Finance and Accounting Services Sector Education and Training Authority (FASSET) – Human Resources Officer

 
OBJECTIVE OF FASSET
•                 To develop the competence of current employees and potential employees: 
-                 Improving the quality of life of employees, their prospects of work and labour mobility. 
-                 Improving productivity in the workplace and the competitiveness of employers. 
-                 Promoting self-employment in situations where the sector is experiencing job shrinkage. 
•                 To increase the levels of investment in education and training and to optimise the return on this investment. 
•                 To position the Fasset sector as the "sector of career choice" for prospective learners and entrants into the labour market. 
•                 To encourage employers and employees to adopt a culture of lifelong learning through: 
-                 Using the workplace as an active learning environment
-                 Providing employees with the opportunities to acquire new skills
-                 Providing opportunities for new entrants and potential entrants into the sector labour market and enhancing access to opportunities to gain work experience. 
•                 To support the objectives of the Employment Equity Act of 1998 
•                 To enhance access to learning opportunities and to facilitate the recognition of prior learning 
•                 To ensure the quality of education and training in the sector 
•                 To expand the provision of education and training in this sector through sound partnerships with public and private sector service providers 
•                 To encourage greater cooperation between the public and private sectors 
•                 To co-operate and collaborate with the South African Qualifications Authority and other Setas, in support of the objectives of the Act 
 
PURPOSE OF THE POSITION 
The primary purpose of this position is to administer and ensure that Employee information is accurate and updated and provide administrative support to the Human Resources Department including and coordination of HR projects.
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KEY PERFORMANCE 
Engagement Administration
•                 Receive and check new employee information and documentation
•                 Conduct  potential employees’ background checks and qualifications
•                 Ensure all necessary approvals are adhere to
•                 Draft letters of appointment according to Authority to Recruit
•                 Capture / Upload input of new employee information on AX
 
Employee information maintenance 
•                 Process all Master data changes as per approved source documents (change request). Draft confirmation letter to confirm relevant change. 
•                 Change of Banking details
•                 Change in OM (leave approvers / reporting lines)
 
Termination Administration
•                 Receive and check new employee information and documentation
•                 Ensure all necessary approvals are adhere to
•                 Process the termination action on AX
•                 Ensure all leave is captured – correct payout
•                 Issue UI19 and Certificate of Service immediately after confirmation of termination
•                 Ensure all disciplinary documents in case of dismissal, are received in line with disciplinary procedure prior to termination. File all related documentation in personal file
 
Recruitment
•                 Advertise and conduct all background checks and qualifications checks on potential employees. 
•                 Capturing of all other HR related information: Disciplinary hearings and Grievances.
•                 Administer leave records on AX
•                 Investigate and resolve all leave related queries
•                 Ensure all personnel files are up-to-date with all compulsory documents as pre-scribed by HR Policy in accordance with BCEA.
•                 Ensure Filing is up to date
•                 Collate and capture information for reporting purposes
•                 Assist in the submission of IOD claims to the relevant statutory institution 
•                 Handle general business queries
•                 Extract leave reports as requested
•                 Conduct confirmations of employment
•                 Assist in requests from Department of Labour
 

 
 
MINIMUM QUAILFICATION 
•                 A  National Diploma Human Resources, or equivalent qualification/ experience
•                 Administrative experience in the Seta environment will be advantageous
•                 At least 3 years’ experience in administrative role
 
COMPETENCIES AND SKILLS REQURIED
•                 Interpersonal and Communication skills (written and verbal)
•                 Attention to detail
•                 Customer Focus
•                 Prioritization skills
•                 Effective time management / self-management 
•                 Analytical and problem solving skills 
•                 Input and capture data with minimum errors
•                 Maintain filing and category system
•                 Computer Literacy (Excellent application of MS Word, MS Excel, MS PowerPoint, Internet / Email, Windows explorer)
•                 Demonstrate excellent understanding of co-coordinating and office administration
•                 Customer focus
•                 Telephone etiquette
•                 Able to work without supervision and team player when required
 
 
CONTACT DETAILS 
Applicants will be required to take background tests as required by FASSET (qualifications verification and criminal records). Applicants are expected to make a maximum of 1, 5 hours available for the interview. 
 
FASSET adheres to the principles of EE Act and Affirmative Action and these principles will apply in the selection process.   
 
Send your detailed curriculum vitae to FASSET via e-mail: recruitment@fasset.org.za.
 
Enquiries must be directed to the Human Resource Manager – Thokozani Nongauza 011 476 8570. 
 
The closing date is 7 January 2019. 
 
Should you not hear from Fasset within 4 weeks of the closing date of please consider your application to be unsuccessful. Communication will be entered into with shortlisted candidates only.