GAUTENG DEPARTMENT OF EDUCATION VACANCIES

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NOTE : It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached) and a detailed CV is required. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. All candidates for MMS positions will be required to undergo competency assessment and security clearance. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. 
 
 

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OTHER POSTS
 
 
CHIEF ELECTRICAL ENGINEER GRADE A REF NO: HO2023/05/01 
Directorate: Infrastructure Planning and Property Management 
SALARY : R1 146 540 - R1 308 036 per annum, (an-all-inclusive package). The Department will award a higher salary depending on the expertise of the applicant. 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate Degree in Electrical Engineering. Other Requirements: Registered as a Professional Engineer with ECSA. [Electrical Engineer] Six years’ experience post qualification. Valid Drivers’ License. Computer literate. 
 
DUTIES : Develop and maintain technical and functional norms and standards from an engineering perspective. Investigate proposals for innovative service delivery mechanisms and undertake feasibility studies. Compile electrical briefing documentation and specifications. Provide electrical engineering guidance and inputs to all Infrastructure Delivery Management System deliverables and reports. Investigate electrical engineering installations and oversee commissioning of electrical engineering installations. Develop strategies to cultivate greater feedback with internal and external stakeholders for the enhancement of service delivery. Manage sub-ordinates. Undertake research. 
 
ENQUIRIES : Ms. Winny Radzilani Tel No (011) 843 6540. 
 
 
 
 
 
 
 
DEPUTY DIRECTOR: TRANSVERSAL HUMAN RESOURCE SERVICES (X3 POSTS) 
Sub-Directorate: Transversal Human Resource Services 
SALARY : R811 560 per annum, (an all-inclusive package) 
CENTRE Gauteng West District Ref No: GW2023/05/11 
Tshwane North District Ref No: TN2023/05/12 
Tshwane South District Ref No: TS2023/05/13 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Human Resource Management or three-year related equivalent qualification majoring in HR/Personnel Management plus a minimum of 3 years relevant working experience in Human Resources Management environment at a Junior Management/Assistant Director level. Knowledge and understanding of the current HR prescripts and public service legislations, regulations and policies. Excellent communication (verbal & written) and interpersonal skills. Demonstrative ability to use human resource information systems for planning, monitoring and reporting. Ability to work under pressure, use PERSAL and provide expert advisory support to business. Computer literacy in MS Excel, MS Word, MS Access and MS Office. A valid South Africa driver’s license is required.
 
DUTIES : Manage the HRM operations at the district, in a matrix environment; oversee the sub-directorates conditions of service, performance management and development, recruitment and selection in accordance with the relevant prescripts and collective agreements with the Education sector. Coordinate implementation of the approved post and staff establishment. Manage employee records at the district. Establish system to ensure successful implementation of the operational plan as sponsored by Head Office. Provide input to the HRA budget plan. Fulfil the internal quarterly reporting requirements and provided analysis to management. Interpret HR Policies and prescripts. Establish systems to improve customer engagement on HR issues at the District. Supervise staff and manage their performance according to the PMS. Provide, co-ordinate and manage policy and procedure on Incapacity Leave for Ill-Health retirement (PILIR) and the management injury on duty. Management and capturing of posts establishment, creation, translations, vacancies and abolishment in accordance with affordability and priorities of the department on PERSAL. Ensure timeous implementation of changes on PERSAL / SAP and validation of PERSAL information. Manage the internal and external auditing of personnel administration matters and ensure that Auditor-General queries are appropriately managed. Supervise staff. 
 
ENQUIRIES : Ms. Louisa Dhlamini (GW District) Tel No: (011) 660 4581 
Mr. Ephraim Magakoa (TN District) Tel No: (012) 543 4313 
Ms. Winnifred Matlou (TS District) Tel No: (012) 401 6434 
 
 
 
 
 
 
DEPUTY DIRECTOR: CERTIFICATION REF NO: HO2023/05/14 
Directorate: System Admin and Certification 
SALARY : R811 560 per annum, (all-inclusive package) 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Information Computer Technology/ Communication Technology Information Systems/ Public Administration/ Public Management or related equivalent 3 -year qualification plus a minimum of 3 years relevant working experience in Certification Environment at a Junior Management/Assistant Director level. Knowledge and understanding of the social dynamics of Communities Knowledge of Public Service Act and Regulations, Employment of Educator’s Act, Performance Financial Management Act, SASA, Labour Relation Act, Knowledge of Gazette 31337 as amended and Knowledge of relevant legislation pertaining to Exams and Assessments Processes. Excellent communication (verbal & written) and interpersonal skills. Ability to work under pressure, Computer literacy in MS Excel, MS Word, MS Access and MS Office, Planning, Organising, Analytical, Conflict Management, Report writing, Problem Solving, Facilitation and Presentation skills. A valid South African driver’s license. 
 
DUTIES : Manage the development of a credible statement of results and certification archival system. Manage the extraction and collation of examination information from Integrated Examination Computer System (IECS). Manage the distribution of statement of results and certificates in all districts and enforce control mechanisms to eliminate irregularities. Manage the individual help desk for certification relating to combinations, reissue of lost and replacement of damaged certificates. Manage the verification process of all Grade 12 certificates. Manage the process of application for combination of results to a certificate form two or more different examination sittings. Manage the printing of certificates by the accredited SITA and Umalusi institutions. Development of the archival and dissemination of examination results/ Umalusi policies, procedures and guidelines. Participate in the development of the departmental Integrated Examination Computerized Systems (IECS) policies, procedures and guidelines. Ensure compliance on relevant legislation, regulatory framework and reporting requirements. Management and development of Staff. Ensure that all staff are trained and developed in line with the Performance Management and Development System. 
 
