DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA) VACANCIES

DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA)

TEAM ADMINISTRATOR (SHARED)

Details
Team Administrator (Shared) (DBS241119-2)
Closing Date 2024/12/09
Reference Number DBS241119-2
Job Title Team Administrator (Shared)
Job Grade 12
Job Type Classification Permanent
Location - Town / City Midrand
Location – Province Gauteng
Location – Country South Africa
Job Profile (Downloadable) Team_Administrator_Shared Credit Lab and other unit (Shared) Nov 2024.docx.pdf (417.59 kb) - 11/19/2024 3:24:28 PM

Job Description
Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.
Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.

Key Responsibilities
General Administration

Provide administrative support to the unit:
- Manage day-to-day administrative activities
- Manage diaries and arrange meetings
- Organise refreshments when required for meetings
- Take minutes, distribute for inputs and follow-up on actions required
- Perform administrative duties including typing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.
Perform secretariat functions for the internal committees that are part of the unit structures ensuring compliance with governance prescripts.
Coordinate and assist in the preparation of cluster/unit submissions to board, business review, management committees, ad-hoc resolutions from division specific committees (secretariat).
Administer the local and international travelling arrangements and the processing of claims for the units.
Attend to general queries made to the Head and team members, answer and screen incoming calls.
Administer procurement processes and facilitate the submission and processing of invoices and claims.
Coordinate, collate and assist in the preparation of reports and presentations for unit submissions.
Coordinate internal audit and monitoring activities, including periodic review of the division and units.
Collaborate with the events unit to coordinate plans for external stakeholder’s events.
Processing of invoices and related tasks on SAP.

Monitoring Unit Plans and Reporting

Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team.
Coordinate the preparation of the divisional/unit budgets and monitor the spending together with the budget owner.
Undertake project management tasks and provide project administration support on allocated projects.
Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit.
Develop and maintain advanced record keeping (manual / electronic) and filling system to ensure an updated central repository and database for unit documents.
Coordinate service providers’ database administration to ensure central repository of information on service providers.
Undertake other administrative duties as assigned, from time to time.

Key measurements of outputs:

Timeous and efficient team administration support.
Quality of presentations and reports.
Management of budget including operational expenses.
Documents generated accurately.
Minimal errors with regards to administration.
Effective record keeping management and retrieval systems.

Expertise & Technical Competencies
Minimum Requirements:

Diploma in Administration or an equivalent qualification.
A minimum of 5 years administration and secretarial working experience.
High proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
Flexibility to be redeployed to a similar role within another sector/geography within the Division, based on business requirements.

Desired Requirements:

A Project Management qualification.
SAP Procurement experience.

TECHNICAL COMPETENCIES

Computer Literacy

Consistently uses relevant office software products such as word-processing, spreadsheet, presentation, and email packages to an acceptable standard for the job.

Written communication

Understands that different writing styles are required for different documents or audiences.
Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
Reviews others’ documents for clarity and impact.
Has a solid mastery of writing principles such as grammar, sentence construction etc.

Reporting

Prepares standard reports on relevant subjects with guidance.
Collates and conducts simple analyses of data for inclusion in a report.

Planning and Organising

Is relied on to help others plan and organise their workload.
Uses effectively advance time management processes to deal with high workload and tight deadlines.
Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning.

Policies and Procedures

Has detailed knowledge of policy and procedure relating to a specific area of work.
Is capable of implementing procedure, highlighting issues as appropriate.

Project Management

Demonstrates a practical knowledge of project management principles and techniques.
Plans, defines, and manages projects within a department or area.
Identifies resources required and their appropriate role and skills.
Assists in the management of projects where the objectives, milestones and time scales have been defined.

Data Collection and Analysis

Is able to collect and collate simple/readily available internal data.
Can perform routine analyses according to protocols developed by others.
Basic knowledge in statistical theories and methods.
Distinguishes information that is not pertinent to a decision or solution.

Required Personal Attributes

BEHAVIOURAL COMPETENCIES
Achievement Orientation

Delivers work on time and quality and follows through on agreed commitments.
Views new work experiences as an opportunity for growth.
Reacts immediately to overcome setbacks or/and obstacles in order to meet goals.
Recognises and acts upon current opportunities.

Attention to Detail

Double-checks the accuracy of information or work.
Ensures that the work produced doesn’t contain any errors.

