders within GPL and external
Human Capital Management
- Manage the Recruitment and Selection process for vacant roles within the Office of the Secretary to the Legislature
- Manage the Office of the Secretary to the Legislature to achieve its mandate
- Ensure standardised and predictable leadership practices in the Office
- Manage all planned and unplanned changes within the Programme and ensure buy-in by the entire GPL
- Ensure that all direct reports are skilled, knowledgeable, and competent
- Leave management for direct reports
- Ensure that Business Unit meets the transformation targets, including EE Targets
- Manage, monitor, and contribute to effective Human Resource Management practices within the Office of the Secretary to the Legislature
- Manage the performance of all direct reports to ensure contribution to a high performing Institution
Competencies:
- Project Management
- MS Office
- Leadership Capability
- Change Management
- Conflict Management
- Communication skills (both verbal and written)
- Presentation skills
Knowledge and skills
- The Constitution of the Republic of South Africa
- The Government Wide Monitoring and Evaluation Framework
- Public Financial Management Act
- FAMPPLA
- National Treasury Strategic Planning Framework
- Framework for Managing Programme Performance Information
- Results based Monitoring and Evaluation
- Business Management
- Reporting
- Financial Management
- Management Accounting
- Contract Management
- Policy Formulation
- Strategy formulation
- People Management
- Risk Management
- Project Management
- Conflict Management skills
Qualification and Experience:
- A bachelor’s degree (or equivalent NQF level 7 qualification) in one of the following disciplines: Private / Public sector management, Business Administration, Political Science, Developmental Studies or Social Sciences
- A minimum of 5 years’ overall experience
- A minimum of 3 years’ Public Sector / Parliamentary or Legislative environment experience
- A minimum of 3 years’ Management experience
- A minimum of 3 years’ Operational experience in the following process areas:
- Strategic Planning
- Budgeting
- Contract management
- People management
- Project Management
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
PROGRAMME: CORE BUSINESS
REFERENCE #: 20241022
POSITION: Director: Parliamentary Business
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P05 – Permanent - R1,692,308 CTC Per Annum
REPORTS TO: EXECUTIVE DIRECTOR - CORE BUSINESS PROGRAMME
PURPOSE
To provide strategic, tactical and operational direction to Parliamentary Business Directorate, that supports Core Business and GPL’s strategic objectives.
To ensure the implementation of the Institutional and Programme processes, directives and pronouncements to support the political mandate of the Members of the Provincial Legislature (MPL’s) through integrated, collaborative initiatives with internal and external partners.
Together with the Parliamentary Business Management Team, create an environment that enhances the performance of the Directorate and recognises the contribution of its human capital.
KEY PERFORMANCE AREAS
KPA 1: Financial and Risk Management
- Approved directorate strategic plans and budget that is aligned with the strategic vision and priorities in accordance with the Financial Management of Parliament and Legislatures Act and the Legislature Service Act
- Effective and approved Strategic planning and business planning processes
- Communicate and ensure buy-in of the strategy to Parliamentary
- Manage the budget of the directorate in line with budget allocation and directorate workplan
- Effective implementation of financial management policies
- Determine directorate resource (people, finances, infrastructure, systems) requirements and the necessary representations to the Executive Director: Core Business for the required resources
- Account for the optimal utilisation of all directorate resources including the optimal allocation of people across the business units
- Ensure risk management systems and processes are in place and adhered to within the directorate
KPA 2: To develop and implement the Tactical and Operational direction for the directorate
- Prepare the Directorate strategic plan.
- Ensure strategic leadership and management of the directorate, ensuring implementation, monitoring and reporting on the mandate of the directorate,
- Management of staff conduct and ethics and foster professionalism within the directorate.
- Ensure strategic leadership and management of the directorate, ensuring implementation, monitoring and reporting on the mandate of the directorate,
- Management of staff conduct and ethics and foster professionalism within the directorate.
- Facilitate the strategic planning process for the directorate and the Core Business Programme, as it relates to the Legislature Strategic Planning process,
- Develop the Annual Operational Plan for the directorate,
- Develop and implement a system for monitoring and evaluating the directorate APPs and the performance of the directorate in alignment to the Institutional M&E Framework,
- Align monthly, quarterly and annual reporting templates to the Core Business Programme templates as aligned to the approved Institutional templates,
- Produce monthly, quarterly and annual reports for the directorate, providing progress status on the Annual Operational Plan for the directorate,
- Coordinate reporting and compile/integrate directorate monthly, quarterly and annual reports,
KPA 3: Manage the Processes and Systems in the directorate for optimal performance
- To ensure that operational processes are documented and adhered to within the Directorate
- To manage the outputs of the process owners within the Directorate
- To implement interventions to improve the operational efficiencies within the directorate
- To ensure that the necessary systems are in place to support the operations of the Directorate
- To determine operational system gaps and implement necessary interventions to close the identified gaps
- To ensure that transformation within the Directorate is supported by a comprehensive change management plan
KPA 4: To Contribute and Enhance directorate relations within the core business programme and across the Gauteng Legislature at large
- To ensure optimal integration of the Parliamentary Business Directorate by partnering with Directorates/Units across GPL with a specific aim of delivering a seamless/integrated/collaborative service to stakeholders by attending and actively participating at various forums
KPA 5: To manage Parliamentary Business directorate resources
- To determine the directorate’s resources requirements, i.e. people, finance, infrastructure, systems, etc. and to make the necessary representations to the Executive Director: Core Business and other decision-making structures for the required resources
- To account for the optimal utilisation of all directorate resources including the optimal allocation of people across the business units.