ENQUIRIES : Mr. Linda Xulu Tel No: (010) 601 8009 
 
 
 
 
 
 
ASSISTANT DIRECTOR: RECORDS MANAGEMENT SUPPORT REF NO: HO2023/05/23 
Directorate: Auxiliary services and Fleet Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Records Management, Archival Studies /Public Administration /Public Management/Logistic Management/ Supply Chain Management/ or related three- year qualification plus a minimum of 3 years relevant working experience in Auxiliary Services in Records Management at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Finance Management Act. Treasury Regulations. National Archives Act no 43 of 1996 as amended. Financial management & Procurement procedures. Knowledge of Office equipment’s administrative procedure relating to files. Registry procedures. Knowledge of Registry processes and services. Assets management. Inventory management. Excellent communication skills, verbal and written. Presentation skills. Computer literacy in Ms-Excel and Word, Outlook and PowerPoint. Interpersonal relations. Managerial & Organizing skills. Reporting skills. Conflict management. A driver’s license will be an added advantage. 
 
DUTIES : To manage the GDE Registry. Manage the opening of files, requisitions, return and opening of files. Ensure that Clients reporting to the Registry desk are assisted promptly in line with Batho Pele Principles. Formulate and monitor the monthly and quarterly reports. Manage and operation of office machines. Proper management of the franking machine and bulk printing readings. Supervise and provide administrative support services to the Business Unit. Provide inputs in the compilation of the budget, audit, and financial functions, and monitor expenditure and resources. Quality assures submissions on procurement of goods and services for the Unit. Monitor and report redundant/ stolen assets to the relevant Unit. Coordinate and ensure the provision of activities within the Unit, e.g. stationery, travel claim forms and other requests. Facilitate implementation of Auxiliary Support Service policies within GDE. Ensure that Performance Management System is executed. Ensure the effective, efficient, and economic utilization of allocated resources. Ensure management of leave. Procurement of office equipment, stationery, and distribution thereof. Manage submission of invoices to GDF and tracking on progress. Assist in provision of operational planning services. Ensure all assets are listed and barcoded accordingly. Communicate with Asset Directorate regarding damaged and broken assets. Compiling monthly and quarterly reports. Budgeting for the Unit. Prepare Presentations for the Forum meetings. Manage Leave and PMDS. 
 
ENQUIRIES : Mr Joe Mokhosi Tel No: 011 355 0761 
 
 
 
 

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ASSISTANT DIRECTOR: SMS AND PS PERFORMANCE MANAGEMENT SYSTEMS REF NO: HO2023/05/24 
Directorate: Performance Management and Development 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) in Human Resources Management/Development or related three- year qualification plus a minimum of 3 years’ relevant experience and knowledge of the operations of employee performance management at a supervisory level and or at a post equivalent to salary level 8/7. Proven experience in planning and implementing projects. In-depth knowledge and understanding of the different Performance Management Systems in GDE. Proven experience of PMDS-PS & SMS. Knowledge of relevant legislation, collective agreements, policies and circulars. Knowledge of PFMA. Strong computer literacy and PERSAL knowledge is essential. Strong verbal, written communication and facilitation skills required. A valid South African driver’s license. 
 
DUTIES : The incumbent will be responsible for the effective implementation of Performance Management Systems in Gauteng Department of Education. Co-ordinate and monitor compliance of all performance management policies, regulations and guidelines. Set up systems for implementation of PMDS-PS & SMS. Capturing scores onto PERSAL. Co-ordinate moderation of scores. Consolidate and analyse reports from districts. Facilitate the training of officials on the management, administration and quality assurance of PMDS-PS and SMS processes. Perform other related duties assigned. Co-ordinate Service Excellence Awards. 
 
ENQUIRIES : Ms Motshedisi Ramohloki Tel No: 011 843 6656 
 
 
 
 
 
 
ASSISTANT DIRECTOR: COLLECTIVE BARGAINING REF NO: HO2023/05/25 
Directorate: Collective Bargaining 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Public Administration/ Labour Relations/ Industrial Psychology majoring in Labour Law or a three-year related qualification plus a minimum of three years’ experience in employment relations and collective bargaining environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Act, knowledge of PSCBC Resolutions, GPSSBC Resolutions, White Paper of Transforming Public Service, Basic Conditions of Employment Act and knowledge of Human Resource Policies. Policy Development and Research skills, Computer literacy, Problem Solving and Conflict Resolution, written and verbal communication. Valid driver’s license. 
 
