DEPARTMENT OF HOME AFFAIRS

 All Candidates on Salary Level 11 and above will furthermore undergo a competency assessment, (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post). 
 For lower level posts, preference may be given to locally based candidates on grounds of affordability. 
 Employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications) 
 All Candidates applying for SMS posts (Salary Level 13 and above), will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately.

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ASSISTANT DIRECTOR: ADMINISTRATION, REF NO: HRMC 34/21/01 
SALARY LEVEL : A basic salary of R376 596 to R443 601 per annum (Level 9). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs. 
 
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration or related field at NQF level 6 as recognized by SAQA • 2 years’ experience at SL8/ Senior Administrative Officer position • Experience in Financial Management/ Administration (budget control) and Supply Chain Management • Knowledge of Office Administration • Knowledge of the Constitution of the Republic of South Africa • Knowledge of the Public Service Regulatory Framework, Public Finance Management Act (PFMA) and Treasury Regulations • Knowledge and understanding of Departmental Policies and Regulations • Excellent computer literacy • Project and programme administration • Asset management and financial administration • Time management, business continuity and decision making • Service delivery innovation and accountability • Financial processing, problem solving planning and organizing • Budget administration, communication and presentation skills • Client orientation and customer focus • A valid drivers’ license, willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate finance and administration processes within the Unit • Control the administration of office maintenance, financial, human resources, and procurement matters of the Unit • Control the flow of correspondence and monitor target dates and turnaround times • Compile financial and administration reports and documents (S&T claims and travelling) • Assist with Medium Term Expenditure Framework processes in the Office • Ensure the effective compilation of budget and cash flow projections for the Office • Manage a variety of administrative duties related to human resources, financial administration and provisioning services at the operational level • Coordinate the budget of the SCRA • Conduct asset audit with other administrative officials in the SCRA • Provide guidance on various administrative matters • Evaluate financial documents for completeness, format and linguistic correctness • Management of communication system e.g. (documentation flow, system development, follow up system and target dates) • Convene and attend meetings and act as secretariat during meetings • Monitor processing for financial irregularities and ensure the implementation of effective counter corruption measures • Take on precautions measures to prevent unauthorised wasteful and fruitless expenditure • Ensure effective service delivery to internal Stakeholders and monitor the Service Level Agreements and Key Performance Indicators • Implement policies, procedures, directives and regulations related to Finance and Supply Chain Management • Ensure Medium Term Expenditure Framework processes are adhered to in the Office • Facilitate the reviewed policies and code of practice for SCRA • Implement governance processes, framework and procedures of the reviewed policies • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Monitor quality, risk, standards and practices against prescribed frameworks • Ensure compliance with all audit requirements within the SCRA • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Unit • Take on precautionary measures to prevent unauthorised wasteful and fruitless expenditure • Facilitate the effective operations in the Department • Drive the implementation of the Batho Pele Principles within the Department in all interactions with Suppliers • Monitor performance against Service Level Agreements and ensure effective service delivery • Interpret and maintain statistical information regarding service level standards, bottlenecks, volumes, trends and error rates • Develop and implement quality assurance and data quality strategies • Support the coordination of Supply Chain Management operations in the Unit including accurate financial accounting, monitoring and reporting • Ensure the effective and uniform implementation of Standard Operating Procedures (SOPs) • Ensure effective risk and compliance management • Perform accurate financial accounting, monitoring and reporting to the Manager of Acquisition Management • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Business Unit • Drive the implementation of the Batho Pele Principles in all interactions with internal and external Stakeholders • Ensure compliance with all audit requirements • Ensure effective management of resources physical and financial • Coordinate and ensure safekeeping of assets at SCRA • Provide support to asset auditors on audit queries and verification for SCRA • Monitor the movement of asset in the Chief Directorate along with other administrators • Accompany asset verifiers on quarterly and annual physical verification as and when required • Manage and monitor the financial resources of programmes, asset management and projects of in accordance with PFMA and Supply Chain and procurement framework. 
 
ENQUIRIES : Mr H De Vos, Tel No: 072 645 3221 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001 
 
 
 
 
 
LEGAL ADMINISTRATIVE OFFICER (MR-5), REF NO: HRMC 34/21/02 
SALARY : R373 389 per annum. Salary will be in accordance with the OSD for Legally Qualified Personnel. 
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs. 
 
