GAUTENG DEPARTMENT OF EDUCATION

The specific reference number of the post must be quoted. The Department reserves the right not to make appointment(s) to the advertised post(s). Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. Department reserves the right not to make appointment(s) to the advertised post(s). No faxed, emailed and late applications will be considered.

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OTHER POSTS
 
 
DEPUTY DIRECTOR: FINANCE AND ADMINISTRATION REF NO: TW2021/11/10 
Sub Directorate: Finance and Administration 
SALARY : R744 255 per annum, (all-inclusive package) 
CENTRE Tshwane West District 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Finance/ Supply Chain Management/Accounting/Financial Administration plus a minimum of 3 years relevant working experience at Junior Management /Middle Management level (Assistant Director/ Deputy Director Level) in the financial management and/or supply chain environment. Knowledge of PFMA, Treasury Regulations, Reference Guide to New Economic Reporting Format and other relevant financial and educational related policies. Knowledge of public sector procurement and Supply Chain Management. Computer literacy in Excel, Access, Word and PowerPoint. Knowledge of BAS (Basic Account-ting System), PERSAL and SAP. Excellent written& verbal communication skills. Valid driver’s license. 
 
DUTIES : Provide financial administration and procurement administration to the District office and schools. Maintain all the accounting records of the district. Assist with clearing of accounts. Assist in the preparation and administration of district budget allocation process. Budget forecasting and reporting through Matlotlo council. Prepare weekly Cash flow inputs (funds requisitioning). Prepare monthly and quarterly reports for the district. Prepare adjustment budget inputs including virements for the district. Co-ordinate and distribute payroll control sheets. Responsible for accounts payments and revenue collection. Assist in with the audit process and clearing of all audit queries. Report in writing any unauthorized, irregular or fruitless and wasteful expenditure. Assist IDSO’s with all financial administrative aspects affecting schools. Implement and maintain asset management policies of the department. Link between district and GDF. Manage SLA with the GSSC and all other implementing agencies. Co-ordination of Risk management processes. Ensure compliance with PFMA and Treasury Regulations and Accounting principles and Departmental policies, Financial Delegations and through applicable compliance certificates. 
 
ENQUIRIES : Ms Priscilla Ravele Tel No: (012) 725 1451 (TW) 
 
 
 
 
DEPUTY DIRECTOR: SYSTEM ADMINISTRATION REF NO: HO2021/11/11 
Directorate: System Administration and Certification 
Re-Advertisement, candidates who applied previously are encouraged to re-apply. 
SALARY : R744 255 per annum, (all-inclusive package) 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Information Technology/ Information Technology Systems plus a minimum of 3 years relevant working experience at Junior Management /Middle Management level (Assistant Director/ Deputy Director Level) within Examination or assessment environment. Knowledge of Public Service Act and Regulations, Employment of Educator’s Act, Examination Regulations and Policies, SASA, SA-SAMS as amended, Labour Relations Act and relevant legislation pertaining to Exams and Assessments Systems (IECS). Good Communication (Verbal and Written) skills, Computer literacy, Analytical, Conflict Management, Planning and Organising skills. Good Interpersonal relations, Problem Solving, Facilitation and Presentation skills. A valid drivers’ license is essential. 
 
