FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET) - X6 PROJECTS ADMINISTRATORS

 
Handle Invoices
Create and pay invoices for contractors, clients, and suppliers of project deliverables.
Process payments and ensure that any invoices due are paid on time.
Other Administration related
▪ Provide administrative support with regards to the implementation of specific projects (as agreed per the Performance Scorecard) according to the Fasset Discretionary Grant Policy and QMS
▪ Provide project administration support to ensure that the customized Fasset’s information management process is implemented
▪ Compilation of Beneficiary Reports and uploading of these reports on a quarterly basis.
▪ Assist with general and specific compliance activities related to all audits (Auditor-General, internal audits and Department of Higher Education and Training verification audits) and related corporate governance requirements as and when required
▪ Provide administrative support in the department with regards to:

• Finance - preparing project payments and handling payment related queries,
• IT- ensure that all the system-related queries are captured on log-it for prompt response, follow-up and resolution in collaboration with IT-support

▪ Database management – ensuring that the departmental database of employers; professional bodies and providers is updated continuously
▪ Logistics management – organising meeting rooms Secretariat support - minute taking and distribution of minutes and agenda, technology requirements for meetings are organised
▪ Events support – preparation of events documents including register, name badges, branding requirements etc.
▪ Issue correspondence (letters, e-mails, faxes) approved by the Manager / Specialists
▪ Assist the Manager and Specialists with ad-hoc activities/ tasks related to the successful implementation of projects and other general duties
 
REQUIRED QUALIFICATION
A National Diploma 
• A National Diploma with Projects Administration, or equivalent qualification/ experience
• Administrative experience in the Seta environment will be advantageous
• At least 3 years’ experience in administrative role
 

 
 
REQUIRED EXPERIENCE
Essential: 
▪ 5 years relevant experience in an administrative role
▪ Experience in the Seta environment advantageous and
 
KNOWLEDGE AND SKILLS REQUIRED
Essential 
• Interpersonal and Communication skills (written and verbal)
• Attention to detail
• Customer Focus
• Prioritization skills
• Effective time management / self-management
• Analytical and problem-solving skills
• Input and capture data with minimum errors
• Maintain filing and category system
• Computer Literacy (Excellent application of MS Word, MS Excel, MS PowerPoint, Internet / Email, Windows explorer)
• Demonstrate excellent understanding of co-ordinating and office administration
• Customer focus
• Telephone etiquette
• Able to work without supervision and team player when required
 
OTHER REQUIREMENTS
▪ Valid South African driver’s license and own transportation
▪ Competency Assessment

​
Date of Commencement of Position
Fasset requires applications for a Permanent X6 Project Administrators to join the existing team as soon as possible. 
 
Salary
The salary range to be offered for this position is market related. 
 
Assessment
Applicants may be required to undergo a competency assessment. 
 
Contact Details
For any enquiries regarding the position please contact Mmathabo Seaba at (011) 476 - 8570
Fax: 011 476 5756
Email: recruitment@fasset.org.za
 
Please quote the reference number: FAS/RECRUITMENT/PA18 
 
Should you not hear from Fasset within 3 weeks of the closing date of please consider your application unsuccessful. Communication will be entered with shortlisted candidates only.
 
CLOSING DATE FOR APPLICATIONS: 18 OCTOBER 2019