GAUTENG PROVINCIAL LEGISLATURE

 
Risk Management
• Lead, direct and oversee Risk Management of the Legislature
 
Resource Management
• Lead, direct and oversee Resource Management in the Legislature
• Ensure effective Policy Management in the Institution aligned to vision and priorities
 
Financial Management
• Approve Institutional Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Lead, direct, oversee and ensure compliance with SCM and all relevant Legislation and Regulations
• Lead and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources
 
Contract Management
• Lead, direct and oversee Contract Management in the Legislature
Governance Management
• Lead, direct and oversee effective Management of Governance Risk of the Legislature
• Provide leadership on all Governance matters
• Ensure an accountable and transparent Legislature
 
Strategic Planning
• Lead, direct and oversee development of the Institutional Strategic Plan
• Lead, direct and oversee development of budgets aligned to business plans
 
Monitoring and Evaluation
• Lead, direct and oversee effective Monitoring and Evaluation in the Legislature
• Oversee implementation of Strategic plan
• Oversee implementation of Board Resolutions
• Lead, direct and oversee effective delivery of services to Members of the Legislature and Political Stakeholders
• Lead, direct and oversee operational processes and support services to the House and its Committees.
 
Institutional Performance Management
• Lead, direct and oversee effective Institutional Performance Management
• Provide effective support to decision making in the GPL
• Manage the performance of all Programme Directors and direct reportee’s to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution 
 
Reporting
• Lead, direct and oversee effective reporting frameworks within the Institution
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Executive Management
• Lead, direct, oversee and ensure effective Leadership and Governance program
• Lead, direct, oversee and ensure effective Office of the Secretary program, i.e. Corporate Legal, Transversal Mainstreaming, Strategic Planning, Monitoring and Evaluation, Office of the Integrity Commissioner
• Lead, direct, oversee and ensure effective Chief Finance Office program
• Lead, direct, oversee and ensure effective Corporate Support Services program
• Lead, direct, oversee and ensure effective Core Business program
 
Internal and External Stakeholder Management
• Lead, direct, oversee and ensure stronger collaboration with other Legislatures
• Build effective and beneficial relationships with other Government Departments
• Build effective and beneficial relationships with other Municipalities
• Lead, facilitate and support co-operative relationships with external stakeholders and, media and ISDs
• Mobilise civil society to participate in GPL processes
• Lead, direct and oversee effective Stakeholder Management within the Institution
• Lead, direct, oversee effective communication frameworks within the Legislature
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
• Implementation of Institutional projects
• Lead, facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
 
Human Capital
• Lead, direct and oversee the GPL to achieve its mandate
• Lead, direct and ensure standardised and predictable leadership practices
• Lead, direct and oversee all planned and unplanned changes within GPL and ensure buy-in by the entire GPL
• Ensure that all GPL members are skilled, knowledgeable and competent
• Improve and oversee leave management
• Oversee and Monitor adherence to OHS
• Input and monitor wellness programmes
• Lead, Direct, oversee and ensure that GPL meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective HRM system and practices within GPL
• Manage the performance of all Senior Management and direct reportees to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and Legislatures Act
• Strategic planning in the public sector
• Institutional policies and applications
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
• Publishing trends
 
Qualifications and Experience:
• Post Graduate Degree in Business Management, Political Science, Law, Public Administration, Finance, Human Resources, Information Technology or equivalent; or equivalent leadership development Program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional Qualifications in line with Job requirements will be an added advantage
• Minimum of 15 years of strategic, tactical and operational experience of which 10 years to be at senior management.
• 10 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation.
 
 

 
 
Chief Financial Officer
Five Year Performance Based Contract
1 (ONE)
Level - P04
Annual Package: R 1 886 658,00
REPORTS TO: Secretary to the Legislature
 
PURPOSE:
• To lead, oversee and support the Accounting Officer by providing professional financial, risk and supply chain management services to stakeholders for the realization of the Institutional (GPL) strategic goals and objectives in line with the requirements of the FMPPLA and other related legislations and Regulations
 
Responsibilities:
Strategic Management
• Approve Program Strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Lead and oversee Risk Management of the Program
 
Resource Management
• Lead and oversee Resource Management in the Program
• Ensure effective Policy Management in the program aligned to vision and priorities
 
Financial Management
• Approve Program Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Lead SCM Management in the Program
• Lead, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the program
• Lead and facilitate effective financial management and financial administration to ensure economic, effective, efficient and transparent utilization of financial resources for the program
 
Contract Management
• Lead and oversee Contract Management in the Program
Governance Management
• Effective Management of Governance Risk of the Program
• Provide leadership on all Governance matters for the Program
 
Strategic Planning
• Lead and oversee development of the Program Strategic Plan
• Lead and oversee development of Program Budgets aligned to business plans
 
Monitoring and Evaluation
• Lead and oversee effective Monitoring and Evaluation in the Program
• Oversee implementation of Strategic plan for the Program
• Oversee implementation of Board Resolutions in the Program
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders by the Program
• Lead, facilitate, integrate and monitor operational processes and support services to the House and its Committees by the Program
 
Institutional Performance Management
• Lead and oversee effective Program Performance Management
• Provide effective support to decision making in the GPL
• Manage the performance of all Directors and direct reportee’s to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution 
 
Reporting
• Lead and oversee effective reporting frameworks within the Program
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making by the Program
 
Program Management
• Lead and oversee effective Financial management
• Lead and oversee effective Supply Chain and Asset management
• Lead and oversee effective Audit Risk and Governance
 
Internal and External Stakeholder Management
• Lead, facilitate and ensure stronger collaboration with other Legislatures by the program
• Mobilise civil society to participate in GPL processes
• Lead and direct effective Stakeholder Management within the Program
• Ensure effective communication frameworks within the Program
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Implementation of Program projects
• Lead, facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
 
Human Capital
• Manage all planned and unplanned changes within the Program and ensure buy-in by the entire GPL
• Ensure that all Program employees are skilled, knowledgeable and competent
• Ensure that Program meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective HRM system and practices within Program
• Manage the performance of all Programme Directors and direct reportees to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and Legislatures Act
• Strategic planning in the public sector
• Institutional policies and applications
• Risk Management Framework
• Supply Chain Management
• Asset Management
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
• Benchmarking principles and application of lessons
• Knowledge of stakeholder explicit & implicit requirements and needs
• Publishing trends
 
Qualifications and Experience:
• Post Graduate Degree in Law, Business Management, Finance, Human Resources, Information Technology, Supply Chain, Audit & Risk or equivalent; or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional Qualifications in line with job requirements will be an added advantage.
• Minimum of 10 years of strategic, tactical and operational experience of which 7 years to be at senior management.
• 7 Years’ experience in the Public sector/Parliament/ Legislative environment.
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

​ 
 
Executive Director: Leadership and Governance
Five Year Performance Based Contract
1 (ONE)
Level – P04
Annual Package: R 1 886 658,00
REPORTS TO: THE SECRETARY TO THE LEGISLATURE
 
PURPOSE
To provide strategic and tactical direction to the Leadership and Governance Programme, in support of the realisation of GPL’s Strategic Goal and Strategic Objectives.
To ensure the implementation of the Programme processes, directives and pronouncements to support the political mandate of the Members of the Legislature through integrated initiatives with internal and external stakeholders.
 
