EASTERN CAPE DEPARTMENT OF HUMAN SETTLEMENTS – NOVEMBER 2020

KPA’s: Co-ordinate Human Settlements Education, training and development programmes. Establish and maintain a database on suitable existing educational, training and development programmes. Assess the demand of educational, training and development programmes in municipalities in consultation with stakeholders. Implement applicable programmes and campaigns to educate and empower people on their rights and responsibilities regarding housing. Establish, train and audit project steering committees. Develop and implement new programmes to satisfy specific demands. Manage proper implementation of Human Settlements development in respect of partnerships and community development. Evaluate housing development projects and programmes within municipal jurisdiction. Determine the potential of these to implement partnership and community empowerment objectives and goals. Facilitate the attainment of objectives by facilitating capacity enhancing support programmes and workshops. Facilitate network support of government and non-government role players. Conflict management and dispute resolutions. Monitor, evaluate and report on capacity building programmes. Develop and maintain monitoring instruments and procedures to assess the impact and value of programmes and projects. Prepare and submit formal and informal reports for decision makers and supervisors. Manage the allocated resources of the sub-directorate. 

 
Skills and Competencies: Knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework and performance management. Good facilitation, report writing, research, presentation, analysing, communication, conflict management, strategic planning skills. Policy, Planning and Research with strong project management skills. Customer care centric approaches and understanding of ethics and behavioural science. 
 
 
 
 
DEPUTY DIRECTOR: RESEARCH 
HEAD OFFICE 
SALARY RANGE: R869 007.00 to R1 023 645.00 (Level 12) All-inclusive package 
Reference: DHS02/11/2020 
Purpose: To administer Human Settlements research 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in Social Science/Public Administration/ Development Studies or equivalent with 5 years’ experience. 3 years working experience as an Assistant Director. Human settlements experience will be an added advantage. Strong analysis skills Knowledge of the Public Service Act, PFMA and National Housing Code. Good verbal and written communication skills. Knowledge of financial management principles and prescripts. Good knowledge of report writing, research, negotiation, networking, strategic planning and motivational sills. Knowledge of Microsoft applications. Ability to work independently. Must possess a valid driver’s licence. 
 
KPA’S: Coordinate and manage the design and roll –out of a Province wide Sustainable Human Settlements Research Agenda. Conduct research on the housing and human settlements within the province in order to provide impetus to the strategic intent of the department. Establish and maintain best research and development practice into the housing sector and human settlements. Ensure packaging of research findings in a user friendly manner and adequate dissemination of research findings. Ensure that research deliverables meet quality standards and business requirements. Generation and management of evidence that will support policy development as well as human settlements plans. Establish and maintain relationships with research partners and relevant stakeholders and maintain a data base of relevant organisations. Analyse information, form conclusions and report on findings for consumption and utilisation. Administer proper reporting processes. Ensure monitoring, evaluation of utilisation and application of research findings. Preparation and drafting of the operational plan. Management of human resources and performance. Management of financial resources. Management of Sub-Directorate. 
 
Skills and Competencies: Research report writing, problem solving, critical thinking, negotiation, presentation, and analytical, strategic planning and motivation skills. Interpersonal relations, loyalty fairness, integrity, responsive and courteous.
 
 
 
 
DEPUTY DIRECTOR: TECHNICAL QUALITY ASSURANCE 
HEAD OFFICE 
SALARY RANGE: R869 007.00 to R1 023 645.00 (Level 12) All-inclusive package 
Reference: DHS03/11/2020 
Purpose: To ensure adherence to set quality standards. 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in the built environment (Civil/Quantity Surveying/Architecture/Building). Human settlements experience will be an added advantage. 3 years working experience as an Assistant Director. Knowledge of the applicable legislations and prescripts, government programmes and policies and procedures. Good verbal and written communication skills. Ability to work independently. Ability to work under pressure and difficult timelines. Must have a valid driver’s licence. 
 
KPA’S Develop quality standards and ensure adherence in the construction industry. Ensure proper inspection, assurance, legal compliance and close out of projects. Evaluate progress in terms of contractual agreements with relevant stakeholders. Keep abreast of new, innovative developments and continuous improvement in the construction industry in order to ensure improved standards. Ability to identify deviations and implement reasonable solutions. Evaluate project claims and recommend for payments. Ensure housing projects meet all building regulations, norms and standards. Manage and advice regions with best practice in the construction industry. Manage the allocated resources of the directive. Ensure timeously development of job descriptions and implementation of work plans and personal development plans (PDP’s) for all employees in the Sub-Directorate. 
 
Skills and Competencies: Knowledge of applicable legislation and prescripts. Facilitation, research, report writing, networking, interpersonal relations, computer literacy and presentation skills. 
 
 
 
 
DEPUTY DIRECTOR: SPECIAL PROGRAMMES UNIT 
HEAD OFFICE 
SALARY RANGE: R869 007.00 to R1 023 645.00 (Level 12) All-inclusive package 
Reference: DHS04/11/2020 
 
Purpose: To facilitate and monitor the mainstreaming of gender, youth, aged and disability related matters in departmental programmes 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognized by SAQA in Social Sciences/Public Administration/Public Management/Human Settlements. Human settlements experience will be an added advantage. 3 years working experience as an Assistant Director. Knowledge of the Public Service Act (PSA), Public Finance Management Act (PFMA), Housing Act and Housing Code. Good knowledge of report writing, communication, facilitation, conflict management, presentation skills. Must possess a valid driver’s licence. 
 
KPA’S: Develop departmental special programmes strategy. Research and determine the status of special groups in the province. Compile a comprehensive database on national and provincial strategies, programmes and projects regarding these groups. Evaluate to determine best practice. Interact and liaise with stakeholders at all levels. Draft policies and strategies and workshop to attain stakeholder participation. Facilitate integration to policies, strategies and service implementation programmes. Evaluate departmental housing and associated programmes. Facilitate the introduction of special programmes in the departmental programmes and strategies. Monitor and evaluate the success of these ventures. Manage the allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates about all aspects of the work. Manage the performance and conduct of subordinates and social work unit. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. 
 
Skills and Competencies: Research, Report writing, Negotiation, Interpersonal relations, Communication, Facilitation, Computer literacy, Analysing, Conflict management, Presentation, Working in a team 
 
 
 
CHIEF ENGINEER GRADE A. 
PROJECT MONITORING AND EVALATION 
HEAD OFFICE 
SALARY RANGE: R1 042 827.00 to R1 192 365.00 (OSD) 
Reference: DHS05/11/2020 
 
Purpose:- To perform and manage all aspects of varied innovate and complex engineering activities that result in progress in technology and engineering applications and provide strategic direction in the process. 
 
Minimum Requirements: National Senior Certificate, B. Degree (NQF level 7) qualification as recognized by SAQA in Engineering (B Eng/BSC). 6 years’ experience required as a registered professional Engineer. Compulsory registration with the Engineering Council of (ECSA) as a Professional Engineer. Human settlements experience will be an added advantage. Knowledge of applicable legislation and prescripts, government programme, information and policies and procedures. Must possess a valid driver’s licence. 
 
KPA’s: Engineering design and analysis effectiveness. Perform final review and approvals or audits on new engineering designs according to design principles of theory. Co-ordinate design efforts and integration across disciplines to ensure seamless integration with current technology. Pioneering of new engineering services and management methods. Maintain engineering operational effectiveness. Manage the execution of maintenance strategy through the provision of appropriate structures, systems and resources. Set engineering maintenance standards, specifications and service levels according to organisational objectives to ensure optimum operational availability. Monitor maintenance efficiencies according to organisational goals to direct or redirect engineering services for the attainment of organisational objectives. Governance. Allocate, control, monitor and report on all resources. Compile risk logs and manages significant risk according to sound risk management practice and organisational requirements. Provide technical consulting services for the operation on engineering related matters to minimise possible engineering risks. Manage and implement knowledge sharing initiatives e.g. short term assignments and secondments within and across operations, in support of individual development plans, operational requirements and return on investment. Continuously monitor the exchange and protection of information between operations and individuals to ensure effective knowledge management according to departmental objectives. Ensure the availability and management of funds to meet the MTEF objectives within the engineering environment/services. Manage the operational capital project portfolio for the operation to ensure effective. Resourcing according to organisational needs and objectives. Manage the commercial value add of the discipline related programmes and projects. Facilitate the compilation of innovation proposals to ensure validity and adherence to organisational principles. Allocate, control and monitor expenditure according to budget to ensure efficient cash flow management. Manage the development, motivation and utilisation of human resources for the discipline to ensure component knowledge base for the continued success of engineering services according to organisational needs and requirements. Manage subordinates key performance areas by setting and monitoring performance standards and taking actions to correct deviations to achieve departmental objectives. 
 
