CITY OF JOHANNESBURG - VACANCY CIRCULAR: 031/2020

 
Primary Function: Coordinate activities and requirements associated with the Office of the Director through the application of administrative and secretarial procedures and execution of sequences associated with the communication, planning, prioritizing and organization of critical, confidential and important appointments, events, functions and meetings.
 
Key Performance Areas: Administrative support functions, scheduling and planning the diary and events. Maintain the Office of the Secretary to Council's correspondence/information and record keeping system and accesses records of discussions, instructions and correspondence. Perform tasks/activities associated with the provision of administration and secretarial support. Perform tasks associated with the provision of reception/telephonist service and office support.
 
Leading Competencies: Teamwork and Accountability.
 
Core Competencies: High level of confidentiality; Attention to detail; Professionalism; Sound judgement; Work independently and under pressure; Multi-skilled on a range of roles applicable to the position.
 
Contact Person: Ndivho Mphephu 
Tel No: (011) 407 6835
Workplace: 158 Civic Boulevard, Metro Centre, Braamfontein
E-Mail: NdivhuwoMp@joburg.org.za
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg
 
2. Department: Private Office of the Executive Mayor (POEM)
Branch: Chief of Staff
Designation: Specialist: Performance Monitoring & Evaluation
Annual total remuneration package: R712 282.02 all-inclusive cost to company
 
Appointment Requirements:
• B Corn, Degree in Public Policy, Public Administration, Business Administration or associated discipline/NQF level 7 ;
• Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be considered;
• 5 - 7 years' experience performance management;
• It is necessary that the candidate has experience of M&E or organizational performance;
• Knowledge in performance management and financial reporting;
• Reporting writing skills, computer literacy on PMS systems and MS Office;
• Must have a valid Code 8 driver's license; and
• Must be willing to work extended hours and be on standby.
 
Primary Function: To have in-depth knowledge and good understanding of the management and the implementation of a comprehensive performance management system fully aligned to the CoJ approved processes. Foster compliance of the department to related legislative functions in respect of Performance management and compile reports and presentations to senior management in the department relating to performance management. Responsible for the development and implementation of Development Planning Department's strategies and lead the strategic planning process for the Department.
 
Key Performance Areas: Provide effective direction and support of the Office of the Executive Mayor in, terms of Performance Management issues and requirements. Plan, manage and coordinate the Office of the Executive Mayor's priority based strategic planning processes from inception to program development and to monitor, evaluate and report on program performance against pre-determined indicators and targets. Development and timeous reporting of Policy and Procedure management. Lead stakeholder management and compliance. Ensure planning and development analysis. Ensure functional and secure record, document and information management in the Unit. Manage and monitor assets and resources of the Directorate. Control, consolidate, analyse and submit various reliable reports. Practice good governance and management of risk.
 
Leading Competencies: Ability to function under stress; Collaborative/Teamwork & Accountability; Advice and guidance; Information gathering; Change management; Problem solving; Resource management and networking skills. Time management; High level of confidentiality and Organisational skills.
 
Core Competencies: Teamwork; High level confidentiality; Value and Integrity; Attention to detail and quality focused; Knowledge of local government policies, protocol and procedures; Batho Pele Principles.
 
Contact Person: Tsholofelo Tlhotlhomisang 
Tel No: (011) 407 6311
Workplace: 158 Civic Boulevard, Metropolitan Centre, Braamfontein
E-Mail: TsholofeloT@joburg.org.za
 
 

 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg
 
3. Department: Office of the Executive Mayor (POEM)
Branch: Chief of Staff
Designation: Executive Assistant to the Executive Mayor
Annual total remuneration package: R78 320.65 al-inclusive cost to company
 
Appointment Requirements:
• Grade 12/NQF level 4 plus Degre in Public Administration, Busines Administration, Busines Management or equivalent (NQF level 7).
• Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act wil be considered;
• 6 — 8 years' relevant secretarial/administrative/management experience in a similar environment;
• Proficiency with project scheduling software, Microsoft Word, excel, project and PowerPoint
• Ability to work under pressure;
• Delivery of outputs within required timeframes and quality;
• Ability to communicate effectively on high level; 
• Code 8 Driver's license.
 