DUTIES : Facilitate the process of Coordinating negotiations as part of Collective Bargaining Process. Conduct research and ensure that managers are kept abreast of all new Collective Bargaining matters within the directorate as per Bargaining Chamber resolutions. Coordinate the collation of line function inputs to be incorporated in the Collective Bargaining process. Compile quarterly and annual collective bargaining reports to be presented to management. Advice and support employer and labour representatives as per relevant negotiations mandate. Facilitate the implementation of Collective Agreements as per recommendations provided by Collective Bargaining structures. Public Service Collective Bargaining Council (PSCBC). Education Labour Relations Council (ELRC). General Public Service Sector Bargaining Council (GPSSBC). Coordinating Chamber of the PSCBS Gauteng Province (CCPGP). Research on efficacy on concluded Collective Agreements and suggest areas of review. Conduct research of negotiation agreements that will ensure equitable conditions of service and remuneration for employees. Provide labour relations support to district offices and employees. Facilitate the review of Collective Agreements to maintain labour peace. Implementation of appropriate corrective measures by management in relation to Collective Bargaining resolution. Compile reports and submissions on audit findings relating to the correct interpretation and implementation of Collective Agreements to the HoD. Mediation of disputes and conflicts relating to organized labour formations and affiliation with the employer. Coordinate the meeting of the employer (GDE) in facilitation of mediation with organized labour. Compile analysis and outcomes reports on organized labour disputes and resolutions. Compile records of departmental mediation resolutions in maintaining labour peace. Collate information for the drafting of submissions to the MEC for mandates on mutual interest matters that are subject of the negotiations at the Public Service Collective Bargaining Council (PSCBC) Participate in the development of Collective Bargaining Policies, Procedures and Guidelines. Participate in the development of the departmental Labour Relations Act policy, procedures and guidelines. Provide input on provincial Collective Bargaining and Labour relations Act policies and procedures. Conduct workshops/ presentations as part of implementation of Collective Bargaining outcomes. Monitor and evaluate compliance with collective agreements, policies, relevant legislation frameworks and reporting requirements. Participate in relevant Sectorial Chambers Chambers/ Stakeholder Engagements Sessions. Coordinate meetings on behalf of the employer in the national Education Labour Relations Council (ELRC) bargaining chambers. Coordinate meetings on behalf of the directorate in the Provincial Educators Labour Relation Council (PELRC), (GPSSBC) bargaining chambers. Coordinate meetings on behalf of the directorate in the Public Service Collective Bargaining Council (PSCBC) bargaining chambers. Supervision and development of staff. 
 
ENQUIRIES : Ms. Ayanda Ngobeni Tel No: (011) 843 6512 
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: EXAMINATION MATERIAL AND SCRIPT ARCHIVE REF NO: HO2023/05/26 
Directorate: Examination Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) plus minimum 3 years’ experience in examination development and production at a supervisory level and or at a post equivalent to salary level 8/7. Good communication (written & verbal) and interpersonal skills. Knowledge of the PFMA, strategic planning and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict management and customer service management skills. Must be computer literate and have the ability to work under pressure. A valid driver’s license will be an added advantage. 
 
DUTIES : Coordinate and facilitate the development of examination material. Liaise with other Provinces regarding examination related matters. Assist in the provision of operational planning services. Communicate with relevant stakeholders on matters relating to examinations policy and development. Oversee the day-to-day management of the directorate with Batho Pele Principles underpinning office systems. Handle and follow the procedures related inbound and outbound candidates both local and international. To provide a specialist administrative function in the safe- area of the unit. Keep track of the flow of material and complete the manual and electronic record. Write weekly reports and have knowledge of PMDS processes and compile composite records thereof. Compile submissions to senior management as and when necessary. Allocate resources (human, physical and financial) for the administration of exams. Liaise with service providers regarding examination related matters / material. 
 
ENQUIRIES : Mr. Harry Culling Tel No: (010) 601 8082 
 
 
 
 
 
 
ASSISTANT DIRECTOR: PRINTING, PACKING, STORAGE AND DISTRIBUTION REF NO: HO2023/05/27 
Directorate: Examination Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) plus minimum 3 years’ experience in printing, packing, storage and distribution of assessment materials production at a supervisory level and or at a post equivalent to salary level 8/7. An understanding of Computer Systems and administration of data is needed. Experience in database management and statistics specifically related to printing of exact and secure printing of question papers is a requirement. A sound knowledge and understanding of printing cycle, processes and the environment relating to high security question papers in is essential. Hands on experience and knowledge in handling issues related to printing, packing, storage and distribution of high security assessment materials is required. Must be able to work under constant pressure, independently as well as in a team. Must have experience in an education environment where high stakes question papers are printed and must be able to function in an extremely high security and high intensity environment. Good written and verbal communication skills plus the ability to generate reports on a regular basis that will allow the manager to predict and manage printing, packing, storage and distribution of a range of different examinations throughout an academic year. Valid Driver’s License essential. Candidates will be subjected to a skills test and the successful candidate will have to undergo security vetting. 
 
DUTIES : Oversee the full packing process. Capture timetable onto data base. supervise the section and remain on site. Co-ordinate and planning of packing process regarding dates and staff. Oversee the full distribution process. Co-ordinate and planning of distribution process regarding dates and staff. Attend to special security measures. Monitors progress of packing and distribution processes. Oversee ordering of stock. Liaise with suppliers. Oversee security of packing and distribution. Oversee distribution of any miscellaneous printing to districts. Oversee to the mopping-up and cleaning-up of all material after each examination. Oversee the packing of maps for Geography of all examinations offering Geography. Oversee and co-ordinate the printing and packing of memoranda for marking. Management of Resources. Compile and submit the work plan, performance developments plan, job description and performance agreements of staff. Guide, train and advice staff on all financial administration services to enhance the correct implementation of policies and practices. 
 
