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DEPARTMENT OF HOME AFFAIRS
DEPARTMENT OF HOME AFFAIRS
The National Development Plan (NDP) 2030 is a compass pointing South Africa in a new direction where poverty is eliminated and inequality is reduced by 2030. This desired destination can be reached by enhancing the capacity of the State, and the Department of Home Affairs is committed to delivering on this goal.
Enquiries: Ms F Kwape Tel No: 012 406 4258
HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 25 OF 2020
VACANCIES IN THE DEPARTMENT
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of positions. To further the objectivity of representivity within the Department, Women and People with Disabilities are encouraged to apply.
We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a modern world-class service. If you committed on delivering on the National Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the needs of South Africa’s citizens, residents and visitors - and your credentials meet the requirements of any of the following positions - kindly respond before the closing date.
DIRECTIONS TO APPLICANTS
CLOSING DATE : 17 July 2020
APPLICATIONS : Applications must be sent in time to the correct address as indicated at the bottom of each post, on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration.
NOTE : Applications must be submitted on the Application for Employment Form (Z.83), obtainable from any Public Service department or at www.gov.za and must be accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr), of each employment period to be considered, including the details of at least two contactable referees (should be people who recently worked with the applicant) together with the copies of qualifications, ID, Drivers’ licence where applicable. Shortlisted applicants who will be invited for interviews, will be requested to bring all other supporting documentation on the day of the interview. It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by South African Qualifications Authority. All shortlisted candidates for posts on Salary Level 9 and above will be subjected to a technical assessment that intends to test relevant technical elements of the job. Compulsory requirement for SMS posts, Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).
The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. All identified candidates on Salary Level 11 and above will furthermore undergo a competency assessment, which applies transversally across the Public Service. All recommended candidates, irrespective of the Salary Level, will be subject to Employment Suitability Checks (Credit, Criminal, Citizenship, Employment Reference and Qualification Verification Checks).
DEPUTY DIRECTOR: FINANCE AND SUPPLY CHAIN MANAGEMENT,
REF NO: HRMC 25/20/1
SALARY LEVEL : All-inclusive salary package of R733 257 to R863 748 per annum (Level 11).
CENTRE : KwaZulu-Natal : Provincial Manager’s Office: Pietermaritzburg.
REQUIREMENTS : • A 3 year tertiary qualification in Financial Management/ Administration at NQF level 6 or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience at Assistant Director level/ Specialist in financial environment • Knowledge of the Public Service Regulatory Framework and Treasury Regulations • Knowledge of Public Finance Management Act, Departmental Legislations and Prescripts • Financial management • Ability to produce high quality work under pressure • Ability to analyse financial data • Influencing and networking • Proven verbal and written communication skills • Excellent interpersonal and presentation skills • Ability to prepare reports and conduct presentations • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate and monitor effective management of assets and property within the Province • Coordinate the development and monitoring acquisition, maintenance and disposal plans for assets • Coordinate proper implementation of the Asset Management Strategy within the Province • Ensure regular asset counts and verify results against asset register • Coordinate physical verification of all departmental assets • Monitor all movements of departmental assets and record/update the asset register • Participate in the inspection of equipment to identify potential re-utilisation • Ensure compliance and accountability on the maintenance and depreciation of assets • Ensure verification of accuracy of the data recorded/updated in the asset register • Ensure reconciliation on the differences between physical assets and asset register and prepare reports • Quality assure and compile complex reports of identified obsolete, redundant and damaged assets, transfer these items to suspense register • Provide inputs on assets financials and reconciliations and provide advice thereof • Coordinate and monitor acquisition, operation and maintenance of assets • Coordinate during the disposal of economically obsolete assets according to the policies and recouping of asset value in settling employee debt to the department • Quality assure reports from bar-coding, stocktaking, and verification of departmental assets • Coordinate and develop acquisition plan in relation to asset management • Develop and implement strategies and plans for the maintenance of fixed assets • Coordinate and liaise with DPW on identification of new building and renting of office accommodation • Coordinate and monitor the maintenance of the property and the administration of property leases across the Province • Participate in signing of lease agreements on all state owned building and privately owned property • Coordinate the implementation of Departmental Capital Works projects in the Province • Coordinate, develop and monitor fixed asset management plan • Coordinate financial resources of property management, inclusive of budgeting forecasting, expenditure control and reporting thereof to the Director • Ensure Departmental compliance by landlord of leased buildings • Ensure the accurate and continuous updating of the asset register with asset data including conditions and maintenance • Develop norms, standards and processes for acquisition of fixed assets • Coordinate Supply Chain Management processes and procedures within the Province • Proactively monitor the inventories constraints and drive consumption in order to minimize potential liability • Develop relevant performance metrics and prepare detailed month-end reports • Coordinate the distribution and store operations, with an emphasis on vendor supply chain programs to provide lower cost of product • Report key performance indicators (KPI’s) including cost management and store services • Provide guidance to Suppliers in distribution and supply chain initiatives • Perform the essential functions of this position with or without reasonable accommodation • Manage and co-ordinate the tender processes within the Province • Quality assure reports on orders printed • Ensure that payments are made within 30 days of receipt of an invoice in line with Public Finance Management Act (PFMA), Treasury Regulations and DORA • Conduct audits on all quotations meets the Supply Chain Management requirements • Conduct verification and availability of funds prior to authorising the issuing of goods and materials • Ensure compliance with the PFMA, Treasury Regulations, Supply Chain Management Framework, PPPFA and BBBEEA • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct within the Province • Ensure that payments are facilitated • Ensure the implementation of effective risk and compliance management practices • Ensure compliance with all relevant regulatory, internal and external Stakeholders to ensure accurate implementation • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Province • Establish and implement quality control, norms and standards framework for all stakeholder interaction and service delivery • Liaise with various internal and external stakeholders • Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution • Manage human, financial and physical resources within the Province • Participate in the development of operational plan, business requirements and targets • Develop and implement the work plan for the Province and ensure effective prioritisation and resource planning • Agree on training and development needs • Implement effective talent management processes within the Province (attraction, retention, development) • Manage the implementation of compliant performance management system • Ensure that employees are equipped with the required skills and resources to perform optimally • Manage financial resources of programmes, asset management and projects of in accordance with PFMA and Supply Chain and Procurement Framework • Identify and monitor financial risks in relation to the projects in the Province.