REQUIREMENTS : • An LLB Degree or a 4 year’ tertiary qualification in Laws as recognized by SAQA • 8 years’ experience in Administration and Legal environment • Knowledge of the Immigration Act and Refugee Act • Knowledge of Public Finance Management Act (PFMA), Supply Chain Management and National Treasury Regulations • Knowledge of the Public Service Regulations and Human Resource Regulatory Framework • Computer literacy, analytical thinking, planning and organizing • Problem solving, verbal and written communication • Financial administration, policy analysis and interpretation • Investigation skills and attention to details • Corruption measures and principles • Teamwork, multi-tasking and time management • A valid drivers’ license, willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:  • Carry out effectively the daily operation of the Drafting Unit • Draft new and amend existing legislation administered by the SCRA • Provide verbal and written legal opinions relating to all pieces of legislations administered by the SCRA and any other legislation, as and when requested, including on requests for access to information • Conduct well-structured research and substantiated legal advice and legal opinions on daily basis verbally and in writing • Provide legal advice and prepare legal documents for the Unit • Facilitate and coordinate input in legislation and provide advice to Refugee Reception Offices • Liaise with other State Departments and institutions regarding legislatives matters • Attend to legislation matters against the SCRA and liaise with the Department’ Legal Service Directorate on such matter • Consolidate all cases and report to the Board Members • Seeing Bills through the legislative drafting and Parliamentary process, and the drafting of legal documents on behalf of the SCRA • Scrutinize or draft international agreements and Memoranda of Understanding • Attend to requests in terms of Promotion of Access to Information Act, 2000 (Act No.2 of 2000) • Develop and implementation of Policy and procedure, Directive Acts and Regulations • Develop and review communications policies and code of practice for SCRA • Implement governance processes, frameworks and procedures • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Monitor and ensure compliance with legislation, regulations and Departmental policies and procedures • Plan the production of annual reports in line with corporate strategy • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, etc. according to the required format • Comply with regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor the work plan in line with the Operational Plan of the Unit • Monitor and co-ordinate leave management and other Human Resources administration requirements within the Unit • Manage individual assets in line with Supply Chain Management and Asset Management policies effectively. 
 
ENQUIRIES : Mr H De Vos, Tel No: 072 645 3221 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001

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SENIOR ADMINISTRATIVE OFFICER, REF NO: HRMC 34/21/03 
SALARY LEVEL : A basic salary of R316 791 to R373 167 per annum (Level 8). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs. 
 
REQUIREMENTS : • A 3 year tertiary qualification in related field at NQF Level 6 as recognised by SAQA • 1 year experience as Administrative Officer /Chief Administration Clerk • Experience in administration of office budget is required • Extensive knowledge of various filing systems • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and Public Finance Management Act (PFMA) • Knowledge of Supply Chain Management process and procedures • Knowledge and Understanding of Departmental Legislations and Prescripts • Knowledge of Human Resource Regulatory Framework • Computer literacy, analytical thinking, planning and organizing • Verbal and written communication • Customer focus, financial administration and attention to detail • Clerical and administration • Teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general administrative activities in support of the Unit (travel, venues and accommodation arrangement) • Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the Unit) • Ensure the maintenance of filling system for the Unit • Compile financial and administration reports and documents • Ensure compilation of budget and cash flow projections • Convene and attend meetings and act as Secretary during meetings • Ensure accurate completion of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all Stakeholders relevant to the Unit • Ensure the flow of information and documents in the Unit • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the Unit are processed • Provide office administration services in the functional Unit • Booking and confirming appointments, message taking, photocopying, administer petty cash management, mailing type correspondence as and when required • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Maintain and monitor stationery, office supplies and consumables • Oversee office equipment and organise maintenance and repairs as required • Maintain and improve administrative systems and processes • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the DDG • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, etc. according to the required format • Comply to regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor and co- ordinate leave management and other Human Resources administration requirements within the Unit • Liaise with internal Business Units to ensure that Supply Chain Management and Asset Management are effectively managed • Monitor the budget of the Unit in consultation with the Line Manager and Finance Unit. 
 