Financial Management
• To oversee the development of the Programme’s strategic and operational plans in alignment to the GPL’s Strategic Goal and Strategic Objectives
• To ensure alignment of the Programme deliverables to the Political Priorities as outlined by Presiding Officers
• To oversee the development and alignment of the Programme budget to the Programme’s Annual Performance Plan
• To ensure effective budget management practices in line with the approved Delegations of Authority
 
Risk Management
• To ensure risk management systems and processes are in place and adhered to
• To monitor progress of the Programme in responding to the GPL’s Risk Register
• To oversee implementation of action plans against identified risks
 
Supply Chain Management (SCM)
• To ensure that the Programme complies with the SCM Policy and procedures
Contract Management
• To oversee and ensure effective application of contract management principles
 
Strategic Management of Resources
• To ensure implementation, monitoring and reporting on the mandate of the Programme
• To foster professionalism, ethical conduct and a high-performance culture in the Programme
• To ensure adequate capacity and resourcing for the Programme in support of Presiding Officers
 
Strategic Planning for the Presiding Officer’s Programming
• To support the processes for the development and adoption of the Presiding Officer’s Strategic Plan and Annual Performance Plans (APP)
• To coordinate reporting to Presiding Officers on the implementation of the strategy and plans of Presiding Officers
• To provide all reporting requirements on the implementation of the Strategic Plan not limited to monthly, quarterly and annual reports
Setting Mechanisms for Political Management and Collective Leadership of the GPL
• To keep Presiding Officers abreast of developments with regard to legislative sector business
• To ensure the development and management systems of the political interface between The Speaker, Premier, MECs, Political parties in the GPL, Chief Whip and Presiding Officers
• To ensure the development of an annual plan and agenda of meetings of Presiding Officers and Office Bearers as mechanisms for political management and collective leadership of the GPL
• To ensure the development of schedules and agendas of meetings between Speaker and Leaders of Political Parties
• To attend caucus of the governing party to track issues relating to the GPL and facilitate implementation thereof
Effective Management of the House and its Committees
• To oversee procedural briefings of Presiding Officers on all matters before the House for consideration
• To provide advice to Presiding Officers on all matters pertaining to the Sitting, in particular politically sensitive matters
• To convene Whippery meetings for the Speaker to brief leaders of all political parties on House matters
• To oversee quality assurance of all committee reports due for consideration by the House and advice Presiding Officers accordingly
Effective Management 0f the Legislature Programme
• To provide strategic management of the legislature programme
• To align the legislature programme to the political goals
• To align the legislature programme to the NCOP programme and municipal programmes
• To oversee the development of the Institutional calendar and committee schedule in alignment to the legislature programme
 
Implement GPL Leadership Practices
• To provide advice to the Speaker and Presiding Officers on strategic issues relating to the GPL leadership practice
• To forge a culture of a caring organisation within the programme to unleash the full potential of the team
Participate in Secretariat
• To participate and make representations to the Secretariat on matters emanating from Presiding Officers
• To monitor the quality of support provided to decisions of Presiding Officers
• To present regular reports to the Secretariat on the work of the leadership and governance programme
 
Stakeholder Relations Management
• To oversee the implementation of the Stakeholder Management Strategy
• To oversee the implementation of the Inter-Institutional Relations Strategy
• To oversee the implementation of the Protocol Services
• To develop and maintain partnerships with relevant stakeholders
• To develop and enhance relations with the media
• To develop a communication plan for the Programme
 
Implement the Approved GPL Human Capital Processes in the Programme
To ensure that the Programme’s Management structure is adequately resourced by:
• Recruiting and Selecting the most suited incumbent/s in available role/s
• Implementing the Integrated Performance Management System according to the policy and reporting to the Speaker and various structures on the performance of the Programme
• Identifying skills shortages for the management team and monitor implementation of training plans for his / her direct reports
• Implementation of the Individual Development Plan to be monitored and an evaluation of the impact of the intervention to be conducted
• To create a conducive working culture that promotes high performance
 
COMPETENCIES:
• Visionary and Strategic Leadership
• Individual Leadership and Influencing
• Business Acumen
• Analysis/Problem Assessment
• Planning and Organising
• Adaptability
 
KNOWLEDGE AND SKILLS:
• Strategic Planning Skills
• Financial Management Skills
• Knowledge of the Legislative Sector
• Understanding and exposure to structures of Inter-Governmental Relations
• Understanding and exposure to parliamentary exchange programmes and protocol
• Knowledge of the FAMPLA
• Risk Management
• Project management skills
• People management skills
• Knowledgeable and skilled in monitoring and evaluation systems and tools,
• Communication skills (both verbal and written),
• Conflict Management skills,
 
QUALIFICATIONS AND EXPERIENCE:
• Post Graduate Degree in Law, Business Management, Finance, Human Resources, Information Technology or equivalent; or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8.
• Additional Qualifications in line with job requirements will be an added advantage.
• Minimum of 10 years of strategic, tactical and operational experience of which 7 years to be at senior management.
• 7 Years’ experience in the Public sector/Parliament/ Legislative environment.
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
Resource Management
• Lead and oversee Resource Management in the Program
• Ensure effective Policy Management in the Program aligned to vision and priorities
 
Financial Management
• Approve Program Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Lead, facilitate, monitor and ensure compliance with Supply Chain Management (SCM) and all relevant Legislation and Regulations for the program
• Lead and facilitate effective financial management and financial administration to ensure economic, effective, efficient and transparent utilisation of financial resources for the program
 
Contract Management
• Lead and oversee Contract Management in the Program
Governance Management
• Effective Management of Governance Risk of the Program
• Provide leadership on all Governance matters for the Program
Strategic Planning
• Lead and oversee development of the Program Strategic Plan
• Lead and oversee development of Program Budgets aligned to business plans
 
Monitoring and Evaluation
• Lead and Oversee effective Monitoring and Evaluation in the Program
• Oversee implementation of Strategic plan for the Program
• Oversee implementation of Board Resolutions in the Program
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders by the Program
• Lead, facilitate, integrate and monitor operational processes and support services to the House and its Committees by the Program
 
