DEPARTMENT OF HOME AFFAIRS - 02

 
DIRECTIONS TO APPLICANTS 
 
CLOSING DATE: 3 MARCH 2023 
 
APPLICATIONS:
Applications must be - 
 sent to the correct address specified at the bottom of each post, on or before the closing date; 
 submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; 
 accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); 
 shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and 
 
SELECTION: 
 In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based. 
 Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications). 
 
 APPOINTMENT: 
Appointed persons will be required to - 
 enter into an employment contract; 
 serve a prescribed probation period; and 
 obtain security clearance appropriate to the post and within the prescribed time frame. 
 
 

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DEPUTY DIRECTOR: RISK MANAGEMENT (RISK OFFICER), (2 POSITIONS), REF NO: HRMC 5/23/1 
SALARY LEVEL : An all-inclusive salary package of R766 584 to R903 006 per annum (Level 11). 
CENTRE : Head Office, Pretoria, Branch, Institutional Planning and Support, Directorate: Risk Management. 
 
REQUIREMENTS : • An undergraduate qualification in Risk Management / Internal Audit / Financial Management or equivalent qualification with Risk Management as a major subject at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience at an Assistant Director level in a risk management environment • Knowledge of the South African Constitution • Knowledge of the Public Service Regulatory Framework • Knowledge of Public Finance Management Act as well as the National Treasury Regulations • Knowledge of the National Treasury Public Sector Risk Management Frameworks • Understanding of other best practice e.i. COSO Framework, ISO International Standard and King Report on Corporate Governance • Understanding of all departmental legislation and prescripts • Service delivery innovation • Client orientation and customer focus • People management and empowerment • Financial management, honesty and integrity • Program and project management • Change and knowledge management • Communication • Decision making • Problem solving and analysis • Business report writing and presentation skills • Planning and organising • Computer literacy • A valid driver’s license and willingness to travel. 
 
DUTIES : The successful candidate will be responsible for amongst others, the following specific tasks: • • Support management in the implementation of the functions of Enterprise Risk Management across the Department • Facilitate the identification and management of business risks e.g operational risk, project risk, compliance risks in all the operational areas in the Department • Consolidates and analyse the exposure to risk (overall, by area and by type of risk) for reporting • Create awareness across the Department on the Enterprise Risk Management and governance matters • Ensure proper communication of Enterprise Risk Management strategy across the Department • Ensure operational efficiency and service delivery improvement within the directorate • Develop the program for training and development of the unit and ensure that these are acted on • Development and implementation of policy and procedure and directives of the Directorate • Provide input on the development and review of Policies, Strategies and the Framework of the Directorate • Ensure that the Directorate Risk Management complies to the Departmental policies and procedures • Represent the Directorate at management and other government meetings and forums • Develop and implement governance processes, frameworks and procedures within the directorate associated with statutory financial responsibilities • Manage physical, human and financial resources. 
 
ENQUIRIES : Ms B Motaung, Tel No: (012) 406 4283 
 
 
 
 
 
 
PROJECT MANAGER, REF NO: HRMC 5/23/2 
(2 Year Contract) 
SALARY LEVEL : An all-inclusive salary package of R766 584 to R903 006 per annum (Level 11). 
CENTRE : Pretoria, Branch: Refugee Appeals Authority of South Africa (RAASA). 
 
REQUIREMENTS : • An undergraduate qualification in Project Management at NQF level 6 as recognized by SAQA • Minimum of 3 years’ junior management experience in project management • Proven knowledge of project management methodologies • Knowledge and understanding of stakeholder management practices • Knowledge of Public Service Regulatory Framework • Knowledge of the Refugee Act, the Immigration Act and its Regulations • Communication and effective negotiation skills • Service delivery innovation • Customer focus • Analytical and problem solving skills • Honesty and integrity • Program and project management • Strong conceptual and formulation skills • Report writing and presentation skills • Stakeholder management • Planning and organising • Financial business case • Flexibility and strong research skills. 
 