Customer Service Orientation

Tries to understand the underlying needs of customers and matches these needs to available or customized products and services.
Adapts processes and procedures to meet on-going customer needs.
Utilises the feedback received by customers, in order to develop new and/or improve existing services/products that relate to their on-going needs.
Thinks of new ways to align DBSA’s offerings with future customer needs.

Self-awareness and Self Control

Withholds effects of strong emotions in difficult situations.
Keeps functioning or responds constructively despite stress.
May apply special techniques or plan ahead of time to manage emotions or stress.

Teamwork & Cooperation

Acts to promote a friendly climate and good morale and resolves conflicts.
Creates opportunities for cross-functional working.
Encourages others to network outside of their own team/department and learn from their experience.

Policy
The Development Bank of Southern Africa will endeavour to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.
The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.
The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.
All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.

PLEASE APPLY HERE

CONSTRUCTION PROJECT MANAGER

Details
Construction Project Manager (DBS241121-1)
Closing Date  2024/12/09
Reference Number    DBS241121-1
Job Title Construction Project Manager
Job Grade 16
Job Type Classification Permanent
Location - Town / City Midrand
Location – Province Gauteng
Location – Country South Africa
Job Profile (Downloadable) Construction Project Manager_Job Profile (003) (002).pdf (0.62 Mb) - 11/21/2024 8:35:56 AM

Job Description
PURPOSE OF THIS JOB
The Construction Project Manager is responsible for a broad span of construction functions, covering all areas of project management including planning, cost and time management, quality management contract administration and safety management in accordance with best practise project management methodologies.

Key Responsibilities
Construction Project Management Functions
Responsible for the project management of assigned Infrastructure Delivery projects which include the following:
a) Project initiation, planning, monitoring

Develop project charters and execution plans in line with the project requirements.
Coordinate and manage deliverables from key role players in including professional service providers and consultants.
Draft, review and update the project schedule and work plans incorporating the project milestones, activities, and deliverables.
Manage the planning, execution, monitoring and control and closure of the project.
Identify and implement expediting measures to prevent and mitigate project delays

b) Project coordination and team management

Serve as a key link with the Programme Manager and client’s representative and review the deliverables prepared by the team before submission to the client.
Co-ordinate the efforts of all parties involved in the project, including professional service providers (consultants), contractors, sub-contractors and labour.
Develop team spirit and ensure that staff involved in the project are committed to the same goal.
Identify and negotiate assignment of resources to ensure efficient utilisation of resources.
Implement the project office framework with objectives and goals of the team members and assign individual responsibilities.

c) Project control on cost, time and quality

Ensure that control measures for cost, time and quality are in place.
Conduct regular status meetings with the principal agent teams.
Conduct periodic inspection visits at project construction site(s).
Ensure that construction activities follow the predetermined schedule and critically monitor project milestones.
Oversee project accounting including budget management, approval of progress payments, tracking of team expenses and minimising the exposure to risk.
Ensure invoices/claims submitted by contractors and/or professional service providers are checked, verified and forwarded to the Programme Manager.
Maintain strict adherence to the budgetary guidelines as well as project management, quality and safety standards.
Complete projects within time, budget and quality.

d) Project communication and reporting

Ensure an effective communication system is in place to provide timely feedback for management, client and customer.
Issue site meeting minutes and action plans.
Compile monthly and weekly project progress reports for stakeholders.
Conduct project close out reviews.
Manage project communication in line with agreed communication channels and timelines.

e) Contract management

Manage contracts in accordance with the provisions of the agreement, including monitoring and tracking of performance and timelines.
Identify areas of concern, escalate with legal, technical and finance and provide resolutions in line with contractual obligations.
Measure progress against the contract’s performance and ensure adherence to the contract conditions and timelines.
Issue contract instructions in accordance with the conditions of the contract (in consultation with the Legal Expert).

f) Project commissioning

Confirm the commissioning and transfer of new assets.
Confirm the availability of all site handover documentation.
Facilitate the submission of as built drawings and user specifications where applicable.
Manage the commissioning, hand over and sign-off by client.

g) Programme health, safety and environmental quality

Ensure the implementation of Occupational Health and Safety (OHS) Act and any recommendations from audits carried out within the project environment.
Monitor and enforce compliance to the project Environmental Approval (EA) conditions.
Instil a culture of health and safety within the project environment by promoting the aims and benefits of proactive safety and health interventions.
Conduct effective control, management and follow up of incidents.
Advise and evaluate contractors on compliance to the approved safety plan.

h) Stakeholder Management

Develop project stakeholder management plans and map critical stakeholders that are instrument / critical to achieving project plans and objectives.
Manage relationships at various levels with the relevant project stakeholders and partners, in accordance with the project’s development objectives.
Manage stakeholder expectations for project deliverables, communications and implementing effective systems of project governance, within the team and with strategic partners, both internally and externally.

