GAUTENG DEPARTMENT OF EDUCATION

 
 
OTHER POSTS
 
 
SENIOR ADMINISTRATIVE OFFICER: BID ADJUDICATION SECRETARIAT REF NO: HO2019/09/01 (X2 POSTS) 
Chief Directorate: Supply Chain Management 
SALARY: R316 791 per annum 
CENTRE: Head Office 
 
REQUIREMENTS: An appropriate three- year National Diploma/Degree in Public Management/administration plus minimum of 2 years’ experience in secretariat/ administration environment. A sound working knowledge of Public Service Regulations, knowledge of Public Service Act, Public Finance Management Act. Batho Pele principles, knowledge of Basic Conditions of Employment Act and HR Prescripts. Minutes taking, listening skills, Computer literacy, Communication Skills, Project Management and Problem-solving skills. Internal personal relations. Policy development and research skills. Supervisory skills. Report writing skills. Innovation and creativity skills. 
 
DUTIES: Provide efficient support to the executive secretariat during BAC and BSCOM meetings. Communicate the BAC and BSCOM decisions and resolutions to relevant internal and external stakeholders. Provide Administrative and logistical support to the BAC and BSCOM meetings. Control the quality of compiled meeting packs and minutes. Carry out analysis and provide quality assurance on various documents and consolidate inputs for consideration by both BAC and BSCOM. Provide effective and efficient follow up system for the implementation of BAC and BSCOM Recommendations and Decisions. Provide support on the implementation of all BAC and BSCOM Reports and resolutions and monitor compliance thereof. Provide regular feedback to the Unit Head on matters relating to the Component. Facilitate follow up on the implementation of the BAC and BSCOM decisions. Maintain a decision tracking grid for the Chairperson of the BAC. Provide guidance on the implementation and maintenance of effective and efficient administrative systems and procedures within the Office of the Secretariat. Provide advice and support on the implementation and maintenance of internal filing system for the Secretariat in terms of the departmental records management prescripts. Provide effective and secure archiving system for the BAC and BSCOM documentation. Monitor the manual and electronic recording of decisions from meetings. Monitor the implementation and maintenance of correspondence tracking system for all Secretariat correspondence. Ensure the effective, efficient and economic utilisation of allocated resources. Manage and identify poor performance and address effectively to improve team performance. Guide, train and advice staff on all financial administration services to enhance the correct implementation of policies and practices. Compile and submit work plan, performance development plan, job description and performance agreements of staff. Ensure staff is kept abreast of all new prescripts and policies. Provide input in terms of the compilation of Unit’s Budget and monitoring thereof. Prepare submissions, letters and internal memorandums. 
 
ENQUIRIES: Ms Matshidiso Ramela Tel No: (011) 355 0845 
 
 
 
 
 
SENIOR STATE ACCOUNTANT REF NO: TS2019/09/10 
Sub Directorate: Finance and Administration 
Section: Finance Management 
SALARY: R316 791 per annum 
CENTRE: Tshwane South District 
 
REQUIREMENTS: An appropriate recognised 3-year relevant qualification (National Diploma/Degree) plus 1 year’ experience working in Finance Management/Financial Planning and Budgeting. Proven Computer Literacy training and extensive experience in Microsoft Excel, Microsoft Word and Power Point. Practical experience in Government systems (BAS, SAP and PERSAL) and knowledge and application of Financial prescripts Public Finance Management Act (PFMA) Treasury Regulations, SCOA as well as Supply Chain processes. Good communication and supervisory skills. Report writing skills. Applicant must be in a possession of a South African valid driver’s license. 
 
