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COEGA DEVELOPMENT CORPORATION (CDC) VACANCIES
COEGA DEVELOPMENT CORPORATION (CDC)
FUNCTIONAL ANALYST (HR / PAYROLL)
- ICT, RESEARCH AND STRATEGY
- GQEBERHA
- PERMANENT
- GRADE C3
ACCOUNTABILITY
The Oracle HR Functional Analyst is accountable to the Chief Knowledge and Digital Officer with regards to the following:
MANDATE: N/A
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary responsibility of this role is to ensure the efficiency of the Oracle ERP System that supports the requirements of the CDC Business and Corporate Objectives. This role requires understanding of business needs with regards to the User requirements from the System. The responsibilities can be stated as follows:
CRITICAL SUCCESS FACTORS
JOB DIMENSIONS
QUALIFICATIONS & EXPERIENCE
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
LOCATION: Gqeberha - Head Office
EMPLOYMENT TYPE: PERMANENT
GRADE: C3
FUNCTIONAL ANALYST (HR / PAYROLL)
- ICT, RESEARCH AND STRATEGY
- GQEBERHA
- PERMANENT
- GRADE C3
ACCOUNTABILITY
The Oracle HR Functional Analyst is accountable to the Chief Knowledge and Digital Officer with regards to the following:
- Project Deliverables
- Operational Deliverables
- Oracle Functional Configuration
- General HR Issues
- Project Related Deliverables
MANDATE: N/A
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary responsibility of this role is to ensure the efficiency of the Oracle ERP System that supports the requirements of the CDC Business and Corporate Objectives. This role requires understanding of business needs with regards to the User requirements from the System. The responsibilities can be stated as follows:
- Business process mapping;
- Continuous Improvement of the Oracle system;
- Liaise with business for user requirement definition;
- Project management of system enhancement implementation;
- Ensure user requirements are realised within the enhancement and/or implementation;
- Ensure periodic legislative changes/amendments to the system are correctly applied;
- Be the link between ICT and the rest of the business as regards to Oracle.
CRITICAL SUCCESS FACTORS
- Clear benefits realisation of systems deployed;
- Alignment of blueprints to the organisation;
- User friendliness of the Oracle Fusion system;
- Support for the Oracle Fusion Human Capital functions;
JOB DIMENSIONS
- To have a good understanding of Oracle Fusion ERP system;
- To be able to work in a highly dynamic environment;
- Understanding of the system functionality at application level;
- Ability to produce technical and user documentation for the systems;
- Ability to engage with other technical team members for the system functions and environment;
- Be able to focus on maintenance and knowledge capital for the organisation;
- Be an Innovator;
- Have strong planning and control attributes;
- Being involved in all planned projects to ensure that no latent risks are present;
- Maintain highest integrity in all spheres of work:
- You are aware of and have access to the CDC’s SHEMS;
- You are aware of your responsibilities and duties as laid out in the CDC’s SHEMS;
- You are aware that you work in a safe and environmentally friendly manner;
- You ensure that the company’s housekeeping standards are maintained throughout your area of responsibility;
- You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible;
- You report all SHE incidents which occur within your area of responsibility promptly and in the correct format;
- You are totally familiar with your responsibilities in terms of the CDC’s emergency plan;
- You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes;
- You timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
- You give full co-operation to, and participate in (as required), the CDC’s internal and external SHEMS audits.
- Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission;
- Take whatever immediate steps you deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.
- During your period of employment and subsequent thereto, you shall keep confidential and shall not make use of, directly or indirectly, and shall not disclose any of the CDC’s trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC.
- You shall not, without the written permission of the CEO, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC. Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC’s interests, and that the Employee’s ability to fulfil his/her duties to the CEO satisfaction will not be impaired.
- It is conditional that you and/or no immediate relative or member of my household be employed by an organisation in direct competition with the CDC, without the CDC’s written approval. The CDC reserves the right to enquire as to the place of employment of my spouse or any member of my household.
- You will abide by the CDC Code of Conduct and Ethics Policy which seeks to codify the expected ethical behaviour from me, to meet the ideal of good corporate governance.
