EASTERN CAPE DEPARTMENT OF TRANSPORT - GFMS- TRADING ENTITY

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NOTE : Applications received after closing date will not be considered. No faxed applications will be accepted, no hand delivered applications will be allowed due to COVID 19. Applicants must apply using e-Recruitment system which is available on https://erecruitment.ecotp.gov.za/,  www.ecprov.gov.za or https://ecprov.gov.za/. To report technical glitches and/or for assistance regarding the system, send an email to: Nolungalungisa.nelani@ecotp.gov.za
(NB: For Technical Glitches Only). Important to note: The system is available 24/7 and closes at 23:59 on the closing date. However, the technical support is given within working hours and weekdays only i.e. between 08:00-16:30 from Monday-Thursday and between 08:00-16:00 on Fridays. Should you submit your applications to: nolungalungisa.nelani@ecotp.gov.za and not as specified above– your application will be regarded as lost and will not be considered.
Instruction Note: Applications must be submitted on a New Z83 Form, obtainable from any Public Service department or go to www.dpsa.gov.za or http://www.ecprov.gov.za which usually must be signed as an unsigned Z83 form disqualifies an application, BUT, currently on the e-recruitment system, the Z83 is not downloadable and is unsingable, therefore, applicants applied via the system will not be disqualified (until further notice). Z83 form should be accompanied by a recently updated comprehensive CV with at least two (2) contactable referees as well as copies of all qualification (s), (Matric certificate must also be attached) ID document and Driver’s license (Where applicable).
Furthermore, such copies need not be certified when applying for a post.
Communication from the HR of the department regarding the requirements for certified documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record  check, qualification/study verification and previous employment verification).
Successful candidates will also be subjected to security clearance processes.
Successful candidates will be appointed on a probation period of twelve (12) months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and people from previously disadvantaged groups are encouraged to apply.
 
 

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MANAGEMENT ECHELON
 
 
DIRECTOR: INTERNAL AUDIT REF NO: DOT GFMS 01/04/2022
SALARY : R1 073 187 per annual (Level 13)
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4) with B Com Degree or B Tech (NQF Level 7) in Accounting/ Internal Audit with Ten (10 years) relevant working experience in IA of which Five (5) years must have been at a Middle Management Level (Deputy Director level) in internal audit. Certified Internal Audit (CIA) is required. Pre-Entry Certificate (certificate for entry into the SMS) is required. A valid code 08 driving license is required. Competencies: Strategic Capability and Leadership, Programme and Project Management, Financial Management, Change Management, Knowledge Management, Problem Solving and Analysis, People Management and Empowerment and Communication.
 
DUTIES : KPAs: Manage, co-ordinate and provide internal audit services. Prepare and execute an Annual Internal Audit Plan. Provide assurance on established internal control procedures. Manage allocated resources of the unit in line with legislative and policy directives and comply with corporate governance and planning imperatives.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319

OTHER POSTS
 
 
DEPUTY DIRECTOR: INFORMATION TECHNOLOGY AND COMMUNICATION REF NO: DOT GFMS: 02/04/2022
SALARY : R744 255 per annual (Level 11)
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4) with National Diploma (NQF Level 6) / Preferably B Degree (NQF level 7) in Computer Science or Information Technology. International recognised certificates such as ITIL, COBIT5 and Prince2 will be an added advantage. Five (5) years’ relevant experience in Information Technology Management of which 3 (three) years must be relevant experience in Information Technology Management at an Assistant Director Level / Junior Management (Level 9) in, A valid code 08 driving license is required. Competencies: Knowledge of communication strategies, Public Relations, Research and Government systems. Good knowledge and understanding of the Corporate Governance of ICT and Information Communication and Technology system areas such as Infrastructure, ICT solutions, Information Management, ICT Planning and Alignment to business.
 
DUTIES : KPA’s: Facilitate the systems analysis process to GFMS needs and to map functionality requirements. Manage and maintain ICT assets. Manage the ICT sub-unit and Manage area of responsibility.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319
 
 
 
 
 
 
ASSISTANT DIRECTOR: FLEET RISK MANAGEMENT REF NO: DOT GFMS: 03/04/2022
SALARY : R382 245 per annual (Level 9)
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4) with National Diploma (NQF Level 6) or B Degree NQF Level 7) in Risk Management/ Public Management/ Public Administration/ Public Transport & Fleet Management/ Logistics/ Business Administration with at least three (3) years’ relevant experience in Fleet Operations Management of which one (1) year experience should be in an accident/ fuel exceptions (fraud)/ tracker management at supervisory level or salary level 7/8. A valid Code 08 Driving license is required. Competencies: Creative thinking, Organisational communication effective, Team leadership, Self-management, Problem solving and Decision making, Planning and organising and Computer Literacy.
 