Key Measurements of Outputs

Successful project finalisation within the project quality standard, budget and timelines.
Projects completed within specified costs.
Compliance to Health & Safety legislation and protocols.
Implementation of effective project management governance and compliance structures.
Quality of presentations and reports.
Clean audit.

Expertise & Technical Competencies

Qualifications and Experience
Minimum Requirements
1. Bachelor’s Degree in the built environment (Engineering, Architecture; Building Science; Construction Management or Quantity Surveying).
2. A minimum of 8 years’ experience in infrastructure project management or advisory service or consulting experience working within a project management environment.
3. Professional Registration with the Built Environment professional bodies such as Engineering Council of South Africa (ECSA), South African Council for the Architectural Profession (SACAP).
4. Registration as a Pr.CPM with South African Council for the Project and Construction Management Professions (SACPCMP) is a pre-requisite.
5. Proven track record in the design, construction, monitoring and evaluation of civil engineering and building infrastructure projects in high value and performance environments. 6. Sound knowledge of the Joint Building Contracts Committee (JBCC), New Engineering Contracts (NEC), Government Certificate of Competency (GCC) and other relevant building contracts.
7. In depth understanding of the Project Management Body of Knowledge (PMBOK).
8. Knowledge of relevant legislation and regulations regarding infrastructure development.
9. Understanding of infrastructure markets.
10. Understanding of government priorities, systems and processes at national and provincial level.

Desirable Requirements
1. Post graduate degree in Engineering, Quantity Surveying, Architecture or Construction Management will be added advantage.
2. Professional Registration with Project Management Institute (PMI) or Projects in Controlled Environments (PRINCE)
3. Post graduate qualification in Project Management.
4. Qualifications in health and safety.

Key Internal Liaison Relationships
1. Group Executive: IDD
2. Head: Construction and Maintenance
3. Programme Manager

Key External Liaison Relationships
1. Service Providers (as appointed)
2. DBSA stakeholders (as required)

Technical Competencies
a) Project Management

Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
Successfully manages substantial project budgets and reports directly to senior managers on the progress and results of projects.
Identifies complex issues that need escalation and proposes appropriate corrective actions.

b) Detailed Oriented

Quickly identifies relevant and irrelevant information to support accurate decision making.
Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
Consistently identifies all relevant details that are not obvious in complex situations.
Requires the highest standards for accuracy and quality for their work.
Establishes processes to ensure accuracy and quality of services delivered by the team.

c) Planning & Organizing

Coaches’ others on advanced planning and organising skills.
Plays a role in transferring advanced planning and organising skills and knowledge to others.
Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
Develops partnership agreements that ensure win-win outcomes for all parties. Develops integrated plans for the work unit and others that interfaces with the function’s budget.

d) Reporting & Communication

Designs, reviews and improves reporting processes and provides guidance.
Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
Is relied on by others to help them write complex technical and non-technical documents and briefs.
Can determine which aspects of this knowledge area need to be transferred to others to achieve organisational goals.
Coaches’ others and transfers communication skills and knowledge to others.
Able to communicate complex problems or concepts, by making them simple and understandable for others.
Adapts language to the level of the audience to ensure that the message has a positive impact and is interesting to the audience.
Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.

e) Presentation Skills

Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g., the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
Has knowledge of various feedback mechanisms to check levels of audience understanding.

f) Written communication

Understands that different writing styles are required for different documents or audiences.
Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
Reviews others’ documents for clarity and impact.
Has a solid mastery of writing principles such as grammar, sentence construction etc.

g) Verbal communication

Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.
Able to understand topic switches and use vocabulary of attitude.
Reasonably fluent in speaking

Required Personal Attributes

BEHAVIOURAL COMPETENCIES
a) Teamwork & Cooperation

Acts to promote a friendly climate and good morale and resolves conflicts.
Creates opportunities for cross-functional working.
Encourages others to network outside of their own team/department and learn from their experience.