DUTIES: Receive Budget Allocation letter for the Financial year in respect of the District, per unit from Head office. Plan and commit all running costs (as well as accruals, where necessary) on cash flow spread sheets for various District units. Liaise with Budget Managers and capture intended expenditure as projections per Item for procurement in accordance with their Operational and Procurement Plans and provide them with copies of their Cash flow spread sheets. Capture District budget on BAS per amount and in accordance with the relevant SCOA codes. Receive RLS 01's from various units and check fund availability as well as per relevant SCOA codes. Capture amounts as commitments and process documentation via the correct Supply Chain processes. Ensure all RLS 01's are received from respective units within the set time-frames by constantly liaising with Budget Managers. Supply Budget Managers with monthly expenditure reports. Compiling and linking of In Year Monitoring (IYM) templates in accordance with Cash flow spread sheets. Obtain various BAS reports and capture all expenditure on the IYM report. Reconcile running costs interfaces on BAS, identify mis allocations as well as allocations that need to be adjusted to where budget is available and pass journals accordingly. Obtain Persal reports in order to reconcile and correctly identify allocations in terms of fuel claims etc. Apply mid-year and year-end adjustments/ requirements as per financial prescripts, where necessary. Update Cash flow spread sheets as well as IYM templates/reports with formulas and links from time to time when necessary and when SCOA Item codes change. Compile quarterly reports on progress/challenges within the unit. Contracting, monitoring and quarterly evaluation as well as supervising and managing of staff within the Finance Management unit. The successful incumbent will report to the Assistant Director of the unit. 
 
ENQUIRIES: TS District: Ms M Van Der Walt Tel No: (012) 401 6363 
 
 
 
 
 
SENIOR ADMIN OFFICER: TRANSPORT REF NO: SE2019/09/35 
Sub Directorate: Finance & Administration 
Unit: Office Service Pool 
SALARY: R316 791 per annum 
CENTRE: Sedibeng East District 
 
REQUIREMENTS: An appropriate recognized three (3) years National Diploma/Degree in Transport Management plus 2 years’ relevant experience in Transport. Environment. Knowledge of Transport policies (Subsidized and g-Fleet vehicles). Knowledge of legislative frameworks applicable in the public sector. Good managerial and Supervisory skills, good interpersonal skills, organizing ability, computer skills (e.g. Ms. Suite). Candidate must be in possession of a driver’s license (Manual). Key competencies: Training on Electronic Log System (ELS), Financial Information System (FIS), Financial and Risk management and Policies regulating the use of Government vehicles and logistic scheduling. Knowledge of vehicle tracking system. Knowledge of subsidized vehicle application system (Affordability Calculator). Ability to track vehicles on the ability to lead, work in a team as well as alone, ability to work under pressure and meet the deadlines. 
 
DUTIES: Supervise, render g-Fleet and subsidized vehicles administration services within the Department. Verify the submission of log sheets at the end of the month. Administer the cost-effective utilization of government-owned fleet and subsided vehicles, eliminate and reduce fruitless expenditure. Supervise the issuing of g-Fleet vehicles in GDE. Validate the g-Fleet and subsidized vehicles asset register. Facilitate the requisition of vehicles for special project e.g. Exams from g-Fleet during exam time. Liaise with the line management with regard to all relevant matters pertaining to Fleet Management. Prepare monthly/ quarterly reports g-Fleet vehicles and subsidized vehicles. Prepare and distribute relevant documents for the Subsidized Motor Transport Advisory Committee. Implement decisions taken at the Subsidized Vehicle Advisory Committee meetings. Verify vehicle fuel claims and other related payments to Service Providers within prescribed timeframes and procurement policies. Facilitate the requisition of subsidized vehicles. Implement transport policy within GDE. Provide inputs on the development of transport internal control policies for GDE. Administer g-Fleet Vehicles accident, Damaged, stolen and loss of vehicle within the GDE. Provide guidance with reporting of accident/damaged/stolen vehicles within the GDE. Ensure that misuse and abuse of g Fleet vehicles are investigated. Ensure that all users of government owned vehicles are assessed on their driving skills before they can be issued with the vehicle. Ensure that all users of government owned vehicles and subsidized vehicles are inducted on vehicle policies. Conduct preliminary investigation on fraudulent claims. Allocate parking space within GDE. Coordinate the acquisition of parking facilities. Implement the parking policy. Provide advice in all Parking related matters. Supervise Staff. Ensure that staff is kept abreast of all new prescripts and policies. Implement the cost-control measures in line with the PFMA, Treasury Regulations and other internal budget-control policies in respect of official travel costs. 
 