ENQUIRIES : Ms. Linda Madi Tel No: (010) 345 0930 
 
 
 
 
 
 
ASSISTANT DIRECTOR: CERTIFICATION REF NO: HO2023/05/28 
Directorate: System Admin and Certification 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Information Computer Technology/ Communication Technology Information Systems/ Public Administration/ Public Management or related equivalent 3 -year qualification plus a minimum of 3 years relevant working experience in Certification Environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge and understanding of the social dynamics of Communities Knowledge of Public Service Act and Regulations, Employment of Educator’s Act, Performance Financial Management Act, SASA, Labour Relation Act, Knowledge of Gazette 31337 as amended and Knowledge of relevant legislation pertaining to Exams and Assessments Processes. Excellent communication (verbal & written) and interpersonal skills. Ability to work under pressure, Computer literacy in MS Excel, MS Word, MS Access and MS Office, Planning, Organising, Analytical, Conflict Management, Report writing, Problem Solving, Facilitation and Presentation skills. A valid South Africa driver’s license. 
 
DUTIES : Ensure development of a credible statement of results and certification archival system. Ensure extraction and collation of examination information from Integrated Examination Computer System (IECS). Coordinate and requisition of statement of results and examination certificates from Umalusi and SITA accredited service providers and distribution thereof to respective districts as per examination centers. Supervision of the individual help desk for certification relating to combinations, reissue of lost and replacement of damaged certificates. Ensure verification process of all Grade 12 certificates. Coordinate training, induction and support of IECS system users pertaining to the decentralization of certification services to all districts. Ensure printing of certificates by the accredited SITA and Umalusi institutions. Implement and enforce directives of Umalusi and National Policy regarding printing and issuing of certificates. Participate in the archival and dissemination of examination results/ Umalusi policies, procedures and guidelines. Participate in the development of the departmental Integrated Examination Computerized Systems (IECS) policies, procedures and guidelines. Provide input on provincial policy on examinations and assessment guidelines and procedures. Attend and report on the unit’s activities in the PESAC, and ESAC. Ensure compliance on relevant legislation, regulatory framework and reporting requirements. Supervision and development of Staff. Ensure that all staff are trained and developed in line with the Performance Management and Development System. 
 
ENQUIRIES : Mr. Linda Xulu Tel No: (010) 601 8009 
 
 
 
 

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ASSISTANT DIRECTOR: WEBSITE PUBLICATIONS REF NO: HO2023/05/ 30 
Directorate: External Communication and Media Liaison 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) in Communication/ Journalism/ Public Relations or three-year related qualification plus 3 to 5 years’ experience within Communications environment at a supervisory level and or at a post equivalent to salary level 8/7. 2 years’ experience in Journalism will be an added advantage. Knowledge of Public Service Act and Regulations. Communication policies and practices and Communication theories. Computer literacy, Communication Skills, Change management, Project Management, Good Interpersonal relations, Presentation and Policy development and research skills. 
 
DUTIES : Production of Content for Publication (Content Development). Conduct in-dept research and collect relevant information for publication of posters, brochure, banners and newsletters. Coordinate design/ layout, styles of publications. Develop, update and source photographic content for intranet/ internal platforms. Coordinate proofreading and editing of content for all Publications. Chair the newsroom style editorial team in terms of editing and translation of departmental content intended for communities into 4 Gauteng official languages. Create content for booklets, newspaper adverts, posters & flyers, maintain accuracy and identify errors. Coordinate the drafting of well-constructed newsletters, banners and posters. Coordinate printing and distribution of Departmental Publications. Manage the Printing and Distribution of internal/ external publications. Assist with departmental strategic publications to be in line with Government Communications and Information Systems (GCIS) editorial guidelines. Coordinate online departmental publications. Provide advice on format, length and content of all publications intended for external communication. Supervise and develop Staff. Ensure that staff are assessed in line with the performance management system. Identify the need for training and development of staff. 
 
ENQUIRIES : Mr Jeffrey Mmope Tel No: 011 355 0972 
 
 
 
 
 
 
ASSISTANT DIRECTOR: INFRASTRUCTURE CAPEX AND SCHEDULED MAINTENANCE PROJECTS AND PROGRAM IMPLEMENTATION REF NO: HO2023/05/31 (X2 POSTS) 
Directorate: Infrastructure Delivery Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Project Management/Public Administration/ Public Management or related equivalent 3 -year qualification plus a minimum of 3 years relevant working experience in in providing administrative/project support within the infrastructure environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act and Regulations, Infrastructure projects/policies and National and Provincial Frameworks. Excellent communication (verbal & written) and interpersonal skills. Ability to work under pressure, Computer literacy in MS Excel, MS Word, MS Access and MS Office, Planning, Organising, Analytical, Report writing and Problem-Solving Skills. A valid South Africa driver’s license. 
 
DUTIES : Provide secretarial support to the infrastructure capex and schedule Maintenance projects and program implementation Sub-Directorate. Compile the agenda of meetings and circulation of accompanying memoranda. Compile minutes of the meetings, discussions and workshops to relevant stakeholders. Co-ordinate meetings including overseeing the logistics, transport arrangements. Provide support in the development and analyses of projects reports. Collect and compile information regarding projects that needs to be investigated. Liaise and monitor projects reporting from internal and external stakeholders. Analyze infrastructure projects and compile quarterly, annually and monthly reports for internal and external stakeholders. Implement and maintain tracking system for all projects. Plan, implement and monitor the Expanded Public Works Programme Projects. Identify and priorities the need for the EPWP service in schools. Develop a project plan and implementation plans of the EPWP. Collect and analyze information received from the schools on EPWP projects. Monitor the credible non-financial information in the infrastructure reporting model to ensure compliance. Identify the gap in the non-financial information in the infrastructure reporting model and notify the responsible managers/project managers to update the information. Monitor the credibility of information extracted from IRM for preparation of Infrastructure End of Year Evaluation, U-AMP and IPMP. Supervise staff. Co-ordinate the performance agreements/ assessments for the directorate and manage staff leave. 
 