DUTIES : Oversee the development of Examination and Assessment and Learner registrations for all District Offices. Manage the integrated examination computer system (IECS) registration for new public and independent centers ensuring that they meet the minimum requirements to be registered as examinations centers. Manage the signing of the contract for systems update between existing independent schools and the Department annually. Manage the systems administration processes of Grade 10, 11 and 12, AET Level 4, NSC part-time and repeater candidates; Supplementary, remark / recheck and the Senior Certificate candidates. Manage the confirmation and clearance of immigrant candidates on the Integrated Examination Computer System (IECS). Oversee the registration and readiness of Examination Centers on Integrated Examination Computer System (IECS). Manage and compile IECS related management plans before commencement of examinations. Oversee the induction training of IECS users, i.e. examination support staff, District examination Staff. Manage the capturing of Examination Centers on the IECS. Oversee the systems administration on resulting and certification for candidates on Integrated Examination Computer System (IECS). Manage the printing and distribution of examination material, i.e. mark-sheets, attendance registers, admissions letters and certificates to the District Managers for prospective candidates. Manage the application for the issuing of certificates -reissue, replacement and combination of result on the IECS. Administer remark, recheck applications after the release of results on IECS. Oversee the registration of candidates on Integrated Examination Computer System (IECS). Manage the identification and response to un-registered candidates during the Preliminary Registration Process to eliminate registration queries. Oversee that statistical data regarding IECS registration processes and systems are in place to be readily available for the Head Office, Department of Basic Education (DBE) and Umalusi visits on readiness process. Supervision and development of staff and ensure that staff are assessed and developed in line with the performance management and development systems. 
 
ENQUIRIES : Mr Joe Mokhosi Tel No: (010) 601 8086 
 
 
 
 
 
DEPUTY DIRECTOR: POLICY, MONITORING AND EVALUATION REF NO: HO2021/11/12 
Directorate: Early Childhood Development 
SALARY : R744 255 per annum, (all-inclusive package) 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Management/Public Administration/ Statistics/ Social Science or Humanities. One-year certificate in monitoring and evaluation or one-year strategic planning certificate will be an added advantage. A minimum of 3 years relevant working experience at Junior Management /Middle Management level (Assistant Director/ Deputy Director Level) within monitoring and evaluation or strategic planning environment. Knowledge and understanding of the Monitoring & evaluation methodology, Legislative framework and policies that govern ECD. Knowledge of verification and mapping of ECD sites. Knowledge of PFMA. Skills: Excellent communication (verbal & written) and interpersonal skills. Computer literacy, project management, problem solving, report writing and presentation, and management skills. Demonstrative ability to use monitoring and evaluation information/knowledge management systems for planning, monitoring and reporting. Ability to work under pressure. A valid South African driver’s license is essential. 
 
DUTIES : Identify Early Childhood Development (ECD) services, programmes and projects to be monitored and evaluated. Develop monitoring and reporting templates and tools. Ensure the implementation of School Readiness Verification across ECD. Ensure new policy mandate for ECD are incorporated in ECD Strategic plans for execution. Ensure the planning for development of ECD Data Management policy and procedures. Ensure the establishment and management of information systems. Participate in all ECD forums. Establish partnership with ECD stakeholders. Coordinate all monitoring and evaluation reports for the ECD. Manage Resources (Human, Capital and Physical). 
 
ENQUIRIES : Ms Tsakane Baloyi Tel No: 011 355 0482 
 
 
 
 
 
DEPUTY DIRECTOR: FINANCIAL STATEMENTS, SALARIES AND BOOKKEEPING REF NO: HO2021/11/13 
Directorate: Financial Statements, Salaries and Bookkeeping 
SALARY : R744 255 per annum, (all-inclusive package) 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Financial Management/ Accounting/Economics/Public Finance/Cost and Management Accounting plus a minimum of 3 years relevant working experience at Junior Management /Middle Management level (Assistant Director/ Deputy Director Level) within finance environment. Knowledge and understanding of Legislative Frameworks (Public Finance Management Act, and Treasury Regulations), Financial Circulars, Government budget and expenditure process and Reporting Procedures. Skills required: Computer literacy, Communication Skills, Project Management, Interpersonal relations, Problem Solving, Presentation skills, Analytical skills, Financial Management skills, Planning and Organizing, People management, Report writing and minutes taking and Facilitation skills. A valid South African driver’s license is essential. 
 