QUALIFICATIONS & EXPERIENCE
- Degree/Diploma in Information Technology, Human Resources Management or equivalent;
- Working knowledge of Oracle for at least 7 years;
- 3- 5 years’ experience in Oracle Functional Human Capital and Financial knowledge;
- Good interpersonal skills:
- Good verbal and written communication skills:
- Good end – user computer skills (MS: Word, PowerPoint, Excel):
- Analytical skills:
- Passion for people and an effective team player:
- Report writing and presentation skills:
- A valid driver’s licence.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
LOCATION: Gqeberha - Head Office
EMPLOYMENT TYPE: PERMANENT
GRADE: C3
TRAINING FACILITATOR: PLUMBING TRADE
- CORPORATE SERVICES
– HUMAN CAPITAL SOLUTIONS
– SKILLS DEVELOPMENT CENTRE
- GQEBERHA
- 1 YEAR FIXED TERM CONTRACT
- GRADE C3
ACCOUNTABILITY
The Facilitator is accountable to the Executive Manager: Corporate Services through the Head: Skills Training Centre of the Coega Development Corporation (CDC).
MANDATE
The Facilitator is accountable to the Executive Manager: Corporate Services through the Head: Skills Training Centre of the Coega Development Corporation (CDC).
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary objective of the Training Facilitator role is to deliver applicable learning programmes that includes: -
SPECIFIC RESPONSIBILITIES
Overall facilitation of training programmes
REQUIREMENTS AND COMPETENCIES
PERFORMANCE INDICATORS
Performance is monitored regularly by reference to Key Performance Indicators and Balanced Scorecard.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
TRAINING FACILITATOR: PLUMBING TRADE
- CORPORATE SERVICES
– HUMAN CAPITAL SOLUTIONS
– SKILLS DEVELOPMENT CENTRE
- GQEBERHA
- 1 YEAR FIXED TERM CONTRACT
- GRADE C3
ACCOUNTABILITY
The Facilitator is accountable to the Executive Manager: Corporate Services through the Head: Skills Training Centre of the Coega Development Corporation (CDC).
MANDATE
The Facilitator is accountable to the Executive Manager: Corporate Services through the Head: Skills Training Centre of the Coega Development Corporation (CDC).
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary objective of the Training Facilitator role is to deliver applicable learning programmes that includes: -
- Selection of candidates for training interventions;
- Development of learning materials;
- Facilitation of training (instruction, assessment etc) on and offsite;
- Production of training reports;
- Provision of input for certification;
- Facilitation of placement of learners with host employers (evaluation of the workplace for placement suitability, orientate workplace mentors etc);
- Provision of mentorship to learners and support to workplace (host employer) mentors;
- Upkeep of the training workspace (lecturer room and workshop);
- Ensuring adherence to training schedules;
- Conducting sites (host employers) visits frequently and regularly for support and monitoring of quality of provision;
- Maintain learner discipline;
- Overseeing and observe health and safety during institutional and workplace;
- Making input into training process, systems and processes;
- Planning and procurement of training consumables/inputs;
- Compiling and maintain inventory of tool and training equipment ;
- Collection and timeous submission of attendance registers for processing of stipends;
- They are aware that they work in a safe and environmentally friendly manner;
- They ensure that the company’s housekeeping standards are maintained throughout their area of responsibility;
- They report any unsafe conditions or acts which they cannot rectify themselves to their SHE representative or to the Senior SHE Project Manager as soon as possible;
- They report all SHE incidents which occur within their area of responsibility promptly and in the correct format;
- They are totally familiar with their responsibilities in terms of the SDC’s emergency plan;
- They timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
- Immediately stop any person(s) on SDC’s property from committing an unsafe or destructive act or omission;
- Take whatever immediate steps he/she deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.
SPECIFIC RESPONSIBILITIES
Overall facilitation of training programmes
- Ensuring that training interventions are aligned to the CDC’s socio-economic objectives and quality assurance bodies
- Decide on and implement best training strategies
- Participate in SDC relevant meetings and forums
- Oversee smooth running of training activities during institutional and workplace training
- Ensure high retention of learners
- To monitor progress of all training programmes in terms of budget, implementation and quality outcomes.
- To monitor learner attendance during both institutional and workplace training
- To interact with different role-players, interested and affected parties, stakeholders and implementing agents impacted by or impacting on the training programmes.