ENQUIRIES : KwaZulu-Natal: Ms N. Shezi, Tel No: (033) 845 5003/ 033 845 5004
ASSISTANT DIRECTOR: SUPPLY CHAIN MANAGEMENT,
REF NO: HRMC 25/20/2
SALARY LEVEL : A basic salary of R376 596 to R443 601 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: Provincial Manager’s Office: King William’s Town.
REQUIREMENTS : A 3 year tertiary qualification in Supply Chain Management /Procurement Management /Logistics Management at NQF level 6 or a related qualification at NQF level 6 as recognized by SAQA • 2-3 years’ experience in Financial Management /Supply Chain Management and supervisory is required • Sound knowledge and understanding of Public Finance Management Act (PFMA) and Treasury Regulations • Knowledge and experience in Supply Chain Management • Knowledge of relevant Departmental Legislations and prescripts • Knowledge of DPSA guidelines and Public Service Regulatory Framework • Knowledge of task planning and allocation • Budget and financial management • Procurement and logistics • Problem solving, report writing, planning and organizing • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Ensure effective management of Supply Chain Management within the Province • Co-ordinate, manage, and collate the procurement plan for the Province • Manage and co-ordinate the tender processes within the Province • Prepare, collate, and report on orders printed in a month • Ensure that payments are made within 30 days of receipt of an invoice • Ensure that quotes meet the minimum requirements • Check the availability of funds before orders are issued • Assess performance and compliance with the PFMA, Treasury regulations, Supply Chain Management Framework, PPPFA and BBBEEA • Provide support to the auditors and management • Meet reporting requirements as required in terms of financial management legislation such as PFMA, Treasury Regulations and DORA • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct • Report on the performance of the Province against operational plan, business requirements and targets • Develop the work plan for the Province and ensure effective prioritisation and resource planning • Agree on the training and development needs of the Province • Implement effective talent management processes within the Province (attraction, retention, development) • Manage the implementation of compliant performance management • Ensure that employees are equipped with the required skills and resources to perform optimally • Manage compliance of the Province against finance, asset management, supply chain and procurement regulations and policy requirements • Manage the financial resources of programmes and projects in charge of in accordance to the PFMA • Identify and monitor financial risks in relation to the projects in the unit • Ensure on-going education to maintain knowledge and stay abreast of developments in relation to departmental requirements • Ensure effective risk and compliance management within Revenue and Finance management unit in the Province • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Province • Ensure effective compliance with all duties of the employer in terms of the PFMA, Treasury Regulations, DORA and any other Financial Prescripts that night be issued by National Treasury from time to time.
ENQUIRIES : Eastern Cape: Ms HK Nomvete, Tel No: (043) 604 6416
DEPUTY DIRECTOR: FINANCE AND SUPPLY CHAIN MANAGEMENT,
REF NO: HRMC 25/20/1
SALARY LEVEL : All-inclusive salary package of R733 257 to R863 748 per annum (Level 11).
CENTRE : KwaZulu-Natal : Provincial Manager’s Office: Pietermaritzburg.
