DEPARTMENT OF HOME AFFAIRS - HRMC 40 of 2022

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APPLICATIONS:
Applications must be - 
 sent to the correct address specified at the last page, on or before the closing date; 
 submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; 
 accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); 
 shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and 
 
SELECTION: 
 Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately. 
 A positive security clearance is a pre-requisite for appointment into the position. 
 
APPOINTMENT: Appointed persons will be required to - 
 enter into an employment contract; and 
 serve a prescribed probation period.

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DEPUTY DIRECTOR: EXECUTIVE AND SECRETARIAT SUPPORT, REF NO: HRMC 40/22/1 (This is a re-advertisement, Candidates who have previously applied are requested to re- apply). 
SALARY LEVEL : All-inclusive salary package of R744 255 to R876 705 per annum (Level 11). 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • An undergraduate qualification in Public Management / Business Management / Office Management or related qualification at NQF level 6 as recognised by SAQA • Minimum of 3 years’ middle management experience in Administration / Public Management, and a working understanding of corporate governance • Knowledge of the South African Constitution, the Public Service Regulatory Framework and Public Finance Management Act • Knowledge of the National Treasury Regulations, reporting frameworks and critical timelines • Knowledge and understanding of the BMA Legislations and Prescripts • Knowledge of Supply Chain Management process and procedures • Understanding of all BMA legislation and related prescripts • Knowledge of the National Treasury Public Sector Risk Management Framework • Understanding of other best practice e.g. frameworks for Corporate Governance, compliance and reporting • Computer literacy • Ms Office packages • Middle Management Leadership Program (MMLP) • Verbal and written communication skills • Follow –up and decision-making, knowledge management, planning and organising • Time management, customer focus and good telephone etiquette • Good grooming, business writing and presentation skills • Ability to work under pressure and meet deadlines • Flexible approach and willingness to go an extra mile • Empathy, external actualisation and frustration tolerance • Pay attention to detail, creativity and tact • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Coordinate and implement comprehensive executive and secretariat support services to the Commissioner’s office • Coordinate financial and administrative support to the Commissioner • Ensure innovation and service delivery within the Unit • Form relationship with internal and external Stakeholders • Ensure the implementation of effective risk and compliance management practices • Coordinate the effective operations within the office of the Commissioner • Coordinate the effective secretarial support services to the Commissioner including extensive diary management • Liaise and interact with various Departmental business units regarding enquiries, queries and any information requested from the Unit • Coordinate, monitor and compile realistic schedules of appointments for the Commissioner • Handle the procurement of standard items such as stationery, refreshments etc. activities for the Commissioner • Monitor and maintain the flow of correspondence, target dates and turnaround times • Consolidate reports (progress, monthly, quarterly, annual reports) • Compile submissions / reports and make notes and / or recommendations • Provide inputs on the compilation of annual budget of the Commissioner’s office • Provide monthly financial forecasts for each responsibility • Monitor the unit’s expenditure in line with financial requirements and objectives • Manage external contractors and suppliers in an effective and efficient manner • Liaise with internal business unit to ensure that supply chain management and asset management are effectively managed • Participate in the drafting and submitting of proposals, plans and budgets in advance for all project Coordinate multi-level financial administration of all users and groups for the Commissioner • Recommend methods and procedural on financial changes of the Commissioner’s activities • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the Commissioner • Develop and implement central repositories of documents • Form relationship with internal and external stakeholders • Liaise with service providers, vendors and consultants • Benchmark with various institutions for best practice • Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution • Participate in the implementation of efficiency improvement projects • Implement best practices to improve processes and procedures in the office of the Commissioner • Build partnerships with various internal and external stakeholders • Ensure the implementation of effective risk and compliance management practices • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business Unit • Manage human, physical and financial resources within the Unit • Participate in the development of the operational plans of the Commissioner’s office (Unit) • Develop and implement the work plan of the unit against targets • Manage expenditure of the unit against projects and programmes • Ensure effective talent management within the Unit (attraction, retention, development) • Ensure effective and compliant implementation of performance management within the Unit • Ensure effective management of grievances, and discipline within the Unit • Ensure that employees are equipped with the required skills to manage transformation and transition • Manage assets in line with the Supply Chain Management and Public Finance Management Act. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
DEPUTY DIRECTOR: BRANCH COORDINATOR, (2 POSITIONS), REF NO: HRMC 40/22/2 
(This is a re-advertisement, Candidates who have previously applied are requested to re- apply). 
SALARY LEVEL : All-inclusive salary package of R744 255 to R876 705 per annum (Level 11). 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • An undergraduate qualification in Public Management / Business Management / Office Management or related qualification at NQF level 6 as recognised by SAQA • 3 years’ junior management experience in Office Coordination, and a working understanding of corporate governance • Knowledge of the South African Constitution, the Public Service Regulatory Framework and Public Finance Management Act • Knowledge of the National Treasury Regulations • Knowledge of Supply Chain Management process and procedures • Understanding of all BMA legislation and related prescripts • Understanding of other best practice e.g. frameworks for Corporate Governance, compliance and reporting • Computer literacy • Building strategic working relations • Follow –up and decision-making, knowledge management, planning and organising • Good communication skills • Customer focus • Good grooming and business writing skills • Quality orientation, problem solving and managing conflict • Adaptability, empathy and disciplined • External actualization, frustration tolerance Flexible approach and willingness to go an extra mile • Empathy, external actualisation and frustration tolerance • Observant, creativity, tact and inner drive to succeed • Pay attention to detail • Trustworthy • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Manage the functions of Monitoring and Risk Mitigation Chief Directorates and all functional areas of Corporate Support • Scrutinize documents to determine action / information / documents required • Records minutes / resolutions and communicate / disseminate to relevant role players • Compile the agenda of meetings and ensure the circulation of accompanying memoranda • Coordinate all branch meetings including overseeing the logistical arrangements • Attend and coordinate parliamentary enquiries with relevant Unit • Manage general support services in the office of the Manager • Manage the engagements of the Deputy Commissioner (DC) and Stakeholders • Set up and maintain the systems in the office that will ensure efficiency and effectiveness in the office of the DC • Ensure the safe keeping of all documentation in the office of the DC • Handle all correspondence and queries requiring the attention of the DC • Undertake policy or line function tasks as required • Compile memoranda, reports, submission and a variety of other correspondence as required • Compile presentations and basic speeches for the Deputy Commissioner through proper coordination with relevant specialist/technical Units • Draft responses for submission and reports to internal and external stakeholders • Source information, analyse, compile memoranda and reports as required • Co-ordinate, follow up and compile reports of a transversal nature for the Deputy Commissioner and advise/sensitize the Deputy Commissioner on reports to be submitted (for example by components etc.) • Co-ordinate external strategic alliances between the office of the manager and other stakeholders • Liaise with stakeholders to ensure the integration of programmes • Record minutes/resolutions and communicate/dissemination to relevant role players, follow-up on progress made, prepare briefing notes as well as other documents • Compile the agenda of meetings chaired by the Deputy Commissioner and ensure circulation of accompanying memoranda • Co-ordinate the performance agreement/assessments and financial disclosures pertaining to Mangers • Manage the integration and delivery of priority projects and programmes within the functional area of the DC • Manage effective implementation and management of identified priority Vacancies in the Department: HRMC 40 of 2022 4 
 