DUTIES : Obtain the latest financial statements template from Treasury or Office of the Accountant General and populate prior year figures. Obtain budget tables from Management Accounting directorate and prepare/review a breakdown of anticipated revenue and expenditure on the Appropriation Statement. Request BAS/Vulindlela expenditure report for the preparation of the Appropriation Statement. Ensured that monthly, quarterly, and annual financial statements are prepared in accordance with GRAP, PFMA, Treasury Regulations and all other legislative frameworks. Identify misallocations and advise responsible units during the month. Ensure compliance and implementation of the new financial requirements as published by the Office of the Accountant General. Review monthly, quarterly, and annual financial statements thereby ensuring that financial statements casts and cross casts. Assist Auditor General of South Africa (AGSA) and Gauteng Audit Services (GAS) in executing the audit process. Manage and coordinate the audit process, attend to all audit findings, and adjust where necessary. Provide AGSA and GAS with all the required information. Ensure the compilation of management reports in terms of the PFMA, Treasury guidelines and circulars. Oversee the consolidation of inputs from the various Programmes and ensure that Sec 40 reports are submitted to Treasury monthly. Ensure that correct and accurate Cash Allocation is computed and submitted to Treasury. Review all expenditure and Cash Allocation reports before and after system closure (BAS and SAP). Oversee the effective and efficient management of allocated financial, physical, and human resources. 
 
ENQUIRIES : Ms Winny Radzilani Tel No: 011 843 6540 
 

 
DUTIES : Manage the efficiency of personnel records management system and processes. Manage the development and implementation of records retention and disposal schedules in line with the National Archives Act, Promotion of Access to information. Manage the proper classification of new records and storage thereof. Manage the implementation of Departmental Personnel Records and File Plan. Manage the development of filing system and maintaining administrative, legal and financial requirements. Manage the safety and confidentiality of personnel records. Manage the maintenance of the records office and confidentiality of personnel files. Participate in the development of Records Management Policies, Procedures and Practices. Participate in the development of the departmental Records management and archiving policy, procedures and guidelines such as National Archives Act, Promotion of Access to information. PSBC Regulations, Departmental Records Policy. Supervision of staff and management of resources. 
 
ENQUIRIES : Ms T Botha Tel No: 011 843 6577 
 
 
 
 
 
ASSISTANT DIRECTOR: IN-SCHOOL PROGRAMMES REF NO: HO2021/11/14 (X2 POSTS) 
(3 Years Fixed Contract) 
Chief Directorate: Human Capital Development 
SALARY : R382 245 per annum, Plus 37% in lieu of service benefits 
CENTRE : Head Office, GCRA 
 
REQUIREMENTS : An appropriate minimum 3-year National Diploma/Degree (NQF Level 6/7) qualification in Project Management/ Human/Social Sciences / Public Administration / Management. At least a minimum of 3 years’ experience in coordination, administration at a supervisory level and or at a post equivalent to salary level 8/7). Sound knowledge of all national and provincial strategies in relation to skills development. Sound knowledge of other Public Service prescripts, Human Resource Development policies and strategies. Sound understanding of the basic education environment. Competencies: Writing skills, Research and Policy analysis. Contract, Programme and Project Management. Leadership and Management Skills. Financial Management skill. Service Delivery Innovation, People Management and Empowerment. Stakeholder management and Customer focused. Ability to work in team and independently. Negotiation Skills. Personal organization. Risk management. Good Communication skills. Ability to Delegate Tasks. Ability to cope under pressure. Computer literacy. Valid South African driver’s license is essential. 
 
DUTIES : Provide support in the project management and administration of the Bursary process from commencement to conclusion. To work in schools and other education and training settings for young people. Provide support in the Initiation, planning and design of all assigned projects. Disseminate information to all relevant stakeholders regarding the projects. Register all projects on the project database. Implement project plans for all allocated projects. Compile draft projects’ status weekly / monthly reports. Liaise with all project stakeholders in preparation of status report. Prepare draft the close-out reports for all closed projects. Provide effective support on the advocacy of the projects to the target groups and all relevant stakeholders. Ensure that students sign project contracts and adhere to the terms and conditions of the project contract. Participate in the identification, initialisation, designing and ensure implementation of skills programmes for high school learners that give them the flexibility to navigate between immediately entering the workplace, going to a vocational school, or heading off for a degree at university. Update and maintain project database. File projects documents. Provide project coordination support in the Unit. Supervise staff. 
 