Skills and Competencies: Research, report writing, negotiation, facilitation, computer literacy presentation and networking skills. 
 
 
 
 
 
DEPUTY DIRECTOR 
RISK CONTROL AND COMPLIANCE 
SALARY RANGE: R733 257.00 to R863 748.00 (Level 11) All-inclusive package 
Reference: DHS06/11/2020 
 
Purpose: To render risk control and compliance services. 
 
Minimum Requirements: National Senior Certificate, B. Degree (NQF level 7) qualification as recognized by SAQA in Auditing /Cost and Management Accounting /Accounting or equivalent with 5 years’ experience. 3 years’ experience as an Assistant Director. Good knowledge of the Public Service Act (PSA), National Housing Code and Public Finance Management Act (PFMA). Good knowledge of report writing, communication, facilitation, conflict management, presentation skills. Must possess a valid driver’s licence. 
 
KPA’s: Review of risk management framework. Obtain, analyse and identify gaps that are in the policy, strategy and Charter. Circulate, analyse and identify gaps that are in the policy, strategy for comments to top Management and Risk Committee members. Submit inputs of the risk management framework to the RMC for discussion. Forward the framework to HOD for approval. Review risk implementation plan. Obtain Risk Strategy and the operational plan. Identify risk management activities and calendar date. Recommend approval of the risk implementation plan to the Accounting Officer. Facilitate annual risk assessment process and maintain a comprehensive risk register. Submit a notification letter with dates to the Chief directors and directors at Head Office and District Directors. Assist Programme to identify risks, evaluate and assess the risks. Record all identified strategic risks, controls and actions to improve management of risks to the register. Assist District Directors on identification of operational risks. Record all identified operational risks, controls and actions to improve management of risks timelines to the risks register. Ensure the monitoring of risk plan. Monitor the implementation of the action to improve management of risks. Record all actions taken to the Risk control plan. Compile quarterly report to the Director and the risk Management Committee. Ensure the promotion of a risk awareness culture and risk appetite throughout the Department. Arrange a risk awareness session for the department. Facilitate the promotion of risk awareness programme to various stakeholders. Effective Management of Risk Unit. Obtain audit committee scheduled dates from Internal Audit and prepare proposed risk management committee schedule. Ensure that there is efficient and effective preparation made for Risk Management Committee Meetings according to the agreed upon timelines. Ensure risk management budget is managed and variations between expenditure and budget explained. Quarterly progress reports prepared and submitted to Monitoring and Evaluation Unit. People Management. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates with regard to all aspects of the work. Manage the performance and conduct of subordinates and social work unit. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. 
 
Skills and Competencies: Facilitation, Research, Report writing, Networking, Interpersonal relations, Computer literacy, Presentation 
 

 
 
DEPUTY DIRECTOR: LABOUR RELATIONS 
CENTRE: HEAD OFFICE 
SALARY RANGE: R733 257.00 to R863 748.00 (Level 11) All-inclusive package 
Reference: DHS07/11/2020 
 
Purpose: To administer good employee relations 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognized by SAQA in Industrial Relations/Human Resource Management/Labour Law/Labour Relations or equivalent with 5 years’ experience. 3 years’ experience as an Assistant Director. Good knowledge of legislation and prescripts, government programmes, information management and policies and procedures. Good knowledge of Public Service Act, Public Service Regulation, Labour Relations Act, Public Finance, Basic Conditions of employment and collective agreement. Must possess a valid driver’s licence. 
 
KPA’s: Facilitate the implementation of Labour Relations Act. Deal effectively with stakeholders for better employee relations. Conduct proper communication between employer and employees. Facilitate meetings, administer secretarial duties (prepare agenda and take minutes), administer mediation, administer misconduct, research relevant cases, formulate charges, arrange for disciplinary hearings, arrange for presiding official, obtain report on hearing, submit findings of hearing for sanctioning of actions, inform employee and implement final resolution. Facilitate the resolution of disciplinary cases grievance and disputes processes. Conduct investigation and gather information. Resolve grievances through interviews, discussions and explanations. Give advice and guidance. Management of information. Submit outcome for final approval and implementation. Represent department on general public sectoral bargaining council (GPSSBC). Represent department on council and CCMA. Compile reports on decisions and submit to HOD for implementation. Monitor implementation. Facilitate departmental collective bargaining and disputes resolution processes. Investigate and obtain information. Form conclusions and resolve dispute through communication. Administer arbitration and represent department in hearings. Submit arbitration decisions for approval of implementation. Manage employees and the allocated resources of the sub-directorate. 
 
Skills and Competencies: Good research, report writing, negotiation, interpersonal relations, communication, facilitation, analytic, conflict management and presentation skills. 
 
 
 
 
 
CONSTRUCTION PROJECT MANAGER GRADE A 
CENTRE: SARAH BAARTMAN REGION 
SALARY RANGE: R718 059.00 to R766 278.00 (OSD) LEVEL 11 
Reference: DHS08/11/2020 
 
Purpose: To manage and oversee all aspects of the projects in support of management of capital and technical projects. 
 
Minimum Requirements: National Senior Certificate, B. Degree (NQF level 7) as recognised by SAQA in built environment (Civil, Quantity Surveying, Architecture, Town Planning and Building) with five (5) years’ work experience in human settlements development. Human settlements experience will be an added advantage. Solid proven experience in Project Planning and Project Management. Compulsory registration with the South African Council for Project and Construction Management professionals (SACPMP) as a Professional Construction Project Manager (provide valid registration certificate). 3 years working experience as a Control Works Inspector or equivalent. MS projects and MS office experience essential. Good communication skills (verbal and written). A valid drivers’ licence is compulsory and must be willing to travel. Computer literacy. Ability to work under pressure and meet tight deadlines. Ability to work independently and within team setup. 
 
KPA’s: Manage and co-ordinate all aspects of projects. Guide the project planning, implementation, monitoring, reporting and evaluation in line with project management methodology. Create and execute project work plans and revise as appropriate to meet changing needs and requirements. Identify resources needed and assign individual responsibilities. Manage day to day operational aspects of a project and scope. Effectively apply methodology and enforce project standards to minimise risk on projects. Project accounting and financial management. Report project progress to Chief Construction Project Manager. Provide inputs to other professionals with tender administration. Keep up with new technologies and procedures. Liaise with relevant bodies/councils on project management. Manage the allocated resources of the sub-directorate. 
 
Skills and Competencies: - Knowledge of applicable legislation, government programmes, information management and policies and procedures. Good research, report writing, negotiation, interpersonal relations, communication, facilitation, analysing, conflict management, presentation skills. 
 
 
 
 
 
QUANTITY SURVEYOR PRODUCTION GRADE A 
CENTRE: OR TAMBO REGION 
SALARY RANGE: R618 732.00 to R666 540.00.00 (OSD) LEVEL 11 
Reference: DHS09/11/2020 
 
Purpose: To perform quantity survey work in the development of project, plans and designs for buildings, structures or facilities. 
 
