GAUTENG DEPARTMENT OF E-GOVERNMENT

 
 
OTHER POSTS
 
 
DEPUTY DIRECTOR: ERP FINANCE REF NO: REFS/006413 
Directorate: Applications Competency 
SALARY : R869 007 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg 
REQUIREMENTS : Matric certificate plus National Diploma/Degree in IT, Finance or Commerce. SAP FI/CO certification or related ERP qualification. 3-5 years ERP experience with at least 2 years in Management. Three or more full SAP project implementation. ICT technical knowledge. 
 
DUTIES : The ERP Functional Manager in Financial Management and Costing will provide systems (e.g. SAP) operational management and support to customers within the Gauteng Provincial Government. Work closely with the end-user management and staff during development and implementation of system solution to ensure that all customer needs are identified and addressed. Conduct feedback sessions and presentations to client audiences and professional peers when required. Discusses and resolves systems issues regarding organizational policies, practices, systems functionality and upgrade projects. Seeks information, clarification, approvals and actions from higher-level managers/executives to resolve system problems and ensure operational functioning thereof. Explains and defends the organization’s ERP decisions, actions, and/or recommendations to others internally and externally to increase understanding, gain cooperation and/or encourage compliance. Coordinate and direct technical staff ensuring that ERP services provided meet the strategic needs and goals of the customer departments within Gauteng Provincial Government. Participate in the development and implementation of business planning for ERP systems including the operational aspects thereof. Serve as the technical liaison with vendors, external partners, and the ERP department regarding systems operations. Provide input and information to help prepare and manage ERP budgets and reports. Liaise with various GPG departments and the ERP team to identify and help develop system upgrades to increase capabilities and meet customer needs. Communicate with colleagues, management and business unit(s) on requirements, problems, system status and issues. Formulate appropriate operational systems procedures/ processes. Assist in the planning of new hardware and new platform components. Participate in any system upgrade activities as planned. The incumbent will have knowledge of the various modules of the ERP system and their specific functional attributes. This is to be able to effectively manage an implemented systems solution to a client. This is achieved by ensuring that all system attributes and functions are operational within the agreed system capabilities. It further includes responsibility for ensuring the highest availability and uptime of such systems. Responsibilities will include the meeting of functional specifications, managing and troubleshooting problems, ERP systems configuration, testing and assisting in system development and managing human resources within the functional area. 
 
ENQUIRIES : Ms. Nonhlanhla Mabuza Tel No: (011) 689 8511 
 
 
 
 
 
DEPUTY DIRECTOR: ERP PTP REF NO: REFS/006414 
Directorate: Applications Competency 
SALARY : R869 007 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus a National Diploma/Degree in IT, Finance or Commerce. SAP SRM/MM certificate or related ERP qualification. 3-5 years ERP experience with at least 2 years in management. There or more full SAP project implementation. ICT technical knowledge. 
 
DUTIES : The ERP Functional Manager in Procure-to-pay (SRM) will provide systems (e.g. SAP) operational management and support to customers within the Gauteng Provincial Government. Work closely with the end-user management and staff during development and implementation of system solution to ensure that all customer needs are identified and addressed. Conduct feedback sessions and presentations to client audiences and professional peers when required. Discusses and resolves systems issues regarding organizational policies, practices, systems functionality and upgrade projects. Seeks information, clarification, approvals and actions from higher-level managers/executives to resolve system problems and ensure operational functioning thereof. Explains and defends the organization’s ERP decisions, actions, and/or recommendations to others internally and externally to increase understanding, gain cooperation and/or encourage compliance. Coordinate and direct technical staff ensuring that ERP services provided meet the strategic needs and goals of the customer departments within Gauteng Provincial Government. Participate in the development and implementation of business planning for ERP systems including the operational aspects thereof. Serve as the technical liaison with vendors, external partners, and the ERP department regarding systems operations. Provide input and information to help prepare and manage ERP budgets and reports. Liaise with various GPG departments and the ERP team to identify and help develop system upgrades to increase capabilities and meet customer needs. Communicate with colleagues, management and business unit(s) on requirements, problems, system status and issues. Formulate appropriate operational systems procedures/ processes. Assist in the planning of new hardware and new platform components. Participate in any system upgrade activities as planned. The incumbent will have knowledge of the various modules of the ERP system and their specific functional attributes. This is to be able to effectively manage an implemented systems solution to a client. This is achieved by ensuring that all system attributes and functions are operational within the agreed system capabilities. It further includes responsibility for ensuring the highest availability and uptime of such systems. Responsibilities will include the meeting of functional specifications, managing and troubleshooting problems, ERP systems configuration, testing and assisting in system development and managing human resources within the functional area. 
 
