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EASTERN CAPE DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
EASTERN CAPE DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS
The Department of Cooperative Governance and Traditional Affairs is an equal opportunity, affirmative action employer. Military Veterans, persons from previously disadvantaged (designated) groups including people with disabilities are encouraged to apply. Employment Equity targets of the Department will be considered in the selection process.
APPLICATIONS : should be directed to The Head of Department: Cooperative Governance & Traditional Affairs, Private Bag X0035, Bhisho, 5605, Hand delivered applications will be received at Foyer.
FOR ATTENTION : Ms Z. Ndumela
CLOSING DATE : 02 July 2021
NOTE : Applications must be submitted on the Application for Employment Form (Z83) obtainable from any Public Service Department or www.dpsa.gov.za/ or http://ecprov.gov.za or www.eccogta.gov.za and should be accompanied by a comprehensive CV, including at least two contactable referees, and certified copies of qualifications, driver’s license (where applicable) and Identity Document (with an original certification stamp). An original signature must sign the Z83 form. It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualification Authority (SAQA). Shortlisted candidates may be subjected to a technical exercise that intends to test relevant elements of the job. Applicants must quote the relevant reference number for the post as advertised. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates will be required to undergo pre-employment screening. All Senior Management Service appointments are subject to competency assessment, security vetting and technical exercise that intends to test relevant technical elements of the job. Successful candidates will be required to enter into a performance agreement and will disclose his/her financial interest. Failure to submit a comprehensive CV, academic qualifications and the signed Z83 form will result in the disqualification of the application from the process. No applications received after closing date will be considered.
NOTE : Applications must be submitted on the Application for Employment Form (Z83) obtainable from any Public Service Department or www.dpsa.gov.za/ or http://ecprov.gov.za or www.eccogta.gov.za and should be accompanied by a comprehensive CV, including at least two contactable referees, and certified copies of qualifications, driver’s license (where applicable) and Identity Document (with an original certification stamp). An original signature must sign the Z83 form. It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualification Authority (SAQA). Shortlisted candidates may be subjected to a technical exercise that intends to test relevant elements of the job. Applicants must quote the relevant reference number for the post as advertised. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates will be required to undergo pre-employment screening. All Senior Management Service appointments are subject to competency assessment, security vetting and technical exercise that intends to test relevant technical elements of the job. Successful candidates will be required to enter into a performance agreement and will disclose his/her financial interest. Failure to submit a comprehensive CV, academic qualifications and the signed Z83 form will result in the disqualification of the application from the process. No applications received after closing date will be considered.
OTHER POSTS
ASSISTANT DIRECTORS: INTERNAL CONTROL UNIT REF NO: COGTA (02/06/2021) (X2 POSTS)
SALARY : R376 596 - R443 601 per annum (Level 09)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) majoring in Accounting/Internal Audit/Risk Management or related qualification. Three (3) to five (5) years’ experience in an audit or risk management related field. Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. A valid drivers’ license. Competencies: In-depth knowledge of legislative framework that governs the Public Service: Understanding and application of the following prescripts, PFMA, Treasury regulations, Practice Notes, Treasury and DPSA Circulars, Generally Accepted Accounting Practice (GAAP), Generally Recognised Accounting Principles (GRAP) and financial Management Systems (PERSAL, BAS & LOGIS). Proven working knowledge of ledger reconciliation and analysis, and report writing. Applied strategic thinking, applying technology, statistical and qualitative analysis, budgeting, risk management and financial management. Communication and information management, continuous improvement, citizen focus and responsiveness. Conflict management, problem solving, planning and organising, decision-making, team leadership and communication (verbal and written).