ENQUIRIES: Mr. Peter Nkgage Tel No: 016 440 1856 
 
 
 
 
 
CHIEF ADMIN CLERK REF NO: HO2019/09/03 (X2 POSTS) 
Directorate: Examinations Management 
Sub-directorate: Marking Process Unit 
SALARY: R257 508 per annum 
CENTRE: Head Office 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. A valid driver’s licence is essential. Skills and Competencies: Good communications skills (verbal and written); Computer literacy (MS Word, Power Point and Excel); Ability to attend to detail and ensure the correctness of information; Ability to work under pressure; Ability to work independently and meet deadlines. 
 
DUTIES: Provide administrative support to the Directorate within the marking processes unit. Ensuring effective liaison and communication with internal and external stakeholders. Assisting with the budget and procurement for the sub-directorate. Collect, control, capture and mop up all marking claim forms. Undertake ad hoc assignments that may be assigned. Provide manual and digital archival of examinations materials, including appointment of marking personnel. Provide support regarding training, procurement and financial administration. Supervise staff. Assist manager in compiling weekly and monthly reports and have knowledge of PMDS processes and compile composite records thereof. Compile submissions. Liaise with service providers regarding examination related matters / material. 
 
ENQUIRIES: Mr Harry Culling Tel No: (011) 843 6532 
 
 
 
 
 
CHIEF ADMIN CLERK REF NO: HO2019/09/04 
Directorate: Library Services & LTSM 
Sub-directorate: Multi-Media Services Centre 
SALARY: R257 508 per annum 
CENTRE: Head Office
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of Legislative frameworks applicable to Education. Good interpersonal skills and communication skills (verbal and Written). Administrative, analytical and organizational skills, Computer Literacy. Ability to work under pressure. 
 
DUTIES: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component (district offices). Asset coordination: planning, recording of newly acquired assets, managing transfer of assets, treatment of donated/externally transferred assets. Asset Disposal Process: treatment of damage asset, treatment of lost assets, reporting of damaged assets. Asset Register Report. 
 
ENQUIRIES: Ms Busi Dlamini Tel No: (011) 843 6532 
 
 
 
 
 
 
CHIEF ADMIN CLERK: FLEET MANAGEMENT REF NO: HO2019/09/05 
Directorate: Auxiliary Services and Fleet Management 
SALARY: R257 508 per annum 
CENTRE: Head Office 
 
REQUIREMENTS: Grade 12 with minimum of 3 years’ experience in Transport. A relevant three year Degree/National Diploma qualification in Transport Management will be an added advantage. Knowledge of Transport policies (GG vehicles). Knowledge of legislative frameworks applicable in the public sector. Good interpersonal skills, communication skills (verbal and written) and managerial skills. Organising ability. Computer Literacy (Ms Word, Excel, PowerPoint, and Outlook). Candidate must be in possession of a driver’s licence(manual). Ability to use Fleet Information system (FIS), GG vehicle management system, Financial and risk management. Ability to lead work in a team as well as alone. Ability to work under pressure and meet deadlines. 
 
DUTIES: Participate in the rendering of the subsidized and g-Fleet administration services within the Department. Maintain GG vehicles asset register, administer the issuing of GG vehicles within the department, Facilitate the requisition of GG vehicles for projects, e.g. during exams period from Government Garage or within the department, Monitor effective utilisation of GG vehicles (PFMA Compliance), Ensure GG vehicles are sent for service and maintenance and are roadworthy, Ensure all accident, incident, damages and losses are reported to Government Garage on the stipulated time, Ensure misuse and abuse of GG vehicles are reported, Responsible for parking allocation. Ensure that Performance Management of subordinates are executed. Submission of monthly reports. Coordination of Parking Policy. Develop training programmes for GDE transport officers. Assist staff in acquiring of Scheme A and B transport. Supervise Staff. 
 