ENQUIRIES : Ms. Nonhlanhla Mabuza Tel No: (011) 689 8511 
 
 

 
 
DEPUTY DIRECTOR: HUMAN RESOURCE ADMINISTRATION (CLUSTER1) REF NO: REFS/006415 
Directorate: Human Resource Administration 
SALARY : R733 257 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 qualification in HR or related. 3-5 years’ experience in Human Resource. 2 years’ experience in HR managerial role. 
 
DUTIES : To manage/administer/process and implement all Human Resource basic conditions of service, benefits and appointments for the GPG. Management of HRA business processes and services for all Gauteng Provincial Government Departments. Develop and implement HR processes and procedures on Conditions of Service and Service Benefits administration (i.e. Appointments, promotions, transfers, leave, etc). Provide quality assurance on HR processes and ensure compliance to HR legislation and procedures. Management of the HRA transactional processes’ service level agreement and ensure that services are rendered effectively and efficiently. Management of staff and ensuring on-going development of HRA team leaders. Establish and maintain good customer relations with the GPG Departments and other stakeholders. Resolve complex HR queries and process issues. Respond to audit queries and ensure implementation of the recommendations thereof. Attend to audit queries and implementation of the recommendations thereof. Compile monthly/quarterly performance reports and make budgetary recommendations. Automation of HRA processes. 
 
ENQUIRIES : Mr. Leon Steyn Tel No: (011) 689 8400 
 
 
 
 
 
DEPUTY DIRECTOR: PAYROLL SERVICES REF NO: REFS/006417 
Directorate: Payroll Services 
SALARY : R733 257 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg
 
REQUIREMENTS : Matric certificate plus NQF level 6 qualification in Commerce/Business Management. 3-5 years’ experience in Payroll Services/HR environment. Persal/BAS/SAP working experience. Supervisory experience. Worked in accounting environment. Intermediate to expert skills in Excel. 2 years’ experience in HR managerial role. Preferred: Knowledge of public sector environment and transversal systems. 
 
DUTIES : To provide overall assistance to the manager in managing the operations in the sub-units (Health, Education, Small Departments and Garnishee Orders) of the Payroll Services Unit. Assist manager with improved operations. Monitor and control adherence to Service level agreements. Assist manager to plan resources in the sub-unit, during business continuity periods. Manage overall customer relationships by implementing customer visitor timeframes and training sessions. Ensure customer, queries from customers, is completed per SLA. Assist manager in re-engineering the business processes. Implement continuous improvement initiatives and innovations. Deputise manager in his/her absence. Compile management reports. Manage, guide and lead team leaders. Schedule work and balance workload of the sub-unit. Ensure appropriate processes, procedures and principles are followed. 
 
ENQUIRIES : Ms. Sithembile Buthelezi Tel No: (011) 689 6527 
 
 
 
 
 
DEPUTY DIRECTOR: DOCUMENT MANAGEMENT CENTRE (DMC) REF NO: REFS/006418 
Directorate: Documents & Records Management 
SALARY : R733 257 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Relevant degree/diploma in Document/Information and Content Management or related. 3-5 years’ experience in the field of Document management and Records management. Project management. 2 years’ experience in DMC managerial role. 
 