- To disseminate regular and targeted communication to all directorate staff
KPA 6: Reporting and Feedback
- To Compile regular reports on the Parliamentary Business Directorate operations, performance and requirements and submit to the Office of the Executive Director: Core Business
- To provide consistent and accurate feedback to the Directorate’s Management team and staff regarding decisions and directives from the Executive Director, Collaborative fora and sub-committees of the Secretariat
KPA 7: Human Capital Management
To ensure that the Directorate’s Management structure is adequately resourced by:
- Recruiting and selecting the most suited incumbent/s in available role/s
- Implementing the Integrated Performance Management System according structures on the performance of the Directorate
- Identifying skills shortages for the management team and developing training plans for the Directorate in conjunction with the management team
- Implementation of the Individual Development Plan to be monitored and an evaluation of the impact of the intervention to be conducted
- To create a conducive working culture that promotes high performance and ultimately results in low staff turnover
KPA 8: Stakeholder Management
- Identify all critical stakeholders-internal and external- to the directorate and the Institution, and develop initiatives to effectively interact with them
- Develop and maintain partnerships with relevant stakeholders
- Manage stakeholder expectations as required
Competencies:
- Problem Solving and Analysis
- Human Capital Management
- Policy Management
- Change Management
- Strategic Management
- Project Management
- Financial Management
- Conflict Management
- Report Writing
- Monitoring and Evaluation
- Risk Management
- Performance Management
KNOWLEDGE AND SKILLS:
- Financial Management Skills,
- Knowledge of the Public Financial Management Act and/or Financial Management of Gauteng Provincial Legislature Act,
- Project management skills,
- People management skills,
- Knowledgeable and skilled in monitoring and evaluation systems and tools,
- Understanding/knowledge of Parliamentary democracies, procedures and processes,
- Networking skills,
- Excellent communication skills (both verbal and written),
- Conflict Management skills
QUALIFICATIONS AND EXPERIENCE:
- A minimum academic qualification of a Post Graduate degree, preferably a Master’s degree in Public Administration or in any other relevant qualification
- A minimum of 5 years Senior Management experience.
- Must have had operational experience in budgeting, strategy/business plan development and contract management within the broader public sector.
- A minimum of 5 years demonstrated operational experience gained in a parliamentary or legislative environment is essential, either at local, provincial or national level, not excluding Chapter 9 institutions
- Minimum of 8 years overall experience
- Minimum 8 years’ experience in the Operational Field
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
PROGRAMME: CORE BUSINESS:
REFERENCE #: 20241023
POSITION: Director: Communications and Public Participation and Petitions
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY P05 - Permanent - 1,692,308 CTC Per Annum
REPORTS TO: EXECUTIVE DIRECTOR - CORE BUSINESS PROGRAMME PURPOSE
To provide strategic, tactical and operational direction to Communications and Public Participation and Petitions Directorate, that supports Core Business and GPL’s strategic objectives.
To oversee, direct and manage the Communications and Public Participation Directorate and the integration with other directorates within the Executive Program
Together with the Communications and Public Participation and Petitions Directorate Management Team, create an environment that enhances the performance of the Directorate and recognises the contribution of its human capital.
KEY OUTPUTS
Financial and Risk Management
To develop and implement the Tactical and Operational direction for the directorate
Manage the Processes and Systems in the directorate for optimal performance
Project Management
Monitoring and Evaluation
Communications and PPP Management
Stakeholder Management
Reporting and Feedback
Human Capital Management
To ensure that the Directorate’s Management structure is adequately resourced by:
Competencies:
KNOWLEDGE AND SKILLS:
QUALIFICATIONS AND EXPERIENCE:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) 6
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
PROGRAMME: CORE BUSINESS:
REFERENCE #: 20241023
POSITION: Director: Communications and Public Participation and Petitions
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY P05 - Permanent - 1,692,308 CTC Per Annum
REPORTS TO: EXECUTIVE DIRECTOR - CORE BUSINESS PROGRAMME PURPOSE
To provide strategic, tactical and operational direction to Communications and Public Participation and Petitions Directorate, that supports Core Business and GPL’s strategic objectives.
To oversee, direct and manage the Communications and Public Participation Directorate and the integration with other directorates within the Executive Program
Together with the Communications and Public Participation and Petitions Directorate Management Team, create an environment that enhances the performance of the Directorate and recognises the contribution of its human capital.
KEY OUTPUTS
Financial and Risk Management
- Approved directorate strategic plans and budget that is aligned with the strategic vision and priorities in accordance with the Financial Management of Parliament and Legislatures Act and the Legislature Service Act
- Effective and approved Strategic planning and business planning processes
- Communicate and ensure buy-in of the strategy to the directorate staff and all other levels in the GPL
- Manage the budget of the directorate in line with budget allocation and directorate workplan
- Effective implementation of financial management policies
- Determine directorate resource (people, finances, infrastructure, systems) requirements and the necessary representations to the Executive Director: Core Business for the required resources
- Account for the optimal utilisation of all directorate resources including the optimal allocation of people across the business units
- Direct and oversee Risk Management of the Directorate
- Risk Management Plan of the GPL implemented in so far as it relates to the Directorate
- Risks internal to the Communications, Public Participation and Petitions Directorate identified, managed and reported against
- New Risks identified and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
To develop and implement the Tactical and Operational direction for the directorate
- Prepare the Directorate strategic plan.
- Ensure strategic leadership and management of the directorate, ensuring implementation, monitoring and reporting on the mandate of the directorate,
- Management of staff conduct and ethics and foster professionalism within the directorate.
- Ensure strategic leadership and management of the directorate, ensuring implementation, monitoring and reporting on the mandate of the directorate,
- Management of staff conduct and ethics and foster professionalism within the directorate.
- Facilitate the strategic planning process for the directorate and the Core Business Programme, as it relates to the Legislature Strategic Planning process,
- Develop the Annual Operational Plan for the directorate,
- Develop and implement a system for monitoring and evaluating the directorate Annual Performance Plan and the performance of the directorate in alignment to the Institutional Monitoring and Evaluation Framework,
- Align monthly, quarterly and annual reporting templates to the Core Business Programme templates as aligned to the approved Institutional templates,
- Produce monthly, quarterly and annual reports for the directorate, providing progress status on the Annual Operational Plan for the directorate,
- Coordinate reporting and compile/integrate directorate monthly, quarterly and annual reports,
Manage the Processes and Systems in the directorate for optimal performance
- To ensure that operational processes are documented and adhered to within the Directorate
- To manage the outputs of the process owners within the Directorate
- To implement interventions to improve the operational efficiencies within the directorate
- To ensure that the necessary systems are in place to support the operations of the Directorate
- To determine operational system gaps and implement necessary interventions to close the identified gaps
- To ensure that transformation within the Directorate is supported by a comprehensive change management plan
Project Management
- Oversee implementation of relevant Communications and Public Participation and Petitions projects and program’s Monitoring and Evaluation
Monitoring and Evaluation
- Direct effective Monitoring and Evaluation in the Directorate
- Oversee implementation of Strategic plan for the Directorate
- Oversee implementation of resolutions of oversight structures
- Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
- Facilitate, integrate and monitor financial support services to the House and its Committees.
- Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
- Effective tracking and implementation of relevant Strategic and Operational plans
- Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
Communications and PPP Management
- Oversee and Direct effective Communications Frameworks, practices and systems for the GPL
- Oversee and Direct effective Public Participation and Petitions Management Frameworks, practices and systems for the GPL
Stakeholder Management
- Direct, facilitate and support co-operative relationships with external stakeholders and, media and ISDs
- Mobilise civil society to participate in GPL processes
- Direct effective Stakeholder Management within the Directorate
- Monitor performance against set norms and standards
- Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
- Facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
- Ensure, Strategic responsibilities of Presiding Officers clearly communicated in the GPL.
- Seamless relationship between the Legislature and the Presiding Officers.
Reporting and Feedback
- To Compile regular reports on the Parliamentary Business Directorate operations, performance and requirements and submit to the Office of the Executive Director: Core Business
- To provide consistent and accurate feedback to the Directorate’s Management team and staff regarding decisions and directives from the Executive Director, Collaborative fora and sub-committees of the Secretariat
Human Capital Management
To ensure that the Directorate’s Management structure is adequately resourced by:
- Recruiting and selecting the most suited incumbent/s in available role/s
- Implementing the Integrated Performance Management System according to the policy and reporting to the Executive Director and various Secretariat structures on the performance of the Directorate
- Identifying skills shortages for the management team and developing training plans for the Directorate in conjunction with the management team
- Implementation of the Individual Development Plan to be monitored and an evaluation of the impact of the intervention to be conducted
- To create a conducive working culture that promotes high performance and ultimately results in low staff turnover
Competencies:
- Problem Solving and Analysis
- Human Capital Management
- Policy Management
- Change Management
- Strategic Management
- Project Management
- Financial Management
- Conflict Management
- Report Writing
- Monitoring and Evaluation
- Risk Management
- Performance Management
KNOWLEDGE AND SKILLS:
- Financial Management Skills,
- Knowledge of the Public Financial Management Act and/or Financial Management of Gauteng Provincial Legislature Act,
- Project management skills,
- People management skills,
- Knowledgeable and skilled in monitoring and evaluation systems and tools, institutional policies and applications
- Communication and Public Participation principles and environment
- Understand Branding and Corporate Identity principles
QUALIFICATIONS AND EXPERIENCE:
- A minimum academic qualification of a Post Graduate Degree in Communications/Marketing/Public Relations or related fields.
- A minimum of 5 years Senior Management experience.
- Must have had operational experience in budgeting, strategy/business plan development and contract management within the broader public sector.
- A minimum of 5 years demonstrated operational experience gained in a parliamentary or legislative environment is essential, either at local, provincial or national level, not excluding Chapter 9 institutions
- Minimum of 8 years overall experience
- Minimum 8 years’ experience in the Operational Field
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) 6
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE CHIEF FINANCIAL OFFICER
REFERENCE #: 20241024
POSITION: Director: Audit, Risk and Governance
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P05 – Permanent - R1,692,308 CTC Per Annum
REPORTS TO: CHIEF FINANCIAL OFFICER
PURPOSE
The purpose of this position is to lead the management of internal and external risks thereby overseeing the risk and audit functions to minimize legal, financial, and regulatory compliance risks whilst strengthening the internal controls at a strategic and operational level. The role is effectively responsible for maintaining the integrity of the organisational processes by ensuring that these adhere to compliance and quality standards in accordance with the standards of the Institute of Internal Auditors (IIA) and the Institute of Risk Management of South Africa (IRMSA). The role drives a risk-awareness culture, contribute to strategic decision-making, and collaborate with internal and external stakeholders, including regulators
Key Outputs
Tactical and Operational Planning
• Conduct ongoing trend analyses to identify emerging risks in the external environment as well as developments in the legislative sector to guide the development of functional plans and revision of policies and procedures.
• Participate in risk strategy and planning for the Gauteng Provincial Legislature.
• Develop risk strategy for the GPL Operations as a whole.
• Assist in developing Risk Appetite in line with the GPL Risk Strategy
• Develop new policies and procedures and/or revise existing policies and procedures to enhance the effectiveness of internal controls and minimise operational and strategic risks.
• Develop new and/or enhance existing processes and systems to support implementation of the functional strategic plans.
• Develop Key Performance Indicators (KPI) of the functional strategic plans and present these to the key stakeholders with vested interest in the performance of the Audit and Risk function.
• Monitor the implementation of the functional strategic plans regularly and identify new opportunities to enhance the effectiveness of the function in its operations.
• Develop annual budgets to support the implementation of the strategic plans and operational requirements of the function.
Risk Management
• Analyse and monitor risks, providing second-line assessments and reports to the Risk Committees and governance structures.
• Ensure compliance with applicable laws, regulations and GPL risk and compliance policies.
• Act as Risk Executive for the GPL.
• Monitor and report on the effectiveness of processes in relation to the Group Risk Governance Framework.
• Focus on significant risks and their management within appetite, simplifying and integrating risk management processes.
• Provide leadership that fosters risk ownership and accountability of line managers.
• Influence business to incorporate risk-based thinking in decision-making.
• Coordinate the development of the fraud prevention strategy.
• Develop, manage, and refine qualitative and quantitative risk reporting.
• Implement and enhance the risk framework across the business.
• Support a culture of informed risk-taking through embedding the agreed risk framework into decision-making.