projects • Manage integration and uniformity of all priority projects / programmes to ensure successful implementation • Manage that changes in circumstances affecting the programme / projects are evaluated and appropriate action is taken • Establish a work programme and schedule in collaboration with professional project managers, for effective planning, control and management of programmes / projects • Direct and co-ordinate activities of project managers, so that projects progress on schedule and within prescribed time and budget • Integrate and monitor programme / project progress in with agreed performance, quality and timeframe • Provide project managers with project governance frameworks, tools and methods to ensure their projects comply with the standardised project management methodologies • Monitor project / programme and resources and expenditure to ensure that projects are delivered according to the agreed time and within the budget • Manage and monitor programme / project risk assessments undertaken and that are addressed • Provide feedback to the Deputy Commissioner on progress of projects and programmes • Manage physical, human and financial resources • Ensure that budget spending is maximized in line with strategic objective of the Unit • Monitor and report on the utilization of equipments • Ensure that the preparations of the budget are in line with strategic plans & BMA objectives • Ensure proper implementation of the budget by monitoring, projecting & reporting on expenditure • Co-ordinate memorandum of understanding, Service Level Agreements (SLA) and expenditure review • Enhance and maintain employee motivation and cultivate a culture of performance management • Ensure that the Division is adequately staffed • Evaluate and monitor performance and appraisal of employees. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Direct applications to the Department of Home Affairs Office as follows:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001