b) Driving delivery of results

Identifies and implements a business opportunity that will have a long-term impact on the business (which may include the organisation’s reputation or brand image). Monitors progress and adapts the plan, if necessary, to ensure optimal benefit to the business.
Makes decisions, sets priorities, or chooses goals based on inputs and outputs: makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
Based on the cost-benefit analysis, makes decisions of entrepreneurial risk nature.

c) Achievement orientation

Undertakes challenging assignment and strives to complete them.
Sets priorities and chooses goals on the basis of calculated costs, anticipated benefits and improvement of performance.
Aims at exceptional performance, setting out to achieve a unique standard.
Constantly analysis outcomes to ensure the achievements of business goal.
Identifies short-term opportunity or potential problems aiming to achieve better outcomes.

d) Customer Orientation

Tries to understand the underlying needs of customers and match these needs to available or customized products and service.
Adapts processes and procedures to meet on-going customer needs.
Utilises the feedback received from customers, in order to develop new and / or improving existing services / products that relates to their on-going needs.
Thinks of new ways to align DBSA’s offering with future customer needs.

b) Integrity

Is willing to end a business relationship because it was associated with unethical business practice.
Is capable of challenging senior management (in an appropriate and respectable manner) in order to act on espoused values.

f) Self-awareness & self-control

Withholds effects of strong emotions in difficult situations.
Keeps functioning or responds constructively despite stress.
May apply special techniques or plan ahead of time to manage emotions or stress

Policy
The Development Bank of Southern Africa will endeavour to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.
The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.

The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.
All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.

PLEASE APPLY HERE

PROJECT ADMINISTRATOR

Details
Project Administrator (DBS241119-1)
Closing Date 2024/12/05
Reference Number DBS241119-1
Job Title Project Administrator
Job Grade 12
Job Type Classification Permanent
Location - Town / City Midrand
Location – Province Gauteng
Location – Country South Africa
Job Profile (Downloadable) Project Administrator_Generic October 2024 signed 10 11 24.pdf (508.49 kb) - 11/19/2024 2:17:22 PM

Job Description
The Project Administrator will provide end-to-end project administrative support, consolidate reports and maintain the records management system for the department. The Project Administrator will provide end-to-end project administrative support, consolidate reports and maintain the records management system for the department.

Key Responsibilities
Key Performance Areas:
Project Administration:

Provide project administration support to the various teams within the local government support structure, including:
- Manage day-to-day project administrative activities
- Manage diaries and arrange meetings
- Take minutes, distribute for inputs and follow up on actions required
Perform secretariat functions for the various committees, programmes and meetings that are part of the structures ensuring compliance with governance prescripts.
Administer the master schedule to support the Programme Leads and Units/Teams with the development and implementation of the project schedule and management plan.
Support the unit/teams’ efforts in the development of the project plan and translate the plan into a workable project schedule.
Analyse the project schedule for time impacts, delay analysis as well as forecasting (trend analysis, including schedule reserve) and provide early warnings on anticipated changes to the schedule.
Identify milestones and the critical path (including multiple / near critical paths).
Provide administrative support for procurement and contract management, submission and processing of invoices and claims.
Liaise with internal and external stakeholders (SCM, Legal, Finance, ICT, etc.) on administrative requirements.
Collate and edit various presentations and reports on project/programme performance updates for the various Steering Committees, DBSA, etc.
Implement systems to track performance throughout the life cycle of projects and the programme and take responsibility for the system’s (SAP) information accuracy, updates and quality management.
Participate actively in project deliverables using specific systems and programmes ensuring that tracking occurs throughout the implementation phase.
Provide support in the preparation and collation of materials for client meetings, proposals, and presentations.

Project Reporting and Records Management:

Monitor, analyse and report on schedule performance across programmes and projects.
Consolidate reports on the performance of programmes against targets and highlighting risks or concerns (i.e., non-performing service providers, process of system failures, non-compliance).
Consolidate monthly programme cost reports, including project variances of actuals vs. budgets and update forecasts.
Collate reports, including accounting information, summarising and forecasting project activities and financial performance in (i.e., disbursements and projections, income and expenditure) current and expected operations for portfolio, programmes, and projects.
Maintain the record and retrieval systems, including the programme and project document repository, a paper and e-filing system.
Coordinate service providers’ database administration to ensure a central repository of information on service providers.
Maintain and organise all project-related documents, including contracts, reports, proposals, and agreements, ensuring they are accessible and up to date.