REQUIREMENTS : • A 3 year tertiary qualification in Financial Management/ Administration at NQF level 6 or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience at Assistant Director level/ Specialist in financial environment • Knowledge of the Public Service Regulatory Framework and Treasury Regulations • Knowledge of Public Finance Management Act, Departmental Legislations and Prescripts • Financial management • Ability to produce high quality work under pressure • Ability to analyse financial data • Influencing and networking • Proven verbal and written communication skills • Excellent interpersonal and presentation skills • Ability to prepare reports and conduct presentations • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate and monitor effective management of assets and property within the Province • Coordinate the development and monitoring acquisition, maintenance and disposal plans for assets • Coordinate proper implementation of the Asset Management Strategy within the Province • Ensure regular asset counts and verify results against asset register • Coordinate physical verification of all departmental assets • Monitor all movements of departmental assets and record/update the asset register • Participate in the inspection of equipment to identify potential re-utilisation • Ensure compliance and accountability on the maintenance and depreciation of assets • Ensure verification of accuracy of the data recorded/updated in the asset register • Ensure reconciliation on the differences between physical assets and asset register and prepare reports • Quality assure and compile complex reports of identified obsolete, redundant and damaged assets, transfer these items to suspense register • Provide inputs on assets financials and reconciliations and provide advice thereof • Coordinate and monitor acquisition, operation and maintenance of assets • Coordinate during the disposal of economically obsolete assets according to the policies and recouping of asset value in settling employee debt to the department • Quality assure reports from bar-coding, stocktaking, and verification of departmental assets • Coordinate and develop acquisition plan in relation to asset management • Develop and implement strategies and plans for the maintenance of fixed assets • Coordinate and liaise with DPW on identification of new building and renting of office accommodation • Coordinate and monitor the maintenance of the property and the administration of property leases across the Province • Participate in signing of lease agreements on all state owned building and privately owned property • Coordinate the implementation of Departmental Capital Works projects in the Province • Coordinate, develop and monitor fixed asset management plan • Coordinate financial resources of property management, inclusive of budgeting forecasting, expenditure control and reporting thereof to the Director • Ensure Departmental compliance by landlord of leased buildings • Ensure the accurate and continuous updating of the asset register with asset data including conditions and maintenance • Develop norms, standards and processes for acquisition of fixed assets • Coordinate Supply Chain Management processes and procedures within the Province • Proactively monitor the inventories constraints and drive consumption in order to minimize potential liability • Develop relevant performance metrics and prepare detailed month-end reports • Coordinate the distribution and store operations, with an emphasis on vendor supply chain programs to provide lower cost of product • Report key performance indicators (KPI’s) including cost management and store services • Provide guidance to Suppliers in distribution and supply chain initiatives • Perform the essential functions of this position with or without reasonable accommodation • Manage and co-ordinate the tender processes within the Province • Quality assure reports on orders printed • Ensure that payments are made within 30 days of receipt of an invoice in line with Public Finance Management Act (PFMA), Treasury Regulations and DORA • Conduct audits on all quotations meets the Supply Chain Management requirements • Conduct verification and availability of funds prior to authorising the issuing of goods and materials • Ensure compliance with the PFMA, Treasury Regulations, Supply Chain Management Framework, PPPFA and BBBEEA • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct within the Province • Ensure that payments are facilitated • Ensure the implementation of effective risk and compliance management practices • Ensure compliance with all relevant regulatory, internal and external Stakeholders to ensure accurate implementation • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Province • Establish and implement quality control, norms and standards framework for all stakeholder interaction and service delivery • Liaise with various internal and external stakeholders • Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution • Manage human, financial and physical resources within the Province • Participate in the development of operational plan, business requirements and targets • Develop and implement the work plan for the Province and ensure effective prioritisation and resource planning • Agree on training and development needs • Implement effective talent management processes within the Province (attraction, retention, development) • Manage the implementation of compliant performance management system • Ensure that employees are equipped with the required skills and resources to perform optimally • Manage financial resources of programmes, asset management and projects of in accordance with PFMA and Supply Chain and Procurement Framework • Identify and monitor financial risks in relation to the projects in the Province.
ENQUIRIES : KwaZulu-Natal: Ms N. Shezi, Tel No: (033) 845 5003/ 033 845 5004
ASSISTANT DIRECTOR: SUPPLY CHAIN MANAGEMENT,
REF NO: HRMC 25/20/2
SALARY LEVEL : A basic salary of R376 596 to R443 601 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: Provincial Manager’s Office: King William’s Town.