ENQUIRIES: Ms Monica Sampson Tel No: (011) 355 1205 
 
 

 
 
PERSONAL ASSISTANT (X5 POSTS) 
SALARY: R257 508 per annum 
CENTREHead Office 
Chief Directorate: DOM (JHB Region) Ref No: HO2019/09/06 
Directorate: Recruitment and Selection Ref No: HO2019/09/07 
Directorate: Security Services and Safe School Management Ref No: HO2019/09/08 
Directorate: FET Curriculum Coordination Ref No: HO2019/09/09 
Directorate: Finance and Administration Ref No: HO2019/09/41
 
REQUIREMENTS: Grade 12 plus Secretarial/ Office Management certificate/Diploma with minimum 3 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed. 
 
DUTIES: Overall management of the office administration functions. Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/chief director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director/ Chief Director. 
 
ENQUIRIES: Ms Lerato Machaka Tel No: (011) 843 6532 
 
 
 
 
 
 
CHIEF ADMIN CLERK: SECRETARY (X2 POSTS) 
Sub-Directorate: Finance & Administration 
SALARY: R257 508 per annum 
CENTRE: Tshwane North District Ref No: TN2019/09/11 
Gauteng North District Ref No: GN2019/09/15 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: TN District: Ms R Manamela Tel No: (012) 543 4313 
GN District: Mr LA Phaswana Tel No: (012) 846 3641 
 
 
 
 
 
CHIEF ADMIN CLERK: AUXILIARY SERVICES REF NO: GN2019/09/13 
Sub-directorate: Finance & Administration 
Section: Office Service Pool 
SALARY: R257 508 per annum 
CENTRE: Gauteng North 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of relevant prescribed Act, regulations and policies within Gauteng Provincial Government, PMFA, treasury regulations. Knowledge of finance procedures and asset management. Communication skills (verbal & written). Computer Literacy (MS Word, Excel, Access, PowerPoint BAS, SAP). Ability to work under pressure and work in a team. Good interpersonal relations. Ability to work under pressure and long hours during audit process. Valid driver’s license. 
 
DUTIES: Supervise the daily activities of the Cleaners and the General Assistants. Conduct random inspections of all areas allocated to the support staff. Monitor cleaning in the allocated areas for each support staff. Monitor adherence to the weekly report for inspections. Check and confirm that all cleaning equipment is available and in good working condition. Inventory management. Waste Paper Management. Manage leave and Performance for allocated staff. Co-ordinate and report all office maintenance issues. Supervise and render general office support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. 
 
ENQUIRIES: Mr. LA Phaswana Tel No: (012) 846 3641 
 
 
 
 
 
 
CHIEF ADMIN CLERK (SECRETARY) REF NO: TW2019/09/14 
Sub-Directorate: Curriculum Management & Delivery 
SALARY: R257 508 per annum 
CENTRE: Tshwane West District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Ms P Ravele Tel No: (012) 725 1451 
 
 
 
 
 
CHIEF PROVISIONING ADMIN CLERK REF NO: TN2019/09/17 (X2 POSTS) 
Sub-Directorate: Finance and Administration 
Section: Provisioning & Administration for institutions 
SALARY: R257 508 per annum (plus benefits) 
CENTRE: Tshwane North District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: TN District: Ms R Manamela Tel No: (012) 543 4313 
 
 
 
 
 
 
CHIEF ADMIN CLERK: AUXILIARY SERVICES REF NO: JC2019/09/21 
: Sub Directorate: Finance & Administration 
Unit: Office Service Pool 
SALARY: R257 508 per annum 
CENTRE: Johannesburg Central District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. A Knowledge of relevant prescribed Act, regulations and policies within Gauteng Provincial Government, PMFA, treasury regulations. Knowledge of finance procedures and asset management. Communication skills (verbal & written). Computer Literacy (MS Word, Excel, Access, PowerPoint BAS, SAP). Ability to work under pressure and work in a team. Good interpersonal relations. Ability to work under pressure and long hours during audit process. Valid driver’s license. 
 