Key Measurements of Outputs:

Successful project administration of agreed projects, programmes and portfolio assignments.
Management and completion of day-to-day project administration tasks (diary management, meeting arrangements, minutes distribution etc.).
Accurately maintaining the master project schedule, including milestone identification and critical path analysis.
Early warnings and proactive adjustments based on time, impact, and delay analysis.
Efficiency and accuracy in procurement support, including processing invoices and claims.
Quality and timelines of performance reports and presentations for Steering Committees.
Data accuracy and regular updates in tracking project performance using various systems (e.g., SAP and others).
Consistent tracking of project deliverables through implementation phases.
Monthly cost report consolidation, monitoring of budget variances, and updating financial forecasts.
Completeness and accuracy of consolidated performance reports, highlighting risks, issues and areas of non-performance and non-compliance.

Key Internal Liaison Relationship:

Head: Local Government Support
Head: Partner-A-District
CEO & Managing Director of DBSA
Executives
Overall DBSA management
DBSA Staff

Key External Liaison Relationship:

External Service Providers
Metros / Municipalities (Districts and Local)
National/ Provincial/ Local Governments
Development Finance Institutions
Public and Private Sector Investors and Partners
External Stakeholders

Expertise & Technical Competencies
Qualifications and Experience

Minimum Requirements:
1. A Diploma in project management or administration or related qualification
2. A minimum of 3 years of experience in a similar function
3. Considerable knowledge of standard administration practices and procedures is a necessity for this position
4. Excellent knowledge of protocol and etiquette.
5. Demonstrated experience in working in a multi-disciplinary team.
6. An understanding of organisational processes and group dynamics.
7. Experience in supply chain management processes (preparing project tender documents, etc.)
8. Demonstrated knowledge and use of project methodology such as PMBOK, Prince or similar
9. Demonstrable ability to use of the Microsoft Office (MS Projects, Excel, PowerPoint, Word & MS Outlook)
10. Proven track record of preparing project/programme progress reports and presentations for various stakeholders (Programme Managers, Steering Committees, Exco and Board)
11. Demonstrated experience in preparing meeting documentation (agendas, minutes, etc.)

Technical Competencies:

a) Project Management

Demonstrates a practical knowledge of project management principles and techniques.
Plans, defines, and manages projects within a department or area.
Identifies resources required and their appropriate role and skills.
Assists in the management of projects where the objectives, milestones and time scales have been defined.

b) Solutions Focused

Identifies standard problems based on a range of factors, most of which are clear.
Identifies alternate solutions, considering applicable precedents.
Identifies optimal solutions based on weighing the advantages and disadvantages of alternative approaches.
After implementation, evaluates the effectiveness and efficiency of solutions.

c) Planning and Organising

Uses time management procedures effectively.
Can exercise independent judgement regarding all planning and organising issues.
Uses specialised software to plan and manage own time.
Plans and manages multiple priorities and deadlines.
Uses effectively advance time management processes to deal with high workload and tight deadlines.
Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning.

d) Detailed Oriented

Quickly identifies relevant and irrelevant information to support accurate decision making.
Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
Consistently identifies all relevant details that are not obvious in complex situations.
Requires the highest standards for accuracy and quality for their work.
Establishes processes to ensure accuracy and quality of services delivered by the team.

e) Reporting & Communication

Prepares both standard and non-standard reports to time and quality standards.
Collate and analyses readily available data for inclusion in a report.
Designs / customises reports to meet user needs.
Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
Keeps standard reports under review and proposes improvements to meet user needs.

f) Presentation Skills

Can reinforce key presentation points with examples.
Is able to translate technical terminology into language understandable to the audience.
Has insight into the audience’s behavior and motivation and responds appropriately and professionally, adapting communication style as appropriate.
Has knowledge of various feedback mechanisms to check levels of audience understanding.

g) Computer Skills

Consistently uses relevant office software products such as Microsoft Word, Microsoft Projects, Excel,
PowerPoint presentations and email packages to an acceptable standard for the job.
Has the ability to use standard and/or programme-specific the organisation databases, and merge / import data from one program to another.
Adapts method of working to accommodate changes in the technological developments.

Required Personal Attributes

Behavioural Competencies
a) Customer Service Orientation

Tries to understand the underlying needs of customers and match these needs to available or customised products and services.
Adapts processes and procedures to meet on-going customer needs
Utilises the feedback received by customers, in order to develop new and/or improve existing services/ products that relate to their on-going needs.
Thinks of new ways to align offerings with future customer needs.

b) Self-awareness and Self Control

Withholds effects of strong emotions in difficult situations.
Keeps functioning or responds constructively despite stress.
May apply special techniques or plans of time to manage emotions or stress.

c) Strategic and Innovative Thinking

Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.

d) Driving Delivery of Results

Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk.

e) Teamwork and Cooperation

Acts to promote a friendly climate and good morale and resolves conflicts.
Creates opportunities for cross-functional working.
Encourages others to network outside of their own team/department and learn from their experience.