ENQUIRIES : Ms. Lerato Machaka Tel No: (011) 843 6532 
 
 
 
 
 
 
ASSISTANT DIRECTOR: SCHOOL FINANCIAL GOVERNANCE AND MONITORING REF NO: HO2023/05/32 
Directorate: School Funding Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Financial Management, Accounting, Public Finance, Cost and Management and related qualification majoring in accounting/finance plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Legislative Frameworks (Public Finance Management Act, and Treasury Regulations), Financial Circulars, Government budget and expenditure process. Skills: Excellent communication (verbal & written), interpersonal skills, Project Management, Problem Solving, Presentation, Analytical and Financial Management skills. Computer literacy, People management, Report writing and minutes taking, Facilitation, Planning and Organizing skills. A valid South Africa driver’s license is required. 
 
DUTIES : Monitor financial controls and systems in Public Ordinary Schools, LSEN, Independent Schools and funded Early Childhood Development Sites. Coordinate with the districts to ensure that there are proper financial internal control systems in place in all schools. Ensure that schools have proper financial management systems to maintain financial records as required by SASA. Monitor budget allocated to schools as per Norms and Standards. Ensure that schools have compliant and updated finance policies and provide advice to schools to ensure compliance. Conduct impact assessments on the capacity and awareness programmes. Develop financial management policies and manuals as per SASA. Facilitate and coordinate financial management trainings and workshops to schools. Ensure that schools comply with SASA regarding managing and administering of school funds. Ensure compliance with regards to preparation of and audit of annual financial statements. Analyse and interpret the annual financial statements. Identify, conduct plan inspections and advice schools on the financial management matters. Provide technical support to districts on matters of financial management and reporting. Ensure schools comply with the best asset management practices. Facilitate and manage the process of compensation for fees exempted by schools. Ensure administration and payments of partial section 21 municipal services and accounts. Coordinate monitoring of section 21 municipal services and accounts with the districts. Attend meetings with and queries relating to municipalities. Ensure the effective, efficient and economic utilization of allocated resources. Identify and manage subordinates’ development needs. Conduct performance assessments for subordinate personnel. 
 
ENQUIRIES : Mr Itumeleng Mogashoa Tel No: 011 355 1034 
 
 
 
 
 
 
ASSISTANT DIRECTOR: SCHOOL ICT SUPPORT REF NO: HO2023/05/33 
Directorate: School System Development and Technical Support 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) in Information Technology or related three-year qualification plus minimum of 3 years’ experience in providing IT Technical Support in the IT environment at a supervisory level and or at a post equivalent to salary level 8/7). A sound knowledge of LAN/WAN Support. Knowledge of Microsoft Platform/environment: (MS Office suite; Office 365 and Windows), sound knowledge on mobile device support (Android, IOS etc.). Applications support (e.g. SA SAMS, On-line Admission application). Knowledge of Legislative Frameworks within the Public Sector. Knowledge of IT Policies and processes. Ability to detect and resolve users’ queries on time and have a general strong problem-solving skill. Innovative thinking abilities, Work independently as well as in a team, telephone etiquette, project management, good customer relations, good verbal and written communication skills. Understanding of IT Governance Framework and ITIL Framework is required. Knowledge in Data Management is required. A valid driver’s license is essential. 
 
DUTIES : To manage and constantly monitor the network connectivity environment e.g. WAN, Broadband, LAN, Wi-Fi, APN, and 3G/4G connectivity. Troubleshoot and ensure the connectivity uptime and functionality. Ensure all Public Schools are accessible electronically e.g.-mails and communications facilities). Manage Technical Desktop Support functions by providing Hardware and software support to Institutions. Ensure the maintenance of the ICT devices. Ensure installation of hardware and software. Maintain IT registers. Provide roll-out Applications Support to Schools (e.g. On-line Admission application system, SA SAMS application support, Principals’ Communication platform). Provide support in the implementation of ICT projects in schools. Supervise and provide support to the allocated IT Technicians. Keep abreast with the IT best practices, IT policies and IT standard operating procedures. 
 
ENQUIRIES : Ms. Martha Pule Tel No: (011) 355 1234 
 
 
 
 
 
 
ASSISTANT DIRECTOR: NETWORK SERVERS & STORAGE MANAGEMENT REF NO: HO2023/05/34 (X2 POSTS) 
Directorate: IT Support Services 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/ Degree in (NQF Level 6/7) Information Technology (Networks-routing, switching) or related three-year qualification plus a minimum of 3 years relevant working experience in advanced network support and maintenance experience with relevant networking certification e.g. CCNA or equivalent at a supervisory level and or at a post equivalent to salary level 8/7). Knowledge of LAN /WAN Support, Microsoft platform, Project Management, knowledge of Legislative Framework within the Public sector. Knowledge of IT Policies, Knowledge of Technical Support. Skills required: Strong IT Technical skills, Ability to detect and resolve users queries on time. Be able to work independently as well as teamwork, telephone etiquette, good customer relationship management. understanding of how the government systems and application operation. Advance network support and maintenance experience with relevant network certificate e.g. CCNA or equivalent. A valid driver’s license. 
 