REQUIREMENTS : A 3 year tertiary qualification in Supply Chain Management /Procurement Management /Logistics Management at NQF level 6 or a related qualification at NQF level 6 as recognized by SAQA • 2-3 years’ experience in Financial Management /Supply Chain Management and supervisory is required • Sound knowledge and understanding of Public Finance Management Act (PFMA) and Treasury Regulations • Knowledge and experience in Supply Chain Management • Knowledge of relevant Departmental Legislations and prescripts • Knowledge of DPSA guidelines and Public Service Regulatory Framework • Knowledge of task planning and allocation • Budget and financial management • Procurement and logistics • Problem solving, report writing, planning and organizing • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Ensure effective management of Supply Chain Management within the Province • Co-ordinate, manage, and collate the procurement plan for the Province • Manage and co-ordinate the tender processes within the Province • Prepare, collate, and report on orders printed in a month • Ensure that payments are made within 30 days of receipt of an invoice • Ensure that quotes meet the minimum requirements • Check the availability of funds before orders are issued • Assess performance and compliance with the PFMA, Treasury regulations, Supply Chain Management Framework, PPPFA and BBBEEA • Provide support to the auditors and management • Meet reporting requirements as required in terms of financial management legislation such as PFMA, Treasury Regulations and DORA • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct • Report on the performance of the Province against operational plan, business requirements and targets • Develop the work plan for the Province and ensure effective prioritisation and resource planning • Agree on the training and development needs of the Province • Implement effective talent management processes within the Province (attraction, retention, development) • Manage the implementation of compliant performance management • Ensure that employees are equipped with the required skills and resources to perform optimally • Manage compliance of the Province against finance, asset management, supply chain and procurement regulations and policy requirements • Manage the financial resources of programmes and projects in charge of in accordance to the PFMA • Identify and monitor financial risks in relation to the projects in the unit • Ensure on-going education to maintain knowledge and stay abreast of developments in relation to departmental requirements • Ensure effective risk and compliance management within Revenue and Finance management unit in the Province • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Conduct investigations on irregular, fruitless and wasteful expenditure and other financial misconduct • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Province • Ensure effective compliance with all duties of the employer in terms of the PFMA, Treasury Regulations, DORA and any other Financial Prescripts that night be issued by National Treasury from time to time.
ENQUIRIES : Eastern Cape: Ms HK Nomvete, Tel No: (043) 604 6416
ASSISTANT DIRECTOR: ADMINISTRATION, REF NO: HRMC 25/20/3
SALARY LEVEL : A basic salary of R376 596 to R443 601 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Western Cape: Provincial Manager’s Office: Cape Town
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration at NQF level 6 as recognized by SAQA • 2 years’ experience at salary level 8/ Senior Administrative Officer and in Financial Management (budget control) and Supply Chain Management • Knowledge of Office Administration • Knowledge of the Constitution of the Republic of South Africa • Knowledge of the Public Service Regulatory Framework • Knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations • Knowledge and understanding of departmental policies and regulations • Client orientation and customer focus • Computer literacy • Financial processing • Knowledge management • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate finance and administration processes within the Province • Control the administration of office maintenance, financial, human resources, and procurement matters in the Province • Control the flow of correspondence and monitor target dates and turnaround times • Compile financial and administration reports and documents (S&T claims and travelling) • Assist with Medium Term Expenditure Framework processes in the Province • Ensure the effective compilation of budget and cash flow projections for the Province • Manage a variety of administrative duties related to human resources, financial administration and provisioning services at the operational level • Coordinate the budget of the Province • Conduct asset audit with other administrative officials in the Province • Provide guidance on various administrative matters • Evaluate financial documents for completeness, format and linguistic correctness • Management of communication system e.g. (documentation flow, system development, follow up system and target dates) • Convene and attend meetings and act as secretariat during panel meetings • Monitor processing for financial irregularities and ensure the implementation of effective counter corruption measures • Take on precautionary measures to prevent unauthorised wasteful and fruitless expenditure • Ensure effective service delivery to internal stakeholders and monitor the Service Level Agreements and Key Performance Indicators • Implement policies, procedures, directives and regulations • Ensure Medium Term Expenditure Framework processes are adhered to in the Province • Facilitate the reviewed policies and code of practice for the Province • Implement governance processes, framework and procedures of the reviewed policies • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Monitor quality, risk, standards and practices against prescribed frameworks • Ensure compliance with all audit requirements within the Province • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Province • Take on precautionary measures to prevent unauthorized wasteful and fruitless expenditure • Facilitate the effective operation within the Province • Drive the implementation of the Batho Pele principles within the Province in all interactions with suppliers • Monitor performance against service level agreements and ensure effective service delivery • Interpret and maintain statistical information regarding service level standards, bottlenecks, volumes, trends and error rates • Develop and implement quality assurance and data quality strategies • Support the coordination of Supply Chain Management operations in the Province including accurate financial accounting, monitoring and reporting • Ensure the effective and uniform implementation of Standard Operating Procedures (SOPs) • Facilitate the implementation of effective operational control measures to prevent corruption and other non-financial losses • Produce timely, reliable management information reports on a monthly basis • Ensure effective risk and compliance management • Perform accurate financial accounting, monitoring and reporting to the Manager of Acquisition Management • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements •Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the office • Drive the implementation of the Batho Pele principles in all interactions with internal and external stakeholders • Ensure compliance with all audit requirements • Ensure effective management of physical and financial resources • Coordinate and ensure safekeeping of assets in the in the offices • Provide support to asset auditors on audit queries and verification for the Province • Monitor the movement of asset in the Province along with other administrators • Accompany asset verifiers on quarterly and annual physical verification as and when required, manage and monitor the financial resources of programmes, asset management and projects of in accordance with PFMA and Supply Chain and Procurement Framework.