DUTIES : The successful candidate will be responsible for amongst others, the following specific tasks: • • Manage RAASA Backlog Project workplan • Develop strategies, implementation plan, project scope and milestones • Lead the development, review and management of project activities for compliance with procedures and standards • Facilitate all project needs from DHA and RAASA’s side and fulfilling a reporting function • Coordinate Backlog Project Administrative processes • Monitor and supervise the auditing and digitization of backlog files in line with project plan and SOPs • Coordinate communication outreach programme and projects for the Department • Contribute to the development of communication and outreach programme • Liaise with internal business Units to ensure to ensure that Supply Chain Management and Asset Management are effectively managed • Ensure effective compliance within the Unit • Ensure adherence to all project requirements • Manage human, financial and physical resources within the Unit • 
 
ENQUIRIES : Mr N Makaluza, Tel No: (012) 316 9800 
 
 
 
 
 
 
ASSISTANT OFFICE MANAGER, REF NO: HRMC 5/23/3 
SALARY LEVEL : A basic salary of R393 714 to R463 764 per annum (Level 9). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Counter Corruption and Security Services. 
 
REQUIREMENTS : • An undergraduate qualification in Administration Management / Office Management and Technology / Business Management at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience at a senior administrative officer level • Experience in Office Management / Administration • Knowledge of Office Administration • Knowledge of Public Service Regulatory Framework • Understanding of the Departmental Legislations and Prescripts • Knowledge of document management methodologies • Knowledge of Human Resource Regulatory Framework • Planning and organising • Client orientation and customer focus • Office administration, telephone etiquette and project administration • Problem solving, decision making, time and document management • Good written and verbal communication skills • Ability to work under pressure and meet deadlines • A valid driver’s license, willingness to travel and extend working hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Administer effective operations in the office of the Deputy Director-General • Provide effective secretarial support services to the Deputy Director-General including e extensive diary management • Liaise and interact with various departmental business units regarding enquiries, queries and any information requested from the Unit • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Form relationship with internal and external stakeholders • Ensure the implementation of effective risk and compliance management practices • Ensure compliance to all relevant regulatory, internal and external compliance request • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit • Manage physical and financial resources within the office of the DDG. 
 
ENQUIRIES : Mr A Molatlhegi, Tel No: (012) 406 2845 
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: ADMINISTRATION, REF NO: HRMC 5/23/4 
SALARY LEVEL : A basic salary of R393 714 to R463 764 per annum (Level 9). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Immigration Services, Chief Directorate: Inspectorate. 
 
REQUIREMENTS : • An undergraduate qualification in Administration Management / Office Management and Technology / Business Management at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience at a senior administrative officer level • Experience in administrative support and monitoring of the budget • Knowledge of Office Administration • Knowledge of Constitution of the Republic of South Africa • Knowledge of Public Service Regulatory Framework • Knowledge and understanding of the departmental policies and legislations • Knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations • Budget and expenditure administration • Office management and administration • Accountability, business continuity and problem solving • Time and assets management • Planning and organising • Ability to meet deadlines • Service delivery innovation • Database and spreadsheet applications • Computer literacy, communication and presentation skills • Client orientation and customer focus • A valid driver’s license, willingness to travel and extend working hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:• Facilitate finance and administration processes within the Unit • Control the administration of office maintenance, financial, human resources, and procurement matters in the Unit • Facilitate the management of the Chief Directorate financial projections / analysis, reporting • Compile financial and administration reports and documents • Facilitate the management of assets in line with Assets and Supply Chain Management Framework • Facilitate the effective operational and administrative support to the Chief Directorate • Facilitate the implementation of effective operational control measures to prevent corruption and other non-financial losses • Ensure effective risk and compliance management related to Finance and Supply Chain Management • Follow up on all queries / correspondences referred to CD: inspectorate Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Manage physical and financial resources in the office of the Chief Director. 
 
ENQUIRIES : Mr M Matthews, Tel No: (012) 406 4545

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SENIOR DATA CENTRE CONTROLLER, REF NO: HRMC 5/23/5 
SALARY LEVEL : A basic salary of R393 714 to R463 764 per annum (Level 9). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Data Centre Operations. 
 
REQUIREMENTS : • An undergraduate qualification in Information Technology / Computer Science at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience in data centre operation environment • Supervisory experience • Knowledge of data centre management • Knowledge and application of the GITO requirements and frameworks • Knowledge of the State Information Technology Agency Act • Understanding of the E-government policy framework consultation paper developed by GITO • Knowledge of the Protection of Information Act and Promotion of Access to Information Act • Knowledge of the Public Service Regulatory Framework as well as the Minimum Information Security Standards • Understanding of the Departmental, and the Human Resources legislations and prescripts • Capability and leadership • Client orientation and customer focus • Business continuity, accountability, decision making and problem solving • Knowledge and project management • Data Centre Evaluation • Good written and verbal communication • Planning and organizing • Presentation, analytical and report writing skills • Influencing and networking • A valid drivers’ license, willingness to travel, extended working hours and on call. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate and implement user access to the data network for all Department locations • Monitor and implement data security and availability through the administration of storage, users identification, and security procedures • Ensure that the data centre and server rooms are well ventilated, maintained and powered • Facilitate and maintain software Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance with all relevant regulatory, internal and external compliance requirements • Ensure compliance with all duties of the employer in terms of the applicable legislative framework of the Data Centre • Manage human and physical resources within the Unit • Report on the performance of the Unit against the operational plan, business requirements and targets. 
 