• Implement an Enterprise Risk Management framework aligned with the Group framework.
• Provide constructive challenge alongside Risk Committee structures
Resource Management
Financial Management
Reporting
Information Management
Stakeholder Management
• Keep the Audit and Risk Committee informed of relevant risks and mitigating actions.
• Collaborate with the Leadership team to maintain the integrity of the organisational processes by ensuring that these adhere to compliance and quality standards in
• Manage relationships with third parties, regulatory bodies, External Auditors (Auditor-General South Africa (AGSA)) and Internal Auditors.
• Facilitate the annual review of risk profiles for the GPL functions.
• Oversee the internal auditing process.
• Facilitate the external auditing process
Human Capital Management
To ensure that the Directorate’s Management structure is adequately resourced by:
Competencies:
KNOWLEDGE AND SKILLS:
QUALIFICATIONS AND EXPERIENCE:
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender, and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment. 6
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE CHIEF FINANCIAL OFFICER
REFERENCE #: 20241024
POSITION: Director: Audit, Risk and Governance
NO. OF VACANCIES AND SALARY PACKAGE: One (1) ONLY - P05 – Permanent - R1,692,308 CTC Per Annum
REPORTS TO: CHIEF FINANCIAL OFFICER
PURPOSE
The purpose of this position is to lead the management of internal and external risks thereby overseeing the risk and audit functions to minimize legal, financial, and regulatory compliance risks whilst strengthening the internal controls at a strategic and operational level. The role is effectively responsible for maintaining the integrity of the organisational processes by ensuring that these adhere to compliance and quality standards in accordance with the standards of the Institute of Internal Auditors (IIA) and the Institute of Risk Management of South Africa (IRMSA). The role drives a risk-awareness culture, contribute to strategic decision-making, and collaborate with internal and external stakeholders, including regulators
Key Outputs
Tactical and Operational Planning
• Conduct ongoing trend analyses to identify emerging risks in the external environment as well as developments in the legislative sector to guide the development of functional plans and revision of policies and procedures.
• Participate in risk strategy and planning for the Gauteng Provincial Legislature.
• Develop risk strategy for the GPL Operations as a whole.
• Assist in developing Risk Appetite in line with the GPL Risk Strategy
• Develop new policies and procedures and/or revise existing policies and procedures to enhance the effectiveness of internal controls and minimise operational and strategic risks.
• Develop new and/or enhance existing processes and systems to support implementation of the functional strategic plans.
• Develop Key Performance Indicators (KPI) of the functional strategic plans and present these to the key stakeholders with vested interest in the performance of the Audit and Risk function.
• Monitor the implementation of the functional strategic plans regularly and identify new opportunities to enhance the effectiveness of the function in its operations.
• Develop annual budgets to support the implementation of the strategic plans and operational requirements of the function.
Risk Management
• Analyse and monitor risks, providing second-line assessments and reports to the Risk Committees and governance structures.
• Ensure compliance with applicable laws, regulations and GPL risk and compliance policies.
• Act as Risk Executive for the GPL.
• Monitor and report on the effectiveness of processes in relation to the Group Risk Governance Framework.
• Focus on significant risks and their management within appetite, simplifying and integrating risk management processes.
• Provide leadership that fosters risk ownership and accountability of line managers.
• Influence business to incorporate risk-based thinking in decision-making.
• Coordinate the development of the fraud prevention strategy.
• Develop, manage, and refine qualitative and quantitative risk reporting.
• Implement and enhance the risk framework across the business.
• Support a culture of informed risk-taking through embedding the agreed risk framework into decision-making.
• Implement an Enterprise Risk Management framework aligned with the Group framework.
• Provide constructive challenge alongside Risk Committee structures
Resource Management
- Plan and ensure that a budget exists for the laptops and mobile devices of staff appointed in collaboration with the Chief Financial Officer
- Plan for the office space and furniture of the staff in the function, in collaboration with the Chef Financial Officer
- Approve plan for additional office space as and when there are auditors in the premises to conduct audits
Financial Management
- Approve Sub-program budget in line with the strategic vision, Institutional Strategic plan, and priorities of the Legislature in line with the FMPLA.
- Direct, oversee, facilitate, monitor, and ensure compliance with SCM and all relevant Legislation and Regulations for the Sub-program.
- Direct, oversee and facilitate effective fiscal management and ensure economic, effective, efficient, and transparent utilisation of financial resources for the Sub-program.
- Manage the budget of the directorate in line with budget allocation and directorate work plan.
- Implementation of the budget and expenditure controls
- Compliance to the implementation of fiscal management policies and related legislations.
- Determine directorate resource (people, finances, infrastructure, and systems) requirements and facilitate a process for appropriate resourcing of the work of the directorate.
- Account for the optimal utilisation of all directorate resources including the optimal allocation of people across the business units.
Reporting
- Prepare and submit monthly reports on the execution of the strategic and operational plans.
- Prepare and submit reports on the monitoring of budgets.
- Prepare and submit quarterly reports to serve at the Risk Management Committee and the Audit and Risk Committee
- Prepare and submit annual reports on internal and external audit findings.
Information Management
- Familiarise and comply with the information management policies, standards, and practices.
- Create institutional documents in a timely manner that provide concise, accurate and complete evidence of decisions, transactions, and activities.
- Identify documents that warrant capture as official institutional records based of their business content.
- Capture the relevant contextual information and metadata describing electronic documents that are identified as official institutional records.
- Ensure only necessary records are created.
- Ensure transitory records created or received are disposed of regularly and in accordance with institutional standards.
- Comply with all information security, confidentiality, and privacy protection requirements of the institution.
- Ensure official institutional records are only destroyed in accordance with authorised retention and disposition schedules.
- Classify, categorise, and store information according to institutional guidelines for appropriate sharing, reuse, and tracking.
Stakeholder Management
• Keep the Audit and Risk Committee informed of relevant risks and mitigating actions.
• Collaborate with the Leadership team to maintain the integrity of the organisational processes by ensuring that these adhere to compliance and quality standards in
• Manage relationships with third parties, regulatory bodies, External Auditors (Auditor-General South Africa (AGSA)) and Internal Auditors.
