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FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET)
 
ROLE PROFILE
 
Summary
Name of Position: Grants Administrator
Closing Date for Applications: 18 October 2019
Commencement Date for Post: As soon as possible
Salary Range: Market related
Reference: FAS/RECRUITMENT/GA19 
 
 
JOB IDENTIFICATION
Department: Projects Department
Reporting Line: Grant Specialist
Full-time/Part-time/Contract: Permanent 
 
PURPOSE OF THE JOB
To assess Discretionary and Mandatory Grants applications for compliance. Assist with queries and file all applications.
 
MAIN ACCOUNTABILITIES
Organize Documents
Keeping all important documents well maintained.
Implementing and maintain a filing system that make it easy to find any document quickly and efficiently.
 
Reply to Correspondence
Respond to queries from all stakeholders, the general public and internal clients. Represent Fasset in a professional manner telephonically, frontline reception, meetings and other forums as required.
 
 
Other Administration related
▪ Provide administrative support with regards to the implementation of mandatory and discretionary grants
▪ Provide administration support to ensure that the customized Fasset’s information management process is implemented
▪ Compilation of reports as and when required
▪ Assist with general and specific compliance activities related to all audits (Auditor-General, internal audits and Department of Higher Education and Training verification audits) and related corporate governance requirements as and when required
▪ Provide administrative support in the department with regards to:
▪ IT- ensure that all the system-related queries are captured on log-it for prompt response, follow-up and resolution in collaboration with IT-support
▪ Logistics management – organising meeting rooms Secretariat support - minute taking and distribution of minutes and agenda, technology requirements for meetings are organized as and when required.
▪ Issue correspondence (letters, e-mails, faxes) approved by the Specialists
▪ Assist the Specialists with ad-hoc activities/ tasks related to the successful implementation of administrative grants and other general duties
 
REQUIRED QUALIFICATION AND EXPERIENCE
Qualification
• A Higher Certificate
• National Diploma will be advantageous
• Administrative experience in the Seta environment will be advantageous
• Minimum 3 years relevant experience in an administrative role
 
 
KNOWLEDGE AND SKILLS REQUIRED
Essential 
• Interpersonal and Communication skills (written and verbal)
• Attention to detail
• Customer Focus
• Prioritization skills
• Effective time management / self-management
• Analytical and problem-solving skills
• Input and capture data with minimum errors
• Maintain filing and category system
• Computer Literacy (Excellent application of MS Word, MS Excel, MS PowerPoint, Internet / Email, Windows explorer)
• Demonstrate excellent understanding of co-ordinating and office administration
• Customer focus
• Telephone etiquette
• Able to work without supervision and team player
 
OTHER REQUIREMENTS
▪ Valid South African driver’s license and own transportation
▪ Competency Assessment


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Date of Commencement of Position
Fasset requires applications for a Permanent Grant Administrator to join the existing team as soon as possible. 
 
Salary
The salary range to be offered for this position is market related. 
 
Assessment
Applicants may be required to undergo a competency assessment. 
 
Contact Details
For any enquiries regarding the position please contact Mmathabo Seaba at (011) 476 - 8570
Fax: 011 476 5756
Email: recruitment@fasset.org.za
 
Please quote the reference number: FAS/RECRUITMENT/GA19 
 
Should you not hear from Fasset within 3 weeks of the closing date of please consider your application unsuccessful. Communication will be entered with shortlisted candidates only.
 
CLOSING DATE FOR APPLICATIONS: 18 OCTOBER 2019

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