ENQUIRIES : Ms Bellina Molaba Tel No: 011 355 1170 
 
 
 
 
 
ASSISTANT DIRECTOR: STAKEHOLDER MANAGEMENT REF NO: HO2021/11/15 
Directorate: Programme Management 
SALARY : R382 245 per annum 
CENTRE : Head Office, GCRA 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Communications/ Public Relations/ Social Planning/Community Development plus a minimum of 3 years’ experience in stakeholder coordination at a supervisory level and or at a post equivalent to salary level 8/7). Excellent knowledge of Government, Parliamentary process and requirements. Sound knowledge and understanding of all national and provincial strategies and legislation in relation to socio-economic environment as well as training and skills development. Sound knowledge of other Public Service prescripts, Human Resource Development policies and strategies. Sound understanding of the basic education environment. Competencies: Experience of undertaking stakeholder management role in organisations. Demonstrate success in resolving conflicting stakeholder requirements in a complex stakeholder environment. Experience in developing and successfully implementing stakeholder engagement plans. Appreciation and understanding of the training and skills development related environment and track record of successful management of engagements of different cohorts in this environment. Good planning and organisational skills, enabling stakeholder knowledge to be effectively disseminated and shared within the Academy’s team, and acted on in future interactions. Effective liaison and negotiation skills in potentially complex and highly emotive situations. Excellent stakeholder management and interpersonal skills. Writing, communication and presentation skills. Ability to work in teams and independently. 
 
DUTIES : Manage and lead stakeholder engagement, develop approaches to engagement, collaboration, and innovation that create improved value for the Academy and its clients, including the provision of high quality and responsive information for clients. Lead the development, implementation and evaluation of strategic, tactical and operational stakeholder engagement plans, programs, projects and initiatives to align with the Academy's vision, goals and direction. Plan and lead the implementation of integrated stakeholder engagement programs and initiatives to improve and enhance the perceptions and experiences of clients and beneficiaries. Mapping stakeholders and developing appropriate communications for each key stakeholder group. Lead specific stakeholder outreach initiatives, dialogues and other forms of engagement to understand key concerns and issues and inform review and enhancement of services and service delivery. Develop and maintain strong internal and external relationships to exchange information with client groups, community, other levels of government and other stakeholders to inform strategic and operational decisions related to programs and services. Provide briefings and support to technical teams for meetings with stakeholders. Maintain overview of 'database' used to track both engagement requests and engagement 'fulfilled' to ensure documentation. Ensure communication and alignment between different project teams and ensure that issues are captured and escalated as required. 
 
ENQUIRIES : Ms Bellina Molaba Tel No: 011 355 1170 
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: TALENT MANAGEMENT AND INNOVATION REF NO: HO2021/11/17 
Chief Directorate: Human Capital Development 
SALARY : R382 245 per annum 
CENTRE : Head Office, GCRA 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Project Management/ Human/Social Sciences / Public Administration / Management. At least a minimum of 3 years’ experience in coordination, administration, project management at a supervisory level and or at a post equivalent to salary level 8/7). Sound knowledge of all national and provincial strategies in relation to skills development. Sound knowledge of other Public Service prescripts, Human Resource Development policies and strategies. Sound understanding of the basic education environment. Good understanding of technological tools and management and analysis of data. Competencies: Project management skills. Writing skills, Content curation for skills development, Promoting and encouraging the development and use of new technologies, Organizing and supporting training programmes to assist in providing the training needed to accelerate the adoption of new technologies driven by 4IR. Research and Policy analysis. Contract, Programme and Project Management. Leadership and Management Skills. Financial Management skill. Service Delivery Innovation, People Management and Empowerment. Stakeholder management and Customer focused. Ability to work in team and independently. Negotiation Skills. Personal organization. Risk management. Good Communication skills. Ability to Delegate Tasks. Ability to cope under pressure. Computer literacy. Valid South African driver’s license is essential. 
 