DUTIES : Develop, implement and maintain internal control monitoring and monitoring and evaluation mechanisms. Monitoring the performance of internal control activities in compliance with relevant legislation, policies, regulations, frameworks, standards, guidelines, procedure manuals and delegations of authority. Conduct internal control, financial and related systems (e.g. BAS, LOGIS, PERSAL and Supplier Database) inspections to identify ineffective internal controls in the Department and report on internal control deficiencies with recommendations to management. Identify potential financial risks (inclusive of fraud risks) and facilitate management action to mitigate the identified risks. Coordinate the assurance process (e.g. response to external and internal auditor’s queries, management responses, etc.) and facilitate the development and implementation of Departmental action plans to address identified control, deficiencies. Develop, implement and maintain a financial information retention/repository system. Facilitate the implementation and maintenance of the Departmental loss control system and serve as Secretariat of the Departmental Loss Control Committee.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074 / 7077 / 7078 / 7075 / 7071 / 7080
SENIOR ADMIN OFFICER: MUNICIPAL FINANCE REF NO: COGTA (03/06/2020)
SALARY : R316 791 - R373 167 per annum (Level 08)
CENTRE : OR Tambo
REQUIREMENTS : National Senior Certificate plus National Diploma/B-Degree (NQF Level 6/7) in Public Management /Administration/Business Administration /Financial Management or equivalent qualification. Three (3) years’ experience in the relevant field. MS Word, MS Excel, MS PowerPoint, MS Outlook. Sound knowledge of the relevant legislations and ability to implement. Competencies: Understanding of the Legislative Framework governing the Public Services. Good written and verbal communication skills. Job knowledge. Interpersonal relations. Flexibility and teamwork.
DUTIES : Ensure correct allocations and Render office work within the directorate. Provide administrative support to the directorate. Administer all internal and external procurement activities for the division. Process the Directorate staff members claims. Ensure the development and approval of submissions for travel arrangements i.e. Accommodation, air flights, car hire etc. Ensure the implementation and maintenance of proper filling systems. Attend to incoming correspondence, distribute to the relevant officials. Monitor the directorate’s budget and liaise with Financial Management on budget matters. Ensure the maintenance and control of the commitment register for the directorate. Compile reports where necessary. Supervise subordinates.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
ADMIN OFFICER: COMPLIANCE REF NO: COGTA (04/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) in Supply Chain Management/Logistics/Purchasing/relevant equivalent (NQF Level 6). Finance related qualification coupled with two (2) years relevant experience in SCM environment or Senior certificate with five (5) years working experience in the relevant field. Computer literacy in Power Suit (Excel, Word and PowerPoint). Competencies: Understanding of the Legislative Framework governing the Public Services. Good written and verbal communication skills. Job knowledge. Interpersonal relations. Flexibility and teamwork.
DUTIES : Perform procurement order creation process. Reconcile manual orders to LOGIS. Provide technical assistance to cost centers, SCM and Finance. Draw reports and interpret financial data. Create contract information and link to ICN and supplier number.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
ADMIN OFFICER: STORES AND WAREHOUSE REF NO: COGTA (05/06/2020)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) in Supply Chain Management/Logistics/Purchasing/relevant equivalent (NQF Level 6). Finance related qualification coupled with two (2) years relevant experience in SCM environment or Senior certificate with five (5) years working experience in the relevant field. Computer literacy in Power Suit (Excel, Word and PowerPoint). Knowledge of BAS & LOGIS will be an added advantage. Competencies: Understanding of the Legislative Framework governing the Public Services. Good written and verbal communication skills. Job knowledge. Interpersonal relations. Flexibility and teamwork. Sound knowledge of the relevant legislations and ability to implement.
DUTIES : Ensure correct allocations and commitments on financial schedule to be Management, Acquisition, Logistics and Asset Management. Compile reports in areas of supervision. Liaise with internal and external in relation procurement of goods and services. Responsible for performance assessments and development of staff. Handling enquiries from suppliers and managers of institutions. Perform any other supply chain management related function as required by supervisor. Provide support for safekeeping and maintenance of records, information and knowledge in the sub-directorate. Assist gathering information and respond to audit queries. Attend to end-users’ queries. Filing and record keeping of all documents for audit purpose. Ensure compliance with policies and procedures that regulate Supply Chain Management. Perform other duties as allocated by the Supervisor. Be willing to undergo continuous training and development programs. Comply with the Performance Management and Development System (contracting, quarterly reviews and final assessment).
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
ADMIN OFFICER: DEMAND MANAGEMENT REF NO: COGTA (06/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) in Supply Chain Management/Logistics/Purchasing/relevant equivalent (NQF Level 6). Finance related qualification coupled with two (2) years relevant experience in SCM environment or Senior certificate with five (5) years working experience in the relevant field. Computer literacy in Power Suit (Excel, Word and PowerPoint). Competencies: Understanding of the Legislative Framework governing the Public Services. Good written and verbal communication skills. Job knowledge. Interpersonal relations. Flexibility and teamwork. Sound knowledge of the relevant legislations and ability to implement.