ENQUIRIES : Mr JM Pimpi, Tel No: (012) 406 2911 
 
 
 
 
 
 
CIVIC SERVICES OFFICER: CORRESPONDENCE, REF NO: HRMC 5/23/6 
SALARY LEVEL : A basic salary of R269 214 to R317 127 per annum (Level 7). In addition, a range of benefits are offered. 
CENTRE : Head office, Pretoria, Branch: Civic Services, Chief Directorate: Back Office ID Processing, Directorate: Application Processing, Division Correspondence. 
 
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration / Operations Management at NQF Level 6 as recognised by SAQA • Minimum of 1 year’ experience in Administration Clerk / Civic Services Clerk in Civic Service environment • Knowledge of Basic Application of Identification Act as well as the Application of procedural manuals • Completed Training on fingerprint identification and classification pretended by Department • Course in the classification on identification of fingerprints would be an added advantage • Basic knowledge of Departmental prescript • Basic knowledge of the South African Constitution • Basic understanding of the Departmental legislation and human resources legislation and prescripts • Basic Knowledge of the Public Services Act and Regulations • Proven customer focus, time management, honesty and integrity • Basic Computer literacy and numeracy • Administration, analytical, and statistical skills • Operation of machinery • A valid driver’s licences will be an added advantage. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate the correspondence processes and manage stakeholder engagements • Supervise the effective daily administration of matters relating to correspondence and court case investigations • Monitor delivery of service to all internal and external stakeholders to ensure that service level standards and targets are met • Compile reports on resolution of high and priority cases • Maintain the administration of documents, systems and records • Oversee the administration of document management processes, system and records • Ensure the safe keeping of face-value documents • Ensure efficient and effective application and utilisation of human and physical resources. 
 
ENQUIRIES : Mr E Matjabe, Tel No: (012) 402 2245 
 
 
 
 
 
 
FINGERPRINT OFFICER, (3 POSITIONS), HRMC NO: 5/23/7 
SALARY LEVEL : A basic salary of R218 064 to R256 860 per annum (Level 6). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Civic Services, Chief Directorate: Back Office ID Processing, 
 
REQUIREMENTS : • An undergraduate qualification in Public Management, Administration, Social Sciences at NQF level 6 as recognised by SAQA • Basic knowledge of the South African Constitution • Basic knowledge of Identification Act 1997 • Application of procedural manuals • Course in the classification and identification of fingerprints would be an advantage • Basic knowledge of DHA prescripts • Basic understanding of departmental legislation and Human Resources legislation and prescripts • Basic knowledge of the Public Service Act and Regulations • Proven customer focus • Time management • Commitment to meeting deadlines • Honesty and integrity • Basic computer literacy • Administration, analytical and numeracy skills • Operation of machinery • The successful candidate will be stationed / placed at Brits Archive Storage. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Process fingerprint applications and identity related processes • Receive, sort, scan and distribute incoming applications accordingly • Compare sets of fingerprints • Use relevant prescribed methods and systems to classify fingerprints • Allocate fingerprint classification according to the classification sequence system • Indicate if registered fingerprint sequence is correct • Determine whether fingerprint sets correspond by identifying fingerprints positively according to legislative fingerprint classification requirements and DHA policy requirements • Check applications to ensure completeness and accurate information, namely fingerprints and photographs in accordance with DHA requirements, standards and guidelines • Capture all relevant information accurately on the systems and other databases as per management requirements • Handle records and documentation relating to applications and general office administration in accordance with DHA requirements • Identify and capture errors for rectification. 
 