Minimum Requirements:. National Senior Certificate, B. Degree (NQF level) 7 in quantity surveying as recognised by SAQA. 3 years quantity survey experience is required. Compulsory registration with SACQSP as a Professional Quantity Surveyor. Human settlements experience will be an added advantage. Knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework, information management and performance management, Good research, report writing, negotiation, interpersonal relations, facilitation, presentation and computer literate skills. Must possess a valid driver’s licence. 
 
KPA’s: Perform quantity survey activities on buildings, structures or facilities. Co-ordinate professional teams on all aspects regarding quantity survey. Ensure adherence to quantity determination standards. Provide quantity survey advice and technical support in the evaluation of costs. Ensure the adoption of technical and quality strategies. Develop quantity survey related policies, methods and practices. Provide solutions on non-compliance on quantity determination. Review the cost determinations of projects and estimates accomplished by building designers and/or sub-professional personnel. Ensure adherence to the requirements of professional registration. Human capital development. Mentor, train and develop candidate quantity survey and related technical and administrative personnel to promote skills/knowledge transfer and adherence to sound. Architectural principles and code of practice. Supervise quantity survey work and processes. Administer performance management and development. Office administration and budget planning. Manage resources, prepare and consolidate inputs for the facilitation of resource utilisation. Ensure adherence to regulations and procedures for procurement SCM and personnel human resource administration. Monitor and control expenditure. Report on expenditure and service delivery. Research and development. Continuous professional development according to council guidelines. Research/literature studies on quantity survey to improve expertise. Liaise with relevant bodies/councils on quantity survey-related matters. 
 
Skills and Competencies: Research, report writing, negotiation, interpersonal relations, facilitation, computer literacy and presentation skills. 
 
 
 
 
 
ASSISTANT DIRECTOR: RESEARCH 
CENTRE: HEAD OFFICE 
SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS10/11/2020 
Purpose: To manage human settlements research. 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in Social Science/Public Administration/Development Studies or equivalent with 3 years’ experience. 3 years’ experience at supervisory level. Human settlements experience will be an added advantage. Knowledge of the Public Service Act, PFMA and National Housing Code. Good verbal and written communication skills. Knowledge of financial management principles and prescripts. Good knowledge of report writing, research, negotiation, networking, strategic planning and motivational sills. Knowledge of Microsoft applications. Ability to work independently. Must possess a valid driver’s licence. 
 
KPA’s: Conduct research into housing sector and human settlement. Manage the roll out and review of Human Settlements Research Agenda. Facilitate research activities in provincial and sector specific programmes that support evidence-based policy decision. Compile a business plan for execution of research on identified areas for specific research projects in support of policy planning and programme development. Identify relevant research partners and stakeholders and maintain a data base of relevant research institutions. Collect, analyse and interpret qualitative and quantitative data. Develop and utilise appropriate research methodologies, evaluation strategies and research tools. Administer proper reporting processes. Ensure timely and adequate dissemination of research findings. Maintain a database/repository of researched material in a consumable and user-friendly format. Report on a regular basis on researched products through established reporting lines and mechanisms for tracing research applications. Maintain mechanisms for controlling access to and classification of information. Maintain mechanisms for monitoring of utilisation and application of research findings and recommendations in practice. Intervene timely and/or an ad-hoc basis with follow-up research and recommendations for utilisation in practice. Institute follow-up procedures and reviews. 
 
Skills and Competencies: - Knowledge of government policies and planning systems, information management and performance management. Research report writing, qualitative and quantitative data analysis using ATLAS TI and SPSS, data collection, computer skills, presentation skills, negotiation, communication and facilitation skills. 
 
 
 
 
ASSISTANT DIRECTOR: SOCIAL HOUSING 
CENTRE: HEAD OFFICE 
SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS11/11/2020 
Purpose: Implementation of social housing programme 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in Social Science or equivalent with 3 years’ experience.3 years’ experience at supervisory level. Human settlements experience will be an added advantage. Knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework. Must possess a valid driver’s licence. 
 
KPA’s Manage the implementation of social housing projects. Prepare and process funding application submissions for social housing projects. Facilitate signing of project funding agreements. Facilitate stakeholder participation in social housing programme. Facilitate awareness raising session on Social Housing Policy and regulations. Facilitate resolution of challenges that may erupt during implementation of social housing projects. Compile and submit reports. Manage the implementation of community residential units (CRU). Prepare and process funding application submissions for Community Residential Units projects. Facilitate signing of project funding agreements. Facilitate stakeholder participation in community residential unit programme. Facilitate awareness raising session on Community Residential unit programme policy and regulations. Facilitate resolutions of challenges that may erupt during implementation of community residential unit projects. Compile and submit reports. Manage the implementation of finance linked individual subsidy program (FLISP). Manage the approval process of beneficiaries on Housing Subsidy Systems (HSS). Manage the preparation of payment process of subsidy to beneficiary on registration of property. Manage stakeholder empowerment sessions on finance linked individual subsidy program (FLISP) policy. Compile and submit reports. Provide support in efficient management of the unit. Signing of work plan agreement. Performance reviews conducted. Fortnight plans are developed. Monthly reports submitted. Effective record management and filing system. Service providers are paid within 30 days after the service rendered and or goods supplied. 
 
Skills and Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, conflict management, working in a team and computer literacy. 
 
 
 
 
 
ASSISTANT DIRECTOR: DESTITUTE AND VULNERABLE & SPU 
CENTRE: HEAD OFFICE 
SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS12/11/2020 
 
Purpose: To provide support to destitute and other vulnerable groups 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in Public Management/Public Administration/Social Science or equivalent with 3 years’ experience. 3 years’ experience at supervisory level. Human settlements experience will be an added advantage. Knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework. Must possess a valid driver’s licence. 
 
KPA’s: Facilitate Subsidy application for military veterans confirming to the check list (National Database). Get list from associations, individual applications and from forums committee. Confirm the list with National Department of Military Veterans database. Send to National Department of Military veterans for verification. Pre-screen of beneficiaries on HSS. Beneficiary administration. Assist in compilation of funding request. Provide support to District through project establishment of military house up to the handing over. Facilitate number of submission made to PACOM for foster care homes. Project proposal received from NGO, Social Development. Formal hand over of project Proposal to Districts for preparation of project establishment. Provide support to District through the project establishment stage. Facilitate hand over of Foster Care Home stakeholders. Facilitate destitute and vulnerable people accessing housing opportunities. Receive request from Municipalities, NGO’s, CDW’s, MPL’s etc. Facilitate verification for destitute person. Pre-screening of beneficiary list. Assist in the compilation of funding request applications. Participate in the construction of destitute house up to the handing over to destitute. 
 
Skills and Competencies: Research, Report writing, Negotiation, Interpersonal relations, Communication, Facilitation, Computer literacy, Analysing, Conflict management, Presentation, Working in a team 
 
 

 
 
CONTROL WORKS INSPECTOR 
PROJECT MANAGEMENT AND QUALITY ASSURANCE 
AMATHOLE REGION 
SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS13/11/2020 
 
Purpose: To ensure that inspectorate services are provided through the investigation of customer complaints, identification of new services, needs and requirements of new work and repairs and the management of the inspectorate component in line with relevant legislations, regulations and standards. 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma as recognised by SAQA in built environment (Civil, Quantity Surveying, Architecture, Town Planning and Building) or equivalent with five years working experience in human settlements development. Registration with SACPCMP will be an added advantage. Human settlements experience will be an added advantage. Proven ability and exposure in working with project management tools. Knowledge of National Building Regulations and NHBRC compliance requirements. Verbal and written communication skills. Knowledge of Microsoft projects. Ability to work independently. Must possess a valid drivers’ licence. 
 
