FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET) VACANCIES

 
 
 
ASSISTANT IN THE OFFICE OF THE COMPANY SECRETARY
Closing Date for Applications: 3 June 2022 
Commencement Date for Post: As soon as possible
Salary Offer: R 559,238
Reference: FAS/RECRUITMENT/ACS66
 
JOB IDENTIFICATION
Department: Chief Executive Office
Reporting Line: Company Secretary
Full-time/Part-time/Contract: Full-time
 
PURPOSE OF THE JOB
Provision of secretariat support services in the office of the Company Secretary
 
MAIN ACCOUNTABILITIES 
Board secretariat duties
• Work in the office of the Company Secretary in ensuring that the organisation is adopting best practices in corporate governance
• Assist the office of the Company Secretary to drive compliance with FASSET Constitution and all other applicable legislation
• Coordinate meetings for the various governance structures including the timeous distribution of all supporting documentation/packs required for the preparation of the meetings
• Assist in the development of the annual meeting plan in line with statutory requirements
• Assist with the co-ordination of the Board annual Strategic Planning Session
• Attend Board and sub-committee meetings and prepare minutes assist to compile, transcribe and distribute minutes of meetings, Chairpersons reports, matters arising as well as signature of the minutes
• Communicate Board decisions/resolutions, monitor the implementation thereof and provide on-going feedback
• Assist in the development of Board training plan in line with requirements
• Procure training for Board/Committees’ as and when required
• Coordinate Board communications as and when required
• Assist the Company Secretary in the coordination of Board evaluation on an annual basis
• Proper record keeping of governance information to comply with the audit requirements. 
• Assist with the coordination of the Annual General Meeting
• Assist in the completion of compliance checklists as required for the Office of the company secretary
• Assist in the development of a resolution register for Board and Committee meetings
• Assist in the distribution of the annual declarations for staff and Board and Board Committees
• Oversee Board payments in line with Board Remuneration Policy, for approval by CEO
 
Secretariat administration
• Making Travel and accommodation arrangements for Board Members
• Booking of meeting rooms and equipment for all meetings.
• Maintain a filing and distribution system
• processing, storing, retrieving and managing hard copy and digital records and information for Board and board Committees. 
• Processing internal and external information requests.  
 
Living FASSET Values
• Professionalism and Accountability 
• Ethics 
• Making a difference 
• Valuing people 
• Innovation
 
MINIMUM REQUIRED QUALIFICATION 
Qualification    
• Relevant qualification at NQF Level 6 
 
REQUIRED EXPERIENCE 
Essential: 
• 3 years’ secretarial experience
• Experience in the office of Company Secretary will be advantageous
 
COMPETENCIES REQUIRED 
Critical Competencies:
• Board minutes taking 
• Filing
• Secretariat
• Ability to accept responsibility, work independently, and produce good quality work. 
• Must be a team player, flexible, reliable. 
• Basic knowledge of PFMA and Public Service Act and Regulations 
• Teamwork
• Integrity/Ethics
• Adaptability/Flexibility
• Customer Focus
• Professionalism
 
KNOWLEDGE AND SKILLS REQUIRED
Skills   
• Communication
• Customer Focus
• Interpersonal Skills
• Problem Solving
• Negotiation Skills
• Managing Conflict
• Listening Skills
 
FASSET requires applications for a permanent Assistant in the office of the Company Secretary to join the existing team as soon as possible.
 
Salary
The salary grading to be offered for this position is R 559,238
 
Assessment
Applicants may be required to undergo a competency assessment.
 
Contact Details
Submit your full curriculum vitae (including your name, contact details, and at least 3 references) and copies of your qualifications and copy of ID by no later than 03 June 2022 to:  recruitment@fasset.org.za
Please quote the reference number: FAS/RECRUITMENT/ACS66
 
For any inquiries regarding the position please contact Ms. Thulile Khanyile, Human Resources Department at (011) 476 – 8570.
 
Should you not hear from FASSET within 4 weeks of the closing date please consider your application unsuccessful. Communication will be with shortlisted candidates only.             
                                 
 FASSET adheres to the principles of the EE Act and Affirmative Action and these principles will apply in the selection process. Targeted groups: African male, White male, white female and Indian female.