DUTIES: Supervise the daily activities of the Cleaners and the General Assistants. Conduct random inspections of all areas allocated to the support staff. Monitor cleaning in the allocated areas for each support staff. Monitor adherence to the weekly report for inspections. Check and confirm that all cleaning equipment is available and in good working condition. Inventory management. Waste Paper Management. Manage leave and Performance for allocated staff. Co-ordinate and report all office maintenance issues. Supervise and render general office support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. 
 
ENQUIRIES: Mr Linda Mabutho Tel. No: (011) 983 2231 
 
 

 
 
CHIEF ADMIN CLERK: (SECRETARY) 
Sub Directorate: Education Support 
SALARY: R257 508 per annum 
CENTRE: Johannesburg West District Ref No: JW2019/09/23 
Johannesburg East District Ref No: JE2019/09/22 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Mr Lizwe Jafta Tel No: 011 831 5433 (JW) 
Ms Elizabeth Moloko Tel No: 011 666 9109 (JE) 
 
 
 
 
 
 
CHIEF ADMIN CLERK: (SECRETARY) REF NO: JW2019/09/24 
Sub Directorate: Information Systems and Strategic Planning 
SALARY: R257 508 per annum 
CENTRE: Johannesburg West District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Mr Lizwe Jafta Tel No: (011) 831 5433 (JW) 
 
 
 
 
 
PERSONAL ASSISTANT REF NO: JW2019/09/25 
Office of the District Director 
SALARY: R257 508 per annum 
CENTRE: Johannesburg West District 
 
REQUIREMENTS: Grade 12 plus Secretarial/ Office Management certificate/Diploma with minimum 3 years’ experience in rendering secretarial/administrative support service Experience in facilitating travel and accommodation arrangements. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed. 
 
DUTIES: Overall management of the office administration functions. Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/chief director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director. 
 
ENQUIRIES: Mr Lizwe Jafta Tel No: (011) 831 5433 
 
 
 
 
 
 
CHIEF PROVISIONING ADMIN CLERK REF NO: JE2019/09/26 
Sub Directorate: Finance and Administration 
Section: Provisioning & Administration for institutions 
SALARY: R257 508 per annum 
CENTRE: Johannesburg East District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem-solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 
 
 
 
CHIEF ADMIN CLERK: (SECRETARY) REF NO: JE2019/09/27 
Sub Directorate: Finance and Administration 
SALARY: R257 508 per annum 
CENTRE: Johannesburg East District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 

 
 
CHIEF REGISTRY CLERK REF NO: JE2019/09/28 
Sub Directorate: Transversal Human Resources Services 
Unit: Conditions of Service 
SALARY: R257 508 per annum 
CENTRE: Johannesburg East District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant registry support experience in a Human Resource Registry. Knowledge and understanding of Record Management and Archive policies, procedures, regulations. Excellent communication (verbal and written) and interpersonal skills. Security consciousness/awareness. Ability to work under pressure, use of PERSAL and Ms Office software. A valid South African driver’s license is an added advantage. 
 
DUTIES: Supervise subordinates and registry activities in the unit. Supervise the maintenance of filing plans according to regulatory framework Supervise and provide registry counter services. Handle incoming and outgoing correspondence. Control receipt, opening and maintenance of files and documents. Update and maintain records management and documents classification systems. Maintain safe custody and protection of files and records. Identify files and records for archiving. Allocate file reference numbers. Provide advice and guidance to Registry Clerks on the day-to-day functions of the Registry. Maintain various control registers. Responsible for the administration and supervision of all registry procedures. Supervise performance management and training of subordinate(s). 
 