SENIOR PROJECT MANAGER
Details
Senior Project Manager (DBS241114-2)
Closing Date 2024/12/05
Reference Number DBS241114-2
Job Title Senior Project Manager
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location – Province Gauteng
Location – Country South Africa
Job Profile (Downloadable) Job_Profile_Senior_Project_Manager_July_2024_PPD.pdf (0.57 Mb) - 11/14/2024 4:39:29 PM

Job Description
The purpose of this role is to provide infrastructure planning expertise and support services to the planning teams and clients involved in the development of infrastructure plans in the DBSA priority sectors. This requires the provision of technical expertise, project management, advisory and monitoring services to a defined and targeted set of clients. The main objective is to catalyse funds for infrastructure development and to create a balanced pipeline of sustainable projects that are ready for implementation.

Key Responsibilities
Infrastructure Planning

Lead the DBSA pre-financing support services to DBSA Clients (governments, government departments, public entities and municipalities) with the Development of Sector and Infrastructure Master Plans across the key sectors in Water, Sanitation, Energy, Roads and Storm Water and Waste Management.
Lead the DBSA support services regarding the development of medium and long-term infrastructure and asset management plans and associated operations and maintenance plans together with or on behalf of clients and potential clients of DBSA.
Lead the provision of infrastructure planning support to DBSA clients and potential clients to develop supply and demand plans (i.e., assessment of client’s infrastructure expansion needs, growth plans and their impact on infrastructure needs); and to undertake detailed assessments of existing condition of key infrastructure assets and networks (per infrastructure category).
Lead the provision of project management support services regarding projects that are aimed at supporting DBSA clients and potential clients to effectively align and integrate their infrastructure plans across sectors, and across spheres of government (s) for proper decision-making regarding priority infrastructure projects.

Project Advisory Support

Provide planning advice to governments, metros and other clients to develop strategic medium-term and long-term infrastructure plans for specific growth points, existing key economic infrastructure assets (e.g., key transport nodes, regional bulk infrastructure, etc.), approved economic development zones / development corridors, in alignment with clients’ urban development plans and/ or long-term urban development visions.
Provide technical advice on identifying national and international strategic partnerships to support South African cities to implement the integrated urban development framework.
Support DBSA clients to identify priority projects from DBSA-sponsored infrastructure plans to be prioritised for preparation, financing, funds catalysing and implementation.
Facilitate the catalysing of funds from third parties for infrastructure development for the benefit of the supported clients’ communities.
Facilitate the integration of DBSA value proposition by referring projects identified from DBSA supported infrastructure plans to project preparation unit and to Coverage Division.
Support DBSA Clients to address legal / regulatory / institutional / other issues required for project success.
Provide advice in the development of appraisal documentation required for DBSA internal Committee approvals for specific infrastructure planning support to DBSA Clients.
Provide technical expertise in the development of specifications and associated documentation for the procurement of third-party service providers / specialist consultants required to provide services as part of the infrastructure planning support to DBSA clients.

Project Management

Lead the management of third-party service providers/ specialist consultants that are appointed to handle the various specialist aspects of the development process, e.g., technical, legal and etc.
Coordinate and actively facilitate the infrastructure planning process.
Lead the management and mitigation of risks associated with the entire infrastructure planning life cycle.
Provide the leading role regarding the provision of regular status and progress reports on infrastructure planning support activities.
Lead the reviewing and updating systems and procedures for managing the planning and preparation of Bank/Government sponsored projects.
Monitor and manage the progress of project components to ensure that the overall goals, milestone schedules and budgets are achieved.
Implement a project management discipline to ensure repeatable and consistent delivery of projects.
Implement a suitable methodology and process to achieve the required level of project management maturity.
Ensure that programme execution staff have the necessary certification or alignment as applicable.
Establish and maintain of appropriate systems to support portfolio management processes.
Facilitate and ensure proper project close out process requirements are met.