DUTIES : Lead the identification, initialisation, designing and ensure implementation of skills programmes for youth that give them the flexibility to navigate their transitions between school and world of work. Provide support in the project management and administration of the programmes. Promote digital transformation and innovation ecosystems for the youth. Provide support and lead in the initiation, planning and design of all assigned projects. Create and manage databases for various opportunities available to the youth and facilitate access to these. Work with the technology community to develop solutions in data collection systems, mobile applications, social media and knowledge management platforms, monitoring, and improved data sharing. Provide recommendations for technology improvements, e.g., existing training platforms, e-learning modules, smart applications, tracking and database management, or monitoring, response, and data analysis. Disseminate information to all relevant stakeholders regarding the projects. Liaise with all project stakeholders in preparation of status report. Prepare draft the close-out reports for all closed projects. Provide effective support on the advocacy of the projects to the target groups and all relevant stakeholders. Update and maintain project database. File projects documents. Provide project coordination support in the Unit. Supervise staff. 
 
ENQUIRIES : Ms Bellina Molaba Tel No: 011 355 1170 
 
 
 
 
 
ASSISTANT DIRECTOR: E-LEARNING SPECIALIST REF NO: HO2021/11/18 
Chief Directorate: Public Sector Development 
SALARY : R382 245 per annum 
CENTRE : Head Office, GCRA 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Education Technology/Computer Integrated Technology and/or related to virtual and platform driven education plus a minimum of 3 years design & development 73 
 
experience on related to virtual and platform driven education/e-Learning content and projects at a supervisory level and or at a post equivalent to salary level 8/7). Sound knowledge of all national and provincial strategies in relation to skills development. Sound knowledge of other Public Service prescripts, Human Resource Development policies and strategies. Sound understanding of the basic education environment. Good understanding of technological tools and management and analysis of data. Strong content development background and experience in the administration of Learner Management Systems (Moodle LMS). Certificates of competence in various related software packages will be an advantage. Competencies: Online Digital Content development for web and Mobile, Intermediate ICT skills and an understanding of modern Internet Technologies. Project management skills. Writing skills, Content curation for skills development, Promoting and encouraging the development and use of new technologies, Organizing and supporting training programmes to assist in providing the training needed to accelerate the adoption of new technologies driven by 4IR. Research and Policy analysis. Contract, Programme and Project Management. Leadership and Management Skills. Financial Management skill. Service Delivery Innovation, People Management and Empowerment. Stakeholder management and Customer focused. Ability to work in team and independently. Negotiation Skills. Personal organization. Risk management. Good Communication skills. Ability to Delegate Tasks. Ability to cope under pressure. Computer literacy. Valid South African driver’s license is essential. 
 
DUTIES : Assist in the creation, sourcing, and curation as well as ongoing support of learning content and other online resources. Assisting with aligning the e-learning content provided on all platforms with the strategic intent of Gauteng provincial government. Conduct research on courses and information in required knowledge areas to ensure this alignment, including but not limited to Fourth Industrial Revolution (4IR). Support the selection, implementation and usage of online courses, instructional web projects and distance learning technologies. Give Presentations to various departments about e-Learning and other e-Learning offerings when required. Manage/Administer the existing Moodle Learner Management System and provide support for the administration of any future platforms selected to deliver e-learning. Serve as in-house single point of contact responsible for responding to questions from users and other stakeholders. Designing, structuring all compiling all system reports required for compliance and governance. Promote digital transformation and innovation ecosystems for the youth. Provide support and lead in the initiation, planning and design of all assigned projects. Work with the technology community and establish partnerships to develop solutions in data collection systems, mobile applications, social media and knowledge management platforms, monitoring, and improved data sharing. Provide recommendations for technology improvements, e.g., existing training platforms, e-learning modules, smart applications, tracking and database management, or monitoring, response, and data analysis. Disseminate information to all relevant stakeholders regarding the projects. Liaise with all project stakeholders in preparation of status report. Prepare draft the close-out reports for all closed projects. Provide project coordination support in the Unit. Supervise staff. 
 