DUTIES : To provide an efficient and effective management of LAN and WAN at (GDE Schools). Successful candidate will be responsible for administration and maintenance of local area network, keep and maintain the network diagrams and manage all network incidents and report on them. To monitor of WAN availability, reporting and acknowledgement of downtime. Ensure mandatory good practice. To create network procedures, policies and guidelines. To keep records of updated cabling diagrams. Ensures compliance of bandwidth management and farewell policies. To manage network security throughout GDE school’s ICT Infrastructure. Ensure network security, patch compliance, report on monthly risk vulnerability and changes, planning, and performance issues. To manage, monitor and report on IT related special projects. Distribute of dongles and manage LAN connectivity at the smart schools. Ensure that there is always connectivity at the technology devices to school and Hardware Asset Management. 
 
ENQUIRIES : Mr Sipho KuneneTel No :011 355 1271 
 
 
 
 
 
 
ASSISTANT DIRECTOR: EXAMINATIONS ADMINISTRATION REF NO: GE2023/05/35 
Sub-Directorate: Curriculum Management and Delivery 
SALARY : R424 104 per annum 
CENTRE : Gauteng East District 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration/ Public Management or a three-year related qualification plus a minimum of 3 years relevant working experience within Examination or Assessment environment in the execution of Examinations administration at District or higher levels at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge and experience of PFMA, Transport Policy, Strategic Planning and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid South Africa driver’s license. 
 
DUTIES : Manage and oversee centre and learner registrations in the district. Ensure that new public and independent centers meet the minimum requirements to be registered as examinations centers. Manage the registration processes of Grade 10, 11 and 12, AET Level 4, NSC part-time and repeater candidates; Supplementary, remark / recheck and the Senior Certificate candidates. Conduct registration mediation policy sessions with all stakeholders. Administer concessions for all Schools during assessment/examinations period. Confirm and clear immigrant candidates on the Integrated Examination Computer System (IECS) and minimize technical irregularities. Establish readiness of centers to conduct the examinations. Audit registered exam centers to establish the readiness to conduct the examinations. Manage and compile examination related plans before commencement of examinations (i.e. Management and Monitoring Plans). Oversee and support the induction and training of Chief Invigilators, Invigilators, exam support staff, Candidates on roles and responsibilities during the exam period. Appoint a Script Library Manager (i.e. Senior Admin Officer) to ensure safe storage of scripts in the District. Ensure that Scripts are scanned, packaged and distributed to Marking Venues. Oversee the conduct, administration and management of Examinations (i.e. AET Level 4, NSC and amended Senior Certificate, NCS Preparatory and Final exams). Control question papers received from the Head Office, and the district’s control list. Ensure that the Senior Education Specialist, Examination Administration submit a formal report on the conduct of the exams to Head Office. Manage and report on any irregularities experienced during the conduct of exam. Facilitate emergency concessions in collaboration with the Psychologist in the District. Administer result certification distribution and remarking processes. facilitates the application for the issuing of certificates -reissue, replacement and combination of result. Ensure control and collect certificates for external clients (Public). Attend to queries from the public regarding registration, results and certification. To coordinate and monitor the budget, resources and overall management of the unit. General supervision of employees and manage performance. Draft the overtime budget of the unit and ensure approval. Collaborate with other Business Units on exam related issues. 
 
ENQUIRIES : Mr. Mpho Leotlela Tel No: (011) 736 0717



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ASSISTANT DIRECTOR: OFFICE SERVICE POOL (X2 POSTS) 
Sub-Directorate: Finance and Administration 
SALARY : R424 104 per annum 
CENTRE Tshwane South District Ref No: TS2023/05/36 
Johannesburg Central District Ref No: JC2023/05/37 
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) in Public Administration/Public Management/ Office Management /Transport management/Archives and Records Management or three-year related qualification plus a minimum of 3 years relevant working experience at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Treasury Regulations and PFMA. Building and office administration. Fleet management. Filling systems. Administration procedures relating to specific working environment, including norms and standards. Skills Planning and organizing. Client service. Interpersonal relations. Problem solving. Conflict resolution. Computer literacy. Report writing skills. Ability to perform routine tasks. A valid South Africa driver’s license. 
 
DUTIES : Check if the Registry is compliant to the National Archives and Records Service Act, 1996. Ensure the distribution of mail between the District and Schools and within the District. Ensure the collection of mail from the Post Office and the distribution thereof. Management of the Courier Services at the District Office. Create and manage database for disposal of records. Maintenance and cleanliness of the building. Procurement of cleaning material. Inventory management for cleaning material. Provide assistance on office needs for resources. Management of bulk Printing. Maintenance of the outside environment. Management of contracts, VIZ: Cleaning contract, Hygiene services, Labour Saving Devices Wastepaper management. Manage the delivery, distribution and storage of goods ordered. Manage and control of consumable inventories. Liaise with units regarding other resource related to office administration. Maintenance of infrastructure. Booking of venues. Ensure Departmental Security Policy is implemented. Ensure access control for officials, visitors and cars. Ensure the safeguard of officials and GDE property. Ensure parking is allocated to officials and parking fees are paid as per the policy. Management and control of Logbooks for both Sub cars and G-Fleet as prescribed by Policy. Management of the Asset registers for both G-Fleet and Subsidized vehicles. Monitor effective utilization on of both G-Fleet and Subsidized vehicles. (PFMA compliance) Ensure GG Cars are sent for maintenance. Ensure License disks are replaced. Submission of monthly expenditure reports related to the mileage and fuel usage. Ensure the capturing of expenditure for GG-vehicles take place on a monthly basis on the ELS-system. Attendance of monthly meetings and provide feedback to the District team. Monthly reporting based on start and end dates of subsidized vehicles to avoid refunds after the officials have left the system. Monitor and manage the allocated budget for the unit. Ensure that the goods and services are procured for the unit and District auxiliary service needed. Ensure that the budget is presented accurately and timeously on a monthly basis. Ensure that the expenditure report aligns with the Operational Plan and Procurement Plan. 
 