​

FINANCE SPECIALIST
Closing Date for Applications: 03 June 2022
Commencement Date for Post: As soon as possible
Salary Offer: R 559,238
Reference: FAS/RECRUITMENT/FS63
 
JOB IDENTIFICATION
Department: Finance Department
Reporting Line: Finance Manager
Full-time/Part-time/Contract: Permanent
 
PURPOSE OF THE JOB
The primary purpose of this position is to assist the Finance Manager and CFO. The incumbent will be responsible for the Finance support activities
 
MAIN ACCOUNTABILITIES 
 Assist in the Finance policies and development by providing inputs
 Assist in the development and review of financial accounting and related procedures
 Do a thorough review of all invoices support documents to ensure completeness and validity prior to recording
 Ensure completeness and validity of payments batches 
 Ensure complete processes of all transactions of the SETA as per source documents  
 Process relevant journals and post them to the General ledger
 Prepare reconciliations for different account components of annual financial statements for bank accounts, assets, and payable liabilities, projects expenditure among others 
 Prepare the commitment schedules for Projects and Admin contracts
 Assist in compilations of complete budget for FASSET in line with the strategy of the organisation
 Preparing monthly analysis and commentary on Actuals vs Budgets, and for a year on year and month-on-month variances and writing thorough and comprehensive commentary.
 Expenditure management ensures proper accounting of FASSET expenses.
 Ensure proper recording and accounting for all types of liabilities of the SETA.
 Facilitates audit process for internal and external auditors
 Monitor and advice on the accounting impact of the inter-Seta transfers.
 Coordination with the grants administration and project team to ensure proper accounting of the grant’s payment.
 Ensure that proper reconciliation relating to the discretionary grants and mandatory grants are done 
 Assist in the compilations or relevant reports for different structures within FASSET and for external, stakeholders
 Participate in different structures including the internal committee for procurements and grant evaluations among others
 Perform all relevant asset management activities and ensure that asset register is complete and accurate 
 Assist in the preparation of the interim and annual financial statements
 Ensure the controls are enhanced to avoid a repeat of audit findings
 Perform payroll functions
 
REQUIRED QUALIFICATION 
Qualification
• Bachelor’s degree or National Diploma in Accounting/Auditing Financial Accounting/or Management Accounting.  
 
REQUIRED EXPERIENCE 
Essential: 
 At least 3 years relevant work experience with practical accounting experience, Accounts payables, projects accounting, cash and bank, assets management, and audit environment
 Knowledge of public sector accounting including the application of GRAP and knowledge of processes for annual financial statements preparation is required
 SETA is a highly regulated environment and therefore knowledge of the PFMA, Treasury, Regulations, Skills Development Act, and Skills Development Levies Act will be an advantage
 
COMPETENCIES REQUIRED AND WORK OUTPUT
Critical Competencies:
• Analytical skills 
• Projects Management skills 
• Presentation skills
• Computer skills: Ms Office use
• Financial management skills 
• Strategic thinking 
• Report writing 
• Organising and prioritising 
• Developing relationships with stakeholders
• Proactive communication 
• Networking  
• Attention to detail
• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team
 
KNOWLEDGE AND SKILLS REQUIRED
Essential         
 Knowledge of working on ERP accounting systems Syspro SAP, Sage 300, Microsoft AX, Sage evolution would be an advantage. 
 Payroll experience will be an added advantage 
 Ability to work on Ms. Excel and data analysis will be required and must be willing to work under  
 Ability to work under pressure, plan prior and prioritize tasks 
 Planning skills
 Implementation skills
 Good interpersonal, negotiation, and leadership skills
 
 
Date of Commencement of Position
FASSET requires applications for a permanent Finance Specialist to join the existing team as soon as possible.
 
Salary
The salary grading to be offered for this position is C-Upper
 
Assessment
Applicants may be required to undergo a competency assessment.
 
Contact Details
Submit your full curriculum vitae (including your name, contact details, and at least 3 references) and copies of your qualifications and copy of ID by no later than 03 June 2022 to:  recruitment@fasset.org.za   
Please quote the reference number: FAS/RECRUITMENT/FS63
 
For any inquiries regarding the position please contact Ms. Thulile Khanyile, Human Resources Department at (011) 476 – 8570.
 
Should you not hear from FASSET within 4 weeks of the closing date please consider your application unsuccessful. Communication will be with shortlisted candidates only.                                              
 
FASSET adheres to the principles of the EE Act and Affirmative Action and these principles will apply in the selection process.  Targeted groups: African male, White male, white female and Indian female.