- To prepare reports as required and directed by the Head of the Coega Skills Development Centre
REQUIREMENTS AND COMPETENCIES
- At least an NQF L4 or equivalent Certificate in mechanical engineering;
- Plumbing Trade Test;
- Knowledge of QMS (Training);
- Knowledge and understanding of the role of QCTO;
- Knowledge and understanding of the role of NAMB;
- Knowledge of the new Occupational Qualifications;
- Knowledge and understanding of learning alignment matrix on OC qualifications;
- Knowledge and understanding of assessment and moderation practices;
- Knowledge of training legislation in relation to DHET;
- More than 5 years industry experience
- At least 3 year experience in a similar role
- Planning and organizing training activities;
- Knowledge of general administrative processes;
- Good interpersonal skills - the ability to communicate clearly and effectively;
- Above average skills in writing;
- Knowledge of presenting information to different audiences
PERFORMANCE INDICATORS
Performance is monitored regularly by reference to Key Performance Indicators and Balanced Scorecard.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
TRAINING FACILITATOR: ELECTRICAL TRADE
- CORPORATE SERVICES
– HUMAN CAPITAL SOLUTIONS
– SKILLS DEVELOPMENT CENTRE
- GQEBERHA
- 1 YEAR FIXED TERM CONTRACT
- GRADE C3
ACCOUNTABILITY
The Facilitator is accountable to the Executive Manager: Corporate Services through the Unit Head: Skills Training Centre of the Coega Development Corporation (CDC).
MANDATE
The Facilitator is mandated by the Board of Directors of the CDC to take responsibility for the facilitation of training courses offered by the Skills Development Centre.
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary objective of the Electrical Trade Training Facilitator role is to deliver applicable learning programmes that includes:
SPECIFIC RESPONSIBILITIES
Overall facilitation of training programmes
REQUIREMENTS AND COMPETENCIES
PERFORMANCE INDICATORS
Performance is monitored regularly by reference to Key Performance Indicators and Balanced Scorecard.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
TRAINING FACILITATOR: ELECTRICAL TRADE
- CORPORATE SERVICES
– HUMAN CAPITAL SOLUTIONS
– SKILLS DEVELOPMENT CENTRE
- GQEBERHA
- 1 YEAR FIXED TERM CONTRACT
- GRADE C3
ACCOUNTABILITY
The Facilitator is accountable to the Executive Manager: Corporate Services through the Unit Head: Skills Training Centre of the Coega Development Corporation (CDC).
MANDATE
The Facilitator is mandated by the Board of Directors of the CDC to take responsibility for the facilitation of training courses offered by the Skills Development Centre.
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
The primary objective of the Electrical Trade Training Facilitator role is to deliver applicable learning programmes that includes:
- Selection of candidates for training interventions;
- Development of learning materials;
- Facilitation of training (instruction, assessment etc) on and offsite;
- Production of training reports;
- Provision of input for certification;
- Facilitation of placement of learners with host employers (evaluation of the workplace for placement suitability, orientate workplace mentors etc);
- Provision of mentorship to learners and support to workplace (host employer) mentors;
- Upkeep of the training workspace (lecturer room and workshop);
- Ensuring adherence to training schedules;
- Conducting sites (host employers) visits frequently and regularly for support and monitoring of quality of provision;
- Maintain learner discipline;
- Overseeing and observe health and safety during institutional and workplace;
- Making input into training process, systems and processes;
- Planning and procurement of training consumables/inputs;
- Compiling and maintaining inventory of training tools and equipment;
- Collection and timeous submission of attendance registers for processing of stipends.
- They are aware that they work in a safe and environmentally friendly manner;
- They ensure that the company’s housekeeping standards are maintained throughout their area of responsibility;
- They report any unsafe conditions or acts which they cannot rectify themselves to their SHE representative or to the Senior SHE Project Manager as soon as possible;
- They report all SHE incidents which occur within their area of responsibility promptly and in the correct format;
- They are totally familiar with their responsibilities in terms of the SDC’s emergency plan;
- They timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
- Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission;
- Take whatever immediate steps he/she deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.
SPECIFIC RESPONSIBILITIES
Overall facilitation of training programmes
- Ensuring that training interventions are aligned to the CDC’s socio-economic objectives
- Decide on and implement best training strategies
- Participate in SDC and CDC relevant meetings and forums
- Oversee smooth running of training activities during institutional and workplace training
- Ensure high retention of learners
- To monitor progress of all training programmes in terms of budget, implementation and quality outcomes.
- To monitor learner attendance during both institutional and workplace training
- To interact with different role-players, interested and affected parties, stakeholders and implementing agents impacted by or impacting on the training programmes.
- To prepare reports as required and directed by the Unit Head: Technical Skills Development Centre.