ENQUIRIES : Mr. Thabiso Mphosi (TS District) Tel No: (012) 401 6434 
Mr. Linda Mabutho (JC District) Tel No: (011) 983 2231 
 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCE AND PROCUREMENT (X2 POSTS) 
Sub-Directorate: Finance and Administration 
SALARY : R424 104 per annum 
CENTRE Johannesburg East District Ref No: JE2023/05/38 
Johannesburg Central District Ref No: JC2023/05/39 
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) qualification in Finance / Supply Chain Management / Economics / Business / Purchasing/Logistics or three-year related qualification plus a minimum of 3 years’ experience in SCM at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge and experience of SAP, BAS, PFMA, Treasury Regulations, provisioning procedures and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid driver’s license. 
 
DUTIES : Implementation of financial and procurement policies and procedures. Enquiry office is operating efficiently. Manage/ oversee the capturing of RLS01 on either P. CARD/SRM systems. Ensure that Vendor are registered on EIS System and vendor information forms are copied, recorded, and forwarded to GDF for registration. Receipt of requisitions (RLS01’s) and processing thereof. Capturing of GRVs RLS02 on SRM within 24 hours and payment within 30 days. Follow up on outstanding payments for service providers. Clear web-cycle entries weekly. Efficient operations i.e. collection of payrolls – payslips distributed and returned within 7 working days. Proper record keeping with regards to payroll administration. Liaise with schools and units regarding payroll issues. Distribution of IRP5s. Compare accuracy of payroll with exception report and liaise with THRS with reference to the exception report. Non-compliance letters issued for return of payrolls. Report to HO on completeness of payroll return and exception report. Implementation of petty cash policies and procedures. Cashier’s office operates efficiently, and petty cash is replenished when needed. Monitor and bank revenue as and when needed. Function as team leader by supervising tasks and responsibilities of sub-ordinates. Provide training of staff on procedures and processes. Performance management is done, and poor performance is identified and addressed. Office administration matters and effective, efficient record keeping. Provide monthly management reports. Attend management meetings. 
 
ENQUIRIES : Ms Elizabeth Moloko (JE District) Tel No: (011) 666 9109 
Mr. Linda Mabutho (JC District) Tel No: (011) 983 2231 
 
 
 
 
 
 
ASSISTANT DIRECTOR: CONDITIONS OF SERVICE REF NO: GW2023/05/40 
Sub-Directorate: THRS 
SALARY : R424 104 per annum 
CENTRE : Gauteng West District 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Human Resource Management or three-year related qualification majoring in HR/ Personnel Management plus a minimum of 3 years relevant working experience in human resource management/administration at a supervisory level and or at a post equivalent to salary level 8/7. Experience in structuring of packages for the SMS / MMS members will be an added advantage. Knowledge of SMS / MMS policies and prescripts. Knowledge and understanding of current education and public service legislations, regulations and policies. Excellent communication (verbal and written) and interpersonal skills. Computer literacy in MS Excel and the ability to be expert level on Microsoft Word usage, MS Access and MS Office and Presentation. PERSAL reporting experience, Ability to be able to solve complex salary related matters and the skill to perform manual salary related calculations will be an advantage. Demonstrative ability to use human resource information systems for planning, monitoring and reporting. Ability to work under pressure, use of PERSAL and provide expert advisory support to business. A valid South African driver's license. 
 
DUTIES : Ensure the provision of all personnel administrative aspects on conditions of service. Maintain policies and ensure compliance with the relevant regulatory framework. Advise line managers and employees on conditions of service, staffing practices and remuneration. Ensure conditions of services processes and standard operating procedures are effective and efficient. Compile reports and assist in the conducting of HR Audits. Ensure the implementation of termination transactions on PERSAL and update records on PERSAL. Advise finance on termination for recovery of assets. GDF (e-Gov) on debt not captured on PERSAL. Submit completed exit questionnaire to notify Performance Management Development on resignation for intervention. Support members of the Senior management services, on all service termination payments and benefits. Advice SMS/MMS members on how to structure packages. Verify that PILIR register is prior to the processing of termination. Train Office/District based employees on the completion of documents and the termination policy for the following resignation, contract expiry, retirement, death, ill Health retirement, early retirement, severance package, exit interviews. Quality assures the correct capturing of termination on Persal against outcome. Participate in the development of all departmental Human Resource Transaction policies, strategies, procedures and ensure the implementation and adherence by Departmental personnel thereof. Participate in the development of HR Procedure manuals and Facilitate HR administration activities or processes. Provide a Human Resource advisory on conditions of services to all departmental personnel. Ensure effective, efficient supervision of staff and management of resources. Ensure human resources in the unit and maintain discipline and the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions. 
 
