EASTERN CAPE DEPARTMENT OF COMMUNITY SAFETY VACANCIES

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NOTE : Applications must be submitted on a duly completed New Z83 Form (effective o1 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit certified copies of qualifications and other relevant documents on application but must submit a fully completed system generated Z83 form and a detailed Curriculum Vitae via the E-Recruitment System. NB: Z83 in the E-Recruitment system is currently not downloadable and therefore not signable, so applicants who submitted applications via the E-Recruitment System will not be disqualified for an unsigned system generated Z83, instead will be requested to sign on the interview day. Shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents to HR on or before the day of the interview. Applicants must note that further Personnel Suitability checks will be conducted on shortlisted candidates and that their appointment is subject to the outcome of these checks which include security clearance, security vetting, qualification verification and criminal record checks. Reference checks will be done on nominated candidate(s). Correspondence will only be conducted with the shortlisted candidates. If you have not been contacted by the Department within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. NB: Females and Disabled persons are encouraged to apply to SMS positions. It is the intention to promote representivity in the Department through the filling of these positions. The candidature of applicants from designated groups especially in respect of women and people with disabilities will receive preference. Successful candidates will be appointed on a probation period of twelve (12) months. We thank all applicants for their interest.

OTHER POST
 
 
SENIOR ADMIN OFFICER: SCM - ASSET MANAGEMENT REF NO: DOCS 01/06/2023 
SALARY : R359 517 – R420 402 per annum (Level 08) 
CENTRE : Bhisho
 
REQUIREMENTS : National Senior Certificate and appropriate Bachelor’s Degree / National Diploma (NQF Level 6/7) as recognised by SAQA in Supply Chain Management/ Finance/ Commerce / Public Management / Logistics / Financial Management Systems / Internal Audit. Postgraduate Degree will be an added advantage. A minimum of 2-3 years’ working experience in Supply Chain Management/ Procurement. Competence: Client Orientation and Customer Focus, Communication (Verbal & Written), Reliability, Time Management, Interpersonal Relations, Planning and Organising and Teamwork. Technical competencies: In depth knowledge and understanding of: Supply Chain Management processes, Treasury Regulations, PFMA, PPPFA and BBBEE, Tender and Contract A valid Driver’s license is essential. A minimum of three years’ experience in asset management or related field. Knowledge of PFMA, Treasury Regulations, Experience in BAS and LOGIS. Computer literacy, Planning and Organising skills. Conflict Management skills. A valid driver’s license. 
 
DUTIES : Administer Asset Register. Monitor compliance and compilation of the Asset Register according to departmental policies, procedures, and relevant prescripts. Ensure newly acquired assets are accounted for and the Asset Register is updated accordingly. Ensure that issuance, movements, return and transfer of assets are updated in the Asset Register. Administer asset losses. Administer verification of assets. Coordinated asset verification and asset spot checks. Reconcile the number of assets verified against the Asset Register and produce verification report. Ensure that reconciliation between the Asset Register and General Ledger is performed monthly and compile journals. Prepare Interim / Annual Financial Statements quarterly and annually. Facilitate the identification of items for disposals, disposal execution and generating relevant management reports. Serve as the Secretariat of the Disposal Committee which includes making submissions to the Head of Department on disposal recommendations. Manage asset life cycle of all departmental assets. Implement Supply Chain Management policy and ensure that all procurement of goods or services is in accordance with delegations and directives, Review Specifications and Terms of Reference received, Verify quotations batch for correctness, Perform Bid Administration functions including compiling of bid documents, advertising of bids, organising briefing sessions, administer opening of bid box, accurate recording of bids received and render secretariat services to the Bid Committees Maintain electronic and manual filling of bid documents, Maintain a requisitions, Purchase Orders and Bid Registers, Implement effective utilisation of Central Supplier Database, invite tenders and update the tender register, ensure compliance with SCM legislation and policies, Prepare management information and statistics and report as required, Monitor and follow up on outstanding requests and documents, Supervise and develop subordinates. the submission of quarterly and annual reports. 
 
ENQUIRIES : Ms B. Mndindwa/L. Mazwi at Tel No: 079 284 6709 
For E-Recruitment Enquiries email to : e-recruitmen-bhishot@safetyec.gov.za