ENQUIRIES : Ms Bellina Molaba Tel No: 011 355 1170

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ASSISTANT DIRECTOR: ITSM REF NO: HO2021/11/19 
Directorate: School Support 
SALARY : R382 245 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) qualification in Information Technology / Finance/Project Management plus a minimum of 3 years’ relevant experience at a supervisory level and or at a post equivalent to salary level 8/7). Knowledge of the Treasury Regulations, Configuration Management, departmental systems (BAS, etc.) and IT Risk Management practices. Knowledge of relevant legislations like Public Finance Management Act, ECT Act, current technology developments and future trends. Skills Description: Good verbal and written communication, Project Management, Planning, analysis, conceptualizing, problem solving, Change management and Financial management A valid driver’s license. 
 
DUTIES : Participate in the initiating and planning process for ICT projects in schools. Assist in the identification and analysis of school ICT needs and requirements. Obtain ICT project budgets and ensure that they are updated with actuals and stored and reported where needed. Provide support in all ICT project and business as usual activities in schools. Implement ICT Strategy and service delivery standards for to schools. Track requirements during the schools’ ICT project execution and incorporate changes into the requirements. Support the execution of all ICT project activities in schools. Manage the Directorate’s ICT budget. Identify unresolved risks and issues and escalate them to the Project Manager. Monitor project progress against the defined schedule and cost using project metrics used in the Department. Distribute and transfer all school’s allocated ICT Assets to schools. Develop School Asset Management plan. Collate a report on ICT Asset damages, thefts and security breaches. Ensure that Principals account for all School allocated ICT Assets. Ensure that all issued laptops and tablets are always accounted for and well taken care of. Participate in the preparation of documents for school’s ICT project closure. Ensure accurate record keeping, document and content management of all project documents. Support schools during the implementation of their changes for the duration of a pilot or warranty period. Provide end to end technical support to the schools for business-as-usual ICT activities. Participate in the facilitation of ICT training initiatives for schools. Supervise human resources/staff. 
 
ENQUIRIES : Ms Mechelle Brink Tel No: 011 355 1223 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCE AND PROCUREMENT REF NO: TN2021/11/20 
Sub Directorate: Finance and Administration 
SALARY : R382 245 per annum 
CENTRE : Tshwane North District 
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) qualification in Public Management / Finance / Supply Chain Management / Economics / Business / Purchasing/Logistics plus a minimum of 3 years’ experience in SCM at a supervisory level and or at a post equivalent to salary level 8/7). Knowledge and experience of SAP, BAS, PFMA, Treasury Regulations, provisioning procedures and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid driver’s license. 
 
DUTIES : Implementation of financial policies and procedures. Enquiry office is operating efficiently. Vendor information forms are copied, recorded, and forwarded to GDF for registration. Capturing of GRVs on SRM within 24 hours and payment within 30 days. Follow up on outstanding payments for service providers. Clear web-cycle entries weekly. Efficient operations i.e. collection of payrolls – payslips distributed and returned within 7 working days. Proper record keeping with regards to payroll administration. Liaise with schools and units regarding payroll issues. Distribution of IRP5s. Compare accuracy of payroll with exception report and liaise with THRS with reference to the exception report. Non-compliance letters issued for return of payrolls. Report to HO on completeness of payroll return and exception report. Implementation of petty cash policies and procedures. Cashier’s office operates efficiently, and petty cash is replenished when needed. Monitor and bank revenue as and when needed. Function as team leader by supervising tasks and responsibilities of sub-ordinates. Provide training of staff on procedures and processes. Performance management is done and poor performance is identified and addressed. Office administration matters. Provide monthly management reports. Attend management meetings. 
 