Institutional Performance Management
• Lead and oversee effective Program Performance Management
• Provide effective support to decision making in the GPL
• Manage the performance of all Sub-Programme Directors and oversee reportee’s to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Reporting
• Lead and oversee effective reporting frameworks within the Program
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making by the Program
 
Program Management
• Lead and oversee effective Institutional Support Services
• Lead and oversee effective Information Communication Technology services
• Lead and oversee effective Members Affairs services
• Lead and oversee effective Operational Support Services
• Lead and oversee effective Policy Making in the Institution
 
Internal and External Stakeholder Management
• Lead, facilitate and ensure stronger collaboration with other Legislatures by the program
• Mobilise civil society to participate in GPL processes
• Lead and oversee effective Stakeholder Management within the Program
• Ensure effective communication frameworks within the Program
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
• Implementation of Program projects
• Lead, facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
 
Human Capital
• Lead and oversee all planned and unplanned changes within the Program and ensure buy-in by the entire GPL
• Ensure that all Program employees are skilled, knowledgeable and competent
• Ensure that Program meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective HRM system and practices within Program
• Manage the performance of all Sub - Programme Directors and oversee reportees to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and Legislatures Act
• Strategic planning in the public sector
• Institutional policies and applications
• Risk Management Framework
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
• Benchmarking principles and application of lessons
• Knowledge of stakeholder explicit & implicit requirements and needs
• Broad knowledge of subject field system
• Procurement and asset management principles
• Publishing trends
 
Qualifications and Experience:
• Post Graduate Degree in Law, Business Management, Finance, Human Resources, Information Technology or equivalent; or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8.
• Additional Qualifications in line with job requirements will be an added advantage.
• Minimum of 10 years of strategic, tactical and operational experience of which 7 years to be at senior management.
• 7 Years’ experience in the Public sector/Parliament/ Legislative environment.
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
EXECUTIVE DIRECTOR: CORE BUSINESS
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P04
Annual Package: R 1 886 658,00
REPORTS TO: SECRETARY OF THE LEGISLATURE
 
PURPOSE:
To lead and oversee the Core Business in providing support to the House and its Committees to make laws for the Gauteng Province, conduct oversight over the Executive and facilitate cooperative governance for aligned decision-making in the Province and create platforms to ensure effective involvement of the people in legislative processes
 
Responsibilities:
Strategic Management
• Approve Program Strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Lead and oversee Risk Management of the Program
 
Resource Management
• Lead and oversee Resource Management in the Program
• Ensure effective Policy Management in the Program aligned to vision and priorities
 
Financial Management
• Approve Program Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Lead, facilitate, monitor and ensure compliance with Supply Chain Management (SCM) and all relevant Legislation and Regulations for the program
• Lead and facilitate effective financial management and financial administration to ensure economic, effective, efficient and transparent utilisation of financial resources for the program
 
Contract Management
• Lead and oversee Contract Management in the Program
 
Governance Management
• Effective Management of Governance Risk of the Program
• Provide leadership on all Governance matters for the Program
 
Strategic Planning
• Lead and oversee development of the Program Strategic Plan
• Lead and oversee development of Program Budgets aligned to business plans
 
Monitoring and Evaluation
• Lead and Oversee effective Monitoring and Evaluation in the Program
• Oversee implementation of Strategic plan for the Program
• Oversee implementation of Board Resolutions in the Program
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders by the Program
• Lead, facilitate, integrate and monitor operational processes and support services to the House and its Committees by the Program
 
Institutional Performance Management
• Lead and oversee effective Program Performance Management
• Provide effective support to decision making in the GPL
• Manage the performance of all Sub-Programme Directors and oversee reportee’s to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Reporting
• Lead and oversee effective reporting frameworks within the Program
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making by the Program
 
Program Management
• Lead and oversee effective Parliamentary Business
• Lead and oversee effective Information Knowledge Management Services
• Lead and oversee effective Communications and Public Participation and Petitions
Internal and External Stakeholder Management
• Lead, facilitate and ensure stronger collaboration with other Legislatures by the program
• Mobilise civil society to participate in GPL processes
• Lead and oversee effective Stakeholder Management within the Program
• Ensure effective communication frameworks within the Program
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Implementation of Program projects
• Lead, facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
 
Human Capital
• Lead and oversee all planned and unplanned changes within the Program and ensure buy-in by the entire GPL
• Ensure that all Program employees are skilled, knowledgeable and competent
• Ensure that Program meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective HRM system and practices within Program
• Manage the performance of all Programme Directors and oversee reportees to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and Legislatures Act
• Strategic planning in the public sector
• Institutional policies and applications
• Risk Management Framework
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• Networks with relevant organisation
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
• Benchmarking principles and application of lessons
• Knowledge of stakeholder explicit & implicit requirements and needs
• Broad knowledge of subject field
• Procurement and asset management principles
• Publishing trends
 
Qualifications and Experience:
• Post Graduate Degree in Law, Business Management, Finance, Human Resources, Information Technology or equivalent; or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8.
• Additional Qualifications in line with job requirements will be an added advantage.
• Minimum of 10 years of strategic, tactical and operational experience of which 7 years to be at senior management.
• 7 Years’ experience in the Public sector/Parliament/ Legislative environment.
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
Director: Oversight and Strategic Liaison
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P05
Annual Package: R 1 392 948,00
REPORTS TO: EXECUTIVE DIRECTOR – LEADERSHIP AND GOVERNANCE
 
PURPOSE
To enable the Office of Chair of Chairs to provide strategic political direction to Chairpersons of Committees; conduct high level strategic Oversight on House Committees; and guide strategic oversight over the performance of the Provincial Executive.
AS DIRECTOR OF THE OVERSIGHT AND STRATEGIC LIAISON DIRECTORATE, LEAD AND MANAGE THE FOLLOWING FOR THE DIRECTORATE:
 
FINANCIAL MANAGEMENT
• To ensure the development of the Directorate’s strategic and operational plans in alignment to the GPL’s Strategic Goal and Strategic Objectives
• Aligned strategic plan with communicated strategic responsibilities of the Presiding Officers
• To ensure the development and alignment of the Directorate’s budget to the Directorate’s Annual Performance Plan
• To ensure effective budget management practices in line with the approved Delegations of Authority
• To conduct strategic Oversight of committee budget planning and expenditure processes and feedback to Chair of Chairs, Finance and CSU Management
 
RISK MANAGEMENT
• To identify and mitigate risk internal to the office of the Chair of Chairs
• To ensure risk management systems and processes are in place and adhered to
• To monitor progress of the Directorate in responding to the GPL’s Risk Register
• To ensure implementation of action plans against identified risk
• To develop, implement and quality assure information in the Office of the Chair of Chairs
 
