DEPARTMENT OF HOME AFFAIRS - HRMC 51 of 2022

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APPLICATIONS:
Applications must be - 
 sent to the correct address specified at the bottom of the last position, on or before the closing date; 
 submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; 
 accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); 
 shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and 
 
SELECTION: 
 In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based. 
 Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately. 
 
APPOINTMENT: Appointed persons will be required to - 
 enter into an employment contract; 
 serve a prescribed probation period; and 
 obtain security clearance appropriate to the post and within the prescribed timeframe. 
 
 

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SENIOR SUPPLY CHAIN MANAGEMENT PRACTITIONER, REF NO: HRMC 51/22/1 
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Finance & Supply Chain Management, Sub-Directorate: Contract and Tenders. 
 
REQUIREMENTS : • An undergraduate qualification in Supply Chain Management/Logistics Management or related at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience in Supply Chain Management environment • Awareness of the rights within the South African Constitution • Knowledge of State Tender Board Act 86 of 1986 and Regulations • Extensive knowledge of the Public Finance Management Act (PFMA) • Knowledge of the Public Service Regulatory Framework • Knowledge of the Provisioning Administration Procedure Manual (PAPM) • Knowledge of the Preferential Procurement Policy Framework (PPPFA) and Broad- Based Black Economic Empowerment Act (BBBEE) • Understanding of departmental legislation • Honesty and integrity • Customer service focus • Record management , planning and organizing • Computer literacy (Ms Excel) as well as Secretariat services • A valid drivers’ license, willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide effective and efficient daily procurement functions • Administer tenders (compilation of bid documents, publication of bids, closing, the evaluation and the adjudication of bids) • Communicate with other components/offices of the Department as well as suppliers with regard to all matters relating to goods and/or services required • Apply the Preferential Procurement Policy Framework Act principles during the procurement process • Administer contracts and bidding processes in the Department in accordance with all relevant procurement requirements • Advise management on new policies with regard to procurement and contract management • Comply with standard operating procedures, legislative requirements and procurement policy in administration of the bidding and adjudication process • Keep records/files and documentation according to DHA and treasury requirements • Keep up to date with new policy requirements, regulatory requirements and circulars and ensure accurate implementation • Keep detailed records for the purposes of audit trails • Ensure the updating of all systems and databases relevant to the execution of duties • Provide administrative duties to the Bid Committees • Take on precautions measures to prevent unauthorised and wasteful fruitless expenditure • Maintain relationship with various stakeholders (Internal and External) • Maintain relationship with various stakeholders • Liaise with stakeholders on matters related to Performance Management • Benchmark with various institutions for best practice • Participate in the implementation improved performance • management processes • Implement effective risk and compliance • Implement compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements • Liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit • Administer Resources (Human and Physical) within the Unit • Develop and implement an individual PDP in line with PMDS processes • Development and implement work plan for the Unit • Agree on the training and development needs of the Unit • Implement effective talent management processes within the unit (attraction, retention, development) • Monitor assets of the employees in line with asset and supply chain management policies and requirements. 
 
ENQUIRIES : Mr L Njwabule, Tel No: (012) 406 4027 
 
 
 
 
 
 
ADMINISTRATIVE OFFICER, REF NO: HRMC 51/22/2 
SALARY LEVEL : A basic salary of R261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Counter Corruption and Security Services, Sub-Directorate: Vetting. 
 
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration or related at NQF 6 as recognised by SAQA • Minimum of 1 years’ experience in an administration is required • Experience in vetting will be an added advantage • Extensive knowledge of various filing systems • Knowledge of Office Administration methodologies • Knowledge of Supply Chain Management processes • Knowledge of the Public Service Regulation • Knowledge of Public Finance Management Act (PFMA) and National Treasury Regulations • Knowledge and Understanding of Departmental Legislations and Prescripts • Computer literacy • Analytical thinking, planning and organizing • Problem solving, financial administration and customer focus • Good verbal and written communication skills • Interpersonal skills. Office administration, Ms Office (Ms Word, Excel & Power Point) • Financial Administration • Multi-tasking, teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Implement the administrative operations of the office • Perform general administrative activities in support of the Unit • Draft submissions, reports, submissions, memorandums and minutes for the unit) • Conduct records and document management both manually and electronically • Provide support in completing and processing of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all stakeholders relevant to the office • Administer leave arrangements • Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office • Type correspondence as and when required • Oversee office equipment and organise maintenance and repairs as required • Provide logistical services in the functional Unit • Booking and confirming appointments, message taking, photocopying • Arrange and co-ordinate meetings and workshops • Administer and petty cash management, mailing • Provide logistic support functions (make accommodation, flight and ground transport arrangements) • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Provide secretarial support, photocopying and basic administrative duties • Maintain and monitor stationary, office supplies and consumables • Prepare and take minutes for meetings, preparation of reports as required • Responsible for variety administrative duties related to supply chain services (official transport) • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the DDG • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Finance, Supply Chain Management and National Treasury Framework • Interpret and implement all organisational circulars, policy and other communications related to the financial administration of the Unit • Administer individual resources (Human and Physical) • Develop and implement individual PDP • Develop an individual work plan with the Supervisor • Monitor and maintain individual resources in line with the applicable Asset and Supply Chain Management Framework • Ensure the administration are operated in line with Finance and National Treasury Regulations. 
 
ENQUIRIES : Mr K Olifant, Tel No: (012) 406 4873 
 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Direct applications to the Department of Home Affairs Office as follows:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001