GAUTENG DEPARTMENT OF EDUCATION

OTHER POSTS
 
 
SENIOR LEGAL ADMIN OFFICER (MR6) REF NO: HO2021/03/190 
Directorate: Legal Services 
SALARY : R473 820 - R1 140 828 per annum (salary to be determined in accordance with experience as per OSD determination). 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : An appropriate Degree in LLB plus minimum of 8 years post-qualification Legal experience. Admission as an Attorney or Advocate will be an added advantage. Knowledge and understanding of the Public Service legislative framework and Education laws, as well as drafting and interpretation of legislation and Contracts. Knowledge of South African Constitutional Law and Promotion of Administrative Justice Act is imperative. The ability to work long hours and under pressure. A valid driver’s license. Skills: Interpretation of statute skills, research skills, legislative drafting and formulation skills. Good verbal and legal writing skills. Good communication (both written and verbal) as well as interpersonal skills. Well-developed analytical skills. 
 
DUTIES : Coordinate responses to Chapter 9 institutions. Represent the Department in all hearings conducted by Chapter 9 institutions. Draft reports and analysis on all chapter 9 institutions investigations. Research the legal content of Legislation, civil jurisprudence and provide reports. Conduct research on the constitutionality and legality of the legislative frameworks applicable to the Department. Attend to drafting of Provincial Laws, Regulations, contracts, statutory appeals and vetting of circulars. Provide legal advisory services to the Department. Ensure compliance with legislation. Attend to queries regarding the departmental policies. Communicate with relevant stakeholders on matters relating to education attend to assigned duties from the Director. 
 
ENQUIRIES : Adv. EN Mashigo Tel No: (011) 355 0147 
 
 
 
 
 
ASSISTANT DIRECTOR: PROVISIONING AND ADMINISTRATION FOR INSITUTIONS REF NO: TN2021/03/191
Sub- Directorate: Finance and Administration 
SALARY : R376 596 per annum 
CENTRE : Tshwane North District 
 
REQUIREMENTS : An appropriate 3 year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting plus a minimum of 3-5 years relevant working experience. Applicant must be 3 years on supervisory level in the financial management environment. Procurement directives (Supply chain management manual). Treasury Regulations, PFMA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing, Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process. Ability to communicate with team members. Valid driver’s license. 
 
DUTIES : Ensure effective financial management in all schools (POS, LSEN & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof. Ensure that schools possess effective control systems and approved finance policies and guidelines. Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems. Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters. Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues. Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools. Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality). Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department. Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources. Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff. 
 
ENQUIRIES : Ms Rejoice Manamela Tel No: (012) 543 4313

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SENIOR PERSONNEL PRACTITIONER: HRD (X2 POSTS) 
Sub-Directorate: THRS 
Section: PMDS 
SALARY : R316 791 per annum 
CENTRE : Sedibeng East District Ref No: SE2021/03/192 
Ekurhuleni South District Ref No: ES2021/03/193 
 
REQUIREMENTS : An appropriate three- year National Diploma/Degree in Human Resource Management/ Human Resource Development plus a minimum of 2-3 years’ experience in the office staff Training and Development working environment. Knowledge of relevant Human Resource Prescripts (Public Service Act and Regulations, Educators Act, Basic Conditions of Employment Act, Skills Development Act, Skills Levy Act, Labour Relations Act). Knowledge and understanding of Human Resource Management Practices and Procedures. Skills Development. Public Finance Management Act. Good communication skill, computer literacy, project management, interpersonal, problem solving, presentation and analytical skills. Financial management, planning and organizing, people management, facilitation, report writing and minutes taking skills. Applicant must be in a possession of a South African valid driver’s license. 
 
DUTIES : Co-ordinate and Implement Training and Development of all office based and public-school staff members. Coordinate training for staff in line with skills development plan by working together with District Skills Development Coordinating Team in addressing staff training needs. Consolidate costing of identified training programmes against allocated training budget. Monitor and evaluate the impact of training provided by obtaining feedback from delegates and their immediate supervisors. Coordinate Learnership and Internship programmes. Facilitate the implementation of Learnership and Internship, experiential learning and Work Integrated Learning (WIL) programmes aimed at assisting unemployed youth to gain workplace experience. Facilitate the orientation and induction programmes for new Learners and Interns. Facilitate exit strategy of internship learners. Coordinate the GDE Bursary Programmes in the District. Monitor and report on compliance of GDE bursary policy. Provide administrative support services for the Business Unit. Draft memos inviting/ requesting participants to attend training. Coordinate CIP projects for newly appointment employees. Coordinate and implement staff Induction. Coordinate internal staff induction and orientation programmes. Coordinate and facilitate Compulsory Induction Programme. 
 
ENQUIRIES : Ms. N Xawuka Tel No: (016) 440 1717 (SE) 
Mr Xolani Kheswa (ES) Tel No: (011) 389 6062 
 
 
 
 
 
PERSONAL ASSISTANT REF NO: HO2021/03/194 
Directorate: Financial Statements, Salaries and Bookkeeping 
SALARY : R257 508 per annum 
CENTRE : Head Office, Johannesburg 
 
REQUIREMENTS : Grade 12 plus Secretarial/ Office Management certificate/Diploma with minimum 3 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed. 
 
DUTIES : Overall management of the office administration functions Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/Chief Director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director. 
 
ENQUIRIES : Ms Winny Radzilani Tel No: (011) 843 6540 
Ms Sylvia Mtshali Tel No: (011) 355 6280 
Ms Gugulethu Mdhluli Tel No: (011) 355 6178