KPA’s:- Manage the process for the identification of needs, new services and requirements for minor new work and repairs to existing work by ensuring that customer complaints are investigated and followed up. Inspects, evaluate and provide input on approval of all phases of project planning life cycle, construction and improvement on .work contracted by Human Settlements Departments, as requested to ensure that the appropriate construction is completed in compliance with the plans, standards, specifications, special requirements, codes and regulations, issues correction notices as required. Performs routine semi-skilled and technical construction inspection work for environmental, water, sewer, internal roads and other regional projects and programs. Assures compliances with federal, state and local codes and standards and contractual provisions. Inspects and approves construction and installation of streets, curb, gutter, sidewalk, storm drains, sewers and waterlines, water meters, hydrants, service line, fire lines, cross connection control devices and related utilities and structures as assigned. Inspection and certification of construction works on various project sites in the Region. Facilitate, co-ordinate and control the implementation of new works, repair and renovation and maintenance through inter alia. Ensure that the relevant project documentation for new and existing structures is compiled through inter alia. Ensuring delivery of quality and quantity on each assigned project site. Compilation of progress and quality control related reports. 
 
Skills and Competencies: Strategic capability and leadership, communication, client orientation and customer focus, people management and empowerment, problem solving and analysis, financial management and programme and project management. Knowledge of public finance management act and applicable legislations and prescripts. 
 
 
 
 
ASSISTANT DIRECTOR: HUMAN SETTLEMENTS POLICY DEVELOPMENT 
CENTRE: HEAD OFFICE 
SALARY RANGE: SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS14/11/2020 
 
Purpose: To develop and maintain national housing and human settlements policies, strategies and guidelines as well as housing norms and standards. 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma in Social Science/Public Administration/Development Studies or equivalent as recognised by SAQA with 3 years’ experience. 3 years’ experience at supervisory level. Human settlements experience will be an added advantage. Knowledge of the Public Service Act, PFMA and National Housing Code. Good verbal and written communication skills. Knowledge of government policies and planning systems, information management, monitoring and evaluation, public service regularity framework, presidency policies and procedures. Ability to work independently, under pressure and difficult deadlines. Assertiveness and confidence. Must possess a valid driver’s license. 
 
KPA’s: Develop policies pertaining to housing related matters. Render support in the formulation and review of provincial development policies. Render support in the preparation and submission of policy briefs and memorandum to executing authority cluster and EXCO. Analyse the policies to check if there are any existing gaps that may deprive the actual beneficiaries. Review existing policies against set objective to check whether it address challenge. Interpret the policies to the end users. Conduct workshops, housing officials and stakeholders. Assist municipalities in policy development and analysis equip them with guidelines. Assist municipalities in policy development and analysis equip them with guidelines. Input to National Housing Policies since the Eastern Cape is rural bias and not urban bias (bring closer social amenities e.g. schools, shops and churches etc). 
 
Skills and Competencies: Planning and organising, knowledge management, problem solving and analysis, decision making, service delivery innovation and change management. 
 
 
 
 
 
ASSISTANT DIRECTOR: INFORMAL SETTLEMENTS UPGRADING: 
CENTRE: HEAD OFFICE 
SALARY RANGE: SALARY RANGE: R470 040.00 to R553 677.00 (Level 10) 
Reference: DHS15/11/2020 
 
Purpose: To facilitate, promote and co-ordinate human settlements development 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma in Public Management/Public Administration/Developmental Studies or equivalent as recognised by SAQA with 3 years’ experience at supervisory level. Human settlements experience will be an added advantage. Knowledge of applicable legislation and prescripts, government programmes, information management, policies and procedures. Work under pressure and difficult deadlines. Must possess a valid driver’s license. 
 
KPA’s: Assist in facilitation and coordination of housing development activities for upgrading and eradication of informal settlements. Interact with BNG pilot projects and participate in sites visits. Render support in facilitating technical task team and project steering committee meetings. Provide secretariat support in meetings. Manage the logistics of meetings. Attend meetings with stakeholders. Analyse the information subsequent to meetings and partake in forming conclusions and decision making. Develop and submit progress and exit reports in reference to engagements. Facilitate collaboration with sector departments. Monitor and report on the effectiveness and efficiency of policies and plans on a regular basis. Facilitate and coordinate the provision of social amenities. Facilitate collaboration with sector departments to communicate needs. Facilitate the construction of multi-purpose centre. Facilitate and coordinate council resolution buy-in. Facilitate and coordinate the implementation and hand-over. Coordinate workshops on information sessions. Facilitate the intervention of the Executing Authority in deadlocks. Co-ordinate funding allocations for social and economic amenities, MIG and bonded housing projects. Facilitate and co-ordinate the alignment of funding priorities by Sector departments to accommodate BNG projects (provision of socio-economic amenities). Facilitate negotiations with MIG unit towards prioritising infrastructure projects in municipalities. Facilitate and co-ordinate Private sector involvement for sponsorships/donor funding. Strengthen and support capacity of municipalities in housing development projects. Co-ordinate and facilitate regular/monthly interactions with BNG project through meetings/working sessions with municipalities. Attend to project related matters as and when a need arises. Facilitate conduct project site visits when necessary. Attend to housing challenges encouraged by developers and support teams. Facilitate project initiation and implementation strategies. Facilitate BNG concept presentations. Facilitate and co-ordinate council projects identification and recommendations. Co-ordinate and facilitate development of projects applications 
 
Skills and Competencies: Facilitation, research, report writing, networking, computer literacy, presentation, analytical, financial management and motivational skills. 
 
 
 
 
ASSISTANT DIRECTOR: ANTI CORRUPTION AND INTEGRITY MANAGEMENT 
CENTRE: HEAD OFFICE 
SALARY RANGE: R376 596.00 to R443 601.00 (Level 09) 
Reference: DHS16/11/2020 
 
Purpose: To development and co-ordinate implementation of Anti-Corruption 
 
Minimum Requirements: National Senior Certificate, Degree/National Diploma in Legal/Accounting/Auditing or equivalent as recognised by SAQA with 3 years’ experience at supervisory level. Knowledge of monitoring and evaluation, government policies and planning systems, government programme of action, information management and performance management. Work under pressure and difficult deadlines. Must possess a valid driver’s licence. 
 
KPA’s: Develop departmental anti-corruption policies, strategies and programmes. Conduct fraud risk assessment. Establish risk profile of the Department. Ensure the implementation of risk management strategy. Ensure the implementation of fraud prevention plan. Ensure the implementation of provincial whistle blowing policy. Conduct fraud and anti-corruption awareness campaigns Ensure implementation of Fraud prevention Plan & Risk Management Strategy. Ensure compliance to departmental as well as provincial policies. Monitor and enforce the implementation of AG’s recommendations. Co-ordinate assessments and investigations of corruption in the department and maintain a database of anti-corruption cases in the department. Register reported cases in the case register. Investigate reported cases and submit report with recommendations to the Manager. Facilitate the implementation of recommendations. provide feedback to the Premiers office and in departmental hearing. Give evidence in court based on the investigated cases. Develop and maintain a manual and electronic case management system. Facilitate capacity building on ethics issues. Conduct training on professional ethics both at head office and regional level. Implement the public service code of conduct. Liaise with related anti-corruption structure in order to build effective partnerships. Conduct meetings and sessions with relevant structures on issues of common interest. People Management. Ensure sound employment relations. Quality control of the work delivered by subordinates. Advising subordinates about all aspects of the work. Manage the performance and conduct of subordinates and social work unit. Ensure that subordinates are trained and developed to be able to deliver work of the required standard efficiently and effectively through the utilisation of inter alia, knowledge management. This would include providing mentorship and guidance to subordinates to assist them to integrate theory and practice, and to develop appropriate skills. Establish implement and maintain efficient and effective communication arrangements in the unit. The development and management of the work plan of the unit and reporting on progress as required. 
 
Skills and Competencies: Facilitation, Research, Report writing, Networking, Interpersonal relations, Computer literacy, Presentation 
 
 
 
 
ASSISTANT DIRECTOR: BID ADMINISTRATION 
CENTRE: HEAD OFFICE 
SALARY RANGE: R376 596.00 to R443 601.00 (Level 09) 
Reference: DHS17/11/2020 
Purpose: To manage bid administration services 
 
Minimum Requirements: National Senior Certificate, B. Degree (NQF level 7) qualification as recognized by SAQA in Logistics/Supply Chain Management/Purchasing Management, Management, Public Administration, Public Management or equivalent as recognised by SAQA with 3 years’ experience. 3 years’ experience at supervisory level. Knowledge of Public Finance Management Act (PFMA), Preferential Procurement Policy Framework Act/Regulations, Broad-Based Black Economic Empowerment (B-BBEE), Information Management, Performance Management, Monitoring and evaluation and all applicable SCM legislation. Must possess a valid driver’s licence. 
 