• Facilitate the annual review of risk profiles for the GPL functions.
• Oversee the internal auditing process.
• Facilitate the external auditing process
Human Capital Management
To ensure that the Directorate’s Management structure is adequately resourced by:
- Recruiting and selecting the most suited incumbent/s in available role/s
- Implementing the Integrated Performance Management System according to the policy and reporting to the Executive Director and various Secretariat structures on the performance of the Directorate
- Identifying skills shortages for the management team and developing training plans for the Directorate in conjunction with the management team
- Implementation of the Individual Development Plan to be monitored and an evaluation of the impact of the intervention to be conducted
- To create a conducive working culture that promotes high performance and ultimately results in low staff turnover
Competencies:
- Problem Solving and Analysis
- Human Capital Management
- Policy Management
- Change Management
- Strategic Management
- Project Management
- Financial Management
- Conflict Management
- Report Writing
- Monitoring and Evaluation
- Risk Management
- Performance Management
KNOWLEDGE AND SKILLS:
- Financial Management Skills,
- Knowledge of the Public Financial Management Act and/or Financial Management of Gauteng Provincial Legislature Act,
- COSO Framework
- Project management skills,
- People management skills,
- Internal Auditing Standards
- Risk Management Standards
- Supply chain management
- Human Capital Management
QUALIFICATIONS AND EXPERIENCE:
- Minimum 5 years working experience in a parliamentary or legislative environment.
- Minimum 5 years’ experience at Senior Management.
- Minimum 5 years demonstrated public sector experience.
- Minimum 8 years’ experience in the application of internal auditing and risk management methodologies at a senior management level.
- Minimum 8 years’ experience in project management and budgeting post registration as an Internal Auditor
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender, and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment. 6
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
LEADERSHIP AND GOVERNANCE
REFERENCE #: 20241013
POSITION: Coordinator: Secretariat to Governance Structures
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P10 - R 588 742.00 CTC Per Annum
Reporting to: Secretary of Governance Structures
Purpose: To provide coordination, logistic, administration support to all meetings of the Office of the Secretary of Governance structures i.e. Governance Structures Strategic Review Sessions, Governance Structures meetings, Stakeholder Engagement meetings, internal office meetings etc. In addition, to coordinate inputs from other programmes of GPL including administration and inputs to the institutional calendar.
KPA 1: Provide Coordinated and administrative support in Office of the Secretary of the Governance Structures meetings
Finalise Logistical arrangements.
Agenda and Minutes
KPA 2: Stakeholder Relations
KPA 3: Human Capital
KPA 4: Requisitions
KPA 5: Reports
Required Competencies
Knowledge Required and Skills
Qualifications/Experience Required:
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post shall be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
LEADERSHIP AND GOVERNANCE
REFERENCE #: 20241013
POSITION: Coordinator: Secretariat to Governance Structures
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P10 - R 588 742.00 CTC Per Annum
Reporting to: Secretary of Governance Structures
Purpose: To provide coordination, logistic, administration support to all meetings of the Office of the Secretary of Governance structures i.e. Governance Structures Strategic Review Sessions, Governance Structures meetings, Stakeholder Engagement meetings, internal office meetings etc. In addition, to coordinate inputs from other programmes of GPL including administration and inputs to the institutional calendar.
KPA 1: Provide Coordinated and administrative support in Office of the Secretary of the Governance Structures meetings
Finalise Logistical arrangements.
- Identify dates for meetings of the above-mentioned meetings.
- Diarise and forward meeting requests for all meetings for the year ahead
- Ensure venues are booked for all above meetings
- Ensure that all logistical arrangements around the meetings are in place, i.e. transport, equipment dietary, etc
- Attend to all needs at meetings, i.e. photocopies, lost articles, dietary complaints, toilet facilities, etc
- Communicate all required information to stakeholders regarding meetings as required.
- Annual Meeting Schedule
- Developed and maintained effective electronic information management system
Agenda and Minutes
- Distribute previous minutes, maps, agenda, supporting documents and task list for the meeting.
- Take minutes in all meetings chaired of the office of Governance Structure.
- Prepare task list at the end of the meeting
- Compile and circulated attendance register
- Ensure that all meeting related reports are received and filed electronically
KPA 2: Stakeholder Relations
- Coordinated training workshops
- Ensure that all relevant stakeholders in the office have access to the updated Calendar
- Liaise with other stakeholders on meeting dates to avoid overlaps and conflicts
KPA 3: Human Capital
- Implement the IPMS process
- Update and implement Personal Development Plan
KPA 4: Requisitions
- Requisitions captured and tracked
KPA 5: Reports
- Signed off Monthly, quarterly and Annual Reports
Required Competencies
- Integrity
- Tenacity
- Assertiveness
- Customer Oriented
- Accuracy
- Attention
- Ability to work under pressure
- Good Judgement
Knowledge Required and Skills
- A broad understanding of the functioning of the office of Board / Company Secretary
- Planning and Organising skills
- A practical understanding of Good Governance Principles
- Best practice filing system
- Advanced Secretariat skills
- Coordination skills
- Office administration skills
- Good Interpersonal skills
- Advanced minute taking skills
- Advanced level Communication skills (written and verbal)
Qualifications/Experience Required:
- Grade 12.
- National Diploma or Equivalent NQF Qualification in Public/Business Administration or Management. Additional Qualifications (i.e. Degree) in line with Job requirements will be an added advantage.