Project communication and stakeholder engagement

Monitoring and reporting on project/programme portfolio to various committees and other identified management structures.
Build client portfolio in order to leverage business needs of the Bank.
Leverage the involvement of both private and public sector in projects implementation.
Ensure timely and consistent communication on projects status to stakeholders.
Oversee the development and implementation of a stakeholder visibility plan and stakeholder map.
Monitor the maintenance of the documentation management system.
Create a centre point for accessing all project information.
Compile programme management reports and submit them to various stakeholders.

Project contract management

Implement adopted contract management policy, practices, procedures and system.
Oversee the conclusion of consultancy/ contractor agreements for projects according to the requirements and agreements.
Determine the appropriate execution and contract strategies with known facts of the programme and the maturity level of the projects in the programme ensuring minimum risks to the programme.
Follow up and ensure the resolution of contractual breaches / non-compliance.

Risk and Opportunity Management

Identify, categorise and rank the project / portfolio risks and opportunities according to impact (environmental, social, financial, market risks etc. - depending on the nature of the project).
Manage and mitigate operational and strategic project/portfolio/ programme risks.
Develop a short-term strategy for the execution of risk assessments and categorization, and mitigation measures thereof.
Conduct project performance assessments and report on progress, material risks and considerations.

Project team management and capacity building

Influence project teams in respect of the prevailing institutional climate and culture to effect high productivity with regards to key projects.
Drive project teams’ effectiveness through leadership both internally and externally with key focus on attraction and retention of project resources.
Coach/ mentor staff at client level, providing strong and accountable practices in respect of project/programme management.

Key Measurements of Outputs

Delivery on agreed Operations Mandate which includes:
Annual disbursements, commitments and approvals of the non-lending Development Subsidy allocation
Number of infrastructure plans completed
Amount of funds catalysed for infrastructure development.
Management of client relationships and key stakeholders: Minimum rating of 3 on client satisfaction survey.
Implementation of effective project management governance and compliance structures.
Quality of presentations and reports.
Clean audit.

Expertise & Technical Competencies

Minimum requirements

Bachelor’s Degree in Engineering and/or in the Built Environment (Development Planning, Construction Management or Quantity Surveying) or Project Management.
A minimum of 10 - 12 years’ experience, of which 5 years must be as a senior project manager in the built environment relating to infrastructure planning support to local government such as development of Master and sector plans for municipalities in Water, Sanitation, Energy, Roads and Storm Water, and Waste Management. Furthermore, an experience in managing the development of municipal infrastructure master and sectoral infrastructure plans and/or on advisory basis or consulting experience in the same environment is highly recommended for this position.
The candidate’s orientation and ability in guiding the development and implementation of infrastructure master plans that address the impacts of climate change in the municipal sector will be an added advantage.
Ability to collaborating with stakeholders to identify and prioritize infrastructure projects that address climate related risks and opportunities is desirable.
Demonstrable track record in applying low-carbon technologies, such as renewable energy, energy-efficient systems, and green building standards, to municipal infrastructure planning is desirable.
Demonstrated ability to work effectively in a multicultural environment and collaborate with international entities to achieve global sustainability objectives is desirable.
Project Management professional with one of the following qualifications: Project Management Institute (PMI), Projects in Controlled Environments (PRINCE) and South African Council for the Project and Construction Management Professions (SACPCMP).
Experience in dealing with development finance in diverse sectors, and at the various levels of governments and business.
Demonstrable track record of originating and delivering on project development advisory tasks/ assignments.
Must be knowledgeable of relevant legislation, regulations, processes and procedures governing the infrastructure planning and development environment.

Desirable Requirements

A relevant post graduate qualification: Master’s degree either Development Finance, MBA and or equivalent
An Engineering qualification
Demonstrable experience in the technical planning, demand and growth estimations, and planning aspects relating to infrastructure projects.
Experience and understanding of spatial, geographic and demographic dynamics which impacts on infrastructure planning.
Knowledge and understanding of infrastructure status quo assessments, demand projections, costing, conceptual design etc.
Demonstrable experience in the specific aspects relating to the planning of infrastructure in the DBSA priority sectors (water, sanitation, transport, energy and ICT sectors)
Regional experience in the planning of infrastructure (water, transport, energy & ICT) projects.

TECHNICAL COMPETENCIES
Project Management

Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
Successfully manages substantial project budgets and reports directly to senior managers on the progress and results of projects.
Identifies complex issues that need escalation and proposes appropriate corrective actions.