ENQUIRIES: Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 
 
 
 
 
CHIEF ADMIN CLERK (SECRETARY) REF NO: JE2019/09/29 
Sub Directorate: Curriculum Management and Delivery 
SALARY: R257 508 per annum 
CENTRE: Johannesburg East District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component .Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 
 
 
 
 
CHIEF ACCOUNTING CLERK REF NO: JE2019/09/30 
Sub Directorate: Finance & Administration 
Unit: Finance and Procurement 
SALARY: R257 508 per annum 
CENTRE: Johannesburg East District 
 
REQUIREMENTS: Grade 12 with Accounting as a passed subject and minimum of 3 years clerical support experience in a finance environment. Knowledge of Treasury Regulations, PFMA, procurement procedures and other legislative frameworks applicable to the Public Sector. Knowledge of PERSAL, BAS, SAP and SRM. Asset management. Reporting skills. Planning and organizing. Interpersonal relations. Problem solving. Maintaining discipline. Conflict resolution. Supervisory skills, Good interpersonal skills and communication skills (verbal and written). Administrative, analytical and organizational skills. Computer literacy (MS Excel, MS Word, MS Office). Share information with team members. Ability to work under pressure and long hours during audit process. A valid driver’s license. 
 
DUTIES: Ensure adherence to PFMA, Treasury Instructions. Check and reconcile payments. Ensure that losses and thefts are managed and reported accordingly. Ensure that records of financial transactions are updated correctly. Supervise, develop mentor junior staff. Provide statistical reports when required. Function as team leaders for staff in Pay Office, Salary Office, Cashier Office and Payment Office. Monitor payment on SRM and expenditure on Bas reports. Monitor distribution of payroll control sheets and reconciliation of payrolls against PERSAL. Monitor compliance with Petty Cash policy. Monitor capturing of receipts and banking of state money is taking place. Supervise Staff. Check and authorize the work of subordinates. Provide weekly, monthly and quarterly reports. Give written feedback on queries – internal and external. Attend office meetings. To Circuit Managers and Sub-Directorate Heads on the compliance of the submission of payroll reports to the Pay Office. 
 
ENQUIRIES: Ms Elizabeth Moloko Tel No: (011) 666 9109 
 
 
 
 
 
 
CHIEF PROVISIONING ADMIN CLERK REF NO: JN2019/09/31 
Sub Directorate: Finance & Administration 
Unit: Provisioning & Administration for Institutions 
SALARY: R257 508 per annum 
CENTRE: Johannesburg North District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem-solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: Ms Nelisiwe Mashazi Tel No: (0110 694 9321 
 
 
 
 
 
 
CHIEF PROVISIONING ADMIN CLERK REF NO: GE2019/09/33 
Sub-Directorate: Finance and Administration 
Section: Provisioning & Administration for institutions 
SALARY: R257 508 per annum 
CENTRE: Gauteng East District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem-solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: Mr Mpho Leotlela Tel No: (011) 736 0717

​

​
CHIEF PROVISIONING ADMIN CLERK REF NO: EN2019/09/36 
Sub Directorate: Finance and Administration 
Section: Provisioning & Administration for Institutions 
SALARY: R257 508 per annum 
CENTRE: Ekurhuleni North District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem-solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: Ms Emily Mochela Tel No: 011 746 8190 
 
 
 
 
 
CHIEF ADMIN CLERK (SECRETARY) REF NO: EN2019/09/37 
Sub Directorate: Information Systems and Strategic Planning 
SALARY: R257 508 per annum 
CENTRE: Ekurhuleni North District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage. Valid driver’s license will be an added advantage. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Ms Emily Mochela Tel No: (011) 746 8190 
 
 
 
 
 
CHIEF REGISTRY CLERK REF NO: ES2019/09/38 
Sub Directorate: Finance & Administration 
Unit: Office Service Pool 
SALARY: R257 508 per annum 
CENTRE: Ekurhuleni South District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant registry support experience. Experience in Records Management will be an added advantage. Knowledge and understanding of Record Management and Archive policies, procedures, regulations. Excellent communication (verbal and written) and interpersonal skills. Security consciousness/awareness. Ability to work under pressure, use of PERSAL and Ms Office software. Applicant must be in a possession of a South African. Valid driver’s license. 
 