ENQUIRIES : Ms Rejoice Manamela Tel No: 012 543 4313 (TN) 
 
 
 
 
 
 
ASSISTANT DIRECTOR: EXAMINATIONS ADMINISTRATION REF NO: GE2021/11/21 
Sub Directorate: Curriculum Management and Delivery 
SALARY : R382 245 per annum 
CENTRE : Gauteng East District 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration/ Public Management plus a minimum of 3 years’ examination administration experience within Examination or Assessment environment at a supervisory level and or at a post equivalent to salary level 8/7). Knowledge and experience of PFMA, Transport Policy, Strategic Planning and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid driver’s license. 
 
DUTIES : Manage and oversee centre and learner registrations in the District. Ensure that new public and independent centers meet the minimum requirements to be registered as examinations centers. Manage the registration processes of Grade 10, 11 and 12, AET Level 4, NSC part-time and repeater candidates; Supplementary, remark / recheck and the Senior Certificate candidates. Conduct registration mediation policy sessions with all stakeholders. Administer concessions for all Schools during assessment/examinations period. Confirm and clear immigrant candidates on the Integrated Examination Computer System (IECS) and minimize technical irregularities. Establish readiness of centers to conduct the examinations. Audit registered exam centers to establish the readiness to conduct the examinations. Manage and compile examination related plans before commencement of examinations (i.e. Management and Monitoring Plans). Oversee and support the induction and training of Chief Invigilators, Invigilators, exam support staff, Candidates on roles and responsibilities during the exam period. Appoint a Script Library Manager (i.e. Senior Admin Officer) to ensure safe storage of scripts in the District. Ensure that Scripts are scanned, packaged and distributed to Marking Venues. Oversee the conduct, administration and management of Examinations (i.e. AET Level 4, NSC and amended Senior Certificate, NCS Preparatory and Final exams). Control question papers received from the Head Office, and the District’s control list. Ensure that the Senior Education Specialist, Examination Administration submit a formal report on the conduct of the exams to Head Office. Manage and report on any irregularities experienced during the conduct of exam. Facilitate emergency concessions in collaboration with the Psychologist in the District. Administer result certification distribution and remarking processes. Facilitates the application for the issuing of certificates -reissue, replacement and combination of result. Ensure control and collect certificates for external clients (Public). Attend to queries from the public regarding registration, results and certification. To coordinate and monitor the budget, resources and overall management of the unit. General supervision of employees and manage performance. Draft the overtime budget of the unit and ensure approval. Collaborate with other Business Units on exam related issues. 
 
ENQUIRIES : Mr Mpho Leotlela Tel No: 011 736 0717 (GE) 
 
 
 
 
 
SENIOR STATE ACCOUNTANT: ACCOUNTS PAYABLE REF NO: HO2021/11/22 
Directorate: Financial Administration 
SALARY : R321 543 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate recognized 3-year National Diploma/Degree (NQF Level 6/7) qualification in Financial Management/ Accounting/Economics/Public Finance/Cost and Management Accounting plus a minimum of 2 years’ experience working in a finance environment. Knowledge of PFMA and Treasury Regulations, Procurement procedures and other Financial related policies, Financial administration and Public Service Regulation, Basic Accounting System, PERSAL System and SAP. Good verbal and written communication, Computer literacy (MS Excel, Access, Word and owerPoint), Interpersonal relations, Problem Solving, Analytical skills, Planning and Organizing and Report Writing and A valid driver’s license is essential. 
 
