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COMMUNITY SCHEMES OMBUD SERVICE (CSOS) - GOVERNANCE ADMINISTRATOR
COMMUNITY SCHEMES OMBUD SERVICE (CSOS)
JOB TITLE: Governance Administrator
JOB REF: CSOS/GA/11/2020
REMUNERATION: R
PERMANENT
Closing Date: November 19, 2020
JOB DESCRIPTION
The position reports to the Manager: Governance.
Key responsibilities:
• To provide clerical support to the Governance Managers, in the administration of schemes governance documentation framework policy
• Mend the Sectional titles inbox
• Facilitate submissions received from schemes for the approval of schemes governance documentation
• Allocate reference number to all received schemes governance documentation
• Keep and maintain schemes governance documentation database
• Prepare a file with all documentation received
• Keeping electronic copies of all approved schemes governance documentation
• Attend to community schemes queries on schemes governance documentation submitted.
• Assist with telephonic and email queries on matters relating to quality assurance and approval of schemes governance documentation
• Preparing and processing the schemes governance documentation approval certificates
• Notifying schemes about the approval of the scheme’s governance documentation
• Submission of certificate to schemes, either through mail or ensuring the schemes collect the original certificates
• Keep register of signed and collected certificates
• Prepare monthly report on number of schemes governance documentation received, pending and finalised
• Verifying data always entered for schemes governance documentation database and ensuring that it updated
• Compiling, collating, and submitting the management reports
• Provide general governance administration support within the unit
Requirements:
• Degree or National Diploma in General Administration
• 3 year’ working experience in Administration
• Knowledge of organisational processes and statutory requirements
Attributes:
• Excellent communication skills;
• Time-management and organizational skills;
• Good writing skills;
• Good telephone-etiquette;
• Professionalism;
• Multitasking;
• Submission of certificate to schemes, either through mail or ensuring the schemes collect the original certificates
• Keep register of signed and collected certificates
• Prepare monthly report on number of schemes governance documentation received, pending and finalised
• Verifying data always entered for schemes governance documentation database and ensuring that it updated
• Compiling, collating, and submitting the management reports
• Provide general governance administration support within the unit
Requirements:
• Degree or National Diploma in General Administration
• 3 year’ working experience in Administration
• Knowledge of organisational processes and statutory requirements
Attributes:
• Excellent communication skills;
• Time-management and organizational skills;
• Good writing skills;
• Good telephone-etiquette;
• Professionalism;
• Multitasking;
JOB REQUIREMENTS
Enquiries: Ms Lindi Sibiya, Human Resources Manager, tel. (010) 593-0533.
Applications, including a covering letter accompanied by a CV and certified copies of qualifications and relevant documents, must be addressed to the Human Resources Manager, Ms Lindi Sibiya, and e-mailed to recruitment3@csos.org.za
Closing date for applications: 19 November 2020