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CENTRAL ENERGY FUND (CEF) VACANCIES
CENTRAL ENERGY FUND (CEF)
INTERNAL AND EXTERNAL VACANCY
DEMAND AND CONTRACT MANAGEMENT OFFICER
CEF SOC
CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
• Matric (NQF Level 4), National Diploma (NQF Level 6)
• Bachelors Degree / BTech Degree (NQF Level 7) as an added advantage.
• A minimum of 5 – 6 experience Supply Chain Management.
• Ability to coordinate and manage multiple functions with results-driven delivery record.
• An in-depth practical knowledge of supply chain management processes in a public sector setting
• Exposure to the following:
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
• Good interpersonal skills and ability to interact at different levels.
• Critical skills:
KEY PERFORMANCE INDICATORS
Demand management
• Contribute towards the review of the sourcing strategy and lead the implementation thereof – which includes:
• Assist and advise the user/Bid Specification Committee with development of ToRs or Specifications for commodities.
• Receive, evaluate and determine the acquisition process to be applied for each request for commodities.
• Process the acquisition requests and allocate to employees responsible for acquisition of commodities.
• Consolidate procurement plans, quarterly progress reports for submission to National Treasury
• Prepare reports on procurement by other means for submission to NT and AGSA.
Order Management
• Identify newly approved procurement requests and ensure that the orders are created once approval is granted.
• Perform order expediting – follow-up with users on long created orders that do not register any spending.
• Maintain the order list on the system and advise on deletion of orders for goods and services that are no longer needed or deferred.
• Report regularly on the status of orders
Invoice Management
• Develop and manage CEF’s invoice tracking system.
• Follow-up on delayed invoices.
• Manage the process of expediting disputed invoices.
• Prepare progress reports on payment of suppliers within 30 day and submit to different stakeholders and governance bodies.
Contracts Administration
• Track all approved procurement requests and facilitate the process of contract development by Legal Services.
• Facilitate processes for amending contracts.
• Facilitate a process of contract cancellation by assessing the reasons for cancellation and escalation to Legal services for implementation.
• Facilitate the meetings to discuss contract related matters and sit in the meetings to advise on SCM processes.
• Develop and maintain a tool for managing contract.
• Advise users on contracts that are going to expire and assist them to start procurement processes where necessary.
• Ensure that contract amounts are not exceeded.
Supplier Performance Management and Reporting
• Track all procurement of goods and services for the year.
• Prepare a supplier performance report and request the user to indicate challenges identified during contract implementation.
• Consolidate the users’ inputs on supplier performance and advise on the penalty clauses to be included in the contracts based on lessons learned.
• Facilitate a feedback process with the affected suppliers/service providers.
INTERNAL AND EXTERNAL VACANCY
DEMAND AND CONTRACT MANAGEMENT OFFICER
CEF SOC
CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
• Matric (NQF Level 4), National Diploma (NQF Level 6)
• Bachelors Degree / BTech Degree (NQF Level 7) as an added advantage.
• A minimum of 5 – 6 experience Supply Chain Management.
• Ability to coordinate and manage multiple functions with results-driven delivery record.
• An in-depth practical knowledge of supply chain management processes in a public sector setting
• Exposure to the following:
- Demand and Acquisition management
- Purchase Order and Invoice management
- Contract Administration
- Public Finance Management Act and Treasury Regulations
- Preferential Procurement Policy Framework Act and Treasury Regulations
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
• Good interpersonal skills and ability to interact at different levels.
• Critical skills:
- Analytical ability, creativity, teamwork, communication,
- Report writing skills.
- Time management skills
- Process management Skills
- Communication skills
- Customer focused.
KEY PERFORMANCE INDICATORS
Demand management
• Contribute towards the review of the sourcing strategy and lead the implementation thereof – which includes:
- Performing spent analysis and identification of strategic commodities in CEF SOC
- Assist the subsidiaries in developing their own sourcing strategies and monitor implementation thereof.
- Performing market analysis to identify suppliers of strategic commodities.
- Identify different strategies to be applied in procuring the different strategic commodities and implement.
- Develop category management approach for CEF SOC and implement upon approval.
• Assist and advise the user/Bid Specification Committee with development of ToRs or Specifications for commodities.
• Receive, evaluate and determine the acquisition process to be applied for each request for commodities.
• Process the acquisition requests and allocate to employees responsible for acquisition of commodities.
• Consolidate procurement plans, quarterly progress reports for submission to National Treasury
• Prepare reports on procurement by other means for submission to NT and AGSA.
Order Management
• Identify newly approved procurement requests and ensure that the orders are created once approval is granted.
• Perform order expediting – follow-up with users on long created orders that do not register any spending.
• Maintain the order list on the system and advise on deletion of orders for goods and services that are no longer needed or deferred.
• Report regularly on the status of orders
Invoice Management
• Develop and manage CEF’s invoice tracking system.
• Follow-up on delayed invoices.
• Manage the process of expediting disputed invoices.
• Prepare progress reports on payment of suppliers within 30 day and submit to different stakeholders and governance bodies.
Contracts Administration
• Track all approved procurement requests and facilitate the process of contract development by Legal Services.
• Facilitate processes for amending contracts.
• Facilitate a process of contract cancellation by assessing the reasons for cancellation and escalation to Legal services for implementation.
• Facilitate the meetings to discuss contract related matters and sit in the meetings to advise on SCM processes.
• Develop and maintain a tool for managing contract.
• Advise users on contracts that are going to expire and assist them to start procurement processes where necessary.
• Ensure that contract amounts are not exceeded.
Supplier Performance Management and Reporting
• Track all procurement of goods and services for the year.
• Prepare a supplier performance report and request the user to indicate challenges identified during contract implementation.
• Consolidate the users’ inputs on supplier performance and advise on the penalty clauses to be included in the contracts based on lessons learned.
• Facilitate a feedback process with the affected suppliers/service providers.
Closing Date: 6th July 2023
Please submit a detailed Curriculum Vitae to DemandContractOfficer@cefgroup.co.za
NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission.
If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful.
CEF SOC reserves the right to not fill this position.
CEF SOC is an equal employment opportunity and affirmative action employer and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
This position will be filled in accordance with the CEF SOC Employment Equity Plan.