ENQUIRIES : Western Cape: Mr M Pienaar, Tel No: (021) 488 1409/18
CIVIC SERVICES SUPERVISOR, (4 POSITIONS)
SALARY LEVEL : A basic salary of R316 791 to R373 167 per annum (Level 8). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Large Office: Springs (1 Post)
REF NO : HRMC 25/20/4a
CENTRE : Mpumalanga: Large Office: Witbank (1Post)
REF NO : HRMC 25/20/4b
CENTRE : North West: Large Office: Mmabatho (1 Post)
REF NO : HRMC 25/20/4c
CENTRE : North West: Medium Office: Lichtenburg (1 Post)
REF NO : HRMC 25/20/4d
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration at NQF level 6 or a related qualification at NQF level 6 as recognised by SAQA • 1 – 2 years’ experience in a Client Service position • Knowledge of the South African Constitution • Knowledge of the Public Service Act and its Regulations • Understanding of Human Resources legislations and prescripts as well as departmental legislations • Computer literacy • Analytic thinking, planning and organizing • Problem solving, interpersonal skills and financial administration • Good verbal and written communication skills • Pays attention to details • Clerical and administration, multi task and teamwork • Record and time management • A valid drivers’ license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the effective daily operation of the front office • Monitor delivery of service to internal service level standards and targets and client demands • Monitor service bottlenecks, trends and errors and take corrective action • Monitor delivery and assist staff where service levels are not being met • Ensure processes are executed according to Standard Operating Procedures • Produce quality reports regarding turnaround times, documents processed and error rates • Implement quality assurance measures to ensure quality of service delivery • Manage records/documentation according to DHA requirements • Deal with non-standard requests and issues from staff in the execution of their duties • Allocate work to staff members and monitor their progress against daily targets or goals • Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statistics • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Superiors. Render services in mobile units where required • Oversee the performance of the staff members and identify and address minor performance problems (escalate major performance, incapacity or misconduct matters to management) • Facilitate and direct staff in dealing with leave and other Human Resources administration requirements within the Unit • Build and coach an effective team to ensure the processing/administering of all functions • Encourage Client focus, counter corruption and service delivery • Promote Batho Pele principles in order to improve service delivery within the office • Assist staff in the effective utilisation of technology and technology infrastructure within the front office • Provide on the job training and mentoring to all staff relating to the effective operation of their daily functions (Including new staff) • Act as change agent for all new processes, systems or practices • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Ensure effective risk and compliance management • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report all risks according to required format to the Superior • Keep up to date with new policy requirements, regulatory requirements and circulars and liaise with team and management to ensure awareness, understanding and accurate implementation • Review the working environment and report all Occupational Health and Safety issues to management.
ENQUIRIES : Gauteng: Mr P Mlangeni/ Ms M Kau, Tel No: (011) 242 9000
Mpumalanga: Ms NA Phiri, Tel No: (013) 7533131
North West: Ms MY Seleke, Tel No: (018) 397 9904/7/8/22
CHIEF ADMINISTRATION CLERK, (2 POSITIONS)
SALARY LEVEL : A basic salary of R257 508 to R303 339 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Medium Office: Nigel (1 Post)
REF NO : HRMC 25/20/5a
CENTRE : Limpopo: Large Office: Polokwane (1 Post)
REF NO : HRMC 25/20/5b
REQUIREMENTS : • A 3 year tertiary qualification in Public Management and Administration/ Social Sciences at NQF level 6 as recognised by SAQA • Computer literacy • Knowledge of the South African Constitution • Knowledge of the Public Service Act and its Regulations • Clerical and administration skills • Pay attention to detail • Analytical thinking • Verbal and written communication skills • Record and time management • Problem solving, team work and multi task • Financial administration, planning and organising • A valid drivers’ license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the effective daily operations of Civic Services of front offices • Monitor delivery of service to internal service level standards, targets and client demands • Monitor service bottlenecks, trends and errors and take corrective action • Monitor delivery and assist staff where service levels are not being met • Ensure processes are executed according to Standard Operating Procedures • Produce quality reports regarding turnaround times, documents processed and error rates • Implement quality assurance measures to ensure quality of service delivery • Manage records/documentation according to Departmental requirements • Deal with non-standard requests and issues from staff in the execution of their duties • Allocate work to staff members and monitor their progress against daily targets or goals • Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statistics • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Superiors • Render services in mobile units where required • Liaise with various stakeholders (communities, community leaders) and ensure effective stakeholder management • Ensure that budget spending is maximized in line with strategic objective • Monitor and report on the utilization of equipment • Ensure that the preparation of the budget is in line with strategic plan and department objectives • Ensure proper implementation of the budget by monitoring, projecting on expenditure • Coordinate memorandum of understanding, service level agreement and expenditure review.