DUTIES : Execute all supplier payment is made within 30 days. Verify the accuracy of invoices. Submit payment run to Provincial Treasury. Preparing and submission of payment run to Treasury. Clear payment exceptions within two days after each payment run and also liaise with Treasury regarding rejections. Review weekly runs against successful payment runs of the financial year on weekly basis. Identify overpayments and duplicates payments. Follow-up and resolve payment issues and queries from internal and external customers. Compile accruals submitted monthly, quarterly and yearly. Request Payment proposal after a last payment run of the month. Request Web cycle and cockpit of the 1st day of the new month. Ensure that all other directorates and districts accrual schedules as at the end of the reporting month are submitted to Accounts Payable by the stipulated date of the new month. Execute consequence management on non-submission, late submission, incomplete and incorrect information is implemented in the department. Co-ordinate and complete Accounts Payable processes. Exercise judgment in evaluating completeness and accuracy of invoices submitted for payments. Participate in the preparation of effecting Payment, Process Director, Exceptions and Payment Run reports on weekly basis. Compile Weekly Statistics. Source documentation for Internal and External Audit purposes retrieved and submitted within 5 days. Provide effective, efficient supervision of staff and Management of resources. 
 
ENQUIRIES : Ms. Palesa Banda Tel No: (011) 355 0384 
 
 
 
 
STATE ACCOUNTANT: PAYMENT PROCESSING REF NO: HO2021/11/23 
Directorate: Financial Administration 
SALARY : R321 543 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate recognized 3-year National Diploma/Degree (NQF Level 6/7) qualification in Financial Management/ Accounting/Economics/Public Finance/Cost and Management Accounting plus a minimum of 2 years’ experience working in a finance environment. Knowledge of PFMA and Treasury Regulations, Procurement procedures and other Financial related policies, Financial administration and Public Service Regulation, Basic Accounting System, PERSAL System and SAP. Good verbal and written communication, Computer literacy (MS Excel, Access, Word and PowerPoint), Interpersonal relations, Problem Solving, Analytical skills, Planning and Organizing and Report Writing and A valid driver’s license is essential. 
 
DUTIES : Ensure that all suppliers are registered on EIS for submission of invoices. Resolve all escalated queries relating to payments for suppliers that are not registered. Check completeness of query list compiled daily and make sure all they are all resolved. Assist suppliers with registration on EIS. Train suppliers on EIS Webboard uploads of invoices. Ensure payments are correctly paid to suppliers with 30 days. Attend to all payment rejections that may have paid to wrong supplier accounts end to end. Identify overpayments and duplicates payments. Follow-up and resolve payment issues and queries from internal and external customers. Compile payment query reports monthly, quarterly and yearly. Prepare Supplier Debt report on monthly basis. Investigate and confirm debt then start the debt take on process. Request Open GRV and Partially Paid Report as at the end of the reporting month from GRV Team. Update status and submit weekly the Open GRV report. Co-ordinate and complete Accounts Payable processes. Exercise judgment in evaluating completeness and accuracy of invoices submitted for payments. Identify and address all internal control weaknesses. Source documentation for Internal and External Audit purposes retrieved and submitted within 5 days. Investigate and respond to audit queries to ensure financial integrity of report. Execute audit recommendations. Provide effective, efficient supervision of staff and Management of resources. 
 
ENQUIRIES : Ms. Selina Phala Tel No: (011) 355 1163 
 
 
 
 
PERSONAL ASSISTANT REF NO: HO2021/11/25 
Directorate: Strategic Policy Management 
SALARY : R261 372 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Secretarial Diploma or equivalent qualification plus 3-5 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed. 
 
DUTIES : Overall management of the office administration functions Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/Chief Director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director. 
 
ENQUIRIES : Ms Lerato Machaka Tel No: (011) 843 6532 
 
 
 
 
 
PERSONAL ASSISTANT: OFFICE OF THE DDG REF NO: HO2021/11/26 
Branch: Curriculum Management & Delivery 
SALARY : R261 372 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Secretarial Diploma or equivalent qualification plus 3-5 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed. 
 
DUTIES : Overall management of the office administration functions Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/Chief Director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director. 
 
ENQUIRIES : Ms Lerato Machaka Tel No: (011) 843 6532