GAUTENG PROVINCIAL LEGISLATURE - DIRECTOR: INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

• Develop and implement the Institutional ICT Strategy, enabling the Directorate teams to deliver world class, sustainable business solutions and applications, including system enhancements, replacements and other projects that support the Institution’s business objectives and requirements;
• Provide strategic, tactical and operational leadership and guidance to the Information and Communication Technology (ICT) Directorate;
• Ensure the implementation of the Institutional, Stream and Directorate processes, directives and pronouncements to support the political mandate of the Members of the Legislature through integrated, collaborative initiatives with internal and external partners; and with the ICT Management Team, create an environment that enhances the performance of the Directorate and recognises the contribution of its human capital. 

 
KPA 1    Participate and contribute to the strategic direction of the Corporate Support Services (CSS) Stream

• To contribute in the development of the strategic plan for the CSS Stream
• To communicate and ensure commitment to the CSS Stream strategy within his/her span of control

 
KPA 2    Develop, and monitor the implementation of the Annual Performance Plan (APP) and budget for the ICT Directorate

• To translate the GPL and CSS strategy into the Directorate’s objectives and plans 
• To ensure effective and efficient financial resourcing of the APP
• To calculate and project a sound budget in line with the GPL Strategic Planning Process
• To monitor, control and direct the Directorate’s implementation and expenditure of the Directorate’s budgets
• To monitor the Directorate’s adherence to Financial Management of Parliament and Provincial Legislature Act (FMPPLA)
• To ensure the attainment of the strategic objectives of the Directorate as well as the Institutional Scorecard imperatives through effective utilisation of the approved Directorate budget
• To support internal and external audit processes and implement agreed upon action plans to alleviate and mitigate audit findings related to the ICT environment
• To manage transformation imperatives within the Directorate in line with change management framework and GPL Scorecard

 
KPA 3   To ensure adequate contract management of projects

• To proactively plan for all capital projects through the Institutional Strategic and Budgeting process by ensuring:

• all Directorate projects are scoped and implemented through an approved GPL project management methodology
• compliance to the approved GPL contract management framework

 
KPA 4   Risk management

• Adherence to policies and processes
• Apply good governance practices
• Adherence to delegation of Authority
• Administrative support on Annual Audit
• Establish ICT governance through Institutional structures, i.e. ICT Strategy Committee, ICT Steering Committee and ICT Operations Committee

 
KPA 5    To develop and implement the ICT Strategy

• Ensuring that ICT initiatives are continually aligned to business and government
• Taking responsibility and accountability for the overall strategy implementation within GPL
• Ensuring strategic alignment of Strategic IT Plan with business 
• Approving, prioritizing and controlling projects and the project portfolio as they relate to the selection, acquisition, development and installation of major information systems
• Reviewing hardware and software acquisition and maintenance contracts and pursue master agreements to capitalize on economies of scale

• Defining and communicating corporate plans, policies and standards of the Institution for acquiring, implementation and operating IT systems

 
KPA 6    To develop and implement ICT organisation and governance

• Grow the capacity of the ICT function
• Revitalise ICT governance
• Implement ICT security management
• Implement ICT Service Management
• Investigate and implement Business Process Management (BPM)

 
KPA 7    ICT systems solutions

• Enhancement & roll-out of the LIMS throughout GPL
• Implement the following systems solutions:

• Monitoring and Evaluation System
• Legal System
• Implementing relevant modules on SAP system
• Implement GPL knowledge and information management system
• Implement GPL Information Portal
• Revitalise the current GPL Library System
• Implement a Business Intelligence system
• Enhance GPL internet & intranet
• Programme/Project Management tool
• Security Management System
• GPL Catering System
• Revitalise the CRM System

 
KPA 8    ICT infrastructure solutions

• Investigate and implement server consolidation
• Investigate WAP specification standards
• Investigate the possibility of introducing FOSS products for word-processing, spreadsheet, and presentation office suites
• Investigate SMS specification standards
• Investigate MMS specification standards
• Upgrade Microsoft Server operating systems to the latest version and ensure application of the latest patches
• Upgrade Microsoft SQL to the latest version and ensure application of the latest patches
• Investigate the applicability of a directory schema