- A minimum of 3 years working experience
- 2 years proven experience in coordination, logistical and administrative support at all levels
- Exposure in the Legislative environment will be an advantage
- Management and experience in dealing with complex and multiple tasks will be an advantage
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post shall be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT
REFERENCE #: 20241014
POSITION: Contract Tender Administrator 2-years Contract
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P12 - R 439 238 .00 CTC Per Annum
Reporting to: Procurement Manager
Purpose: Administer the Register of Contract Agreements of the Legislature including the maintenance of the Contract Module
KEY PERFORMANCE AREAS
KPA 1: Compliance with sound Financial Management practices within prescribed legislative requirements implemented
KPA 2: Enhanced Compliance with all relevant fiduciary requirements and principles of good governance
KPA 3 Institutional Operation Plan and Annual Performance Plan Implemented
KPA 4: Compliance with sound Contract Management within prescribed legislative requirements implemented
KPA 5: Mutually beneficial relationship between GPL, Internal End Users and external stakeholders aimed at deriving Value for the Institution
KPA 6: Ad-hoc functions
Required Competencies
Knowledge Required and Skills
Qualifications/Experience Required:
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post shall be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT
REFERENCE #: 20241014
POSITION: Contract Tender Administrator 2-years Contract
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P12 - R 439 238 .00 CTC Per Annum
Reporting to: Procurement Manager
Purpose: Administer the Register of Contract Agreements of the Legislature including the maintenance of the Contract Module
KEY PERFORMANCE AREAS
KPA 1: Compliance with sound Financial Management practices within prescribed legislative requirements implemented
- Facilitate the submission of Contract Related Request for Information and related queries
KPA 2: Enhanced Compliance with all relevant fiduciary requirements and principles of good governance
- Action the Audit Action Plan for both Internal Audit and Auditor General South Africa and Reporting thereof
- Check and keep abreast of legislative changes that could affect current and future contracts
- Financial Management for Parliament and Provincial Legislatures Act
- Public Procurement Act
- Competition Act
- General Conditions of Contract (GCC)
KPA 3 Institutional Operation Plan and Annual Performance Plan Implemented
- Respond to relevant IOP and APP targets on a monthly and quarterly basis
- Inputs to the next Financial Year Programme IOP and APP submitted as per the agreed timelines
KPA 4: Compliance with sound Contract Management within prescribed legislative requirements implemented
- Establish and maintain the Contract Register for the Institution
- Facilitate the negotiation of contracts with potential suppliers
- Compile supplier behaviour and performance Report
- Facilitate the drafting and conclusion of contracts and service level agreements for the Institution
- Assures all necessary procurement related clauses and details are included in contracts and service level agreements as per the Resolution of the Accounting Officer
- Monitor the payment of contracts on the Contract Module and update the system accordingly
- Issue out notices to Programme on contracts that are to expire and facilitate the initiation of the procurement processes
- Advise service providers of contracts that are to expire
- Maintains an organised system of physical and digital records through the Electronic Document Management and Records System
- Develop/Review Supplier Performance Reporting Templates
KPA 5: Mutually beneficial relationship between GPL, Internal End Users and external stakeholders aimed at deriving Value for the Institution
- Liaise with all Programmes and Corporate Legal in respect of supplier behaviour and compliance to SCM Policies and processes as well as contract deliverables
- Liaise with suppliers in terms of complaints on poor delivery or services to the Legislature and facilitate engagements with relevant Programmes
- Liaise with external stakeholders such as AGSA, Outsourced Internal Audit Service Provider, National Treasury, Other SCM Colleagues at other Legislatures and any other relevant Department where applicable on Contract related matters
- Capture leave and submit sick notes as per the HR Policy
- Identify development areas, in collaboration with Supervisor and HR for implementation
KPA 6: Ad-hoc functions
- Perform any other function within the unit that may be assigned from time to time
Required Competencies
- Diligence, analytical and logical.
- Team player, approachable, receptive to feedback from others
- Adaptability and flexibility
- Methodical, accurate and detail conscious
- Able to build rapport at all levels, interact confidently
- Results orientated, and deadline driven
- Ability to work in a culture diverse environment
- Integrity, honesty and confidentiality
- Initiative-taking and energetic
Knowledge Required and Skills
- Public Procurement Act and related Regulations
- Financial Management of Parliament and Legislature Act (FMPPLA) and related SCM Regulations.
- Exposure to the Public Sector and/or Legislature environment.
- Ability to multitask and re-prioritise accordingly to adapt to institutional changes.
- Excellent communication skills (verbal and written)
- Negotiating skills
- Good presentation skills
- Report writing skills
- Analytical
- Prioritising, ability to manage time effectively
- Good listening skills, actively clarifying what has been communicated to ensure understanding
- Strong organisational skills
Qualifications/Experience Required:
- Grade 12.
- Additional Qualifications in line with Job requirements will be an added advantage (NQF Level 7 Supply Chain Management related qualification)
- Minimum of 1 years’ experience in contract and experience on the public sector Supply Chain Management environment will be and added advantage
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post shall be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL/EXTERNAL ADVERTISEMENT
AUDIT, RISK, AND GOVERNANCE
REFERENCE #: 20241010
POSITION: Compliance Officer
NO. OF VACANCIES AND SALARY PACKAGE: One (1) - P08 - R944 441.00 CTC Per Annum
Reporting to: Risk Accountant
Purpose: Responsible for the effective, efficient and transparent system of regulatory and ethical compliance in the Gauteng Provincial Legislature and to provide an independent evaluation of the adequacy and effectiveness of internal controls to manage transparency, fairness, negligence, error, incapacity or other related risks.
Responsible for initiating and implementing the necessary strategy, policy and plans to effectively monitor and report on compliance and the ethical maturity of the institution.
KEY PERFORMANCE AREAS
KPA 1: Compliance
- Analyse & propose a new and existing legislation and provide an impact analysis to GPL.
- Establish a Regulatory Universe for GPL, based on legislation that has a direct impact on the institution.
- Schedule, develop and carry out compliance monitoring activities in accordance with an agreed monitoring coverage plan.
- Coordinate compliance audits.
- Develop, promote, implement and maintain compliance standards, templates and procedures that enable employees to act in a compliant manner.
- Ensure proper establishment and maintenance of procedures on the identification, reporting and resolution of breaches and other compliance and regulatory issues.
- Assist with ad-hoc compliance issues.
- Provide compliance reports to regulatory authorities, management and the Risk Management Committee and Audit & Risk Committee.
- Establish preventative compliance by developing and implementing processes, policies and procedures to limit regulatory breaches as far as possible.