ENQUIRIES : Gauteng: Mr P Mlangeni/ Ms M Kau, Tel No: (011) 242 9000
Limpopo: Mr LJ Kgole, Tel No: (015) 287 2802
ADMINISTRATION CLERK (9 POSITONS)
SALARY LEVEL : A basic salary of R208 584 to R245 694 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: PSP Office: Elliot (1 Post)
REF NO : HRMC 25/20/6a
CENTRE : Gauteng: Large Office: Pretoria (1 Post)
REF NO : HRMC 25/20/6b
CENTRE : KwaZulu-Natal: Medium Office: Paulpietersburg (1 Post)
REF NO : HRMC 25/20/6c
CENTRE : Limpopo: Medium Office: Mutale (1 Post)
REF NO : HRMC 25/20/6d
CENTRE : Mpumalanga: Medium Office: Thaba Nchu (1 Post)
REF NO : HRMC 25/20/6e
CENTRE : North West: Medium Office: Vryburg (1 Post)
REF NO : HRMC 25/20/6f
CENTRE : North West: Medium Office: Zeerust (1 Post)
REF NO : HRMC 25/20/6g
CENTRE : Western Cape: Large Office: George (1 Post)
REF NO : HRMC 25/20/6h
CENTRE : Western Cape: Medium Office: Bellville (1 Post)
REF NO : HRMC 25/20/6i
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4 as recognised by SAQA • A higher Certificate in Public Management or Business Administration • Knowledge of finger print verification • Basic understanding of fingerprint taking • Computer literacy • Knowledge of Civic Services Regulatory Framework • Knowledge of the Departmental Regulations and Prescripts • Interpersonal skills • Client orientation and customer focus • Verbal and written communication skills • Telephone etiquette.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Greet and walk in customers, and ensure that they receive a professional, warm and friendly welcome • Provide customers with orientation and information on the services required • Check status of applicant (Fingerprints register on HANIS and marital status), and conduct online verification and issue a ticket • Provide advice HRMC 25 of 2020 Vacancies in the Department and direction to relevant departments and ensure the highest customer service standards • Operate in front and behind the pay barrier and be the first point of contact for customers • Direct customers to relevant service departments in a timely manner and with the highest customer service standards • Ensure that the customer waiting areas are maintained in the highest standards as per the appearance, accessibility and demarcation • Ensure that the customer receives the highest service standards in accordance with the departmental values and vision statements • Monitor the live capture photo booth in the department • Capture digital photograph of the applicant • Capture digital signature of the applicant with the prescribed equipment • Search for an applicant using the information from BQMS • Add comment on the information received from the BQMS • Request over–ride exceptions on biometrics • Clear the search criteria in the search screen after use • Verify and validate client information on system, fingerprint, scan client supporting document on line • Examine processed finger prints and evaluate their validity for entry into the automated fingerprint identification system • Prepare prints through photographic enlargements, photographic reduction and computer scanning for digital computer entry • Improve the quality and integrity of digitized computer images through enhancement or the deletion of fingerprint details prior to the initiation of computer searches for verification • Perform online verification of fingerprints with lists of customer prints received from the system or with fingerprints taken on site by an official to attempt a positive identification • Authenticate Application • Verify applicant • Completing the application form and attach supporting documents • Capture signature and close ticket. Receive and monitor the delivery of smart cards • Records and check quantity and quality of goods received • Inspect, accept, or reject inbound smart cards • Communicate with Supplier for product returns/repair • Accurately inputs received material into computer system and forwards accurate documentation to accounts payable • Monitor the collections of applications from clients • Capture sealed identity numbers of applicant into the system • Change applicant status on system • Accept and scan all documents from applicants • Verify applications to detect damaged or missing documents • Insert smart card in card stand to retrieve card data and match fingerprint • Ensure that the client sign on the mouse pad • Issue Smart ID card to client • Support the implementation of security control processes and policies • Scan or capture reference/identity number • Print/issue service ticket and re-activate abandoned ticket • Select service request and add new workstations to counters • Allocate the counters to the different queues • Provide names for queues and allocate various queues to groups • Monitor the time of ticket abandonment, suspension and waiting time for agents summoning the tickets • Allocate timeslots and number of people for each priority queue • Combine Region, Sub-region and address for a new Branch • Application of Identity Document, Registration of Birth, Marriages and Deaths, Late Registration, Rectification and Amendment of particulars and issuing of Travel and Citizenship documents • Receive the relevant application forms with supporting documents • Verify function 192 to determine whether not already registered • Register the application on the relevant register book • Issue receipt and send to fingerprint • Record on track and trace and open file • Present to panel for interview • Screen committee conducting interview • Send fingerprints to Head Office and await results • Receive results of fingerprint verification and submit application and file to Head Office • Upon approval, print and hand over certificate to client.