ENQUIRIES : Ms M Makokga, Tel No: (012) 402 2231 
 
 
 
 
 
 
CIVIC SERVICES CLERK: DISPATCH, REF NO: HRMC 5/23/8 
SALARY LEVEL : A basic salary of R218 064 to R256 860 per annum (Level 6). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Civic Services, Chief Directorate: Back Office ID Processing, Directorate: Completion & Dispatch, Division: Dispatch. 
 
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration / Operations Management / Social Sciences at NQF level 6 as recognised by SAQA • Basic knowledge of the South African Constitution • Basic knowledge of Identification Act 1997 • Application of procedural manuals • Course in the classification and identification of fingerprints would be an advantage • Basic knowledge of DHA prescripts • Basic understanding of departmental legislation and Human Resources legislation and prescripts • Basic knowledge of the Public Service Act and Regulations • Proven customer focus • Time management • Commitment to meeting deadlines • Honesty and integrity • Basic computer literacy • Administration, analytical and numeracy skills • Operation of machinery. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Render dispatch and administrative support for completed Identity Documents and related process • Record the receipt of Identity Documents from completion Unit • Perform quality assurance on the receipt of Identity Documents • Sort ID documents according to destination • Scan the waybills according to office codes and packaging • Hand over courier services to different local offices • Ensure that records are safe and filled in a proper and correct manner • Maintain filing system • Ensure that the correspondence is filed correct and protect files ID against person, fire, heat, water and insects • Provide prompt service to staff and timely dispatch of correspondence • Maintain registers of files opened and closed • Provide reference and search assistance to staff with regard to requests • Open and archive files • Draw files requested for the counter list. 
 
ENQUIRIES : Ms M Makokga, Tel No: (012) 402 2231 
 
 
 
 
 
 
SECRETARY, REF NO: HRMC 5/23/9 
SALARY LEVEL : A basic salary of R181 599 to R213 912 per annum (Level 5). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Office of the Director-General, Directorate: Drafting. 
 
REQUIREMENTS : • A Certificate in Secretariat / Office Administration and / or DHA Qualification: Home Affairs Services all at NQF level 5 as recognized by SAQA • Knowledge of Office Administration, Secretariat services as well as various filling systems • Computer literacy • Good telephone etiquette • Planning and organizing • Sound organization skills • Verbal and writing communication • High level of reliability • Planning and coordination • Ability to act with tact and discretion • Customer focus • Good grooming and presentation skills • Time management • Traveling and working extended hours may be required occasionally.
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide Secretarial / Receptionist Support Services to the Director • Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager • Record appointment and events in the diary of the manager • Provide Clerical Support Services to the Director • Liaise with travel agencies to make travel arrangement • Process travel and subsistence claims for the Unit • Comply with relevant Public Services and department prescripts / policies and other documents to ensure that the applicable therefor is understood properly • Remain abreast with the procedures and processes that apply in the office of the Director. 
 
ENQUIRIES : Ms LL Sibeko, Tel No: (012) 406 4272 
 
 
 
 
 
 
PROVISIONING ADMINISTRATION CLERK: TENDERS, REF NO: HRMC 5/23/10 
SALARY LEVEL : A basic salary of R181 599 to R213 912 per annum (Level 5). In addition, a range of benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Finance and Supply Chain Management, Sub-Directorate: Purchasing Management. 
 
REQUIREMENTS : • An NQF level 5 qualification, and / or DHA Qualification: Home Affairs Services all at NQF level 5 as recognized by SAQA • Knowledge of the Public Finance Management Act as well as the Public Services Regulatory Framework • Awareness of the rights within the South African Constitution • Honesty and integrity • Customer service focus • Planning and organising • Records management • Computer literacy (Ms Excel). 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Preparation of bid documents (Specification / Terms of Reference (TOR) for awarding of bids) • Provide guidance to business units on the compilation of Specification / Terms of Reference with a specific focus on the Evaluation Criteria as per the Procurement Plan • Invitation of Bids / the advertisement of Bids • Submit requests for advertisements to Departmental website, (Internal Communication) and e-Tender Publication Portal • Closing and evaluation of bids • Facilitate the closing of bids and compile a list of bids received on the closing date • Bid Evaluation Committee and Bid Specification Committee Secretariat • Prepare comparative schedules and score sheets for BEC • Prepare the minutes and BEC reports, as well as the minutes of the BSC meetings • Filing, opening, and maintenance of mother files • Request to be sent to Registry to open a file • File all correspondence related to bids on respective functional files 
 
ENQUIRIES : Ms R Prinsloo, Tel No: (012) 406 2785 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to: 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 000