Primary Function: To provide administrative and management support at both strategic and operational levels with the primary purpose of ensuring that the execution of operational, strategic and project plans and decisions are implemented with agreed or specified timelines. To ensure that provision of analytical, administrative, logistical and human resources support and transversal business solutions to enable the Office of the Executive Mayor applicable stakeholders to effectively and efficiently deliver on their mandate. To act as the Executive Mayor's First point of contact, relieves the Executive Mayor of operational details, provides high—level administrative support to the Office of Executive Mayor that requires knowledge of the City policies, procedures and operations and an understanding of the Office of the Executive Mayor's role within the City. Exercise initiative and independent judgement in managing schedule, including, arranging meetings, handling information and the office’s daily activities. The Executive Assistant to the Executive Mayor has recurring contact with Members of the Executives, senior administrators, public and private officials. This position is often privy to confidentiality information.
 
Key Performance Areas: Execute specific and anticipated instructions and applies own developed laid downprocedures with respect to Executive Mayor coordinating the Mayor's diary and/or working schedules, meetings, presentations and events. Performs specific tasks and activates associated with the provision of administration and Executive Mayor coordinated secretarial support. Maintain the Executive Mayor's correspondence information and records keeping system and aces records of discussions, instructions and correspondence. Manage and coach staff in the Office of the Executive Mayor to ensure that all staff met the department's objectives in line with broader organizational objectives and requirements. Manage and monitor assets and resources of the Office of the Executive Mayor. Control, consolidate, analyse and submit various reliable reports. Practice god governance and management of risk.
 
Leading Competencies: Ability to function under stress; Time management; High level of confidentiality andOrganisational skills.
 
Core Competencies: Teamwork; High level confidentiality; Value and Integrity; Attention to detail and qualityfocused.
 
Contact Person: Thabang Raesobi 
Tel No: (01) 407 6863
Workplace: 158 Civic Boulevard, Metro Centre, Braamfontein
E-Mail: ThabangR@joburg.org.za
 
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg
 
4. Department: Private Office of the Executive Mayor (POEM)
Branch: Chief of Staff
Designation: Assistant Director: Performance Monitoring & Evaluation
Salary Range: R78 320.65 pa (al-inclusive cost to company)
 
Appointment Requirements:
• Bachelor's Degree in Monitoring & Evaluation, Performance Management, Political Science, Public Policy,Economics, Law, Development Studies, Communications or related field is required (NQF level 7).
• Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be considered;
A minimum of 4 years' relevant experience in a Legislature, Parliamentary, Legal, Public Sector or relatedenvironment;
• Knowledge of local, provincial and national political and legislative framework and dynamics; public policy;
• Computer literacy;
• Ability to communicate effectively on high level;
• Coordinating, god writing, time management skills; and
• Ability to work without supervision.
 
Primary Function: To monitor, evaluate and report on the implementation of the City of Johannesburg’s strategic plans (IDP) including SDBIP programs/projects to ensure the achievement CoJ mission and vision. Responsible for developing policies, standards and guidelines to ensure effective institutional performance monitoring and evaluation and reporting city-wide. The incumbent is expected to develop tighter uniformity and synergy between strategy M&E reporting and support informed decision-making by the executive; develop monitoring and evaluation tools; develop organizational reporting templates to govern execution, management and reporting of each of the service delivery and budget implementation plan; data analysis, report writing; provide consolidated feedback to director i.t.o. cluster monitoring and evaluation, systems and information; oversee the auditing of performance information and ensure development of legislative compliance reports.
 
Key Performance Areas: Develop tighter uniformity and synergy between strategy and M&E reporting and support informed decision-making by the executive. Develop monitoring and evaluation tools. Provision of content for reporting. Provide consolidated feedback to director i.t.o. cluster monitoring and evaluation, systems and information. Oversee the auditing of performance information. Ensure development of legislative compliance reports. Assist and implement a performance management system in POEM and Mayoral Committee. Assist the Director: Performance Monitoring & Evaluation to manage, direct and lead staff in line with standards and procedures.
 
Leading Competencies: Ability to function under stres; Colaborative/Teamwork & Acountability; Advice andguidance; Information gathering; Change management; Problem solving; Resource management networking skills. Time management; High level of confidentiality and Organisational skills.
 
Core Competencies: Teamwork; High level confidentiality; Value and Integrity; Attention to detail and qualityfocused; Knowledge of local government policies, protocol and procedures; Batho Pele Principles.
 