REQUIREMENTS AND COMPETENCIES
- At least an NQF L4 or equivalent Certificate in mechanical engineering related trade;
- Trade Test - Electrical;
- Knowledge of QMS (Training);
- Knowledge and understanding of the role of QCTO;
- Knowledge and understanding of the role of NAMB;
- Knowledge of the new Occupational Qualifications;
- Knowledge and understanding of learning alignment matrix on OC qualifications;
- Knowledge and understanding of assessment and moderation practices;
- Knowledge of training legislation in relation to DHET;
- More than 5 years industry experience
- At least 3 year experience in a similar role
- Planning and organizing training activities;
- Knowledge of general administrative processes;
- Good interpersonal skills - the ability to communicate clearly and effectively;
- Above average skills in writing;
- Knowledge of presenting information to different audiences
PERFORMANCE INDICATORS
Performance is monitored regularly by reference to Key Performance Indicators and Balanced Scorecard.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
RE-ADVERTISEMENT
- REMUNERATION AND BENEFITS MANAGER
- CORPORATE SERVICES
– HUMAN RESOURCES
- GQEBERHA
- PERMANENT
- GRADE D2
ACCOUNTABILITY
The Manager: Remuneration and Benefits is accountable to the Executive Manager: Corporate Services (EMCS) of the Coega Development Corporation (CDC) through the Unit Head: Human Resources of the CDC.
MANDATE
The Manager: Remuneration and Benefits is mandated by the Executive Manager: Corporate Services to take responsibility for the development, implementation, and management of legally complaint remuneration and benefits practices, processes, procedures and systems.
DESCRIPTION
RESPONSIBILITIES AND OBLIGATIONS
3.1 Remuneration Policy and Procedures
- · Develop the Remuneration policy and a total Reward strategy;
- · Manage the implementation of the approved Remuneration policy and procedures;
- · Develop, implement and manage legally complaint remuneration and benefits practices, processes and systems;
- · Builds capacity within HR and management team with regards to remuneration and benefits;
- · Ensure consistency in the application of remuneration and benefits policies, practices and systems throughout the organization;
- · Provide information and update both management and employees on company benefits, policies and procedures;
- · Timeous advising on corporate governance related changes and issues.
- · Management implementation of Job Evaluation Policy and Procedures;
- · Facilitate and coordinate the job profiling and evaluation process across the organisation to ensure internal and external equity;
- · Communicate and educate employees regarding the organisation’s job evaluation system and practices;
- · Implement and manage job grading structure;
- · Update and maintain organizational structure and headcount reports.
- · Manage the payroll function and human resources administration as per the required standards;
- · Develop and manage effective payroll management procedures and systems;
- · Manage payroll processes, salary reviews and incentive schemes;
- · Accountable for integrity of data on HR information management system;
- · Continuous maintenance of HR information management system.
- · Undertake benchmarking exercises and assignments in remuneration and benefits practices, job evaluation and annual salary reviews;
- · Prepare and submit reports on remuneration and benefits benchmarking exercises, and other assignments as required;
- · Research and develop pay structures based on practices;
- · Provide an overall view of views of practices and develop a business case for change where deemed necessary;
- · Critically analyse remuneration and reward practices and provide comparison with organisations in the market;
- · Maintain effective and efficient relationships with external service providers to improve operating efficiencies.
- · Manage salary review process under the leadership of the HR Manager;
- · Recommend salary review guidelines, coordination of the entire process including training, documentation, distribution and consolidation of review spreadsheet;
- · Prepare schedules for payroll upload and staff letters;
- · Prepare reports, statistics, graphs and cost analysis.
- Provide expert and professional advice on all remuneration related issues;
- Support in preparing submissions to the remunerations and HR committee;
- Conduct ad hoc internal and external benchmarking exercises per position;
- Communicate changes in legislative policies and facilitating changes applicable to company processes;
- Assist departments with reviewing of job profiles and evaluations thereof;
- Manage remuneration projects for the organisation when required;
- Periodically review and recommend improvements to employee benefits and schemes;
- Provide leave management mechanisms;
- Timeous submission of an Employment Equity report and all other legislative requirements;
- Execute and implement HR projects/ assignments when required;
- Effectively manage and support Wellness programmes.
- · Effectively implement HRIS to satisfy the needs of the organisation;
- · Create monthly, quarterly, annual and post activity reports;
- · Effectively manage and support staff.
Furthermore, you are to ensure that:
- · You are aware of and have access to the CDC’s SHEMS;
- · You are aware of your responsibilities and duties as laid out in the CDC’s SHEMS;
- · You are aware that you work in a safe and environmentally friendly manner;
- · You ensure that the company’s housekeeping standards are maintained throughout your area of responsibility;
- · You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible;
- · You report all SHE incidents which occur within your area of responsibility promptly and in the correct format;
- · You are totally familiar with your responsibilities in terms of the CDC’s emergency plan;
- · You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes;
- · You timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
- · You give full co-operation to, and participate in (as required), the CDC’s internal and external SHEMS audits.
- Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission;
- Take whatever immediate steps you deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.