ENQUIRIES : Eastern Cape: Mr L Jama, Tel No: (043) 604 6400
Gauteng: Mr P Mlangeni/ Ms M Kau, Tel No: (011) 242 9000
KwaZulu-Natal: Ms N. Shezi, Tel No: (033) 845 5003/ 033 845 5004
Limpopo: Mr LJ Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms NA Phiri, Tel No: (013) 7533131
North West: Ms MY Seleke, Tel No: (018) 397 9904/7/8/22
Western Cape: Mr M Pienaar, Tel No: (021) 488 1409/18
ADMINISTRATION CLERK, REF NO: HRMC 25/20/7
SALARY LEVEL : A basic salary of R208 584 to R245 694 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : North West: Provincial Manager’s Office: Mafikeng.
REQUIREMENTS : • A 3 year tertiary qualification in Public Management and Administration or Social Science as recognised by SAQA • Understanding of Departmental Legislation and Human Resources legislation and prescripts • Knowledge of the South African Constitution • Knowledge of the Public Service Regulations Act • Computer literacy • Analytic thinking • Planning and organizing, problem solving, verbal and written communication skills • Financial administration, attention to detail, clerical and administration, multi task and teamwork • Record and time management.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Prepare meeting packs and distribute them timeously • Maintain filling system • Perform administrative work in support of the unit functions and operations • Update and maintain an up-graded manual and electronic filing system of documents to ensure proper administration and easy access of such information whenever required • Photocopying and faxing documents • Perform basic finance routine tasks such as preparing invoices and bank deposits • Keep record of all incoming and outgoing documents in the Province • Co-ordinate all arrangements for functions, events, meetings, workshops and forums • Make travel arrangements for the Province • Co-ordinate courier services and deliveries • Order / purchase stationery as well as other office supplies for the Province.
ENQUIRIES : North West: Ms Seleke, Tel No: (018) 397 9904/7/8/22
IMMIGRATION OFFICER: INSPECTORATE, (2 POSITIONS)
SALARY LEVEL : A basic salary of R208 584 to R245 694 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Limpopo: Medium Office: Groblersdal (1 Post)
REF NO : HRMC 25/20/8a
CENTRE : Western Cape: Medium Office: Caledon (1Post)
REF NO : HRMC 25/20/8b
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4 as recognised by SAQA • 1 years’ experience • A relevant qualification at NQF level 6 will be an added advantage • Completion of the CADET or Internship Programme within the Department of Home Affairs will be an added advantage • Knowledge of the South African Constitution • Knowledge of the Public Service Regulatory Framework • Knowledge of the and Immigration Act, Refugees Act and Criminal Prosecution Act • Knowledge of International treaties • Knowledge and understanding of all Acts Administered by the Department • Liaison and interpersonal skills • Customer orientation • Written and verbal communication • Honesty and Integrity.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Implement the arrest and detention of illegal foreigners and ensure compliance with Immigration Act • Oversee the tracing, arrest and detention of illegal foreigners within the Republic • Monitor the process of the deportation of illegal foreigners out of the country • Provide guidance and support to Immigration Officers on Immigration matters • Enable prosecution of transgressors of the legislation • Ensure adherence to and effective implementation of policy and legislation regarding Immigration matters • Report to Head Office on the training requirements for immigration officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various levels to ensure proper service delivery • Ensure efficient and effective compliance with the relevant regulatory framework • Encourage and recognise customer focus, counter corruption and service delivery • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to DHA policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in HRMC 25 of 2020 Vacancies in the Department the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Limpopo: Mr LJ Kgole, Tel No: (015) 287 2802
Western Cape: Mr M Pienaar, Tel No: (021) 488 1409/18
DRIVER /MESSENGER, REF NO: HRMC 25/20/9
SALARY LEVEL : A basic salary of R173 703 to R204 612 per annum (Level 5). In addition, a range of competitive benefits are offered.
CENTRE : Mpumalanga: Large Office: Witbank
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4 as recognised by SAQA • 2 years’ experience in a driving/ messenger environment • Knowledge of relevant Legislations • Knowledge of Minimum Information Security Standards (MISS) Act • A valid drivers’ license (Code B or EB) plus PDP • Sound interpersonal skills • Driving skills • Willingness to travel extensively and working extended hours is essential • Proven client focus and orientation.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Collect, transport and deliver documents • Drive departmental officials, internal and external clients and official visitors as may be requested • Maintain accurate and up to date schedule trip sheets; ie logs official trips, daily mileage, gas consumption • Perform daily trip and post trip vehicle inspection to ensure that the vehicle is in the best condition at all times • Handle routine and ad-hoc administrative tasks relevant to the execution of the function; ie collect office consumables • Collect, distribute and control movement of documents • Ensure proper control over movement of documents • Report incident and accidents timeously and compile vehicle condition report and other records required by Management • Coordinate and liaise with Asset Management to ensure that minor/ major vehicle maintenance are carried out • Render a general support function in the office • Assist the office with logistical arrangements • Assist with document reproduction and facsimile services • Record keeping of the utilization of the allocated motor vehicle e.g. log sheets and petrol receipts • Maintain knowledge on the policies and procedures that applies in the work environment.