Contact Person: Leyandre Ndlovu
Tel No: (01) 407 680
Workplace: 158 Civic Boulevard, Metro Centre, Braamfontein
Email: LeyandreN@joburg.org.za

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This Vacancy is open to External Applicants AND Employees of the City of Johannesburg
 
5. Department: Office of the Executive Mayor (POEM)
Branch: Chief of Staff
Designation: Assistant Director: Operations
Annual total remuneration package: R78 320.65 al-inclusive cost to company
 
Appointment Requirements:
• Bachelor's degree/NQF level 7 in Public administration or Business management;
• Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be considered;
• A post graduate qualification in Public Administration or related field is preferred;
• 7 - 8 years of experience in the discipline, of which 4 years' at middle management; and
• Code Driver's license.
 
Primary Function: Provide sound management of day-to-day operations within the Operations Directorate through effective advisory support administration, liaison and frontline services for the attainment of the Directorate's objectives.
 
Key Performance Areas: Contribute to the development of the Directorate's functional strategic planning. Lead the development of the Section's Operational Planning process. Lead and facilitate the Section's Performance Management Planning process. Lead and manage the development of the Sections' Individual Learning Plans (ILP's) Organise both human and non-human resources for effective implementation of the section's organizational structure. Lead the Recruitment, Selection & Placement process for sourcing of suitably qualified staff for the Section. Provide sound leadership for the achievement of the Section's objectives. Manage the implementation of Operations' processes, procedures and policies. Ensure effective control of Sections' Human Resources Ensure effective control of the Financial Resources of the Section and Assets Management. Implement god governance and effective risk management systems. Manage specific administrative and reporting requirements associated with the Section and individual performance.
 
Leading Competencies: Ability to package core business into strategic planning and monitoring framework.
 
Core Competencies: Extensive knowledge of departmental core business. Understanding of the entire planning value chain within the local government and inter-governmental contexts.
 
Contact Person: Tsholofelo Tlhotlhomisang 
Tel No: (01) 407 631
Workplace: 158 Civic Boulevard, Metropolitan Centre, Braamfontein
E-Mail: TsholofeloT@joburg.org.za
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg
 
6. Department: Office of the Executive Mayor (POEM)
Branch: Chief of Staff
Designation: Deputy Director: Councillor Help Desk Support
Annual total remuneration package: R871 842.92 all-inclusive cost to company
   
Appointment Requirements:
• Grade 12/NQF level 4 plus BSc Degree in Public Administration/Management/or related field (NQF level 7);
• Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be considered;
• A minimum of 3 - 5 years' relevant experience in the Help Desk discipline of which 3 years' experience at middle management;
• Proficiency with project scheduling software, Microsoft Word, Excel, Project and PowerPoint;
• Ability to work under pressure;
• Delivery of outputs within required timeframes and quality; and
• Ability to communicate effectively on high level.
 
Primary Function: Manage provision of help desk support services to enable Councillors achieve service delivery and oversight objectives through sound relationships, effective and efficient councillor support, Council liaisons, project management, protocol and event coordination and query resolution procedures and processes.
 
Key Performance Areas: Facilitate the development of an effective and efficient Councillor support and Councillor liaison strategy. Lead the development of the Sub-Directorate's Business Planning processes. Organise both human and non-human resources for effective implementation of the Help Desk Sub-Directorate's' organisational structure. Lead the Recruitment, Selection and Placement process for sourcing of suitably qualified staff for the Sub-Directorate. Provide sound leadership to the Sub-Directorate. Manage the implementation of Councillor Help Desk processes, procedures and policies. Ensure effective control of the Sub Directorate's HR. Ensure effective control of Financial and Assets Resources of the Sub-Directorate. Manage administrative and reporting requirements associated with the Sub-Directorate's and individual performance.
 
Leading Competencies: Ability to function under stress; Time management; High level of confidentiality and Organisational skills.
 
Core Competencies: Teamwork; High level confidentiality; Value and Integrity; Attention to detail and quality focused.
 
Contact Person: Leyandre Ndlovu 
Tel No: (011) 407 6800
Workplace: 158 Civic Boulevard, Braamfontein
Email: LeyandreN@joburg.org.za
 
 
CLOSING DATE: 28 JULY 2020
 
VACANCY CIRCULAR: 031/2020