 

KPA 9    Operational Management

• Ensure continuous delivery of IT services through oversight to service level agreements with end users and monitoring of IT systems performance
• Ensure IT system operations adhere to applicable laws and regulations
• Establish lines of control for current and proposed information systems
• Promote and oversee strategic relationships between internal IT resources and external entities

 
KPA 10   Implement approved GPL Human Capital processes in the ICT Directorate

• To ensure that the Directorate’s Management structure is adequately resourced by:
  • Recruiting and Selecting the most suited incumbent/s for vacant role/s
  • Implementing the Integrated Performance Management System according to the policy and reporting to the Executive Director and various Secretariat structures on the performance of the Directorate  
  • Identifying skills shortages for the management team and developing training plans for the Directorate in conjunction with the management team.  Implementation of the Individual Development Plan to be monitored and an evaluation of the impact of the intervention to be conducted
  •  To create a conducive working culture that promotes high performance and ultimately results in low staff turnover

 
KPA 11 To contribute to the enhancement of the Corporate Support Service Stream      relations with internal and external stakeholders

• To ensure optimal integration of the ICT Directorate by partnering with Directorates/Units across GPL with a specific aim of delivering a seamless/integrated/collaborative service to stakeholders by attending and actively participating at various fora
• To ensure that the Directorate’s processes integrate with the rest of the organisation where a collaborative approach is required

• To participate with relevant subcommittee/s of SALSA (South African Legislatures Secretaries Association) and to ensure GPL alignment to SALSA practices
• To coordinate and facilitate consultation with stakeholders to define business and systems requirements for new technology implementations

 
KPA 12   To develop and submit reports and provide feedback

• To compile regular ICT reports, in line with approved GPL reporting templates,  for submission to the Office of the Executive Director Corporate Support Services and other relevant structures

• To provide consistent and accurate feedback to the ICT Directorate’s Management team and staff regarding decisions and directives from the Executive Director, collaborative fora and sub-committees of the Secretariat

 
COMPETENCIES:

• Visionary and Strategic Leadership
• Individual Leadership and Influencing
• Project follow-up
• Analysis/Problem Assessment
• Accuracy/Attention to Detail
• Planning and Organising
• Adaptability

KNOWLEDGE AND SKILLS:

• Understanding/knowledge of the Legislative Sector and in particular parliamentary procedures and processes
• Business Management
• Reporting
• Financial Management
• Project Management
• Contract Management
• Policy development
• Strategy formulation
• People Management
• Monitoring and evaluation systems
• Risk Management
• Knowledge of applicable laws and regulations as they relate to IT
• Procurement and asset management principles
• Negotiation skills
• Interpersonal skills
• Communication skills (both verbal and written) 
• Conflict Management skills

 
QUALIFICATIONS AND EXPERIENCE:

• A minimum qualification of a post graduate qualification in Information Technology. Preference will be given to candidates who hold a Master’s degree in IT or an MBA with technology as a core component
• A relevant diploma / certificate in Project Management or attained as a subject in a post graduate qualification
• A minimum of 10 years’ experience in managing and /or directing an ICT operation
• A minimum of 5 years’ experience in project managing major complex ICT projects 
• A minimum of 5 years management experience with exposure to people management, business plan development / strategic planning and execution, budgeting and contract management within the broader public sector
• Significant exposure to data processing, hardware platforms, enterprise software applications and outsourced systems
• Proven experience in IT planning, organization and development

 

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Closing date for applications: 06 August 2019
 
NB: The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post will be subjected to security vetting and screening by State Security Agency, and appointment to the post will be determined by positive results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment. 
 
TO APPLY FOR THIS POSITION, SUBMIT YOUR CV TO  Hrrecruitment1@gpl.gov.za WITH YOUR CERTIFIED SUPPORTING DOCUMENTS (i.e. ID, certified Copy of qualifications with at least two contactable references) 
 
ALWAYS QUOTE THE POSITION REFERENCE NUMBERON THE SUBJECT LINE – APPLICATIONS WITHOUT A POSITION REFERENCE NUMBER WILL NOT BE CONSIDERED.