KPA’s: Provide secretarial support to bid functional and bid evaluation committees. Facilitates sittings of committee meetings. Distribute agenda and minutes to members. Prepare evaluation packs are submitted on time to members. Advice members on SCM prescripts and legislation. Compilation of bid committee’s appointment letters and letter to unsuccessful bidders. Review compliance documents from the prospective bidders. Compile compliance report. Draft score sheets for evaluation purposes. Receiving and signing all procurement committee and BEC submissions from demand section. Capture submissions from demand in the bid status report. Verify that copy of the budget, advert, and match list of issued and received bids. Verify that TOR are approved by the relevant authority. Safeguard the bid filed. Assist in gathering information and respond to audit queries. Receives requests for information from AG/Internal Audit. Pulls out bid files from the strong room (storeroom). Submit information to internal and external stakeholders. Manage the allocated resources of the sub-directorate. Ensure sound employment relations. Quality control of the work delivered by sub-ordinates. 
 
Skills and Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, conflict management, working in a team and computer literacy. 
 
 
 
 
ASSISTANT DIRECTOR: PRE-AUDIT 
CENTRE: HEAD OFFICE 
SALARY RANGE: R376 596.00 to R443 601.00 (Level 09) 
Reference: DHS18/11/2020 
Purpose: To render expenditure internal control services 
 
Minimum Requirements: National Senior Certificate, B. Degree (NQF level 7) in Accounting/Cost and Management accounting/Finance/Auditing or equivalent as recognised by SAQA with 3 years’ experience. 3 years’ experience at supervisory level. Knowledge of accounting/auditing, applicable legislation and prescripts, government systems, information management and policies and procedures. Must possess a valid driver’s licence. 
 
KPA’s: Implement, monitor and review policies, standard operating procedures, delegations of authority and internal controls. Review departmental policies and procedures to ensure compliance with relevant legislation, regulations, circulars and practice notes. Develop/review checklists for processes where applicable with recommendations. Report on internal control efficiencies with recommendations. Co-ordinate and report on incidents on non-compliance and irregularities. Identification and registration of irregular, unauthorised and fruitless and wasteful expenditure. Assess, investigate where necessary and make recommendations. Report on incidents of non-compliance and irregularities. Report on status of irregular, unauthorised and fruitless and wasteful expenditure. Identify shortcomings in terms of application of process and report on internal control efficiencies with recommendations. Assess the controls within processes where risk has been identified as high. Report on internal control efficiencies with recommendations. Maintain, safeguarding and safekeeping of value documents. Keeping of face value documents in a strong room. Issuing of face documents on request by users. Monitoring of closure of face value documents during financial year end. Interaction with end users and Auditor General during audit period. Provide managerial assistance. 
 
Skills and Competencies: Problem solving, research, report writing, communication, analysing, conflict management, presentation, working in a team and ability to work under pressure.
 
 

Computer literacy including audit software such as Teammate and/or data analytics available in the audit profession. Knowledge of latest International Standards for the Professional Practice of Internal Auditing), internal audit methodologies, King IV principles, risk management, governance and control frameworks. Knowledge of relevant public sector legislation such as Public Finance Management Act, Public Service Act and Treasury Regulations. Must possess a valid driver’s licence and be willing to travel throughout the Province. 

KPA’s: Participate in the development of the three-year strategic risk based internal audit plan. Participate in the coordination with other internal and external assurance providers to ensure proper coverage of audit scope and to minimise duplication of efforts. Assist the Accounting Officer in maintaining efficient and effective controls and achieving the objectives of the department. Evaluate the department’s governance, risk management and controls, to determine their adequacy and effectiveness through internal audits. Develop an engagement planning memorandum to determine the scope and objectives of the internal audits allocated. Collect, analyse and interpret data for the purpose of the development of the engagement work program. Supervise and execute the allocated internal audits. Document findings and recommendations for the enhancement of controls/processes. Compile and review audit reports for each engagement and monitor progress on the implementation of agreed action plans. Prepare and compile quarterly reports to the Accounting Officer and Audit Committee. Keep abreast with new professional developments in the internal audit environment. Study professional journals and publications to ensure that cognisance is taken of new developments. Monitor and study the relevant sector, legislative, standards change and policy frameworks continuously. Engage in continuous professional development activities as required by the International Standards for the Professional Practice of Internal Auditing. 
 
Skills and competencies: Sound ethics, analytical, problem solving, communication (verbal and written), good research, report writing, negotiation, facilitation, conflict management and teamwork. 
 
 
 
 
SENIOR ADMINISTRATIVE OFFICER 
INTEGRATED HUMAN SETTLEMENTS DELIVERY PLANNING 
HEAD OFFICE 
SALARY RANGE R316 791.00 to R373 167.00 (Level 08) 
Reference: DHS20/11/2020 
 
Purpose: To render administrative services to human settlements project planning unit. 
 
Minimum Requirements: National Senior Certificate, National Diploma in Development Planning/Human Settlements Planning/Public Administration or equivalent as recognised by SAQA with 2 years’ experience. Human settlements experience will be an added advantage. Knowledge of public service regularity framework, performance management and office management. Be able to handle confidential matters and ability to work under pressure. 
 
KPA’s: General housing administrative matters related to the sub-directorate. Assist in organising logistical arrangements for local, provincial and national visits, meetings and workshops. Assist in liaising with housing key stakeholders to solicit or provide or circulate information. Assist in dissemination/circulation of critical planning documentation within the directorate, branch, department and province wide. Assist in facilitating proper filing of housing planning information and correspondence of the directorate. Assist the component to improve on its data/information gathering and banking thereof. Assist the department in supporting the housing planning processes. Assist in the reviewing of thirty-eight (38) municipal housing sector plans and feasibility study reports. Assist in the collation and refinement of the provincial multiyear housing development plans (MYHDP). Assist in preparing housing planning projects for consideration by the department. Undertake other crucial housing tasks as assigned/delegated by senior management of the directorate. Assist in providing logistical support to the management of the sub-directorate’s new initiatives. Assist in interacting formally and informally with municipalities and other key housing stakeholders to create awareness about the directorate’s new initiatives. Any other duties assigned by the supervisor. 
 
Skills and Competencies: Computer literacy, communication, ability to work as a team, personal effectiveness. 
 
 
 
 
 
LABOUR RELATIONS OFFICER 
HUMAN RESOURCE MANAGEMENT 
SALARY RANGE R316 791.00 to R373 167.00 (Level 08) 
Reference: DHS21/11/2020 
 
Purpose: To administer implementation of labour relations 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Industrial Relations/Human Resource Management/Labour Law/Labour Relations or equivalent with 1-2 years’ experience. Good knowledge of legislation and prescripts, government programmes, information management and policies and procedures. Good knowledge of Public Service Act, Public Service Regulation, Labour Relations Act, Public Finance, Basic Conditions of employment and collective agreement. Must possess a valid driver’s licence. 
 
KPA’s: Maintain record-keeping of labour relations records. Capture labour relations cases on persal system. Maintain database of all labour relations matters. Maintain proper filing system and storage. Maintain database for provincial labour relations forums. Administer misconduct cases. Conduct investigation into alleged cases of misconduct. Conduct investigation of misconduct cases. Formulate investigation report with clear findings and recommendations. Draft charge sheet. Draft letters of appointment for preceding officer and employer presentative. Submit outcome for approval and implementation. Administer grievance cases within the department. Acknowledge receipt of grievance. Investigate and/or refer the grievance to relevant parties. Administer lodged grievances and disputes processes. Draft outcome letter for the grievance to the relevant official. Implement labour relations communication strategy. Facilitate shop-stewards leave. Update all unions on union membership within the department. Respond timeously to correspondence from organised labour and management. 
 
