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FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET) - PROJECTS SPECIALIST
FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET)
ROLE PROFILE
Summary
Name of Position: Projects Specialist
Closing Date for Applications: 19 July 2021
Commencement Date for Post: As soon as possible
Salary Range: C-Upper
Reference: FAS/RECRUITMENT/PS45
JOB IDENTIFICATION
Department: Projects Department
Reporting Line: Projects Manager
Full-time/Part-time/Contract: Permanent
PURPOSE OF THE JOB
The primary purpose of this position is to provide support to Projects Manager, in the implementation of mandatory and discretionally funded projects that Fasset including monitoring allocated Projects Budgets and coordination to achieve targets as indicated and approved as part of the service level agreement (SLA) with the Department of Higher Education and Training (DHET).
MAIN ACCOUNTABILITIES
▪ Implements the mandatory and discretionally funded projects according to legislative requirements and internal policies and procedures.
▪ Implements projects by managing the service providers and contractual agreements.
▪ Contribute to the overall Fasset targets as indicated by the service level agreement (SLA) with the Department of Higher Education and Training.
▪ Monitor and evaluate the implementation and the budget of the projects
▪ Attend project meetings, employer visits and other stakeholder (government, service provider, professional body, institutions of higher learning and related).
▪ Provide information necessary for and specific compliance activities related to audits (internal, external audits and Department of Higher Education and Training (DHET) visits) by amongst other things making information readily available during audits.
▪ Manager budget and coordinate the project payments process and liaises with stakeholders on payment related queries.
▪ Disseminates relevant reports and information to all relevant stakeholders.
▪ Manage the data reporting process to DHET and any relevant institutions.
▪ To develop relationships between public training providers and employers to facilitate work exposure for learners in their respective disciplines especially those participating in Fasset funded programmes.
▪ To support the core function manager/s to achieve targets.
▪ Manage project administrators under your supervision.
MAIN ACCOUNTABILITIES
▪ Implements the mandatory and discretionally funded projects according to legislative requirements and internal policies and procedures.
▪ Implements projects by managing the service providers and contractual agreements.
▪ Contribute to the overall Fasset targets as indicated by the service level agreement (SLA) with the Department of Higher Education and Training.
▪ Monitor and evaluate the implementation and the budget of the projects
▪ Attend project meetings, employer visits and other stakeholder (government, service provider, professional body, institutions of higher learning and related).
▪ Provide information necessary for and specific compliance activities related to audits (internal, external audits and Department of Higher Education and Training (DHET) visits) by amongst other things making information readily available during audits.
▪ Manager budget and coordinate the project payments process and liaises with stakeholders on payment related queries.
▪ Disseminates relevant reports and information to all relevant stakeholders.
▪ Manage the data reporting process to DHET and any relevant institutions.
▪ To develop relationships between public training providers and employers to facilitate work exposure for learners in their respective disciplines especially those participating in Fasset funded programmes.
▪ To support the core function manager/s to achieve targets.
▪ Manage project administrators under your supervision.
REQUIRED QUALIFICATION
Qualification Required
• NQF 6
• Any relevant three-year qualification
• Preference will be given to qualifications in Finance, Accounting, Business Management, and Internal auditing
• Qualification in Project Management will be an added advantage.
REQUIRED EXPERIENCE
Essential: ▪ 5 years relevant experience in coordinating projects
▪ More than 3 years’ experience in a supervisory role
▪ Experience in the seta environment will advantageous but not critical.
COMPETENCIES REQUIRED AND WORK OUTPUT
Critical Competencies:
▪ Project planning and administration ability.
▪ Implementation of projects and monitoring thereof.
▪ Provide support and undertake site visits to monitor the implementation of projects.
▪ Compile data sources, employing collection and analysis of monitoring data.
▪ Review and analyze monthly project reports make recommendations for improvement.
▪ Develop minimum documentation requirements for projects after projects site visits.
▪ Implementation of projects and managing service providers project plans.
▪ Manage and process invoices for payment following PFMA and internal finance policies/procedures.
KNOWLEDGE AND SKILLS REQUIRED
Essential
▪ Solid computer skills: MS Office Suite
▪ Excellent command of English (verbal and written).
▪ Strong attention to detail
▪ Ability to work under pressure and meet deadlines.
▪ Good relationship with stakeholders and an energetic approach to work.
▪ Detail and process orientated.
▪ Strong analytical, interpersonal, communication.
▪ Report writing and presentation skills
▪ Ability to work independently and as part of a team
OTHER REQUIREMENTS
▪ Valid South African driver’s license and own transportation
Date of Commencement of Position
Fasset requires applications for a Permanent Projects Specialist to join the existing team as soon as possible.
Salary
The salary range to be offered for this position is C-Upper
Assessment
Applicants may be required to undergo a competency assessment.
Contact Details
Submit your full curriculum vitae (including your name, contact details and at least 3 references) and copies of your qualifications and copy of ID by no later than 19 July 2021 to: recruitment@fasset.org.za.
Please quote the reference number: FAS/RECRUITMENT/PS45
For any enquiries regarding the position please contact Ms Thulile Khanyile, Human Resources Department at (011) 476 – 8570.
Should you not hear from Fasset within 4 weeks of the closing date of please consider your application unsuccessful. Communication will be with shortlisted candidates only.
Fasset adheres to the principles of EE Act and Affirmative Action and these principles will apply in the selection process.