DUTIES: Supervise subordinates and registry activities in the unit. Supervise the maintenance of filing plans according to regulatory framework. Supervise and provide registry counter services. Handle incoming and outgoing correspondence. Control receipt, opening and maintenance of files and documents. Update and maintain records management and documents classification systems. Maintain safe custody and protection of files and records. Identify files and records for archiving. Allocate file reference numbers. Provide advice and guidance to Registry Clerks on the day-to-day functions of the Registry. Maintain various control registers. Responsible for the administration and supervision of all registry procedures. Supervise performance management and training of subordinate(s). 
 
ENQUIRIES: Mr Xolani Kheswa Tel No: (011) 389 6062 
 
 
 
 
 
 
CHIEF ADMIN CLERK: (SECRETARY) REF NO: EN2019/09/39 
Sub-Directorate: Transversal Human Resource Services 
SALARY: R257 508 per annum 
CENTRE: Ekurhuleni North District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft. 
 
DUTIES: Supervise and render general office support services. Arrange travelling and accommodation. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture and update expenditure within the component. Record, organise, store, capture and retrieve correspondence and data (line function. Update registers and statistics. Handle routine enquiries. Distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing register of the component. Render and supervise procurement and asset management support services. Liaise with internal and external stakeholders in relation to Procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the attendance register of the component. Keep and maintain personnel records in the component. Supervise Staff. 
 
ENQUIRIES: Ms Emily Mochela Tel No: (011)746 8190 
 
 
 
 
 
 
CHIEF ADMIN CLERK: REF NO: ES2019/09/40 
Sub-Directorate: Finance & Administration 
Section: Provisioning & Administration for Institutions 
SALARY: R257 508 per annum 
CENTRE: Ekurhuleni South District 
 
REQUIREMENTS: Grade 12 with minimum of 3 years relevant clerical support experience. Knowledge of Procurement directives (Supply chain management manual), Treasury Regulations, PFMA, PPPFA, SASA and Assets Policy. Asset management. Related administrative procedures, norms and standards. Planning and organizing own work. Client services. Reporting procedures, Computer literacy, interpersonal relations, problem-solving and conflict resolution skills. Maintaining discipline. Good verbal and written communication skills. A driver’s license will be added advantage. 
 
DUTIES: Monitor of School Municipal Accounts for Non-Section 21. Meet with the Municipality/Eskom with regard to problems experienced with billing of services, bail out etc. Monitor payment of services by None-S21 schools and provide reports to the respective Supervisor. Receive invoices from municipalities/Head Office for Non-S21 schools. Monitor payments made by Head Office. Monitoring Schools Expenditure Section 21. Liaise with schools regarding budget spending in terms of Section 21 function. Liaise with schools regarding budget spending in terms of Non-Section 21 functions. Facilitate Financial Management and Procurement procedures and policies to schools. Ensure financial inspection is done at schools to ensure compliance to Financial Regulation and Supply Chain regulations. Monitoring of Overdraft, Loan, Investment and School Fee Compensations Applications Section 21. Provide support in the implementation of policies and procedures regarding overdrafts, loans, investments and school fee compensation applications. Verify the correctness of the application forms with regard to the application for school fee compensation, loan and investment. Forward applications to Head Office for approval. Inform schools on the outcome of the application submission. Supervise allocated staff. Provide training to staff on administration procedures and processes. Ensure Performance management is executed. Execute leave management policies and procedures. Check and authorize the work of subordinates. Handle queries from internal and external stakeholders. Provide clerical support to the Unit. Compile weekly reports. Ensure filing of all reports in the Unit. 
 
ENQUIRIES: Mr Xolani Kheswa Tel. No: (011) 389 6062