Skills and Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation, working in a team and interviewing skills. 
 

 
 
 
SENIOR ADMINISTRATIVE OFFICER 
RENTAL PROGRAMME 
SALARY RANGE R316 791.00 to R373 167.00 (Level 08) 
Reference: DHS22/11/2020 
 
Purpose: To administer the implementation of the Rental Housing Programme 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Social Sciences/Office Management or equivalent with 2 years’ experience. Human settlements experience will be an added advantage. Knowledge of service delivery (Batho Pele), Rental Programme policies and procedures, Rental Housing Act. Able to handle confidential matters and ability to work under pressure. Must possess a valid driver’s licence. 
 
KPA’s: Administer rental programme complaints. Provide advice on the process to follow when lodging a complaint on rental related issues. Acknowledge letter of complaint. Conduct investigation by contacting the defended. Arrange a meeting with defended and complainant. Make further investigation at the meeting. Attempt to resolve the dispute in meetings. Arrange a Tribunal meeting in case the case is not resolved. Write a report on the case and the resolution taken. File the report. Market Act, policies and procedures to municipalities. Assist in the compilation of rental programme brochures. Distribute the brochures to the Municipalities. Conduct road show to market the newly developed brochures. Perform general administrative functions. Ensure a proper filing structure for all rental programme files. Provide administrative advice to the office. Liaise with relevant stakeholders regarding to all matters pertaining to the functioning of the office. Maintain database and caseloads. Update case register. Assist in compilation of caseloads. Ensure opening of a file on all received complaints. 
 
Skills and Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work as a team, personal effectiveness and customer orientated. 
 
 
 
 
 
SENIOR ADMINISTRATIVE OFFICER 
HOUSING PROPERTY MANAGEMENT 
OR TAMBO REGION 
SALARY RANGE R316 791.00 to R373 167.00 (Level 08) 
Reference: DHS23/11/2020 
 
Purpose: To provide housing asset administrative support services. 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Administration/Public Management/Social Science or equivalent with 2 years relevant experience. Human settlements experience will be an added advantage. Knowledge of service delivery (Batho Pele). Sound knowledge and understanding of transfer and land ownership. Computer literacy, interpersonal relations skills, communication skills, ability to work as a team, personal effectiveness and customer orientated. 
 
KPA’s: Facilitate and co-ordinate the registration of beneficiary application forms for all housing programs. Liaise with relevant stakeholders involved in housing development. Arrange venues for filling of forms. Arrange for filling of subsidy application forms according to masterlist. Arrange for commissioning of the subsidy application forms. Capture and verify subsidy application forms on HSS. Capture forms and verify forms into HSS. Investigate failed searches and redress. Give application outcome to beneficiaries. Submit approvals to Head Office. Plan and conduct workshops on housing policy relations. Plan and co-ordinate workshop logistic. Liaise with the relevant stakeholders. Prepare workshop material. Conduct housing consumer education. Conduct social facilitation and establish PSC’s. Conduct awareness and outline the PSC appointment guidelines and functions. Facilitate appointment of Project Steering Committee Members. Establish Project Steering Committees. Train Project Steering Committee Members. 
 
Skills and Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work as a team, personal effectiveness, able to handle confidential matters and the ability to work under pressure. 
 
 
 
 
 
SENIOR ADMINISTRATIVE OFFICER 
ADMIN SUPPORT SERVICES 
OR TAMBO REGION 
SALARY RANGE R316 791.00 to R373 167.00 (Level 08) 
Reference: DHS24/11/2020 
 
Purpose: To promote the effective and efficient programmes facilitation and administration.
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised as SAQA in Public Administration or equivalent with 2 years relevant experience. Human settlements experience will be an added advantage. Knowledge of Housing Subsidy System policies and procedures, government policies and planning systems, public service regularity framework and performance management. Computer literacy. Ability to work as a team. Must possess a valid drivers’ licence. 
 
KPA’s: Liaise with all the relevant stakeholders involved in the housing development i.e. ward councillors, ward committees, traditional leaders, municipal housing officials, CDW’s and identified beneficiaries. Conduct consumer education to communities where projects have been awarded. Filing forms and commissioning. Capturing and verification. Check approvals and thereafter attend to failed beneficiaries. Notify all stakeholders about the approval beneficiaries. Liaise with all the relevant stakeholders involved in the housing development i.e. Ward councillors, ward committees, traditional leaders, municipal housing officials, CDW’s and identified beneficiaries. Establish project steering committee on approved beneficiaries. Attend PSC meeting and audit the PSC. Educate the beneficiaries on home ownership. Door to door verification of houses built. Perform any adhoc duties assigned by supervisor or manager. Door to door verification destitute, attend to meetings, workshops and trainings. Allocate and ensure quality of work. 
 
Skills and Competencies: Computer literacy, interpersonal relations skills, communication skills, ability to work as a team, personal effectiveness, able to handle confidential matters and the ability to work under pressure.
 
 
 
 
ADMINISTRATIVE OFFICER 
HOUSING PROGRAMME FACILITATION AND ADMINISTRATION 
BUFFALO CITY METRO REGION 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS25/11/2020 
 
Purpose: To provide administrative support services 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised as SAQA in Human Settlements, Public Administration, Office Management and Technology and Public Management or equivalent with 1-2 years’ experience. Human settlements experience will be an added advantage. Be able to handle confidential matters and ability to work under pressure. Computer literacy. 
 
KPA’s: Render general clerical support services. Record, organize, store, capture and retrieve correspondence and data. Update data/information. Handle routine enquiries. Make photocopies and receive or send documents. Distribute documents / packages to various stakeholders as required. Keep and maintain the filling system for the component. Type basic letters and other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Verify all subsidy applications for the projects. Check all individual applications for correctness and attachments. Record all applications. Capture correct forms to the system. Submit all applications to Head Office for approval. Prepare rejected subsidy applications. Verify all application. Return rejected application forms. Explain the reason for rejected application forms. Get the correct application from Municipalities and resubmit to Head Office. Beneficiary Administration. Update beneficiary approval statuses to Municipalities/developers. Update status report to project managers. Report on progress and problems. Engage with related stakeholder. 
 
Skills and Competencies: Computer literacy, Interpersonal relations skills, Communication skills, Ability to work as a team, Personal effectiveness.

 
 
COMMUNICATIONS OFFICER 
MEDIA AND COMMUNICATIONS 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS26/11/2020 
 
Purpose: To manage audio visual and graphic designing services 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Relations/Journalism/Communication or equivalent with 1-2 years’ experience. Background knowledge of communication environment, government policies and planning system, government policies and planning system, information management and performance management. Must possess a valid driver’s licence. 
 
KPA’s: Ensure proper branding of strategic departmental events (internal and external) and offices. Develop Branding strategy. Branding of catalytic projects. Roll out office signage. Provide media relations support. Invite media to departmental events, media conferences, media tours. Organise press conferences. Develop media plans. Update media list. Organise media engagement programmes. Improve and enhance media relations. Conduct media monitoring. Social media networks. Upload content on social media network platforms. Ensure compliance on social media policy. Manage social media pages. Monitor and report on traffic flow on all social media platforms. Write articles and take photographs. Write articles of the events that took place in the department and posts on the departmental website. Take pictures in the events. Interview people in the events. Manage all logistical arrangement for the marketing of the department in exhibitions, open day and press conference. 
 
Skills and Competencies: Interpersonal relations, communication, computer literate, personal effectiveness and customer orientated. 
 
 
 
 
 
ADMINISTRATIVE OFFICER 
BENEFICIARY MANAGEMENT 
CENTRE: HEAD OFFICE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS27/112020 
 
Purpose: To provide administrative support services 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Administration/Public Management/Office Management and Public Management or equivalent with 1-2 year experience. Human settlements experience will be an added advantage. Knowledge of Housing Subsidy System policies and procedures, government policies and planning systems, public service regularity framework and performance management. Computer literacy, interpersonal relations skills, communication skills and ability to work in a team. 
 