DUTIES : Implement and administer enterprise-wide transversal document management systems and related procedures that allow GPG departments to electronically capture, store, retrieve, access, share documents. Develop, document procedure manuals, or maintain standards, best practices, or system usage procedures. Analyze, interpret, or disseminate system performance data. Consult with end users regarding problems in accessing electronic content and provide tools and manuals to search electronic sources, such as databases or repositories, or manual sources for information. Provision of scanning or other automated data entry procedures, using imaging devices and document imaging software data capture technology to import digitized documents into document management system. Conduct needs assessments to identify document management requirements of departments or end users and propose recommendations for improving content management system capabilities. Document technical functions and specifications for new or proposed content management systems. Write, review, or execute plans for testing document procedure manuals or established document management systems. Monitor regulatory activity to maintain compliance with records and document management laws and assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content. Keep abreast of developments in document management by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences. Develop, design, standardize organizational templates for electronic use and content classification taxonomies to facilitate information capture, search, and retrieval. Assist in the assessment, acquisition, or deployment of new electronic document management systems. Develop rules and classifications of document and system access rights and revision control to ensure security of system and integrity of master documents. Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists. Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. 
 
ENQUIRIES : Ms. Sithembile Buthelezi Tel No: (011) 689 6527

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ASSISTANT DIRECTOR: DEBT MANAGEMENT REF NO: REFS/006419 
Directorate: Debt Management 
SALARY : R376 596 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 qualification in financial accounting / financial management or legal. 2-3 years’ experience in collection or legal collection. 
 
DUTIES : The Assistant Director is responsible for the overall reporting of the practitioner relating to debt collection. Manage performance development of the practitioners and filing clerks. Supervise, lead, and develop staff. Manage and assist with the management of the business unit. Supervising the Debt Collection team, ensuring that debts and collected and administered within the SLA. To provide management of accurately and timeous collection of all debts and amount owing to GPG Departments. Manage performance within SLA. Develop, supervise, guide and lead practitioners. Identify continuous improvement opportunities. Submit monthly transaction report with the SLA. 
 
ENQUIRIES : Ms. Portia Makotwane Tel No: (011) 689 8898 
 
 
 
 
SENIOR ADMIN OFFICER: RISK MANAGEMENT REF NO: REFS/006479 (X2 POSTS) 
Directorate: Risk Management 
SALARY : R316 791 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 qualification in Risk management/Business/Office and Administration or Commerce related. 2-3 years’ experience in Risk management, planning, project management and administration. 
 
DUTIES : To provide a full range of administrative and office support to the internal Risk Management directorate. Ensure that updated and approved risk management documents are uploaded on the intranet. Providing administrative support in terms of drafting and formatting submissions. Provide support in terms of arranging logistics for workshops and meetings. Maintain calendar for the extended senior management team, executive management team, risk management committee, audit committee and any other meetings. Minute taking of all meetings of IRM with the exception those meetings allocated to the departmental secretariat. Coordinate and compile all necessary information and documents for the committee packs and submit to the departmental secretariat. Manage and maintain the document tracking system in the IRM directorate. Keep records of all documents for the IRM directorate. Order office suppliers and facilities that are required by the IRM directorate. Liaise with SCM for the support. Administer the shopping card system. Prepare submissions for payments of RMC Chairperson. 
 
ENQUIRIES : Mr. Oscar Baloyi Tel No: (011) 689 4648 
 
 
 
 
 
PRACTITIONER-EMPLOYEE HEALTH AND WELLNESS REF NO: REFS/006421 
Directorate: Human Resource Management 
SALARY : R257 508 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 in Psychology/Social Work/Employee Wellness or related. 1- 2 years’ experience in the Employee Health and Wellness field. Knowledge of the DPSA Wellness policy. Basic knowledge of GPG HR processes, PILIR and IOD policies. 
 
DUTIES : To implement and maintain the employee health and wellness programme and to ensure continuous availability of the programme to all employees in the department. Ensure continued promotion and awareness of the Employee Health and Wellness Programme within the department and all its directorates. Organise and oversee EHWP events and programs as indicated in the health calendar. Track attendance, participation or performance data related to EHWP events. Respond to staff inquiring about wellness information, programs or services. Build solid partnership with external stakeholders. Contain a trauma incident or situation and refer affected employees for further assistance to appointed Service Wellness Provider. Coordinate Peer education programme. Coordinate and maintain a strong working alliance between supervisors, staff representatives, employees and the EHWP. Assist managers and supervisors to deal appropriately with the difficulties that confront employees in the workplace. Submit written reports on the progress and activities of the EHWP. Assist the department with stress debriefing/team building sessions. Plan for utilisation of allocated wellness budget. 
 
ENQUIRIES : Mr. Themba Psungo Tel No: (011) 689 6980