Business Acumen

Takes actions to fit business strategy.
Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
Anticipates possible responses to different initiatives.
Understands the projected direction of the industry and how changes might impact the organisation.

Business Development

Identifies lucrative market opportunities through an excellent understanding and interpretation of sector analyses, including market structure, supply and demand aspects, competitor environment, gap analysis.
Actively participates in formulating, developing and implementing the business development strategy/ies to generate new investment opportunities in public and private sector (delivery of infrastructure services).
Constructs business plan of bankable multi-dimensional projects, using standard and/or customised templates and processes.
Assesses Project/ Programme Feasibility through interrogation of resource requirements (including financing, capacity, capability and related issues).
Coordinates, controls and manages the activities and efforts required for the implementation of the plan.

Detailed Oriented

Quickly identifies relevant and irrelevant information to support accurate decision making.
Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
Consistently identifies all relevant details that are not obvious in complex situations.
Requires the highest standards for accuracy and quality for their work.
Establishes processes to ensure accuracy and quality of services delivered by the team.

Planning & Organizing

Coaches’ others on advanced planning and organising skills.
Plays a role in transferring advanced planning and organising skills and knowledge to others.
Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
Develops partnership agreements that ensure win-win outcomes for all parties.
Develops integrated plans for the work unit and others that interfaces with the function’s budget.

Reporting & Communication

Designs, reviews and improves reporting processes and provides guidance.
Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
Is relied on by others to help them write complex technical and non-technical documents and briefs.
Can determine which aspects of this knowledge area need to be transferred to others to achieve organisational goals.
Coaches’ others and transfers communication skills and knowledge to others.
Able to communicate complex problems or concepts, by making them simple and understandable for others.
Adapts language to the level of the audience to ensure that the message has a positive impact and is interesting to the audience.
Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.

Negotiation

Understands and can apply basic negotiating skills and techniques, e.g., obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
Is able to successfully conclude negotiations which require the development of an emotional as well as factual argument.
Is able to develop mutually beneficial potential solutions.

Presentation Skills

Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g., the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
Has knowledge of various feedback mechanisms to check levels of audience understanding.

Problem Solving

Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
While remaining guided by organizational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.

Written communication

Understands that different writing styles are required for different documents or audiences.
Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
Reviews others’ documents for clarity and impact.
Has a solid mastery of writing principles such as grammar, sentence construction etc.

Verbal communication

Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.
Able to understand topic switches and use vocabulary of attitude.
Reasonably fluent in speaking.

Required Personal Attributes

BEHAVIOURAL COMPETENCIES
Teamwork & Cooperation

Acts to promote a friendly climate and good morale and resolves conflicts.
Creates opportunities for cross-functional working.
Encourages others to network outside of their own team/department and learn from their experience.

Leading and empowering others

Creates the conditions that enables the team to perform at its best (e.g., setting clear directions, providing appropriate structure, getting the right people, obtain needed resources).
Monitors performance against clear standards, and addresses performance issues promptly and takes action to get performance back to desired levels.
Proactively asks for feedback on own performance from team members, aiming to become more effective.

Driving delivery of results

Identifies and implements a business opportunity that will have a long-term impact on the business (which may include the organisation’s reputation or brand image). Monitors progress and adapts the plan, if necessary, to ensure optimal benefit to the business.
Makes decisions, sets priorities, or chooses goals based on inputs and outputs: makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
Based on the cost-benefit analysis, makes decisions of entrepreneurial risk nature.

Achievement orientation

Undertakes challenging assignment and strives to complete them.
Sets priorities and chooses goals on the basis of calculated costs, anticipated benefits and improvement of performance.
Aims at exceptional performance, setting out to achieve a unique standard.
Constantly analysis outcomes to ensure the achievements of business goal.
Identifies short-term opportunity or potential problems aiming to achieve better outcomes.

Customer Orientation

Tries to understand the underlying needs of customers and match these needs to available or customized products and service.
Adapts processes and procedures to meet on-going customer needs.
Utilises the feedback received from customers, in order to develop new and / or improving existing services / products that relates to their on-going needs.
Thinks of new ways to align DBSA’s offering with future customer needs.

Integrity

Is willing to end a business relationship because it was associated with unethical business practice.
Is capable of challenging senior management (in an appropriate and respectable manner) in order to act on espoused values.

Self-awareness & self-control

Withholds effects of strong emotions in difficult situations.
Keeps functioning or responds constructively despite stress.
May apply special techniques or plan ahead of time to manage emotions or stress.

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