- Contribute to proactive and reactive management of regulatory risk.
- Continuously strive to enhance and improve the Regulatory Compliance processes and systems in GPL.
- Contribute to the design, implementation, monitoring and reporting on a process to gather organisational feedback regarding the application of Regulatory Compliance practices, processes and performance.
- Collaborate with other stakeholders to direct regulatory compliance issues to appropriate existing channels for investigation and resolution.
- Contribute to the competitive edge of Regulatory Compliance in GPL through external networking and benchmarking in provincial and national forums.
- Track and address Regulatory Compliance related complaints and identify trends and major issues to be addressed.
- Develop training material for internal education and awareness purposes.
- Compliance with all relevant Acts and Regulations governing ARG.
- Ensure alignment with Corporate Governance practices and legislative compliance in line with the set target.
- To manage Business Unit Governance processes
KPA 2: ARG Annual Performance Plan
- ARG Annual Performance Plan (APP) implemented as per set targets.
KPA 3: Risk Management and Governance
- Monitor and oversee Risk Management and Governance processes for GPL on compliance.
- Monthly updates and enhancements on the Audit Tracking Report & Operational risk registers related to compliance.
KPA 4: Fraud Risk Management
- Contribute towards efforts to increase levels of anti-fraud & anti-corruption awareness.
- Manage the anti-fraud awareness initiative conducted per quarter.
KPA 5: Committee coordination
- Manage the coordination & facilitation of an effective Fraud Prevention, Risk
- Management & Audit & Risk Committees quarterly.
KPA 6: Internal control, Risk Management & Governance
- Improved system of internal control.
- One (1) initiative per quarter to improve the control environment.
- Increase risk management & governance awareness levels.
- One (1) awareness session per quarter to improve the risk management & governance processes.
KPA 7: Business Continuity Plan
- Assist to review and implement the Business Continuity Plan (BCP)
KPA 8: Policy and Procedures
- Assist in providing a professional service to management in the review or development of quality, relevant policies and procedures for GPL.
- Contribute towards the improvement / development of one (1) policy or procedure per quarter.
- Finalise1 project per quarter within this role’s deliverables.
KPA 9: Reporting
- Assist in preparing complete, accurate and timeous, monthly and quarterly reports to stakeholders, (i.e. Risk Management Committee, Secretariat & Audit and Risk Committee).
KPA 10: Stakeholder Management
- Effective stakeholder management of all relevant stakeholders (IA, AG, ARC, line management, business).
- Stakeholder satisfaction index.
- Service requests resolved within agreed timelines.
- Identify, establish and sustain relationships with relevant stakeholders.
- Develop and implement action plans to address improvement areas from the stakeholder survey.
- Build and maintain good relationships with all respective stakeholders and regulatory authorities.
Implementation of Resolutions
- Provide input into effective implementation of resolutions for Secretariat, RMC, ARC, LSB and other oversight committees, on ARG deliverables.
- Resolutions implemented to satisfaction of stakeholders, on ARG deliverables.
- Report quarterly on the % resolution to RMC, Secretariat & ARC.
- Reports submitted as per set targets and timelines.
KPA 11: Human Capital
- Manage that approved personal development plans are implemented, for self and staff, as per agreed timelines.
- Responsible for documenting and completing own and staff’s Performance Appraisal prior to the target date pronounced by HR.
- To participate in the approved GPL human capital processes of the Institution
Required Competencies
- Analytical and Logical
- Attention to detail
- Ethical
- Dependable and reliable
- Work under pressure
- Discreet
- Strategic Thinking
Knowledge Required and Skills
- Risk Management Principles
- Public Finance Management Act (PFMA) and/or Financial Management of Gauteng Provincial Legislature Act 2009 (FMPPLA)
- KING IV - Corporate Governance
- Protocol on Corporate Governance for the Public Sector
- Treasury Regulations
- Compliance related legislation applicable to GPL
- Exposure to the Public Sector and/or Legislature environment
- Internal Audit Standards and principles
- Exposure to Audit, Risk and Fraud Prevention Committees
- Exposure to Project Management
- Exposure to engaging and dealing with Senior Management.
- Exposure to preparation for Risk Management & Audit Committee meetings
- PPPFMA
- Computer Literate
- Leadership skills
- Conflict Management Skills
- Project Management skills
- Problem solving skills
- Communications skills
Qualifications/Experience Required:
- LLB or similar NQF equivalent Legal qualification
- Compliance Management qualification will be advantageous
- Accreditation with the Compliance Institute or meeting the requirements to register with the institute will be advantageous
- Minimum 3 years legal working experience.
- Minimum 2 years specialist experience in Compliance Management.
- Minimum of 2 years working experience in Ethics Management and Fraud Risk Management.
- A Risk Management qualification will be advantageous.
- At least 1 year in a parliamentary or legislative environment will be advantageous.
- Demonstrated BarnOwl knowledge, or a similar risk management tool, would be advantageous.
- Project management experience.
Closing Date: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidates and Hrrecriutment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references)
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.
INTERNAL / EXTERNAL ADVERTISEMENT
PROGRAMME: OFFICE OF THE SECRETARY
REFERENCE: 20241016
POSITION: Senior Manager: Transversal Mainstreaming Focal Person (TMFP)
No. of VACANCIES AVAILABLE: One (1) - Level – P06 – Permanent - Salary R1,472,841 CTC per annum
REPORTS TO : Secretary to the Legislature
PURPOSE
Transversal Mainstreaming is an amalgamation of gender, youth and disability and the mainstreaming of the group’s needs and concerns in GPL’s structure and systems.
In so doing, the Transversal Mainstreaming Focal Person (TMFP) will provide specialist guidance and leadership to the GPL by:
- Establishing and implementing mainstreaming guidelines for the Gauteng Provincial Legislature for the development of policies, procedures, programmes, projects and practices.
- Enhancing the achievement of equality through compliance with National and International obligations; and
- Recommending interventions for the purpose of meeting the practical and strategic transversal needs of women and men, youth and people living with disability in the workplace
- The TMFP to ensure the implementation of the Institutional and Programme processes, directives and pronouncements to support the political mandate of the Members of the Legislature through integrated, collaborative initiatives with relevant stakeholders.