DUTIES : KPA’s: Manage accident related claims (including 3rd party claims). Vehicle losses & related cost recovery processes. Manage ordering of fuel cards. Replacement of fuel cards and fuel exceptions (irregularities with fuel transactions) and related cost recovery processes and facilitate reporting for the relevant investigations. Manage the vehicle tracking system installations. De-installation, Repairs, Driver identification tags. Invoice payment and relevant reports. Manage and provide training to clients. Liaise with service providers. Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319
 
 
 
 
 
 
 
STATE ACCOUNTANT: ACCOUNTS PAYABLE REF NO: DOT GFMS: 04/04/2022
SALARY : R261 372 per annual (Level 7)
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4) with National Diploma (NQF Level 6) majoring in Accounting, Two (2) years’ relevant working experience in Finance, in an accrual environment. Knowledge of Pastel or similar accrual accounting systems is required. Applicants must attach academic transcripts. A valid Code 08 Driving license is required. Competencies: Creative thinking, Decision
making, Problem solving, Team player, Technical proficiency and Practical knowledge of Pastel.
 
DUTIES : KPAs: Processing of supplier invoices. Preparation of supplier reconciliations. Updating of invoice tracking register. Preparation of payment submissions. Maintenance of commitments register and Maintenance of irregular fruitless and wasteful expenditure register.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319
 
 
 
 
 
 
ADMINISTRATION OFFICER: SHORT TERM RENTALS REF: DOT GFMS: 05/04/2022
(One Year Contract)
SALARY : R261 372 per annum (Level 7) plus 37% in lieu of benefits
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4) with National Diploma (NQF Level 6) in Transport Economics/Transportation Management/ Logistics Management/Business Management/ Economics with at least two (2) years’ relevant working experience in Short-term rentals or Fleet Management. A valid Code 10 Driving license is required. Competencies: Decision Making, Communication, Problem Analysis, Self-management, Team Membership and Technical Proficiency.
 
DUTIES : KPA’s: Maintaining the short-term rentals vehicles register. Facilitating the procurement and disposal of short-term rental vehicles. Issuing and receiving of short-term rental vehicles to client departments. Facilitating the licensing and servicing of vehicles. Accident management of vehicles. Preparation of documentation for billing of vehicles and fuel usage. Maintaining accurate records of transactions on the short-term rental desk and Compiling performance reports on short-term rental desk activities.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319
 
 
 
 
 
 
ADMINISTRATION CLERK: FLEET MAINTENANCE MANAGEMENT REF NO: DOT GFMS: 06/04/2022
SALARY : R176 310 per annual (Level 5)
CENTRE : East London
 
REQUIREMENTS : National Senior Certificate (NQF Level 4), One year working experience in the fleet maintenance environment will be an added advantage. A valid Code 08 Driving license is required. Computer Literacy – Advanced Microsoft Excel/Word and PowerPoint skills. Competencies: Creative Thinking, Creative and Innovative, Decision Making, Good Communication Skills, Telephone Etiquette, Good Self-Management, Detail Orientated and work well in a team environment.
 
DUTIES : KPA’s: Provide clerical support services with fleet maintenance and repair authorizations. Receive and capture all authorisation requests from service provider. Provide clerical support services with the provisioning of fleet maintenance and repair services. Coordinate the signing of all authorisations and file – Daily. Reconcile the work done the previous day vs the actual signed off authorisations, Booking services and follow-ups on vehicles at merchants. Compile daily, weekly and monthly reports for fleet maintenance office. Categorise the work done and record vehicles that are down with the information from merchants and districts. Maintain an active fleet register. Administer and provide administrative support for Head Office and district staff. Split MM/FML authorised and record daily for cost recovery at the end of the month. Perform all administrative functions in the office and in support of district staff. Liaise on behalf of supervisors with internal and external stakeholders with the objective of sourcing and securing supporting documentation internally and externally.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319
 
 
 
 
 
DRIVER/ MESSENGER: FLEET LOGISTICS MANAGEMENT REF NO: DOTGFMS: 07/04/2022)
(One Year Contract)
SALARY : R261 372.per annual plus 37% in lieu of benefits (Level 3)
CENTRE : East London
 
REQUIREMENTS : ABET Level 4 or NQF level 1 to 3, Valid Code 08 Driving license with a valid PDP is required. Two (2) years’ driving experience. One (1) year should be of administration experience. Competencies: Good verbal skills, Basic reading and written skills, Conflict resolution, Self-management, Interpersonal relations and Multi-tasking and time management skills with the ability of prioritising
tasks.
 
DUTIES : KPAs: Providing driving services for the entire organization. Provide general administrative support services in the unit.
 
ENQUIRIES : Mrs P. Mbewu Tel No: 043 731 1249/ Mr K. Valashiya, 043-731 2319

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