SUPPLY CHAIN MANAGEMENT (SCM)
• To ensure that the Directorate complies with the SCM Policy and procedures
 
CONTRACT MANAGEMENT
• To ensure effective application of contract management principles within the Directorate
 
TACTICAL MANAGEMENT OF RESOURCES
• To ensure implementation, monitoring and reporting on the mandate of the Directorate
• To foster professionalism, ethical conduct and a high-performance culture in the Directorate
• To ensure adequate capacity and resourcing for the Directorate in support of Political Principals
 
IMPLEMENT GPL LEADERSHIP PRACTICES
• To support the Executive Director: Leadership and Governance on matters relating to the GPL leadership practice
• To forge a culture of a caring organisation within the Directorate to unleash the full potential of the team
 
OVERSIGHT AND ACCOUNTABILITY
Internal Oversight:
• To develop and implement Oversight and Accountability framework and system in line with the strategy and plan for Office of the Chair of Chairs
• To develop and implement Quality assurance system for Committee outputs effectiveness and efficiency
• To ensure Committee Performance Analysis in line with the COVAC Focus Areas
• To conduct Committee performance feedback sessions with respect to recommendations on enhancing oversight
External Oversight (Provincial and Sector Wide):
• To develop strategic oversight mechanism / format for the Provincial Executive
• To drive the process for standardisation of performance information in Gauteng Provincial Government Departments
• To contribute to the process of establishing and installing an Oversight and Accountability Framework
 
MONITORING AND EVALUATION
• To participate in the Monitoring and Evaluation Committee with respect to performance monitoring and evaluation of GPL Administrative Programmes
• To participate in Sector Monitoring and Evaluation through the Sector monitoring and evaluation forums
• To develop, implement and monitor the annual Committee calendar in line with the House mandate and Institutional Programme
 
STRATEGIC LIAISON:
Internal Stakeholders
• To liaise with all identified internal Stakeholders with respect to the enhancement of Oversight and Accountability
• To provide strategic input to Presiding Officers Strategic Planning, Annual Performance Planning and Budget Planning processes
• To conduct Regular operational sessions with key internal stakeholders such as:

• Office of the Speaker
• Office of the Deputy Speaker
• Office of the Secretary
• Members of the Executive Committee
• Office of the Executive Director(s)
• Programme of the Chief Financial Officer

 
External Stakeholders
• To develop an ongoing Oversight “conversation” with relevant and credible 3rd party institutions (CH10 PSC, CH9 AGSA, Academic Institutions, etc.)
• To establish and sustain partnerships with key stakeholders for independent performance verification
• To liaise with key stakeholders with regard to oversight processes
• To explore links to overseas oversight institutions
 
PROJECT MANAGEMENT
• Oversee implementation of all directorate strategic projects
• Ensure that project management principles are adhered to in the implementation of directorate projects
• Inculcate project management culture in the directorate through continuous training
• Conduct regular monitoring and evaluation of Directorate projects and take corrective action as required
• Relevant Leadership and Governance projects and programmes implementation
 
REPORTING AND FEEDBACK
• To coordinate a reporting plan for Strategic Oversight and Liaison Directorate that is aligned to the monthly, quarterly and annual reporting requirements of the GPL with regard to:

• Directorate Operations
• Directorate Performance

• To develop Oversight performance report for Office of Chair of Chairs and Committees
 
TO IMPLEMENT APPROVED GPL HUMAN CAPITAL PROCESSES IN THE STRATEGIC LIAISON DIRECTORATE
• To ensure that the Directorate’s Management structure is adequately resourced by:

• Recruit and Select the most suited incumbent/s in available role/s
• Implement the Integrated Performance Management System according to the policy
• Identify skills shortages for the direct reports and developing training plans for the Directorate in conjunction with the management team
• Monitor and evaluate the implementation of his/her direct reports development plans
• To create a conducive working culture that promotes high performance within the Directorate

 
COMPETENCIES:
• Strategic Leadership
• Individual Leadership and Influencing
• Decisiveness
• Analysis/Problem Assessment
• Planning and Organising
• Adaptability
• Interpersonal skills
• Diplomacy
• Ability to work under pressure
 
KNOWLEDGE AND SKILLS:
• Financial Management Skills
• Knowledge of FAMPLA
• Knowledge of Intergovernmental Relations Act
• Knowledge of the Development Sector in South Africa
• Understanding of Public Sector Governance
• Understanding of Cooperative Governance
• Understanding the privileges of the Presiding Officers
• Understanding the privileges of ex-members and ex-Ministers
• Understanding the principles of the Outreach Programme
• Understanding the role of Motion and Bills
• Policy development skills
• Project management skills
• Risk management skills
• Facilitation skills
• Knowledgeable and skilled in monitoring and evaluation systems and tools
• Understanding/knowledge of Parliamentary democracies, procedures and processes
• Knowledge of the mandate of the Ruling Party and priorities of Government
• Networking skills
• Excellent communication skills (both verbal and written)
• Conflict Management skills
 
QUALIFICATIONS AND EXPERIENCE:
• A minimum academic qualification of a Post Graduate degree or equivalent qualification preferably in Public Administration/Public Management
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
Resource Management
• Direct and oversee Resource Management in the Directorate
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Directorate Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Directorate
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Directorate
 
Contract Management
• Direct and oversee Contract Management in the Directorate
 
Governance Management
• Effective Management of Governance Risk of the Directorate
• Provide leadership on all Governance matters for the Directorate
• Ensure an accountable and transparent Directorate
 
Strategic Planning
• Oversee and Direct development of the Directorate Strategic Plan
• Oversee and Direct development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant Finance projects and programmes
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Directorate
• Oversee implementation of Strategic plan for the Directorate
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Financial Management
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that the stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Supply Chain Management
• Oversee and direct the efficient, effective and uniform planning for and procurement of all goods and services required for the proper functioning of GPL.
 