ENQUIRIES : Mpumalanga: Ms NA Phiri, Tel No: (013) 7533131
CLEANER (8 POSITONS)
SALARY LEVEL : A basic salary of R122 595 to R144 411 per annum (Level 3). In addition, a range of competitive benefits are offered.
CENTRE : Free State: Medium Office: Botshabelo (1 Post)
REF NO : HRMC 25/20/10a
CENTRE : Gauteng: Medium Office: Boksburg (1 Post)
REF NO : HRMC 25/20/10b
CENTRE : Gauteng: Medium Office: Temba (Moretele) (1 Post)
REF NO : HRMC 25/20/10c
CENTRE : Limpopo: Medium Office: Makhado (Louis Trichardt) (1 Post)
REF NO : HRMC 25/20/10d
CENTRE : Limpopo: Medium Office: Phalaborwa (1 Post)
REF NO : HRMC 25/20/10e
CENTRE : Limpopo: Medium Office: Tzaneen (1 Post)
REF NO : HRMC 25/20/10f
CENTRE : Limpopo: Medium Office: Thohoyandou (1 Post)
REF NO : HRMC 25/20/10g
CENTRE : North West: TH Office: Kgetleng (Swartruggens) (1 Post)
REF NO : HRMC 25/20/10h
REQUIREMENTS : • A basic education (ABET) is required • Minimum of 6 months experience in cleaning environment • Communication, literacy and Interpersonal skills • Knowledge of general hygiene practices and facility layout • Ability to use variety cleaning equipment and products.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • To render effective and efficient cleaning services to the departmental offices • Cleaning of the offices, stores and boardrooms • Dust the furniture, vacuum clean washing windows • Sweeping floors, empty dustbins and waste removal • Physical cleaning of toilets, basins, sweeping the floors and replace toilet rolls • General cleaning of the building i.e passage, kitchen and stairs • Sweeping, washing and polishing the floors • Proper cleaning of the kitchen and equipment • Collecting of kettles and urns, cleaning them and filing water jugs • Ensure that the boardroom is clean • Organize cups, kettles glasses jugs for water for meetings.
ENQUIRIES : Free State: Ms V Molefi, Tel No: (051) 410 3912
Gauteng: Mr P Mlangeni/ Ms M Kau, Tel No: (011) 242 9000
Limpopo: Mr LJ Kgole, Tel No: (015) 287 2802
North West: Ms MY Seleke, Tel No: (018) 397 9904/7/8/22
GROUNDSMAN, REF NO: HRMC 25/20/11
SALARY LEVEL : A basic salary of R122 595 to R144 411 per annum (Level 3). In addition, a range of competitive benefits are offered.
CENTRE : Limpopo: Medium Office: Malamulele
REQUIREMENTS : • A basic education (ABET) is required • Minimum of 6 months experience in Cleaning environment • Communication, literacy and Interpersonal skills • Knowledge of general hygiene practices and facility layout • Ability to use variety cleaning equipment and products.
DUTIES : • Perform irrigation and watering of plants / lawn • Weeding, pruning and trimming of plants • Cutting, seeding and transplanting • Mowing lawns • Dig up compost, digging and maintain flower beds and edges • Perform general routine on cleaning light fittings, paintings buildings and sweeping • Unblocking drains. Empty and clean waste collection bins • Cleaning and maintenance of pavements and roads • Equipment cleaning and sharpening • Loading / off-loading and moving furniture • Co-ordinate courier services and deliveries.
ENQUIRIES : Limpopo: Mr LJ Kgole, Tel No: (015) 287 2802
APPLICATION INSTRUCTIONS.
Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualification together with an Application for Employment Form (Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:-
Direct applications to the relevant Department of Home Affairs Office as follows
Eastern Cape Province:
Postal Address: Private Bag 7413, King Williams Town, 5600
Physical address: 11 Hargreaves Avenue, King William’s Town, 5600
Free State Province:
Postal Address: Postal address: P.O Box 12262 Brandhof 9324
Physical Address: 40 Victoria Road Willows Bloemfontein 9301
Gauteng Province:
Postal Address: Private Bag X108, Braamfontein, 2017,
Physical Address: 3rd Floor, Mineralia Building, Cnr De Beer and De Korte Street, Braamfontein, 2017
KwaZulu-Natal Province:
Postal Address: PO BOX 09, Scottsville 3209
Physical address: 181 Church Street, Pietermaritzburg 3200
Limpopo Province:
Postal Address: Private Bag X9517, Polokwane, 0700
Physical Address: 89 Biccard Street, Polokwane, 0699
Mpumalanga Province:
Postal Address: Private Bag X11264, Nelspruit, 1200,
Physical Address: 29 Bester Street, Nelspruit, 1200
North West Province:
Postal Address: Private Bag X 119, Mmabatho, 2735,
Physical Address: Cnr Sheppard and Carrington Street, Mafikeng, 2745
Western Cape Province:
Postal Address: Private Bag X 9103, Cape Town, 8000
Physical Address: 4th Floor, Faircape Building, 56 Barrack Street, Cape Town, 8001