COUNCIL FOR GEOSCIENCE (CGS) VACANCIES

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ADMINISTRATIVE OFFICER – FLEET
Peromnes Grade: P11 (R 406 452.43 Per Annum)
Location: Head Office (Pretoria)
Reporting Line: Manager- Facilities
Overall Job Purpose: Provide administrative support to the Fleet Section within Facilities Management Business Unit.
 
KEY RESPONSIBILITIES:

• Driver Registration
  • Ensure that all employees complete the driver registration form.
  • Receive completed form and make copy of Driver’s license.
  • Capture all data and information on the vehicle monitoring system.
  • Issue a driver’s identifications tag to the employee.
  • Filing documents
• Vehicle Scheduling
  • Booking
    • Receive all booking requests send to the relevant e- mail. This will include telephonic booking of vehicles.
    • Confirming availability (Booking Spreadsheet) of vehicles and reply to the booking request by e-mail.
  • Issuing
    • Check the trip authority form to ensure that the form is completed properly and approved by the Unit Manager for the usage of the vehicle.
    • Check if the driver has an appropriate and valid driver’s license.
    • Conduct a pre-inspection of the vehicle, by completing and sign the trip inspection form.
    • Keep copies of all completed forms.
    • Ensure the employee completes the vehicle use registers.
    • Issue the driver with the car keys and the Fleet card.
• Service and Maintenance
  • Booking vehicles and equipment for maintenance and repairs
  • Assist employee in case of a mechanical breakdown
  • Keeping records of vehicle/equipment services, maintenance and repairs
• Driver Scheduling
  • Receiving all driver service requests and allocation of Drivers
• Courier Coordinator
  • Administration of goods and parcels, i.e. receive and dispatch.

 
KEY PERSONAL ATTRIBUTES:

• Strong business acumen, ethics and integrity.
• Good communications skills (written and verbal) at all levels within the business and with stakeholders.
• Excellent interpersonal and team working skills.
• Meticulous, accurate and pay attention to detail.
• Excellent customer and analytical skills.
• Ability to work under pressure and at times extended hours to meet deadline.

 
QUALIFICATION, KNOWLEDGE AND EXPERIENCE

• Grade 12 and
• National Diploma in Fleet/Transport Management, Logistics or equivalent
• Valid Driver’s License would be an added advantage.
• 3-5 years of fleet management experience, with an in depth knowledge of the following:
• Experience and understanding of general administration and office support
• Fully computer literate with an advanced level of MS Office
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Confident and able to work on own initiative and with limited supervision
• Strong organisational and planning skills with the ability to prioritise
• Excellent verbal and written communication skills
• Well-developed interpersonal skills
• Knowledge of supply chain management process.

 
 
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za . Please quote the position title (Administrative Officer: Fleet) as a reference when submitting your application.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results.
 
Applications submitted on CGS social media platforms will not be considered.
 
Closing Date: 10 May 2022
 
 
 

MAINTENANCE ASSISTANT X3
Peromnes Grade: P12 (R 279 000.10 CTC Per Annum)
Location: Head Office: Pretoria
Reporting Line: Manager: Facilities
Overall Job Purpose: To render routine and general building maintenance within the Facilities Management business unit.
 
KEY RESPONSIBILITIES

• Operation Processes
  • Render routine and general building maintenance within the Facilities Management business unit.
  • Ensuring proper and accurate recording, storing and safekeeping of equipment and tools
  • Conduct investigations, evaluation and restorations on identified equipment malfunction
  • Carry out minor repairs and service on all plumbing, mechanical, general building, electrical equipment and appliances
  • Perform office movement related tasks, including but not limited to, installation of furniture; shop fitting, repair doors, locks, handles, windows; replace ceiling and carpet tiles; general paint work
  • Perform basic inspections and repairs on all air-con related equipment
  • Carry out inspections and report back on all fire & access equipment; fire-extinguishers, hose reels, fire-hydrants, fire-detectors & access control equipment
• Quality Management
  • Ensure quality of work & timeous completion of all request
  • Follow and adherence to the Standard Operating procedures
  • Escalate/report damages /impairment identified
  • Maintain accurate filling system.
• Stakeholder Relations
  • Ensure that queries reported are escalated to the Manager: Facilities unit and update provided to operations and other support functions
  • Communicate with Manager: Facilities and relevant user departments to address inquiries and resolve any arising issues.
• People Management
  • Compile and submit own Personal Development Plan
  • Participates in relevant and application training courses, workshops etc. as needed/directed
  • Contribute to the knowledge exchange or sharing activities
  • Assist in the overseeing, directing, inspecting, or guiding the work of others the responsibility to meet standards of performance

 
BEHAVIOURAL ATTRIBUTES AND REQUIRED SKILLS

• Customer orientation
• Communication skills (Oral and Written)
• Teamwork and collaboration
• Problem-solving
• Report writing skills
• Sense of urgency
• Work under pressure
• Computer literate

 
EDUCATIONAL QUALIFICATION AND EXPERIENCE

• Grade 12
• Certificate in built environment will be an advantage
• Valid driver’s licence (Code 10/C1)
• Minimum 1 year related experience as a General Assistant in Maintenance or Facilities Management environment.
• Basic training on hand tools, electrical & mechanical equipment

 
 
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za . Please quote the position title (Maintenance Assistant) as reference when submitting your application.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
 
Applications submitted on CGS social media platforms will not be considered.
 