Internal and External Stakeholder Management
• Direct, facilitate and support co-operative relationships with external stakeholders
• Direct, facilitate and support co-operative relationships with Service Providers and Contractors
• Direct effective Stakeholder Management within the Directorate
• Ensure effective communication frameworks within the Directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Human Capital Management
• Oversee and manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Direct leave management for direct reports
• Ensure that Directorate meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and
• Legislatures Act
• Supply Chain Management related Legislation
• Preferential Procurement Framework
• Treasury guidelines
• Strategic planning in the public sector
• Institutional policies and applications
• Risk Management Framework
• Supply Chain Management
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Internal processes of the legislature
• Networks with relevant organisation
• Stakeholder relations strategy of GPL
• Understanding of change management principles
• Understanding of human resource policies and related legislation
• Benchmarking principles and application of lessons
• Procurement and asset management principles
 
Qualifications and Experience:
• Post Graduate Degree in Supply Chain Management or equivalent; or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

​ 
Resource Management
• Direct and oversee Resource Management in the Directorate
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Directorate Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Directorate
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Directorate
 
Contract Management
• Direct and oversee Contract Management in the Directorate
 
Governance Management
• Effective Management of Governance Risk of the Directorate
• Provide leadership on all Governance matters for the Directorate
• Ensure an accountable and transparent Directorate
 
Strategic Planning
• Oversee and Direct development of the Directorate Strategic Plan
• Oversee and Direct development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant Finance projects and programmes
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Directorate
• Oversee implementation of Strategic plan for the Directorate
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Financial Management
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that the stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Supply Chain Management
• Oversee and direct the efficient, effective and uniform planning for and procurement of all goods and services required for the proper functioning of GPL.
 
Internal and External Stakeholder Management
• Direct, facilitate and support co-operative relationships with external stakeholders
• Direct, facilitate and support co-operative relationships with Service Providers and Contractors
• Direct effective Stakeholder Management within the Directorate
• Ensure effective communication frameworks within the Directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Human Capital Management
• Oversee and manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Direct leave management for direct reports
• Ensure that Directorate meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and
• Legislatures Act
• Supply Chain Management related Legislation
• Preferential Procurement Framework
• Treasury guidelines
• Strategic planning in the public sector
• Institutional policies and applications
• Risk Management Framework
• Supply Chain Management
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Internal processes of the legislature
• Networks with relevant organisation
• Stakeholder relations strategy of GPL
• Understanding of change management principles
• Understanding of human resource policies and related legislation
• Benchmarking principles and application of lessons
• Procurement and asset management principles
 
Qualifications and Experience:
• Post Graduate Degree in Supply Chain Management or equivalent; or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
Director: Institutional Support Services
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P05
Annual Package: R 1 392 948,00
REPORTS TO: EXECUTIVE DIRECTOR: CORPORATE SUPPORT SERVICES
 
PURPOSE:
Direct and oversee the Institutional Support Services Directorate to provide support to the Institution on Human Capital, Administration and Transport and Logistics imperatives
 
Responsibilities:
Strategic Management
• Approve directorate strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Direct and oversee Risk Management of the Directorate
• Risk Management Plan of the GPL implemented in so far as it relates to the Directorate
• Risks internal to the Institutional Support Services Directorate identified, managed and reported against
• New Risks identified and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
 
Resource Management
• Direct and oversee Resource Management in the Directorate
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Directorate Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Directorate
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Directorate
 
Contract Management
• Direct and oversee Contract Management in the Directorate
 
Governance Management
• Effective Management of Governance Risk of the Directorate
• Provide leadership on all Governance matters for the Directorate
• Ensure an accountable and transparent Directorate
 
Strategic Planning
• Oversee and Direct development of the Directorate Strategic Plan
• Oversee and Direct development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant Institutional Support services projects and programmes
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Directorate
• Oversee implementation of Strategic plan for the Directorate
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Institutional Support
• Oversee and Direct effective Human Capital Management Frameworks, practices and systems for the GPL
• Oversee and Direct effective Administration Management Frameworks, practices and systems for the GPL
• Oversee and Direct effective Transport and Logistic Management Frameworks, practices and systems for the GPL
 
Internal and External Stakeholder Management
• Direct, facilitate and support co-operative relationships with external stakeholders
• Direct effective Stakeholder Management within the Directorate
• Ensure effective communication frameworks within the Directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Human Capital Management
• Oversee and manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Ensure that Directorate meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Knowledge of Human Capital Management processes and best practices
• Knowledge of Administration Management best practices
• Knowledge of Transport and Logistics Management best practices
• SAP operation (HR: Procurement & Training)
• Performance management
• Labour relations
• Organizational Development
• Wellness programs (EAP)
• Knowledge of political, parliamentary environment
• Understanding role of the Speaker at the Legislature
• Understanding political party’s role at the Legislature
• Understanding protocol processes and procedures
• Finance Management Parliament and
• Legislatures Act
• Institutional policies and applications
• Supply Chain Management
• Asset Management
• Role of the legislature in society
• South African Constitution
• Benchmarking principles and application of lessons
• Broad Knowledge of subject field on Transportation and Logistics Management
 
Qualifications and Experience:
• Post Graduate Degree in Commerce (B Com, B Compt) or Business Administration or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional Qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

​ 
Resource Management
• Direct and oversee Resource Management in the Directorate
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Directorate Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Directorate
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Directorate
 
Contract Management
• Direct and oversee Contract Management in the Directorate
 
Governance Management
• Effective Management of Governance Risk of the Directorate
• Provide leadership on all Governance matters for the Directorate
• Ensure an accountable and transparent Directorate
 
Strategic Planning
• Oversee and Direct development of the Directorate Strategic Plan
• Oversee and Direct development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant Finance projects and programmes
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Directorate
• Oversee implementation of Strategic plan for the Directorate
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Financial Management
• Oversee and Direct effective Budget Management Frameworks, practices and systems for the GPL
• Oversee and Direct effective Expenditure Management Frameworks, practices and systems for the GPL
• Oversee and Direct effective Bank and Cash Frameworks, practices and systems for the GPL
• Oversee and direct effective Accounting Management Frameworks, practices and systems for the GPL
 
Internal and External Stakeholder Management
• Direct, facilitate and support co-operative relationships with external stakeholders
• Direct effective Stakeholder Management within the Directorate
• Ensure effective communication frameworks within the Directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Human Capital Management
• Oversee and manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Ensure that Directorate meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contributes to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Finance Management Parliament and Legislatures Act
• Strategic planning in the public sector
• Institutional policies and applications
• Financial Management
• Risk Management Framework
• Supply Chain Management
• Asset Management
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• Networks with relevant organisation
• General Management
• People Management
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
• Understanding of change management principles
• Understanding of human resource policies and related legislation
• Benchmarking principles and application of lessons
• Knowledge of stakeholder explicit & implicit requirements and needs
• Broad knowledge of subject field
• Procurement and asset management principles
 
Qualifications and Experience:
• Post Graduate Degree in Commerce (BCom Hons) or Bachelor of Accounting Sciences B(Compt Hons) ; or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
Director: Communications and Public Participation and Petitions
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P05
Annual Package: R 1 392 948,00
REPORTS TO: EXECUTIVE DIRECTOR: CORE BUSINESS
 
PURPOSE:
To oversee, direct and manage the Communications and Public Participation Directorate and the integration with other directorates within the Executive Program
 