ENQUIRIES : Mr H De Vos, Tel No: 072 645 3221 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001 
 
 
 
 
 
 
CONTROL IMMIGRATION OFFICER (INSPECTORATE), REF NO: HRMC 34/21/04 
SALARY LEVEL : A basic salary of R316 791 to R373 167 per annum (Level 8). In addition, a range of competitive benefits are offered. 
CENTRE : Eastern Cape: Medium Office: Graaf Reinet 
 
REQUIREMENTS : • A 3 year tertiary qualification in Public Management and Administration or Operations Management or an NQF level 6 equivalent as recognized by SAQA • 2 - 3 years’ experience in the Immigration Services environment • Knowledge of the South African Constitution • Knowledge of the Public Service Act and Regulations • Knowledge of the Immigration Act, Refugees Act as well as Public Finance Management Act • Understanding of the Departmental Legislation as well as Human Resources Legislation and Prescripts • Service delivery innovation • Client orientation and customer focus • People management and empowerment • Financial management, honesty and integrity • Pay attention to details • Communication and interpersonal skills • Problem solving, report writing, influencing and networking • Planning and organizing • Strong analytical skill • Computer literacy • Conflict management and negotiation skills • A valid drivers’ license, willingness to travel extensively and working extended hours is essential. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:  • Supervise the arrest and detention of illegal foreigners and ensure compliance with Departmental Acts • Oversee the tracing, arrest and detention of illegal foreigners within the Republic • Monitor the process of the deportation of illegal foreigners out of the country • Provide guidance and support to Immigration Officers on Immigration matters • Enable prosecution of transgressors of the legislation • Ensure adherence to and effective implementation of policy and legislation regarding Immigration matters • Report to Head Office on the training requirements for Immigration Officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with Stakeholders at various levels to ensure proper service delivery • Oversee maintenance of records and cases thereof • Ensure efficient and effective utilisation of resources and effectively supervise the work daily tasks • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of payslips • Monitor team’s performance and take corrective action where required or escalate in accordance with Department’s guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to Departmental policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions. 
 
ENQUIRIES : Eastern Cape: Mr Z Damoyi, Tel No: (043) 604 6408 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Eastern Cape Province:
Postal Address: Private Bag 7413, King Williams Town, 5600 
Physical address: 11 Hargreaves Avenue, King William’s Town, 5600 
 
 
 
 
 
CHIEF ADMINISTRATION CLERK, REF NO: HRMC 34/21/05 
SALARY LEVEL : A basic salary of R257 508 to R303 339 per annum (Level 7). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs. 
 
REQUIREMENTS : • A Grade 12 Certificate and an Office Administration qualification at NQF level 5 as recognised by SAQA • 1 year experience in an administration environment • Extensive knowledge of various filing systems • Knowledge of Office and Business Administration • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and Public Finance Management Act (PFMA) • Knowledge and Understanding of Departmental Legislations and Prescripts • Knowledge of Supply Chain Management processes • Computer literacy with Ms Office (Ms Word, Excel, Power Point) • Analytical thinking, planning and organizing • Verbal and written communication • Problem solving and interpersonal skills • Customer focus, financial administration and attention to detail • Clerical and administration • Teamwork and time management • Willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Administer effective and efficient operations of the Office • Perform general administrative activities in support of the Unit • Draft submissions, reports, memorandums and minutes for the Unit • Conduct records and document management both manually and electronically • Provide support in completing and processing of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all Stakeholders relevant to the Office • Administer leave arrangements • Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office • Type correspondence as and when required • Oversee office equipment and organise maintenance and repairs as required • Provide logistical services in the functional Unit • Book and confirm appointments, take messages , photocopy, arrange and co-ordinate meetings and workshops • Administer and manage petty cash • Provide logistic support functions (make accommodation, flight and ground transport arrangements) • Coordinate records system and ensure confidentiality of documents • Develop, store and monitor data into relevant databases and information management systems • Provide Secretarial support and basic administrative duties • Maintain and monitor stationery, office supplies and consumables • Prepare and take minutes for meetings, preparation of reports as required • Responsible for variety of administrative duties related to Supply Chain services (official transport) • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the DDG • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, etc. according to required format • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor and co- ordinate leave management and other HR administration requirements within the Unit • Liaise with internal Business Units to ensure that Supply Chain Management and asset management are effectively managed • Monitor the budget of the Unit in consultation with the Line Manager and Finance Unit. 
 
ENQUIRIES : Mr H De Vos, Tel No: 072 645 3221 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001