- During your period of employment and subsequent thereto, you shall keep confidential and shall not make use of, directly or indirectly, and shall not disclose any of the CDC’s trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC.
- You shall not, without the written permission of the CEO, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC. Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC’s interests, and that the Employee’s ability to fulfil his/her duties to the CEO satisfaction will not be impaired.
- It is conditional that you and/or no immediate relative or member of my household be employed by an organisation in direct competition with the CDC, without the CDC’s written approval. The CDC reserves the right to enquire as to the place of employment of my spouse or any member of my household.
- You will abide by the CDC Code of Conduct and Ethics Policy which seeks to codify the expected ethical behaviour from me, to meet the ideal of good corporate governance.
COMPETENCIES AND REQUIREMENTS
- Degree / National Diploma in HR Management/Finance / NQF Level 7 or equivalent;
- A post graduate qualification in HR or certification as a remuneration specialist is preferable;
- Minimum 5 years in the HR field: Remuneration and Benefits, and payroll management;
- CCM (international Certificate in Compensation), CGCP (Certified Global Compensation Professional ) advantageous;
- Professional membership – South African Reward Association (SARA) or similar is advantageous;
- Extensive knowledge of Oracle system;
- Hands on experience in remuneration function that includes benchmarking, pay design and salary survey;
- Exposure to remuneration analysis and modelling;
- Experience in Job evaluation processes;
- Knowledge of applicable remuneration legislation;
- Analytical skills;
- Passion for people and an effective team player;
- Interpersonal skills;
- Report writing, communication and presentation skills;
- A valid driver`s licence.
PERFORMANCE INDICATORS
Performance is monitored regularly by the EM Corporate Services and HR Manager, by reference to Key Performance Indicators and Balanced Scorecard.
CDC is an employment equity employer and placement will be in accordance with our Employment Equity Plan.
The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.
All applications must be forwarded to recruitment@coega.co.za
INTERNSHIPS: MARKETING & COMMUNICATIONS
- GQEBERHA
ACCOUNTABILITY: N/A
MANDATE: N/A
DESCRIPTION
JOB DESCRIPTION: GDS ADMINISTRATIVE INTERN
EDUCATION: ND/DEGREE IN MARKETING MANAGEMENT
DURATION: 18 MONTHS INTERNSHIP
LOCATION: GQEBERHA
REQUIREMENTS
- Grade 12
- ND/Degree in Marketing Management
- Post-graduate qualification as a definite advantage
- Computer literacy
- Must not be older than 35 years age
- Gqeberha permanent residence
SKILLS AND KNOWLEDGE
- Responsible to effectively and efficiently assist the Manager to operate the Graphic Design Studio (GDS) office;
- Develop and implement administrative processes and systems to ensure proper governance and continuous improvements;
- Actively promote the services of the GDS to potential clients and respond to tenders throughout the financial year.
- Prepare and execute bi-annual brand audits of all CDC offices to ensure compliance and implement corrective measures;
- To execute all filing of hard copies and electronic documents on ECM, as specified by the Design Studio Manager;
- Actively develop and prepare marketing campaign concepts for the website and intranet including social media and the mobile app;
- Assist to develop monthly analytics reports for all online digital platforms including social media;
- Logging of design related jobs on the internal ticketing system;
- Answering of the telephone courteously, taking messages, routing of telephone calls appropriately;
- Ensuring that the office / boardroom to be used for GDS meetings and stakeholder engagements is neat, presentable, and has the relevant equipment;
- Collecting visitors from reception and accompany them to meeting rooms;
- Ensuring that there is a constant supply of office consumables (e.g., stationery) and ensure documents are delivered on time to stakeholders;
- Attend to mail and correspondence and ensure effective Management;
- Timely processing of invoices on Oracle;
- Attend to travel bookings (for meetings and other activities);
- Maintain effective Diary management (i.e. arrange meetings, meeting registers, port form and make sure that there are no clashing activities);
- Attend meetings as and when required by the Design Studio Manager;
- Provide Secretariat services for team meetings and as and when required (i.e. to set up calendar meeting, provide minutes);
- Undertake other duties as required commensurate with the level of this post;
- Assist in planning and transporting of CDC branding material for events when required by the Marketing Department;
- Have some practical knowledge of design software; and
- Demonstrate knowledge and application of algorithms as well as use of Eigenvalues, Google analytics, Regression algorithms to analyze marketing campaigns, Bayesian algorithms to provide data insights, Principle component analysis, Data modeling and Predictive analytics, to name but a few.
If you meet the above requirements, please send the CV, academic record and ID copy to the internshiprecruitment@coega.co.za