Responsibilities
Strategic Management
• Approve directorate strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Direct and oversee Risk Management of the Directorate
• Risk Management Plan of the GPL implemented in so far as it relates to the Directorate
• Risks internal to the Communications, Public Participation and Petitions Directorate identified, managed and reported against
• New Risks identified and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
 
Resource Management
• Direct and oversee Resource Management in the Directorate
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Directorate Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Directorate
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Directorate
 
Contract Management
• Direct and oversee Contract Management in the Directorate
 
Governance Management
• Effective Management of Governance Risk of the Directorate
• Provide leadership on all Governance matters for the Directorate
• Ensure an accountable and transparent Directorate
 
Strategic Planning
• Oversee and Direct development of the Directorate Strategic Plan
• Oversee and Direct development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant Communications and Public Participation and Petitions projects and program’s
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Directorate
• Oversee implementation of Strategic plan for the Directorate
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Oversee and Direct effective reporting frameworks within the Directorate
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Communications and PPP Management
• Oversee and Direct effective Communications Frameworks, practices and systems for the GPL
• Oversee and Direct effective Public Participation and Petitions Management Frameworks, practices and systems for the GPL
 
Internal and External Stakeholder Management
• Direct, facilitate and support co-operative relationships with external stakeholders and, media and ISDs
• Mobilise civil society to participate in GPL processes
• Direct effective Stakeholder Management within the Directorate
• Ensure effective communication frameworks within the Directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
• Facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
• Ensure, Strategic responsibilities of Presiding Officers clearly communicated in the GPL.
• Seamless relationship between the Legislature and the Presiding Officers.
 
Human Capital Management
• Oversee and manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Direct leave management for direct reports
• Ensure that Directorate meets the transformation targets, including Employment Equity Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Institutional policies and applications
• Communication and Public Participation principles and environment
• Property mandates and other statutes, codes and regulations for permissions
• Principles of quality assurance
• Institutional Strategy
• An understanding of government and its processes as well as government specific regulations
• Understand Branding and Corporate Identity principles
• Understand the HR Policies, procedures and processes
• Understanding Procurement Processes
• Understanding the Asset Management Policy
• Occupational Health and Safety
 
Qualifications and Experience:
• Post Graduate Degree in Communications/Marketing/Public Relations or related field or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
Director: Administrative Operations
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P05
Annual Package: R 1 392 948,00
REPORTS TO: EXECUTIVE DIRECTOR OFFICE OF THE SPEAKER
 
PURPOSE:
To direct and manage administrative support services and ensuring an efficient programme that will achieve delivery of the objectives of the Leadership and Governance Programme. To enable the Office of the Speaker to provide strategic political direction to the Legislature; to strategically support the office of the Chief of Staff.
 
Responsibilities:
Strategic Management
• Approve Sub-Program strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Direct and oversee Risk Management of the Sub-Program
• Risk Management Plan of the GPL implemented in so far as it relates to the Sub-Program
• Risks internal to the Office of the Speaker identified, managed and reported against
• New Risks identified and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
 
Resource Management
• Direct and oversee Resource Management in the Sub-sub program
• Ensure effective Policy Management in the Sub-program aligned to vision and priorities
 
Financial Management
• Approve Sub-program budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Direct, oversee, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Sub-program
• Direct, oversee and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Sub-program
 
Contract Management
• Direct and oversee Contract Management in the Sub-program
 
Governance Management
• Effective Management of Governance Risk of the Sub-program
• Provide leadership on all Governance matters for the Sub-program
• Provide leadership on all Governance matters
• Ensure an accountable and transparent Sub program
 
Strategic Planning
• Direct and oversee development of the Sub-program Strategic Plan
• Direct and oversee development of Budgets aligned to Business plans
• Develop Sub-Program Annual Performance Plan
• Develop Sub-program Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Oversee implementation of relevant leadership and governance projects and programmes
 
Monitoring and Evaluation
• Direct effective Monitoring and Evaluation in the Sub-program
• Oversee implementation of Strategic plan for the Sub-program
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the Programme of the Legislature is developed and ensure that the Programming Committee convenes as per schedule
• Scheduling of procedural briefing’s for Presiding Officers
• Effective tracking of plan implementation
 
Reporting
• Direct and oversee effective reporting frameworks within the Sub-program
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Internal and External Stakeholder Management
• Direct effective Stakeholder Management within the sub program
• Ensure effective communication frameworks within the sub-program
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
• Facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
• Ensure, Strategic responsibilities of Presiding Officers clearly communicated in the GPL.
• Ensure seamless relationship between the Legislature and the Presiding Officers.
• Direct facilitate and ensure stronger collaboration with other Legislatures
• Build effective and beneficial relationships with other Government Departments
• Build effective and beneficial relationships with other Municipalities
• Direct, facilitate and support co-operative relationships with external stakeholders and, media and ISDs
• Mobilise civil society to participate in GPL processes
 
Leadership
• Direct, oversee and manage sub-program to achieve its mandate
• Ensure standardised and predictable leadership practices in sub-program
 
Change Management
• Direct and oversee all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL.
 
Human Capital Management
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Ensure that Sub-program meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within Sub-program
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
 
Knowledge and Skills:
• Public Sector Governance
• Relevant Legislation (E.g. PFMA, FMPA)
• Supply chain management
• Mandate of legislatures and practice as well as procedures
• Mandate of the ruling party and priorities of the government
• Developmental sector in South Africa
• Cooperative governance in South Africa
• Human Capital Management
• Leadership And Governance Programme responsibilities
• Understand the role of stakeholders in the Legislature Programme
• Understand the principles of the Outreach Programme
• Understanding the role of motions and bills in the Leadership and Governance Programme
• Understand the Privileges of the Speaker and Deputy Speaker
• Understand the Privileges of the Chairperson of Committee and Leader of the House
• Understand the Privileges of ex-Members and ex-Ministers
 
Qualifications and Experience:
• Post Graduate Degree in Public Administration/LAW/Commerce or equivalent Development program or equivalent Leadership Development program or equivalent qualification at National Qualification Framework (NQF) level 8
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 8 years’ strategic, tactical and operational experience of which 5 years to be in the field of senior management
• 5 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

 
 
Manager: Office of the Executive Director: Corporate Support Services
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P06
Annual Package: R 1 212 304.00
REPORTS TO: EXECUTIVE DIRECTOR: CORPORATE SUPPORT SERVICES
 
PURPOSE:
To develop and implement the five (5) year Strategic and Annual Performance Plans of the Office of the Executive Director: Corporate Support Services. To provide strategic and operational support to the Executive Director: Corporate Support Services to enable the implementation of Corporate Support Services five (5) year Strategic and Annual Performance Plans.
 