Key Outputs
Financial and Risk Management
- To contribute to the development of the Strategic and Annual Plan/s of the Office of the Secretary
- To determine functional resource requirements, i.e. people, finances, infrastructure and systems and make the necessary representations to Secretary to the Legislature for the required resources
- To translate the GPL and Program strategy into the Operational Plan objectives to ensure effective and efficient financial resourcing of the Operational Plan
- To ensure the attainment of the strategic objectives of the Program as well as the Institutional Scorecard imperatives through effective utilisation of the approved budget To ensure risk management systems and processes are in place and adhered to within the function and across the Institution
- To ensure that the function has a clean audit and does not expose the institution to audit findings
- To support internal and external audit processes and implement agreed upon action plans to alleviate and mitigate audit findings
Contract Management
- Facilitate and coordinate the outsourced internal audit function and the annual regulatory audit by the Auditor General
- To proactively plan for transversal mainstreaming projects by: ensuring projects are scoped and implemented through the approved GPL Project and Contract Management methodology and ensuring compliance to the approved GPL contract management framework
Tactical and Operational Management
- Implement the approved GPL Gender Policy
- Develop an integrated transversal mainstreaming framework
- Develop processes and procedures that enable the Institution to embrace a culture that is conducive to gender, youth and disability
- Ensure integration of transversal objectives and targets into the Institutional processes
- Provide training to Senior Managers, Managers and Staff on transversal objectives, processes and procedures
- Ensure that new incumbents are aware of GPL transversal objectives, processes and procedures
- Conduct cultural surveys to identify weaknesses that could constrain the achievement of equality within the workplace
- Develop appropriate strategies and interventions to enhance the cultural environment of GPL regarding equity
- Enhance the achievement of transversal equality through compliance with National and International obligations
- Ensure empowerment of relevant stakeholders to drive and sustain transversal equality
- Ensure integration of women, youth and people living with disability in all structures in the Institution, especially Middle and Senior Management levels
- Develop and ensure appropriate cascading of targets throughout the Institution
- Develop transversal measurable objective and performance indicators for Programmes, Structures and Projects
- Ensure transversal outputs are linked to broader Institutional Strategic Objectives
- Develop targets for women development at all levels in the Institution
- Ensure commitment from Senior Managers to the transversal agenda
- Address non-compliance to the transversal agenda through appropriate and approved internal mechanisms
- Ensure record keeping of identified and reported non- compliance and the relevant outcomes
Monitoring and Evaluation
- Ensure that the TM targets meet the quality standards of the M&E processes
- Ensure that there is adequate reporting of targets though the M&E processes
- Provide an Institutional report on the achievements and non- achievements of targets with recommendations to address non-achievement of targets
- To align monthly, quarterly and annual reporting templates to the approved Institutional templates
- To produce monthly, quarterly and annual reports for the TM function, providing progress status on the Operational Plan for TM
- To coordinate reporting and compile / integrate various reports for reporting to internal and external oversight bodies
Stakeholder Management
- To identify all critical internal and external stakeholders and develop initiatives to engage with stakeholders
- To develop and maintain partnerships with relevant stakeholders
- To manage stakeholder expectations as required
- To ensure optimal integration of the TM function across GPL by partnering with Streams / Directorates / Units with a specific aim of delivering a seamless / integrated / collaborative service to stakeholders by attending and actively participating at various fora.
- To participate with relevant subcommittee/s of SALSA (South African Legislatures Secretaries Association) and to ensure GPL alignment to SALSA practices
Human Capital Management
- Recruit and select the most suited incumbent for available roles
- Implement the Integrated Performance Management System according to the policy and report to the Secretary to the Legislature and the Integrity Commissioner on the performance of the Unit
- Identify skills shortages for staff within the Unit and develop training plans for implementation.
- Monitored and evaluate the impact of the training intervention
- To create a conducive working environment which promotes high performance and retains the ‘right’ employees
- Ensure completion and submission of all leave records
Competencies:
- Problem Solving and Analysis
- Human Capital Management
- Policy Management
- Change Management
- Strategic Management
- Project Management
- Financial Management
- Conflict Management
- Report Writing- Expert
- Monitoring and Evaluation
- Risk Management
- Performance Management
Knowledge and skills
- The Constitution of the Republic of South Africa
- The Employment Equity Act (No. 55) of 1998)
- Promotion of Equality and Prevention of Unfair Discrimination Act (No. 4) of 2000
- South Africa's National Policy Framework for Women's Empowerment and Gender Equality
- Gender Equality Strategic Framework for the Public Service
- Financial Management of Parliament and Provincial Legislatures (FMPPLA)
- Integrated National Disability Strategy
- National Treasury Strategic Planning Framework
- Framework for Managing Programme Performance Information
- Results based Monitoring and Evaluation
- Business Management
- Reporting
- Financial Management
- Contract Management
- Policy Formulation
- Strategy formulation and implementation
- Risk Management
- Project Management
Qualification and Experience:
- A degree or equivalent qualification in Social Science / Public Administration / Political Science
- Additional qualifications in line with job requirements will be an added advantage
- A minimum of 5 years working experience within the broader public service/parliament/legislative sector
- A minimum of 3 years of experience in operational field in gender, youth and or people living with disability mainstreaming
- A minimum of 3 years’ Management experience
- A minimum of 3 years’ Operational experience in the functional training requirements
Closing date for applications: 23 October 2024
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post may be subjected to security vetting and screening by State Security Agency, and appointment to the post be determined based on the results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment.
To apply for this position, submit your cv to Hrrecruitment@gpl.gov.za for internal candidate and Hrrecruitment1@gpl.gov.za for external candidates with your certified supporting documents (i.e. ID, certified Copy of qualifications with at least two contactable references) by navigating through the following web address: https://www.gpl.gov.za/careers/
Always quote the position reference number on the subject line – applications without a position reference number will not be considered.