KPA’s: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send documents. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type basic letters and other correspondence when required. Keep and maintain the incoming and outgoing register of the component. Provide personnel administration clerical support services within the component. Keep and maintain the attendance register. Arrange travelling and accommodation. Provide financial administration and supply chain clerical support services within the directorate. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. Processing beneficiary management applications. Receive, verify and edit subsidy application forms. Override and deletion request. File approved applications. Engage with related stakeholders. 
 
Skills and Competencies: Knowledge of government policies and planning system. Good research, report writing, interpersonal relations, communication, facilitation, analysing, conflict management, presentation and working in a team. 
 
 
 
 
 
ADMINISTRATIVE OFFICER 
ADMINISTRATIVE SUPPORT SERVICES 
CENTRE: CHRIS HANI 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS28/11/2020 
 
Purpose: To provide administrative support services 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Administration/Public Management/Social Science or equivalent with 1-2 years’ experience. Human settlements experience will be an added advantage. Computer literacy MS Word, Excel and Outlook. Ability to work under pressure and long hours. 
 
KPA’s: Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mails/files. Supervise receiving and sorting of all mails. Opening and closing a file as per record classification system. Filing/storing, tracing and retrieval of documents (electronically/manually). Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents. Order stationery. Supervise transportation of staff and documents. Ensure transportation of personnel to various destinations. Ensure collection and delivery of documents and stationery. Ensure vehicles are taken in for services and repairs. Check correctness and accurateness of trip authorities and logbooks. Supervise the cleaning of offices. Establishment of cleaning standards and procedures. Scheduling and specific duties. Inspection of cleaning equipment on regular basis so as to know when they are worn-out and request for replacement. Control and monitoring the usage of cleaning materials. Order cleaning materials. Supervise human resource/staff. Allocate and ensure quality of work. Personnel development. 
 
Skills and Competencies: Knowledge of government policies and planning system. Good research, report writing, interpersonal relations, communication, facilitation, analysing, conflict management, presentation and working in a team. 
 
 
 
 
 
ADMINISTRATIVE OFFICER 
CHRIS HANI DISTRICT SUPPORT CENTRE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS29/11/2020 
 
Purpose: To provide administrative support services 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Administration/Public Management/Social Science or equivalent coupled with 1-2 years’ experience. Human settlements experience will be an added advantage. Computer literacy MS Word, Excel and Outlook. Ability to work under pressure and long hours. 
 
KPA’s: .Render gender clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type basic letters and other correspondence when required keep and maintain the incoming and outgoing document register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Provide supply chain clerical support services within the directorate. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. 
 
Skills and Competencies: Knowledge of government policies and planning system. Good research, report writing, interpersonal relations, communication, facilitation, analysing, conflict management, presentation and working in a team. 
 
 
 
 
 
2 X ADMINISTRATIVE OFFICERS 
HOUSING SUBSIDY SYSTEMS 
CENTRE: HEAD OFFICE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS30/11/2020 
 
Purpose: To administer all housing subsidies and conditional grant in accordance with human settlements policy through the Housing Subsidy Systems (HSS) 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Public Administration or equivalent with 1-2 years working experience. Human settlements experience will be an added advantage. Knowledge and ability of working on the housing subsidy claims management module. Computer literacy with knowledge of excel. Sound knowledge of general office administration and relevant legislation like PFMA, DORA and housing policy. Good communication skills (verbal and written). 
 
KPA’s: Procedural checking of project claim submitted. Verify certified claims from project management section. Verify availability of supporting documents on claim received. Monitor the availability of project budget and duration of contract on HSS. Inform project administrator’s reasons on rejected claims. Processing of claims on housing subsidy system. Draw status report on HSS to verify data quality on sites claimed. Verify and authorise claims on housing subsidy system. Attend system exceptions on claims captured on HSS. Monitor the processing of claims given to subordinates. Address developer queries in respect of claims. Processing of non-financial data on HSS. Supervise the receiving of project implementation plan spreadsheet from project management. Verify captured non-financial data on HSS. Records management of project files. Verify fully signed contracts from contract management. Supervise and updating of index page on project file. Supervise the filling of all contracts received on project file. Monitor the retrieval of project files required for audit purposes. Supervision of subordinates. 
 
Skills and Competencies: Knowledge of housing subsidy system policies and procedures, public service regularity framework and performance management. Computer literacy, interpersonal relations, communication, personal effectiveness, financial management, project management and ability to work as a team. 
 
 
 
 
 
ADMINISTRATIVE OFFICER 
SUPPORT TO THE OFFICE OF THE HEAD OF DEPARTMENT 
CENTRE: HEAD OFFICE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS31/11/2020 
 
Purpose: To provide administrative support services to the Executive Support 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Office Management and Technology/Management/Management Assistant/Administrative Management/Public Management or equivalent with 1-2 years’ experience. Knowledge of Housing Subsidy System policies and procedures, government policies and planning systems, public service regularity framework and performance management. Computer literacy, interpersonal relations skills, communication skills and ability to work in a team. Must possess a valid driver’s licence. 
 
KPA’s: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopier and distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing document register of the component. Provide personnel administration clerical support services within component. Maintain a leave register for the component. Keep and maintain personnel accommodation. Provide financial administration and supply chain clerical support services within the directorate. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. 
 
Skills and Competencies: Knowledge of government policies and planning system. Good research, report writing, interpersonal relations, communication, facilitation, analysing, conflict management, presentation and working in a team. 
 
 

 
 
ADMINISTRATIVE OFFICER 
FINANCIAL MANAGEMENT SERVICES 
CENTRE: HEAD OFFICE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS32/11/2020 
 
Purpose: To provide administrative support services to the Executive Support 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Office Management and Technology/Management/Management Assistant/Administrative Management/Public Management or equivalent with 1-2 years’ experience. Knowledge of Housing Subsidy System policies and procedures, government policies and planning systems, public service regularity framework and performance management. Computer literacy, interpersonal relations skills, communication skills and ability to work in a team. Must possess a valid driver’s licence 
 
KPA’s Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopier and distribute documents/packages to various stakeholders as required. Keep and maintain the incoming and outgoing document register of the component. Provide personnel administration clerical support services within component. Maintain a leave register for the component. Keep and maintain personnel accommodation. Provide financial administration and supply chain clerical support services within the directorate. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Liaise with internal and external stakeholders in relation to procurement. 
 
Skills and Competencies: Knowledge of government policies and planning system. Good research, report writing, interpersonal relations, communication, facilitation, analysing, conflict management, presentation and working in a team 
 
 
 
 
 
WORKSTUDY OFFICER 
ORGANISATIONAL DESIGN AND SERVICE EXCELLENCE 
CENTRE: HEAD OFFICE 
SALARY RANGE: R257 508.00 to R303 339.00 (LEVEL 07) 
Reference: DHS33/11/2020 
 
Purpose: To perform organizational development services. 
 
Minimum Requirements: National Senior Certificate, National Diploma as recognised by SAQA in Management Services, Social Science in Industrial Psychology, Production Management, Human Resource Management (majoring in Industrial Psychology), B. Admin (majoring in Industrial Psychology), Public Administration (majoring in Industrial Psychology) or equivalent with 1-2 years’ experience. Knowledge of monitoring and evaluation, government policies a planning system, government programme of action, information management. Must possess a valid driver’s licence. 
 
KPA’s: Assist in the development service delivery model. Data collection, data capturing. Provide administration and logistics. Preparation for meetings. Assist with the development or reviewal and amendment of organisational structure. Data analysis. Capture organogram on Visio. Conduct business process mapping. Draft “AS-IS” process. Finalise “AS-IS” process. Draft “TO-BE” process. Develop job description. Facilitate the signing of job description. Make copies for job holder and office use. Maintain the job description data base. Provide HR with signed job description. Implement Batho Pele and Culture Change programmes. Conduct awareness on Culture Change and Batho Pele. Facilitate meetings and logistics for Public Service Month. 
 