As a member of Corporate Support Services leadership / management team, create an environment that enhances the performance of the Programme and recognizes the contribution of its human capital.
 
Responsibilities
Strategic Management
• Contribute to and implement Business Unit Strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Manage Risk Management of the Business Unit
• Risk Management Plan of the GPL implemented in so far as it relates to the Business Unit
• Risks internal to the Office of the Executive Director Corporate Support Service identified, managed and reported against
• New Risks identified and reported to the GPL Risk Management Business Unit for inclusion onto the Institutional Risk Management Plan
 
Resource Management
• Manage Resource Management in the Business Unit
• Ensure effective Policy Management in the Directorate aligned to vision and priorities
 
Financial Management
• Approve Business Unit Budget in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Manage, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Business Unit
• Manage and facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Business Unit
 
Governance Management
• Effective Management of Governance Risk of the Business Unit
• Provide leadership on all Governance matters for the Business Unit
• Ensure an accountable and transparent Business Unit
 
Strategic Planning
• Manage development of the Business unit Strategic Plan
• Manage development of Budgets aligned to Business plans
• Develop Directorate Annual Performance Plan
• Develop Directorate Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Manage implementation of relevant Office of The Executive Director Corporate Support serviced projects and program
Monitoring and Evaluation
• Manage effective Monitoring and Evaluation in the Business Unit
• Manage implementation of Strategic plan for the Business Unit
• Manage implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Facilitate, integrate and monitor financial support services to the House and its Committees.
• Ensure that the relevant Business Strategies of the Directorate of the Legislature is developed and ensure the implementation thereof
• Effective tracking and implementation of relevant Strategic and Operational plans
• Ensure that the relevant Policies and procedures of the Directorate of the Legislature is developed and ensure implementation thereof
 
Reporting
• Manage effective reporting frameworks within the Business unit
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Policy Support
• Manage effective Institutional Policy Management Frameworks, practices and systems for the GPL
Internal and External Stakeholder Management
• Manage, facilitate and support co-operative relationships with external stakeholders
• Manage effective Stakeholder Management within the Legislature
• Ensure effective communication frameworks within the Business Unit
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
 
Human Capital Management
• Manage Business Unit to achieve its mandate
• Ensure standardised and predictable leadership practices in Business Unit
• Manage all planned and unplanned changes within sub-program and ensure buy-in by the entire GPL
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Ensure that Business Unit meets the transformation targets, including EE Targets
• Manage, monitor and contribute to effective Human Resource Management practices within Business Unit
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contributes to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Knowledge of Corporate Support Services processes and best practices
• Knowledge of political, parliamentary environment
• Understanding role of the Speaker at the Legislature
• Understanding political party’s role at the Legislature
• Understanding protocol processes and procedures
• Finance Management Parliament and
• Legislatures Act
• Institutional policies and applications
• Supply Chain Management
• Asset Management
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
 
Qualifications and Experience:
• Degree in Business Administration, B Com, B Compt or equivalent Development program or equivalent qualification at National Qualification Framework (NQF) level 7
• Additional Qualifications in line with job requirements will be an added advantage
• Minimum of 5 years’ operational experience of which 3 years to be in the field of management
• 3 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation
 
 

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Resource Management
• Contribute to management of Resource in the Business Unit
• Contribute to ensuring effective Policy Management in the Business Unit aligned to vision and priorities
 
Financial Management
• Contribute to development of Budget for the development in line with the strategic vision, Institutional Strategic plan and priorities of the Legislature in line with the FMPPLA
• Contributes to manage, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Human Resources Unit
• Contribute to manage, facilitate effective financial management and ensure economic, effective, efficient and transparent utilisation of financial resources for the Human Resources Unit
 
Contract Management
• Manage Contract Management in the Human Resources Business Unit in relation to Wellness
 
Strategic Planning
• Contribute to the development of the Business Unit Strategic Plan
• Contribute to development of Budgets aligned to Business plans for the subunit
• Contribute to development of Business Unit Annual Performance Plan
• Contribute to development of Business Unit Operational Plan
• Contribute to the alignment of Strategic plan with Communicated strategic responsibilities of the Presiding Officers for the sub- programme
 
Project Management
• Oversee implementation of relevant Human Resources projects and programmes
 
Monitoring and Evaluation
• Contribute to effective Monitoring and Evaluation in the Business Unit
• Oversee implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Ensure that the relevant Business Strategies of the Business Unit of the Legislature is developed and ensure the implementation thereof
• Contribute to effective tracking and implementation of relevant Strategic and Operational plans
• Contribute to ensure that the relevant Policies and procedures of the business unit of the Legislature is developed and ensure implementation thereof
 
Reporting
• Contribute to effective reporting frameworks within the Business Unit
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
 
Business Partnering
• Assist the Director ISS to communicate strategy and the plan
• Review inputs from line and update HR as necessary
• Assist Line to develop a monitoring framework for delivery on the component of the HR plan
• Engage regularly with line and HR on progress of delivery and provide feedback to line, the Director and HR Executive as appropriate
• Develop a process that enables receipt of the ad hoc requests for HR services that come from the organisation
• Collate surveys and audits of the GPL and translate those into action plans
 
HR Support Services
• Manage effective Employee Wellness Frameworks, practices and systems for the GPL
• Manage effective Retention Frameworks, practices and systems for the GPL
• Manage effective Change Management Frameworks, practices and systems for the GPL
 
Internal and External Stakeholder Management
• Manage effective Stakeholder Management within the directorate
• Ensure effective communication frameworks within the directorate
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders within GPL
• Manage, facilitate and support co-operative relationships with external stakeholders
 
Leadership
• Contribute to manage Directorate to achieve its mandate
• Ensure standardised and predictable leadership practices in Directorate
 
Change Management
• Manage all planned and unplanned changes within Busied Unit and ensure buy-in by the entire GPL
 
Human Capital Management
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Ensure that Directorate meets the transformation targets, including EE Targets
• Manage, monitor and contribute to effective Human Resource Management practices within Directorate
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contribute to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Knowledge of Human Capital Management processes and best practices
• SAP operation (HR: Procurement & Training)
• Performance management
• Labour relations
• Organizational Development
• Wellness programs (EAP)
• Knowledge of political, parliamentary environment
• Excellent stakeholder service (internal & external)
• Finance Management Parliament and
• Legislatures Act
• Institutional policies and applications
• Supply Chain Management
• Asset Management
• Role of the legislature in society
• Strategic plans of the Legislature
• Networks with relevant organisation
• Benchmarking principles and application of lessons
 
Qualifications and Experience:
• Degree or equivalent in Human Resources/Industrial Psychology or related field or equivalent Development program or equivalent qualification at National Qualification Framework (NQF) level 7
• Registered Psychometrist (Independent Practice) preferable
• Additional qualifications in line with job requirements will be an added advantage
• Minimum of 5 years’ operational experience of which 3 years to be in the field of management
• 3 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation.

