GAUTENG  DEPARTMENT OF EDUCATION VACANCIES

 
NOTE : It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. The online applications must be accompanied by a fully completed signed and initialled Z83 form, obtainable from any public service department or on internet at www.dpsa.gov.za /documents, and a detailed CV. Applications without the signed and initialled Z83 form and detailed CV will be disqualified. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. All candidates for MMS positions will be required to undergo competency assessment and security clearance. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. 
 
 
ERRATUM: Kindly note that the below posts were published in Public Service Vacancy Circular 21 dated 23 June 2023 with the closing date of 14 July 2023, Senior Personnel Officer: Establishment Control and Systems in the HRTS Directorate Ref No: Refs/017732 (4 Posts), please note that the total number of posts has been reduced to one post and Senior Admin Officer in the Finance and Administration sub-directorate within Johannesburg West District with ref No: REFS/017894 is withdrawn.

OTHER POSTS
 
 
ASSISTANT DIRECTOR: ESTABLISHMENT CONTROL AND SYSTEMS REF NO: REFS/018233 (2 POSTS) 
Directorate: HRTS 
SALARY : R424 104.per annum 
CENTRE : Head Office 
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) in HR Management / Public Administration or related three- year qualification plus minimum 3 year in a Chief Personnel Officer post within Human Resource Transaction Environment at a supervisory level and or at a post equivalent to salary level 8/7. Public Finance Management Act. Treasury Regulations. Public Service Act and Regulations. Knowledge of BAS, PERSAL and SAP / Public procurement procedures and financial related policies. Good Communication Skills. Customer Services. Computer Literacy. Conflict and Problem Solving. Ability to work independently.
 
DUTIES : Ensure the implementation of PERSAL user profiles. Registrations of “New” users. Request new Complete/Mainframe user identity numbers for users. Allocate PERSAL functions. Monitor dormant users. Link between users, functional teams and technical maintenance teams. Assist with resolving system problems for the users. Release reports. Ensure the implementation of the approved post and staff establishment. Oversee the administration of the staff establishment by Creating posts of staff additional to the post establishment (against promotion, substitutes, Grade R, growth posts, ESSP, AET, internships, learner ships, Fundza Lushaka, Teach SA, Dinaledi, etc.) Ensuring that all posts are linked to BAS codes (pay points, programs, responsibilities and objectives). Ensuring that a component, subcomponents and sub structure information is updated. Ensure that PERSAL data is up to date. Ensure sound maintenance of PERSAL data. Participate in PERSAL clean-up project. Ensure that there are no transactions awaiting approval/ authorization on the suspense file. Participate in the development of departmental Human Resource Transaction policies, procedures and guidelines. Ensure compliance with Human Resources policies, participate in the development of HR strategies and HR procedure manuals to meet Departmental needs. Take part in advisory and stakeholder support. Supervise and delegate functions and responsibilities to staff. Coordination of PERSAL training. Monitor the performance of staff. Evaluate, develop and provide training. In consultation with all stakeholders. Guide and advise personnel on Transversal Human Resource Services. Supply audit sample requests. Participate in responding to the internal and external audit management letter.
 
ENQUIRIES : Ms. Grace Majola Tel No. (071) 474 6176 
 
 

 
 
 
SENIOR ADMIN CLERK REF NO: REFS/018583 
Directorate: Scholar Transport 
SALARY : R202 233 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Matric/Grade 12 Certificate. Knowledge of Legislative frameworks applicable to Education. Good interpersonal skills and a communication skill (verbal and written). Administrative, analytical and organizational skills, computer literacy. Ability to work under pressure. 
 
DUTIES : Render general office support services with the Business Unit. Arrange meetings, venues, travel and accommodation. Draft agendas and take minutes. Prepare and type documents. Handle incoming and outgoing mail. Assist in drafting, formulation and follow up of submissions. Track files and correspondences. Maintain the condition of documents. Provide supply chain clerical support services within the business unit. Order and issue supplies (goods & services). Maintain the stock register for the office. Liaise with different suppliers for obtaining quotations. Update and maintain assets register and inventory. Assist with collation of information for quarterly report for assets and loss control. Render financial administration support services. Facilitate payment of orders for services rendered. Administer subsistence and travel claims. Administer petty cash requisitions. Render human resources administration and development support services. Handling basic enquiries and assisting clients. 
 
ENQUIRIES : Ms Thandi Ngoma Tel No: 010 600 6221 
 
 
 
 
 
 
SENIOR ADMIN CLERK REF NO: REFS/018584 
Directorate: Learner Psycho -Social Support 
SALARY : R202 233 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Matric/Grade 12 Certificate. Knowledge of Legislative frameworks applicable to Education. Good interpersonal skills and a communication skill (verbal and written). Administrative, analytical and organizational skills, computer literacy. Ability to work under pressure. 
 
DUTIES : Render general office support services with the Business Unit. Arrange meetings, venues, travel and accommodation. Draft agendas and take minutes. Prepare and type documents. Handle incoming and outgoing mail. Assist in drafting, formulation and follow up of submissions. Track files and correspondences. Maintain the condition of documents. Provide supply chain clerical support services within the business unit. Order and issue supplies (goods & services). Maintain the stock register for the office. Liaise with different suppliers for obtaining quotations. Update and maintain assets register and inventory. Assist with collation of information for quarterly report for assets and loss control. Render financial administration support services. Facilitate payment of orders for services rendered. Administer subsistence and travel claims. Administer petty cash requisitions. Render human resources administration and development support services. Handling basic enquiries and assisting clients. 
 
ENQUIRIES : Mr Nkosana Mnisi Tel 011 355 0636 
 
 
 
 
 
 
SENIOR ADMIN CLERK REF NO: REFS/018649 
Sub-Directorate: School Funding Management 
SALARY : R202 233 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Matric/Grade 12 Certificate. Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics. Basic knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of work procedures in terms of the working. Good interpersonal skills and communication skills (verbal and written). Planning and organisation skills. Language skills. Computer literacy. Must be flexible and able to work in a team. 
 
DUTIES : Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. 
 
ENQUIRIES : Mr. Itumeleng Mogashoa Tel No: 011 355 1034