Skills and Competencies: Research, report writing, negotiation, interpersonal relations, communication, facilitation, computer literacy, analysing, conflict management, presentation, working in a team 
 
 
 
 
 
2 X ADMINISTRATIVE CLERK 
HOUSING SUBSIDY SYSTEM 
CENTRE: HEAD OFFICE 
SALARY RANGE: R173 703.00 to R204 612.00 (Level 05) 
Reference: DHS34/11/2020 
 
Purpose: Provide administration duties to human settlements subsidy system 
 
Minimum Requirements: National Senior Certificate, NQF level 4. Basic knowledge in administration duties and the ability to capture and operate a computer. 
 
KPA’s: Procedural checking of project claim submitted. Receive certified claims from project management section. Check availability of supporting documents on claims received. Check the availability of project budget and duration of contract on HSS. Processing of claims on housing subsidy system (HSS). Draw status report on HSS to check data quality on sites claimed. Capture claims on housing subsidy system. Records management of project files. Receive fully signed contracts from contract management. Receive fully signed contracts from contract management. Update index page on project file. Filling of all contracts received on project file. Draw project files required for audit purposes. Processing of non-financial data on HSS. Receive project implementation plan (PIP) spreadsheet from project management. Capture non-financial data on HSS. Inform supervisor about errors on PIP. 
 
Skills and Competencies: Knowledge of housing code and procedures, public service regularity framework, information management, financial management and project management. Good interpersonal relations, communication, computer literacy, personal effectiveness and working in a team skills. 
 
 
 
 
 
3x REGISTRY CLERKS 
ADMINISTRATIVE SUPPORT SERVICES 
SALARY RANGE: R173 703.00 to R204 612.00 (Level 05)
CENTRE & REFERENCE NO
OR TAMBO REGION: DHS35/11/2020
SARAH BAARTMAN REGION: DHS36/11/2020
NELSON MANDELA BAY METRO: DHS37
 
Purpose: To provide registry support services 
 
Minimum Requirements: Grade 12/Senior Certificate/NQF4. Knowledge of registry duties, practices as well as the ability to capture and operate a computer. 
 
KPA’s: Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivery mail/files. Handle incoming and outgoing correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filing and recording management services. Opening and close files according to record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to post office. Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letter franked. Process documents for archiving and disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived and submit to the supervisor. Keep records for archived documents. 
 
Skills and Competencies:- Knowledge or registry duties, ability to capture data, operate computer and storage and retrieval procedures. Good interpersonal relations, communication, computer literacy and working in a team. 
 
 
 
 
 
SENIOR ADMINISTRATIVE CLERK 
RENTAL PROGRAMME 
CENTRE: HEAD OFFICE 
SALARY RANGE: R173 703.00 to R204 612.00 (Level 05) 
Reference: DHS38/11/2020 
 
Purpose: To provide administrative support services 
 
Minimum Requirements: National Senior Certificate, NQF level 4 with no experience. Basic knowledge of service delivery (Batho Pele). Knowledge of rental programme policies and procedures and knowledge of the Rental Housing Act. 
 
KPA’s: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update register and statistics. Handle routine enquiries. Make photocopiers and receive or send documents. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. 
 
Skills and Competencies: Computer literacy, interpersonal skills, ability to work in a team, personal effectiveness and customer orientated. 
 
 
 
 
PROVISIONING ADMINISTRATION CLERK 
PROCUREMENT-ADMINISTRATION
CENTRE: HEAD OFFICE 
SALARY RANGE: R173 703.00 to R204 612.00 (Level 05) 
Reference: DHS39/11/2020 
 
Purpose: To render administrative support services. 
 
Minimum Requirements: National Senior Certificate, NQF level 4 with no experience. Basic knowledge of SCM practices. Computer literacy. 
 
KPA’s: Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data. Update register and statistics. Handle routine enquiries. Make photocopies and receive or send documents. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Generate orders. Write out manual orders. Prepare purchase orders and send copies to suppliers and to department originating requester. Track the status of order. Capture order on the spreadsheet. 
 
Skills and Competencies: Pay attention to details, be able to handle confidential matters, ability to work under pressure, organised. 
 
 



 
CLEANER
ADMINISTRATIVE SUPPORT SERVICES 
NELSON MANDELA BAY METRO 
SALARY RANGE: R102 534.00 to R120 780.00 (Level 2) 
Reference: DHS40/11/2020 
 
Purpose: To render cleaning services in and out of the offices. 
 
Minimum Requirements: Grade 7. No experience required. Good communication skills and working in a team. 
 
KPA’s: Cleaning offices corridors, elevators and boardrooms by: Dusting and waxing office furniture. Sweeping, scrubbing and waxing of floors. Vacuuming and shampooing floors. Cleaning walls, windows and doors. Emptying and cleaning of dirt bins. Collect and removing of waste papers. Freshen the office areas. Clean general kitchens by: Clean of basins. Wash and keep stock of kitchen utensils. Cleaning the restrooms by: Refilling hand wash liquid soap. Replace toilet papers, hand towels and refreshers. Empty and wash waste bins. Keep and maintain cleaning materials and equipment. Report broken cleaning machines and equipment. Cleaning of machines (microwares, vacuum cleaners etc) and equipment after use. Request cleaning materials. 
 
Skills and Competencies: Interpersonal relations, Communication, Working in a team

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​DEPARTMENT OF HUMAN SETTLEMENTS 
Applications will only be accepted via Courier/Hand deliver to: The Director: Human Resource Management, Department of Human Settlements for attention of Mr Zolani Ntozini/Mrs W. Hartzenberg OR Hand deliver at Steve Tshwete House, 31 – 33 Phillip Frame Road (in front of SARS) Waverly Park, Chiselhurst, East London. 
 
Closing Date: 27 November 2020 
 
DIRECTIONS TO CANDIDATES: 
PLEASE ENSURE YOUR Z83 IS SIGNED AND ALL CERTIFICATES TO BE CERTIFIED. 
NB: WOMEN, YOUTH, AND PEOPLE WITH DISABILITIES ARE ENCOURAGED TO APPLY IN ORDER FOR THE DEPARTMENT TO MEET THE EQUITY TARGETS. 
 
Department of Human Settlements is an equal opportunity and affirmative action employer. Applications must be sent in time to the correct address as indicated below to reach the address on or before the closing date to avoid your application not to be considered. Applications sent to a wrong address and or received after the closing date and those that do not comply with the requirements will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of submission of application. 
 
Applications must be submitted on a signed Z83 form obtainable from any Public Service department or at www.gov.za and must be accompanied by a comprehensive CV and should include three references (should be people who recently worked with the applicant) and certified copies of all required documentations (with an original certification stamp by a Commissioner of Oaths/South African Police Services not older than three (03) months. An identity document and qualifications including senior certificate, a valid driving licence must be attached if it is the requirement of the post, (expired drivers licence will be considered only if a temporal driving licence is attached). It is the applicant’s obligation to have foreign qualifications assessed for equivalence by SAQA. 
Non South African citizens must attach proof of permanent residence in South Africa. 
Applications who do not comply with the above will be disqualified. 
 
Note: Shortlisted candidates shall be subject to competency assessment, screening and security vetting. It will be expected for the candidates to be available for selection interview on a date and time to be determined by the department. The Department of Human Settlements is under no obligation to fill a post after the advertisement thereof. 
If you have not been contacted within a period of three months after the closing date you may regard your application as unsuccessful. 
It is our intention to promote representativity (race, gender and disability)
 
Visit www.ecdhs.gov.za or www.dpsa.gov.za 
 
Enquiries: Mrs W.L. Hartzenberg 043 – 711 9685, Mr M. Kana 043 – 711 9743, Mr M. Cimela 043 – 711 9774