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BOARD SECRETARY
FIVE YEAR PERFORMANCE BASED CONTRACT
1 (ONE)
Level – P06
Annual Package: R 1 212 304,00
REPORTS TO: DIRECTOR ADMINISTRATIVE OPERATIONS OFFICE OF THE SPEAKER- DOTTED LINE TO SECRETARY OF THE LEGISLATURE
 
PURPOSE:
To provide real-time support to the LSB and its subcommittees when in session. To provide expert knowledge and guidance both legal and legislative to ensure that the LSB decisions are sound. To ensure that the necessary logistics, infrastructure, support and information is available for all LSB meetings and to ensure the timeous and effective dissemination of information to the Administration of the GPL. To perform a co-ordination role for all inputs and outputs of the LSB and its subcommittees
 
Responsibilities:
Strategic Management
• Manage Business Unit Strategic plan in line with the strategic vision and priorities of the Legislature in accordance with the Legislature Services Act
 
Risk Management
• Manage Risk Management of the Legislative Services Board and business unit
• Implement Risk Management Plan of the GPL in so far as it relates to the Board and Business Unit
• Identify, manage and report against Risks internal to the Legislative Services Board and business unit.
• Identify new risks and reported to the GPL Risk Management Directorate for inclusion onto the Institutional Risk Management Plan
 
Resource Management
• Manage resource management in the Business Unit
• Ensure effective Policy Management in the Business Unit aligned to vision and priorities
 
Financial Management
• Manage, facilitate, monitor and ensure compliance with SCM and all relevant Legislation and Regulations for the Business Unit
• Manage and facilitate effective financial management and ensure economic, effective, efficient and transparent utilization of financial resources for the Business Unit
 
Contract Management
• Manage Contract Management in the Business unit
 
Governance Management
• Effective Management of Governance Risk of the Legislative Services board and Business Unit
• Provide leadership on all Governance matters for the Legislative Services Board
• Ensure an accountable and transparent Legislative board and business unit
 
Strategic Planning
• Manage development of the Legislative Service Board, Sub Committees and Business Unit Strategic Plan
• Manage development of Budgets aligned to Business plans
• Develop Legislative Service Board, Sub Committees and Business Unit Annual Performance Plan
• Develop Legislative Service Board, Sub Committees and Business Unit Operational Plan
• Aligned Strategic plan with Communicated strategic responsibilities of the Presiding Officers
 
Project Management
• Manage implementation of relevant Board and Sub- Committees’ projects and programs for the Business Unit
 
Monitoring and Evaluation
• Manage effective Monitoring and Evaluation in the Legislative Services Board and Business Unit
• Manage implementation of Strategic plan for the Legislative Services Board and Business Unit manage implementation of Board Resolutions
• Monitor effective delivery of services to Members of the Legislature and Political Stakeholders
• Manage, facilitate integrate and monitor operational processes and support services to the Board and its sub committees
• Ensure that the Programme of the LSB and sub committees are developed and ensure that LSB and sub committees convene as per schedule.
• Effective tracking of plan implementation
 
Reporting
• Manage effective reporting frameworks within the LSB, sub committees and business Unit
• Ensure that stakeholders are provided with accurate, comprehensive, timeous and appropriate reports to enable decision-making
• Ensure effective storing and recording of Legislative Services board and sub-committees reports and records
Internal and External Stakeholder Management
• Manage, facilitate and support co-operative relationships with external stakeholders of the Legislative Services board and Sub committees
• Manage effective external stakeholder management practices for the business unit
• Manage effective internal stakeholder management practices for the business unit
• Ensure effective communication frameworks within the business unit
• Monitor performance against set norms and standards
• Ensure that effective and efficient service delivery by the business unit that meets and exceeds expectations is offered to all stakeholders within GPL
• Facilitate, ensure, monitor and report on implementation of resolutions to all relevant decision-making structures
• Ensure decisions of the Board and sub committees are clearly communicated in the GPL.
• Seamless relationship between the Legislature and the Legislative Services Board and sub committees
 
Human Capital Management
• Manage business unit to achieve its mandate
• Ensure standardized and predictable leadership and management practices in business unit
• Manage all planned and unplanned changes within LSB, Sub- Committees and business unit and contribute to ensure buy-in by the entire GPL thought the sub-program
• Ensure that all direct reports are skilled, knowledgeable and competent
• Manage leave management for direct reports
• Contribute to ensure that business unit meets the transformation targets, including EE Targets
• Oversee, monitor and contribute to effective Human Resource Management practices within business Unit
• Manage the performance of all direct reports to contribute to a high performing Institution and ensure that all staff contributes to a high performing Institution
 
Competencies:
• Problem Solving and Analysis
• Human Capital Management
• Policy Management
• Change Management
• Strategic Management
• Project Management
• Financial Management
• Conflict Management
• Report Writing
• Monitoring and Evaluation
• Risk Management
• Performance Management
• Contract Management
 
Knowledge and Skills:
• Legislative Services Act
• Financial Management of Parliaments and Legislature Act
• Strategic planning in the public sector
• Institutional policies and applications
• Role of the legislature in society
• Strategic plans of the Legislature
• South African Constitution
• Understanding of Intergovernmental Relations Act
• Understanding and exposure to structures of IGR
• Understanding and exposure to parliamentary exchange programmes and protocol
• Internal processes of the legislature
• GPL law making processes and Oversight
• Stakeholder relations strategy of GPL
 
Qualifications and Experience:
• Degree or equivalent in LLB Degree/B Juris/B Proc or equivalent Development program or equivalent qualification at National Qualification Framework (NQF) level 7
• Additional Qualifications in line with job requirements will be an added advantage
• Minimum of 5 years’ operational experience of which 3 years to be in the field of management
• 3 Years’ experience in the Public sector/Parliament/ Legislative environment
• Preferable knowledge and experience in transformation, change management and strategy implementation.
 
 
APPLICATION AND ENQUIRIES
 
GPL is an equal opportunity employer and people from designated groups (i.e. Africans, Women and people living with Disabilities) are encouraged to apply.
 
Confidential applications containing a cover letter, copy of updated CV and certified copies of qualifications must be emailed to adverts@tafadzwa.co.za before or on the closing date.
 
Please note, no late applications will be considered.
 
Tafadzwa Consulting has been given exclusivity on this assignment.
 
Enquiries only: Zoliswa@tafadzwa.co.za
 
Closing date and Time for all positions: 25 May 2021 at 12h00 PM