DUTIES : Track all movements of Specification and Terms of References Submission. Facilitate sittings of Bid Specification Committee. Provide secretariat support to the Bid Specification Committee. Prepare monthly and quarterly demand management reports. Assist in gathering information and respond to audit queries. Compiling of Demand and Procurement plans on annual basis. Conduct Market analysis. Categorizing of commodities. Market assessment and industry analysis. Identifying methods of procurement, identifying Preferential Procurement Policy objectives. Analyse Specification/Terms of Reference. Ensure that requirements are linked to the strategic objective and budget. Attend to end-users’ queries. Filing and record keeping of all documents for audit purpose. Ensure compliance with policies and procedures that regulate Supply Chain Management. Be willing to undergo continuous training and development programs. Comply with the Performance Management and Development System (contracting, quarterly reviews and final assessment).
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
INTERNAL AUDITOR: INTERNAL AUDIT REF NO: COGTA (07/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) in Internal Audit. Two (2) years relevant experience. Computer skills (Teammate Software, MS Word, Excel and PowerPoint). Code B drivers’ license. Registration with the Institute of Internal Auditors. Experience as an Internal Audit Technician will be an added advantage. Competencies: Reliability and integrity, good interpersonal and communication skills, ability to work under pressure.
DUTIES : Executive audits as per approved audit programme. Prepare working papers and audit files. Input in the development of audit objectives. Draft audit procedures. Provide input for the development of projects execution plan and scheduling of assignments. Draft minutes for entry and exit meetings. Conduct follow-up audits. Perform any other tasks as maybe assigned by the supervisor.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
STATE ACCOUNTANT: BOOKKEEPING REF NO: COGTA (08/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus National Diploma/Degree (NQF level 6/7) in commerce /Accounting/Financial Management or equivalent qualification. Two (2) years’ experience serving as an Accounting Clerk or have served at least one (1) year as intern in the Bookkeeping section/office. Knowledge of Basic Accounting System, knowledge of Public Service Regulations, Public Finance Management Act, Treasury Regulations and Applicable Circulars/ Instruction Notes, Practice Notes, Determination, Financial Policies & Procedures. Computer literacy in (Excel & MS Word). Good communication skills, strong analytical skills, report writing skills and proven interpersonal skills.
DUTIES : Receive bank statements, perform daily reconciliations manually and on an online functionality, (BAS system). Draw, attend and analyse BAS reports and effect necessary adjustment entries for the clearance of bank exceptions/ misallocations and attach verifiable source documents. Arrange proper record keeping and filing source documents so that they are retrievable as when required by the authority or auditors. Attend to general office duties, provide the required financial information and prompt reply to queries raised by external/internal auditor. Perform month and year closures on the systems. (BAS).
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
PERSONAL ASSISTANT: DALINDYEBO REGION REF NO: COGTA (09/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National senior certificate plus National Diploma/ B Degree (NQF Level 6/7) in Office Administration or related qualification or Senior Certificate plus secretarial course/ computer literacy (Ms Word, Excel & Power Point). Administrative experience will be an added advantage.
DUTIES : Ensure the smooth functioning of the Regional Office. Ensure safekeeping of records at all times. Assess incoming correspondence and distribution thereof. Provide secretariat duties during meetings. Distribution of invitations to relevant stakeholders as and when required. Manage the diary and provide logistical arrangements as and when required. Monitor the servicing of the region’s vehicle and the management of the Logbook. Ensure that the offices in the region are clean at all times. Liaise and communicate with other staff responsible for supporting Traditional Councils.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
PERSONAL ASSISTANT: RISK MANAGEMENT REF NO: COGTA (10/06/2021)
SALARY : R257 508 - R303 339 per annum (Level 07)
CENTRE : Bhisho
REQUIREMENTS : National senior certificate plus National Diploma/ B Degree (NQF Level 6/7) in Office Management and Technology or any related qualification. Competencies: Interpersonal skills Chief Director: Corporate Communication Skills both verbal and written.