Closing Date: 10 May 2022
 
 
 

 
 
 
TEMPORARY CLEANER (4 MONTHS FIXED-TERM CONTRACT)
Peromnes Grade: Peromnes Grade 17 (R 137 184.28 CTC Per Annum)
Location: Pietermaritzburg 
Reporting Line: Manager Facilities Management  
Overall Job Purpose: To undertake cleaning duties as directed by the Cleaning Supervisor, using the prescribed methods and frequencies in line with the requirements of the cleaning specifications.             
                                                                      
KEY RESPONSIBILITIES

• Emptying waste bins or similar receptacles, transporting waste material to designated collection points.
• Clean all the offices; venues; general kitchens; corridors, elevators, public areas, and restrooms as per the daily/ weekly schedule.
• Prepare facilities for meetings and training.
• Cleaning walls, windows, and doors as well as emptying and cleaning waste bins.
• Using electrically powered scrubbing and polishing machines to burnish, scrub, polish, and spray clean floors (after receiving proper instruction and training).
• Using electrically powered pick-up machines.
• Dust, damp wipe, wash or polish furniture, ledges, window sills, external surfaces of cupboards, shelves, and fitments.
• Replenish consumable items (soap, toilet rolls, paper towels) used at various points of cleaning service.
• Clean toilets, urinals, hand basins, sinks, baths, showers, and drinking fountains.
• Use of chemical agents as directed by the Supervisor Cleaning in the discharge of cleaning operations or maintenance procedures, after receiving proper instructions and training.
• Adhere to the cleaning checklist and ensure that it is completed and signed daily.
• Cleaning of machines and equipment after use.
• Report all faults or broken cleaning machines and equipment to the Supervisor Cleaning for repairs.
• Ensure that the issue forms are correctly filled in when collecting products and equipment.
• Ensure that the appropriate CGS personal protective equipment (PPE) is worn according to the task performed.
• Adhere to the Occupational Health & Safety Act and related regulations when utilizing tools equipment and machinery.

 
KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS 

• Ability to work in a team.
• Ability to communicate.
• Ability to operate cleaning machinery and equipment.
• Knowledge of cleaning materials, methods, and procedures.                                                                                                                       

 
QUALIFICATIONS AND EXPERIENCE

• ABET Certification/ Grade 12, and/or Certificate in Cleaning and Housekeeping.
• 2 years experience and knowledge of general cleaning in corporate offices.

 
SKILLS REQUIRED

• Ability to operate cleaning machinery and equipment.
• Cleaning and Housekeeping Skills.
• Basic literacy (ability to read and write).
• Basic numeracy (ability to count).
• Reliable and hardworking.
• Knowledge of cleaning materials, methods and procedures.

 
 
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
 
If you meet the above requirements and wish to apply, please send your application to recruitment@geoscience.org.za. Please quote the position title (Cleaner: Pietermaritzburg) as a reference when submitting your application.
 
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
 
All appointments are subject to vetting processes. Appointments are subject to positive vetting results.
 
Closing Date: 4 May 2022

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ADMINISTRATIVE OFFICER – HUMAN RESOURCES
Position Status : Permanent
Peromnes Grade : P11 (R 406 452.43 CTC Per Annum)
Location : Head Office (Pretoria)
Reporting Line : Human Resources Business Partners
Overall Job Purpose : The incumbent is responsible for providing human resources Administrative services.
 
KEY RESPONSIBILITIES
Administration of Appointments

• Assists with all onboarding administration:
• Explains appointment documents.
• Ensures that all appointment documents are completed accurately.
• Opening and maintenance of employee personnel files.
• Liaise with all relevant Business Units in respect of the logistics for the new employees e.g. Office, Computer, access card, etc.
• Administration of transfers, promotions, acting, demotions, and terminations.
• Assists with the drafting of contracts of employment and extensions.
• Records and tracks movement of personnel files.
• Maintains HR databases and records.

Administration of Payroll

• Collates appointment documents compiles notice of appointment for new employees and submits to Payroll for further processing.
• Ensures timesheets are submitted to HR and Payroll on time.
• Collates Payroll inputs and submits to Payroll for salary processing.
• Attend to payroll-related queries.

Administration of Medical Aid and Benefits

• Coordination and Administration of Medical Aid, i.e. new employee, change of plans, terminations, additions of dependents employees, etc.
• Facilitates medical aid and pension fund presentations and roadshows.
• Facilitates medical membership verification at specified intervals.
• Coordination and administration of pension/ provident, funeral benefits, etc.
• Assists with the processing and follow-up of death and funeral claims.
• Distribution of benefits statements to all members on an annual basis.

Administration of Injury On Duty

• Coordination and Administration of Compensation of Occupational Injuries and Diseases (COID) Claims.
• Assists with the submission of claim applications on Injury on Duty (IOD).
• Liaise with Workmen Compensation Commissioner (WCC) on payments and claims.

Leave Administration

• Creates and unblocks users on the Employee Self Service system (ESS).
• Resets ESS passwords.
• Updates reporting on the ESS.

General Administration

• Writing of correspondence.
• Provides HR statistical data for reporting.
• Perform any other ad-hoc duties.

People Management (Learning and Development)

• Compiles and submits own Personal Development Plan.
• Participates in relevant training courses, workshops, etc.

 
KEY PERSONAL ATTRIBUTES:

• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work on own initiative with limited supervision.
• Excellent verbal and written communication.
• Teamwork and collaboration.
• Problem-solving and report writing skills.
• Good telephone etiquette.
• Attention to detail.

 
QUALIFICATIONS AND EXPERIENCE:

• Matric and
• National Diploma in HR Management or equivalent qualification
• 3 – 5 years experience in HR or related fields.
• Experience and understanding of Human Resources Administration and general administration and office support practices.
• Must be computer literate in MS Office.

 
 
The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
 
If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za. Please quote the position title (Administrative Officer – Human Resources) as a reference when submitting your application.
 
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
 
All appointments are subject to vetting processes. Appointments are subject to positive vetting results. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.
 
Applications submitted on CGS social media platforms will not be considered.
 
Closing Date: 4 May 2022