DEPARTMENT OF HOME AFFAIRS VACANCIES (01)

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DIRECTIONS TO APPLICANTS 
 
CLOSING DATE: 8 SEPTEMBER 2023 
 
APPLICATIONS:
Applications must be - 
 sent to the correct address specified at the bottom of the Circular, on or before the closing date; 
 submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; Applicants must fully complete part A,B,C,D,& F of the New Z83 application form. 
 accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) and detailed duties of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); 
 shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and 
 
SELECTION: 
 In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based. 
 Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 Candidates potentially considered suitable after the interview, will be subjected to employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications). 
 
 APPOINTMENT: 
Appointed persons will be required to - 
 serve a prescribed probation period; and 
 obtain security clearance appropriate to the post and within the prescribed time frame.

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SENIOR ADMINISTRATION OFFICER, REF NO : HRMC 57/23/1 
SALARY LEVEL : A basic salary of R359 517 to R420 402 per annum (Level 8). 
CENTRE : Head Office, Pretoria, Branch: Immigration Services, Chief Directorate: Permit, Sub-Directorate: Adjudication. 
 
REQUIREMENTS : • An undergraduate qualification in Office Management and technology / Business Management / Administration Management at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience as an Administrative Officer / Chief Administration Clerk • Experience in the administration of office budgets • Extensive knowledge of various filing systems • Knowledge of Public Service Regulatory Framework, Public Finance Management Act as well as the National Treasury Regulations • Knowledge and understanding of Departmental Legislations and Prescripts • Knowledge of Supply Chain Management processes and procedures • Knowledge of Human Resources Regulatory Framework. 
Required skills and competencies: Computer literacy • Analytical thinking and problem solving skills • Planning and organising • Good verbal and written communication skills • Financial administration • Customer focus and attention to detail • Clerical and administration • Results and achievement focus • Teamwork and multitasking • Time management • A valid driver’s license and willingness to travel. 
 
DUTIES : The successful candidate will be responsible for the following specific tasks: • Provide administrative support in the Unit • Perform general administrative activities in support of the Unit • Ensure the administration of office correspondence, documents and reports • Ensure the administration of filing system for the Unit • Compile financial and administration reports and documents • Provide office administration services in the functional Unit • Booking and confirming appointments, message taking and photocopying • Coordinate records system ensuring the confidentiality of documents • Oversee office equipment and organise maintenance and repairs • maintain and improve administrative systems and processes • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and compliance management practices • Monitor human, financial and physical resources within the Unit • Monitor the budget of the Unit in consultation with the line manager and Finance.
 
ENQUIRIES : Ms P Vikwa, Tel No: (012) 406 4497 
 
 
 
 
 
 
 
ADMINISTRATION OFFICER, REF NO: HRMC 57/23/2 
SALARY : A basic salary of R269 214 to R317 127 per annum (Level 7). 
CENTRE : Branch: Human Resources Management & Development, Chief Directorate: Employee Engagement, Sub-Directorate: Labour Relations. 
 
REQUIREMENTS : • An undergraduate qualification in Office Management and Technology / Business Management / Administration Management at NQF level 6 as recognized by SAQA • Minimum of 1 year experience in administration environment • Knowledge of various filing systems • Knowledge of Office Administration methodologies • Knowledge of Public Service Regulation • Knowledge and understanding of the Departmental Legislation and Prescripts • Knowledge of the Public Finance Management Act as well as National Treasury Regulations • Knowledge of Supply Chain Management processes. 
• Required skills and competencies: • Computer literacy (Ms Office, Word, Excel, Power Point) and analytical thinking • Planning and organizing • Problem Solving • Good verbal and written communication skills • Interpersonal • Customer focus • Office Administration, Financial Administration and Time Management • Multi-Tasking • Teamwork • Willingness to travel and overtime may be required. 
 
DUTIES : The successful candidate will be responsible for the following specific tasks: • Perform general administrative activities in support in the Directorate • Draft submissions, reports, memorandums and minute for the Unit • Keep track of all incoming work and ensure that all deadlines are met • Process forms and documents related to claims, payments, invoices and administrative duties related to supply chain management services • Management of assets and including procurement, registration and disposal • Provide logistical services in the functional unit • Booking and confirming appointments, message taking, photocopying • Arrange and co-ordinate meetings and workshops • Prepare and take minutes for meetings, as required • Management of petty cash and mailing • Ensure innovative and service delivery within the Directorate • Coordinate and implement technical expertise within the Directorate and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators • Ensure compliance with the Finance, Supply Chain Management and National Treasury Framework. 
 
ENQUIRIES : Mr P Tshabane, Tel No: (012) 406 4098 
 
 
 
 
 
 
ADMINISTRATION CLERK, REF NO: HRMC 57/23/3 
SALARY : A basic salary of R218 064 to R256 860 per annum (Level 6). 
CENTRE : Head Office, Pretoria, Branch: Immigration Services, Chief Directorate: Permits, Sub-Directorate: Appeals. 
 
REQUIREMENTS : • An undergraduate qualification in Law / Public Management / Public Administration / Social Sciences at NQF level 6 as recognized by SAQA • Knowledge of the South African Constitution • Knowledge of the Immigration Act as well as the Refugees Act • Knowledge of the Citizenship Act, Identification Act, Passport and Travel Documents Act and Marriages Act • Knowledge of the Public Service Act and Regulation • Knowledge of Public Finance Management Act (PFMA) and Treasury Regulations. 
• Required skills and competencies: Service delivery innovation • Client orientation and customer focus • liaison and interpersonal skills • Honesty and integrity • Problem solving, report writing and communication skills • Planning and organising • Strong analytical skills • Computer literacy. 
 
DUTIES : The successful candidate will be responsible for the following specific tasks: • Effectively provide administration support services in the processing of all visas and permit applications • Perform administrative work in support of the Unit and operational functions and implementation of all decisions made and reports received • Ensure constant of listing and submission of names of applicants identified for placement on the Visa and Entry stop list with regard to visa conditions, contraventions in terms of prohibition of applicants • Capture outcomes of application on the relevant systems • Maintain records / documentation according to the Departmental requirements • Facilitate effective and efficient processing of applications for rectifications for rectification of errors on visas and permits and transfers of visa on applicant’s passports • Dispatch appeal outcomes to VFS • Ensure the implementation of effective risk and compliance management practices • Identify and report risks making suggestions to superiors regarding mitigation or resolutions • Comply to regulatory requirements and liaise with all relevant stakeholders within the Unit • Ensure effective management of individual human and physical resources. 
 
ENQUIRIES : Mr G Masanabo, Tel No: (012) 406 4076 
APPLICATIONS : Quoting the relevant reference number, direct your application to: 
Department of Home Affairs, Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001