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COUNCIL FOR GEOSCIENCE (CGS)
 
SPECIALIST: PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
Job Title: Specialist: Procurement and Supply Chain Management
Position Status: Permanent
Peromnes Grade: P07 (R 853 424.00 Cost to Company, per annum)
Location: Head Office (Pretoria)
Reporting Line: Supply Chain Manager
 
Overall Job Purpose: Responsible for all procured items to be supplied to all business units in the correct quality, on time, in full and at a competitive price to ensure that supplier relationship management is in place and in accordance with relevant Public Management Finance Act legislation and the company’s policies and procedures. 

 
Key responsibilities:
  • Assists in developing and formulating of relevant SCM policies and procedures
  • Assists in compiling the overall Procurement Plan for the CGS
  • Responsible for organising and coordinating the SCM functions including demand, acquisition, supplier performance in accordance with the relevant legislation, policies and procedures
  • Facilitates the integration of SCM best practice into Division/Departmental planning and operation
  • Provides guidance and advise to both line managers and employees on implementation of relevant SCM legislation and procedure, and National Treasury prescripts and practice notes
  • Facilitates the provision of SCM services and solutions to both line managers and employees across the CGS
  • Rendering of effective and efficient tender management and administration support:
  • Participates in the Bid Specification Committee meetings in order to assist Business Units with determining the correct specifications for tender processes 
  • Compiles minutes and provide audio records of all relevant committee meetings
  • prepare and compile tender document
  • Ensures that correctness of all tender document and proper Signed-off by Supply Chain Manager
  • Conducts market analysis exercise to determine the availability of suppliers and commodities in line with specific tender requirements
  • Reviews all tender specifications for compliance with the SCM Policy and Procedure
  • Develops tender documents in preparation for tender advertisements in line with SCM prescripts
  • Conducts strategic sourcing during the procured cycle
  • Develops tender advertisement in line with SCM prescripts and processes
  • Contributes to the design and formulation of CGS Performance Management policies and procedures.
  • Coordinates and administers the tender process until the closing of the tenders
  • Updates and communicates with suppliers and internal clients on progress regarding tender administration process
  • Renders effective and efficient supplier database management
  • Manages the process of establishment of suppliers for panel of experts and general supplies in accordance with the SCM policy
  • Ensures accurate and effective filing of the tender application forms in the registry
  • Maintains the suppliers information on a continuous basis by updating the BBBEE certificates
  • Maintains the suppliers information on a continuous basis by updating Tax Clearance certificates
  • Responsible for effective and efficient facilitation, coordination and administration support of the Management Bid Evaluation Committee (BEC)
  • Responsible for effective and efficient facilitation, coordination and administration support of the Bid Adjudication Committee(BAC)
  • Responsible for effective and efficient management of the Request for Quotation processes
  • Oversees, coordinates and manages the process of drafting specification/terms of reference and conditions
  • Prepares purchase orders and send copies to suppliers and to business units originating requests
  • Monitors compliance with the legislative framework (PPPFMA and BBBEEA)
  • Support the implementation of the overall SCM performance system
  • Assists in monitoring and tracking supplier performance through periodic financial reviews, product performance, and customer satisfaction surveys
  • Conducts research on leading practices and benchmark CGS against “best-in-class” organisations in respect of SCM processes and systems
  • Monthly reporting on all SCM matters across business, inclusive of analyzing and identifying trends
  • Continually develops and maintains effective relationships with both line managers and employees
  • Builds capacity of line management on SCM processes
  • Responds to stakeholders and suppliers inquiries about order status, changes or cancellations
  • Reports on supply chain management information as required to internal and external stakeholders
  • Implements and maintains a comprehensive SCM administration system
  • Ensures compliance to SCM Policies and Procedures
  • Monitors, tracks and reports SCM Key Performance Indicators
  • Develops and maintains an adequate and secure SCM Data record-keeping system
  • Proactively contributes to the initiatives, projects and activities in which the SCM team are engaged
  • Assists in scoping project plans related to identified SCM interventions.
  • Mentors, coaches and trains line management and/or staff within own unit on SCM principles and best-practices and relevant policies and procedural guidelines
  • Supervises and monitors the work of other junior Supply Chain Officials
  • Compiles BBBEE quarterly performance statistics
  • Compiles and submits own Personal Development Plan
  • Participates in Continuous Professional Development initiatives/interventions in order to keep up with new technologies and procedures
 
 
 
Key personal attributes and required skills:
  • Consulting skills
  • Analytical skills  
  • Presentation and Facilitation skills
  • Communication skills (Oral and Written)
  • Negotiation skills 
  • Customer orientation
  • Teamwork and collaboration
  • Report writing skills 
 
Qualifications and experience:
  • Relevant Degree in Supply Chain Management, Procurement, Purchasing or equivalent
  • Minimum 10 years related experience in Supply Chain Management of which 5 years must be Procurement or Supply Chain Management Specialist experience
  • Good knowledge and understanding of public sector Supply Chain Management models and processes
  • Good knowledge and understanding of Supply Chain Management operations
  • Proven experience in developing, implementing and reviewing of supply chain management processes, tools and systems
  • Good knowledge and understanding of the Public Finance and Management Act (PFMA), Treasury Regulations and Guidelines
  • Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
  • Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations
  • Good working knowledge of the Broad Based Black Economic Empowerment Act, 53 of 2003
  • Ability to apply all supply chain management policies, procedures and practices 
  • Ability to communicate and report on market intelligence data
  • Sound end-to-end Supply Chain Management knowledge
  • Computer literate – ability to work with MS Word, Excel, PowerPoint, and Internet
  • Proven experience in Project Management
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The CGS is committed to Employment Equity and diversity. In accordance with the CGS Employment Plan, preference will be given but not limited to candidates from under represented designated groups. 
Females and people from previously disadvantaged groups and sectors are encouraged to apply. 
 
If you meet the above requirements and wish to apply, please send your application to scm@geoscience.org.za . 
Please quote the position title as reference when submitting your applications.
 
Correspondence will only be entered into with the shortlisted candidates.
 
The CGS reserves the right to not make appointment
 
All appointments are subject to vetting processes.
 
Closing Date: 18 February, 2020