ENQUIRIES : Ms. Louisa Dhlamini Tel No: (011) 660 4581 
 
 
 
 
 
 
ASSISTANT DIRECTOR: OHS SCHOOL COMPLIANCE REF NO: HO2023/05/42 (X2 POSTS) 
Directorate: Security Services & Safe School Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Safety Management/ Disaster Management/ Environmental Management/ and Public Administration or three-year related equivalent qualification plus a minimum of three years’ relevant experience in Safety Management Environment at a supervisory level and or at a post equivalent to salary level 8/7. Experience in understanding, Safety laws and regulations as well as the South African Schools Act. will be an added advantage. Knowledge of Public Service Act and Regulations, Employment Equity Act, Occupational Health and Safety Act, South African Schools Act, Labour Relations Act, Protection of Childers Act and Workplace Ethics. Excellent communication (verbal & written), Investigation and Incident Management skills. Good interpersonal relation skills. Computer literacy, Planning and Organising, Analytical, Conflict Management, Report writing, Problem Solving, Facilitation and Presentation skills. A valid South Africa driver’s license. 
 
DUTIES : Ensure the provision of Occupational Health and Safety training and implementation thereof in schools. Ensure provision of Occupational Health and Safety training initiatives for educators and learners at schools. Ensure coordination and linking of schools to their local clinics and hospitals within the district. Ensure the establishment and appointment of an Occupational Health and Safety Committees at schools. Ensure implementation of school Occupational Health and Safety emergency response protocols and procedures such as emergency evacuation drills to avert Occupational health disasters. Ensure the conducting of Occupational Health and Hazard exposure audits in schools. Ensure that schools have approved and visible emergency evacuation plan directions and signage on their premises. Conduct investigations and report on potential Occupational Hazards and incidents at schools. Coordinate the establishment and maintenance of sickbays/ isolation rooms at schools. Ensure coordination and provision of emergency and safety equipment to schools . Ensure coordination on procurement and delivery of first aid kits and fire extinguisher equipment for all the prioritised areas at schools. Ensure development of School Occupational Health and Safety policies, procedures and guidelines advocacy (SHE&HIRA). Enforce compliance on relevant Occupational Health and Safety Act legislation, regulatory framework and reporting requirements. Supervision of Staff. Ensure that staff are trained, developed and assessed in line with the PMDS policy to be able to deliver work of the required standard efficiently and effectively. 
 
ENQUIRIES : Ms Michelle Mutarara Tel No: 010 600 6179 
 
 
 
 
 
 
ASSISTANT DIRECTOR: RESEARCH COORDINATION REF NO HO2023/05/45 (X2 POSTS) 
Directorate: Education Research and Knowledge Management 
SALARY : R424 104 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Education Research / Communication / Library and Information Science / Econometrics or related three- year qualification plus a minimum of 3 years relevant working experience in research environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of statistical analysis such as SPSS or STATA will serve as an advantage. Knowledge of applicable legislation, regulation and policies. Computer literacy (Power Point and Excel at an advance level), Communication skills, Interpersonal skills, Research skills, Presentation Skills. A valid driver’s license is essential. 
 
DUTIES : Coordination of student and academic research requests. Process Research requests from Higher Education Institutions. Maintenance of Research Frameworks. Analyze research reports from Higher Education Institutions to inform GDE policies. Disseminates research findings from Higher Education Institutions. Conduct and compile desktop research reports and rapid empirical research studies in response to GDE research needs. Develop Concept documents, Data collection, Data analysis, Write research reports. Dissemination of Research Outputs. Conduct client’s satisfaction survey on research requests procedures. Document proceedings reports for Summits/Colloquia/Conferences and Round table discussions, Newspaper Content Analysis in relation to GDE research needs, Support Commissioned research projects. 
 
ENQUIRIES : Ms Faith Tshabalala Tel No: 011 355 0488 
 
 
 
 
 
 
ASSISTANT DIRECTOR: PROVISIONING AND ADMIN FOR INSTITUTION REF NO: JE2023/05/48 
Sub-Directorate: Finance and Administration 
SALARY : R424 104 per annum 
CENTRE : Johannesburg East District 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting or related three-year qualification plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Procurement directives (Supply chain management manual). Treasury Regulations, PFMA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing, Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process. Ability to communicate with team members. Valid driver’s license. 
 
DUTIES : Ensure effective financial management in all schools (POS, LSEN & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof. Ensure that schools possess effective control systems and approved finance policies and guidelines. Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems. Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters. Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues. Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools. Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality). Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department. Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources. Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff. 
 
ENQUIRIES : Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 
 
 
 
 
PERSONAL ASSISTANT REF NO: HO2023/05/47 
Directorate: School Sports and Extra Curricular Coordination 
SALARY : R294 321 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Secretarial Diploma or equivalent qualification plus 3-5 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy in packages such as Microsoft Excel, PowerPoint, MS Word, Group Wise Internet etc.). Good problem-solving and analytical skills. Ability to work in a team and independently. Ability to organise/prioritise tasks and effectively manage time. Willingness to occasionally work after hours when needed. 
 
DUTIES : Overall management of the office administration functions. Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Manage the diary and coordinate meetings for the Senior Manager. Ensure the effective flow, filing and safekeeping of all information and documents to and from the office of the Senior Manager. Type documentation delegated by Senior Manager. Procure and manage office supplies and equipment. Process claims for the Senior Manager. Provide support to the senior manager regarding meetings. Record minutes and communicate to relevant role-players. Coordinate logistical arrangements and documentation for meetings and procure bookings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Chief Director’s budget. Remain up to date with regard to the policies and procedures applicable to the senior manager area of work to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Chief Directorate. 
 
ENQUIRIES : Ms Mahlodi Ragolane Tel No: 011 843 6858