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GAUTENG DEPARTMENT OF E-GOVERNMENT 
 
It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. 
 
APPLICATIONS : Applications must be submitted on form z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. All applications should be delivered to: Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown, 2107/ P/Bag x112, Marshalltown, 2107 or Applicants can apply online at: www.gautengonline.gov.za. 
 
CLOSING DATE : 14 February 2020 
 
 
NOTE : Applications must be submitted on form Z83 (obtainable from any Public Service department) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z.83. A recent, comprehensive CV, specifying all qualifications and experience, with respective dates and certified copies of qualifications and ID (not older than 6 months) must be attached. General information: Short-listed candidates must be available for interviews at a date and time determine by the Gauteng Department of e-Government. Successful candidates maybe be subjected to competency assessment and must obtain a positive security clearance. Applications received after the closing date as well as those who do not comply with the requirements will not be taken into consideration. If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful. The Gauteng Department of e-Government reserves the right to fill or not fill the above-mentioned posts. 
 

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MANAGEMENT ECHELON
 
 
CHIEF DIRECTOR: COMMUNICATIONS REF NO: REFS/004965 
(Performance –based: 5 Year Fixed - Term Employment Contract) 
Chief Directorate: Communications 
SALARY : R1 251 183 per annum (all-inclusive salary package) 
CENTRE : Johannesburg 
 
REQUIREMENTS : A SAQA recognised NQF 7 qualification in Communications/ Linguistics/Public Relations or related discipline. 5 years’ experience in Communications at a Senior Managerial (Director) level. Knowledge of Media Regulations, Procedures, Public Service Policies, Regulations, and Acts, PFMA. Proven knowledge and experience of policy development and events management, Knowledge of report and speech writing. 
 
DUTIES : Develop and implement a communications framework and strategy for e-GOV. Develop and implement a monitoring process for frequent update and review of the communication strategy, Facilitate the development and maintenance of an effective communication linkage with the relevant internal and external stakeholders. Consolidate and manage corporate communications within the department. Consolidate and strengthen external communication of the department. Implement and manage the GPG Media Centre. Implement a marketing, advertising and Public Relations strategy, Media Management: Provide advice on media patterns and formulate plans of action, Develop and implement a media protocol strategy, Analyse media operations and provide norms and standards pertaining to actions of engagement for the department, Initiate media workshops, conferences, briefings and events related to the Department Manage the human and financial resources of the Communications unit. Advise the MEC, HOD and the department broadly on communication and media liaison. Manage departmental events, strategy and media. Represent the Gauteng Department of e-Government in the provincial communication forum. Monitoring and liaison with media. Define and review on a continual basis the purpose, objectives, priorities and activities of the business unit. Participation in the organisational and Business unit’s strategic planning process. Active involvement in the development and management of the strategic and business plans for the Corporate Management Business Unit. Evaluate the performance of the Business Unit on a continuing basis against pre-determined key measurable objectives and standards. To report to the HOD on a regular basis on the activities of the Business unit and on matters of substantial importance to the Administration. Active participation in the budgeting process at Executive and Business unit levels. Preparing of the Annual and Adjustment Budgets for the Business Unit. Direct responsibility for the efficient, economic and effective control and management of the Business unit’s budget and expenditure. Direct responsibility for ensuring that the correct tender and procurement procedures are adhered to in respect of purchases for the Business unit. Reporting to the Chief Financial Officer on all aspects of the Communications Business Unit’s finances. Motivate, train and guide staff within the Communications Business Unit, to achieve and maintain excellence in service delivery. Actively manage the performance, evaluation and rewarding of staff within the Unit. Monitor information capacity building within the Unit. 
 
ENQUIRIES : Mr. E. Ogle Tel No: (011) 689 6861 
 
 
 
 
 
DIRECTOR: PROJECT MANAGEMENT REF NO: REFS/004966 
(Performance –based: 5 Year Fixed - Term Employment Contract) 
Branch: ICT 
SALARY : R1 057 326 per annum (all-inclusive remuneration package) 
CENTRE : Johannesburg 
 
REQUIREMENTS : An NQF level 7 qualification in Business Management/Information Technology. Minimum of 5 years at a middle management level in project management. At least 3 years project management experience in an IT environment is required. 
 