DUTIES : Arrange travel and accommodation bookings for the Director. Take minutes of the meetings and distribute them. Handling of telephone queries. Manage the Director’s diary and remind him of important dates and events. Construct and maintain the Director’s filling system. Control access to the Director to prevent unnecessary disruptions and disturbances. Ensure a safe working environment where confidential documentation is secure. Keep the Director informed of the incoming correspondence received. Typing correspondence as delegated by the Director.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
COMMUNITY DEVELOPMENT WORKERS REF NO: COGTA (11/06/2021) (X4 POSTS)
SALARY : R208 584 – R245 694 per annum (Level 06)
CENTRE : OR Tambo (X2 Posts)
Chris Hani (X2 Posts)
REQUIREMENTS : Senior Certificate (NQF Level 4) plus 1-2 years relevant work experience. Competencies: Knowledge of the Community Development Facilitation and Community participation processes at Municipal level. Understanding of government programmes and projects must be able to interpret government policy to communities, good working relations with the community. Positive attitude towards public. Team building skills, conflict management and interpersonal skills. Creative thinking and innovative, communication and interpersonal skills: This refers to the ability to communicate effectively and in an understandable way without defeating the purpose of communication. Cultural Sensitivity: Being able to respect the culture, values and customs of the community, recognising the important role, cultural, historical and social factors play as an integral part of balance development. Adult educational skills: being able to teach experientially using participatory techniques. Programming and development skills: The ability to plan, manage, implement, monitor and evaluate programmes in a wide array of developmental disciplines such as water supply, agriculture, infrastructure development, health, education, social development, environmental protection, forestry, transport, housing, sports and recreation. Personal Attributes: self-motivation, flexibility and ability to work in a team on participatory projects. Added advantages: Computer literacy, research skills, a valid code 8 (EB) drivers license.
DUTIES : Disseminate government and other information to community members in a timely and equitable manner. Listen and receive feedback and directing this appropriately to providers. Supervise work teams of volunteers or community members involved in community projects such as those employed on public works programmes. Assist communities in understanding government programmes, developing and submitting Integrated Development Plans to municipalities and other spheres of government or donors. Coordinate inter-departmental programmes and encourage improved integration. Maintain ongoing and liaison and collaboration with various community-based organisations and other cadres of community-based workers. Promote the principles of Batho Pele and community participation. Alert communities and other service providers to problems and delays in the delivery of basic services. Assist in the implementation of government programmes and projects. Liaise and advocate on behalf of communities with government parastatals, NGO and private sector donors, monitor and evaluate the development impact government projects and programmes have on communities and submit a report to the relevant structures of government (local, provincial and national). Assist local communities in dealing with the HIV/AIDS pandemic by intensifying education and awareness on HIV related matters.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
REGISTRY CLERK: PROVINCIAL HOUSE ADMINISTRATION REF NO: COGTA (12/06/2021)
SALARY : R173 703 - R204 612 per annum (Level 05)
CENTRE : Bhisho
REQUIREMENTS : National Senior Certificate plus two years relevant work experience /Diploma (NQF level 5). Computer literate in Microsoft Word and Excel. Competencies: Good interpersonal Skills. Basic communication skills (verbal and written). Computer skills. Planning and organizing. Knowledge of prescripts and legislation governing records management.
DUTIES : Render an effective filling & record management services. Opening and closing of file according to approved filling systems by the Provincial Archivist. Filling/storage, tracing and retrieval of documents and files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the Supervisor. Keep records of archived documents.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080
DRIVER: FLEET MANAGEMENT REF NO: COGTA (13/06/2021) (X2 POSTS)
SALARY : R122 595 - R144 411 per annum (Level 03)
CENTRE : Bhisho
REQUIREMENTS : Grade 10 / Std 8. 2 years’ experience in a driving/messenger environment. A. Valid Code 10 driver’s license with PDP (an endorsed driver license). Grade 12 will be an added advantage.
DUTIES : Maintain accurate and up to date schedule trip sheets, i.e., log official trips, daily mileage, fuel consumption. Perform daily trip and post trip vehicle inspection to ensure that the vehicle is always in the best condition. Handle routine and ad-hoc administrative tasks relevant to the execution of the function; Collect, distribute and control movement of documents. Report incidents and accidents timeously and compile vehicle condition reports and other records required by Management. Ensure that minor/major vehicle maintenance are carried out.
ENQUIRIES : can be directed to Ms N. Gemby/ Ms Z. Ndumela at Tel No: 040-940 7074/7077/7078/7075/7071/7080