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FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET)
 
COMPANY SECRETARY ROLE DESCRIPTION 
(EXECUTIVE POSITION) 
Please be advised that applicants that have previously applied for this position on (7 June 2020) may not reapply as their applications will be considered. 
 
OBJECTIVE:  The Company Secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.
 
POSITION REPORTING LINE: (DUAL)
The Board of Directors 
Administratively to the CEO
 
 
MINIMUM QUALIFICATIONS:
LLB Degree or relevant Legal (Degree) qualification
Membership to the Law Society (admitted attorney- will be an added advantage) Institute of Chartered Secretaries and Administrators (ICSA) membership or relevant body.
 
CANDIDATE’S EXPERIENCE:  
Minimum 8 – 10 years work experience. 
Minimum 5 years experience in a Company Secretarial role (Governance, Risk, Compliance) 
(Experience in corporate law, governance, strategy and corporate secretarial practice)
 
ESSENTIAL COMPETENCIES: 
High level of Integrity 
Agility and Flexibility 
Analytical and Solution driven 
Strategic and Critical Thinking 
Self-reliance and Initiative 
Strong interpersonal and stress tolerance skills
Drive and Persistence
Sound judgment and decision-making
Commercial and Industry acumen
Ability to manage change, conflict and multiple stakeholders 
Team player and Independent thinker 
Efficient and organized 
Detail and Results focused 
Knowledge of relevant legislation and the compliance environment
 
 
PACKAGE: The salary range to be offered for this position is market related.
 
ASSESSMENT: Applicants will be required to undergo a competency assessment.
 
 
KEY PERFORMANCE AREAS
 
Corporate Governance:
Report to the Board of Directors in the following manner:
  • Ensure that procedures for the appointment of directors are adhered to. 
  • Manage the orientation of new Board members. 
  • Advise and guide Board members on their fiduciary duties and responsibilities. 
  • Assist in the implementation of evaluation of Board members effectiveness on an annual basis. 
  • Identify and facilitate required training needs based on Board performance evaluations. 
  • Ensure unhindered access to information by all Board and Committee members in order to allow for the effective contribution to Board and Committee discussions and decisions by all members. 
  • Contribute to the compilation of the Annual Report. 
  • Identify and evaluate new corporate governance developments in order to assess the impact of such and advise Directors and Management of their implications.
  • Ensure that all Directors are aware of legislative and regulatory requirements relevant to the Board and Committees on which hey service. 
  • Ensure that all matters are raised that warrant the attention of the Board. 
  • Provide support to Executives on a daily basis on issues of governance. 
  • Report any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act
  • Maintain Delegated Powers of Authority. 
  • Collate all mid-term and final review information regarding CEO’s performance contract
 
 
Company Administrative Services
  • Maintain Statutory Registers and records of the entity 
  • Lodge all appropriate forms and annual returns with the Commission for Intellectual Property & Companies (CIPC) for the payment of statutory fees.
  • Ensure Board and Board Committee minutes capture the philosophy and essence of matters discussed in order to interpret core-related issues.
  • Develop the Board Annual Work Plans
  • Maintain a Register of Directors’ Interests in Companies and Contracts in order to table at each meeting in terms of the Companies Act. 
  • Provide advice on meeting procedures. 
  • Ensure that the Group Annual Calendar is efficiently planned in order to avoid clashes, and facilitate decision-making in terms of PFMA reporting frameworks, for all Directors and Executives within the Group. 
  • Prepare and issue notices of meetings timeously
  • Ensure that the information in Board packs is adequate and that they are distributed. 
  • Coordinate the submission of reports to the Board, Board Committees and EXCO
  • Ensure that all trademarks are renewed. 
  • Ensure all Secretariat systems are maintained to meet the requirements of FASSET.
  • Design and implement programmes and interventions to ensure the continuous improvement of Secretariat Business processes and systems in line with industry best practice.
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Stakeholder Management
  • Ensure that copies of FASSET Annual Financial Statements are sent to all persons who are entitled to such according to the Companies Act and PFMA. 
  • Prepare for Annual General Meetings and management of Shareholder and Stakeholder interface leading to the AGM. 
  • Develop good working relationships with all key stakeholders of FASSET.
  • Ensure that Directors fees are paid according to the approved remuneration framework. 
  • Review the remuneration developments within the public and private sector.
 
Financial Resource Management
  • Develop and implement the unit’s budget.
  • Ensure procurement of goods and services within the unit in accordance with policy.
  • Manage and control expenditure against budget, including causes of deviations. 
  • Monitor and ensure compliance to relevant regulatory requirements. 
  • Provide financial management reports relevant to this function to the CFO.
 
People and Stakeholder Management
  • Provide support in the coordination and integration of business delivery activities within the Unit.
  • Ensure regular staff development in order to improve efficiency.
  • Ensure that performance agreements and development plans are developed and implemented for all staff within the unit 
  • Maintain effective stakeholder relationships and address stakeholder queries
  • Direct stakeholder engagements to relevant persons and units  
 
CLOSING DATE: 14 August 2020