DUTIES : Prepare baseline management documents. Design and apply an appropriate project management framework for the project. Perform effective project planning through the utilization of the accepted project management tools and methodologies. Plan and monitor the project by leading scope definition, communications plans and project schedules. Manage project risks, including the development of contingency plans. Implement and manage project changes and interventions to achieve project outputs. Manage multiple project team’s staff and external resources (in-direct reports). Liaise and communicate with key stakeholders (e.g. senior government and business leaders, primary suppliers). Manage project administration and internal operations. Contribute specialist business skills as required by the major project. Oversee and manage projects executed and implemented by project managers (direct reports). Exercise prudent budget management, control and monitoring when implementing major projects. Key Performance: The Director: Project Manager will support organizational strategic priorities by applying strong business and project management skills across the entire lifecycle, from business case to project planning to execution and closing of a project. The incumbent will work with senior government officials and business leaders in developing business cases and implementation plans for major initiatives, game changers and flagship projects within the province. The Director: Project Manager will develop, drive and implement these long-term multi-year and large budget projects. Other required skills: motivation, delegation, negotiations, conflict resolution, change management, decision making, planning and organization, controlling, human resources management, accountability, risk identification, leadership. 
 
ENQUIRIES : Mr. Errol Ogle Tel No: (011) 689 6861

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OTHER POSTS
 
 
TEAM LEADER- DOCUMENT MANAGEMENT CENTRE REF NO: REFS/004974 
Directorate: Documents & Records Management 
SALARY : R316 791 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 in Business Management or related with 2-3 years’ experience in Document Management. Advanced Computer skills. Supervisory orientation or Management training is essential. 
 
DUTIES : Manage implementation and provide guidance to the document management practitioners on ISO 9000 standards for electronic and physical content with emphasis on workflow and audit trails. Outline the job expectations, descriptions, duties and essential attributes required for document management practitioners. Conclude performance contracts, reviews and develop personal development plans for the document lifecycle management practitioners. To implement document management practices and to ensure that relevant aspects in terms of ISO 9000 standards. To ensure that information can be identified, traced and supplied when requested through the central query management solution. Manage staff performance viz attendance registers, daily reports, quality assurance, coaching, mentoring, training, induction and guidance of document management practitioners. 
 
ENQUIRIES : Mr. Oscar Baloyi Tel No: (011) 689 4648 
 
 
 
 
 
TEAM LEADER: RECORDS MANAGEMENT REF NO: REFS/004973 
Directorate: Documents & Records Management 
SALARY : R316 791 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF level 6 in Archival Science/Library/Information Science or related with 2-3 years’ experience in Records Management. Advanced Computer skills. Supervisory orientation or Management training. 
 
DUTIES : Conducting information audits/records survey in Business Units within e-Government (to determine records that need to be transferred to archives storerooms, to appraise records for disposal, update loan register and transfer register. Handling transfer of records. Sorting and batching. Retrieval of records. Dispatching and recovery of records. Administer request for records through the Records Management facility for electronic records. Management of Records Management practitioners. Manage performance development of record management practitioners. Control and monitor records in the warehouse. Consolidate data in terms of the record kept in the warehouse 
 
ENQUIRIES : Mr. Oscar Baloyi Tel No: (011) 689 4648 
 
 
 
 
PRACTITIONER- DOCUMENT MANAGEMENT CENTRE REF NO: REFS/004975 
Directorate: Documents & Records Management 
SALARY : R208 584 per annum (plus benefits) 
CENTRE : Johannesburg 
 
REQUIREMENTS : Matric certificate plus NQF 6 qualification in Business Management/Records Management/Logistics/Information Science or related, with 1-2 years’ experience in Document Management and Administration. Computer skills required. 
 
DUTIES : Receipt, categorize, verification, registration, data capturing and scanning of all inbound mandates received from GPG Departments within the stipulated services level agreement. Categorization of mandates in accordance to mandate type and processing area. Registration of mandates onto Document Management System. Data capturing of metadata in line with mandate requirement. Preparation for scanning purposes. Image capturing/scanning of mandates and verification prior to delivery to processing business units. Identification of inaccurate routing within document management processes for Team Leader intervention. 
 
ENQUIRIES : Mr. Oscar Baloyi Tel No: (011) 689 4648