Picture
 
CAPENATURE
 


​LANDSCAPE ADMINISTRATOR ASSISTANT (LEVEL 5), CEDERBERG COMPLEX
CapeNature
Clanwilliam, Western Cape
Permanent
 
Closing Date 04 August 2025
 
Job Details
Division: Conservation Operations
Business Unit: Landscape West
Minimum experience: Entry Level
Company primary industry: Environmental Services
Job functional area: Operations
Salary: R277 456 - R319 531 per annum
 
Job Description
This post will provide support to the Conservation Manager by providing administrative services, including office management, coordination of supply chain processes, income and expenditure planning, tracking and reporting, asset management and stock control, and implements human resource administration and fleet management.
 
CORE RESPONSIBILITIES:

1. Financial and Budget Management: 
  • Assist with budget preparation and procedures and ensure processes are in place for effective control of financial transactions.
  • Ensure that expenditure is undertaken in accordance with organisational policies and procedures and/or budget circulars.
  • Implement income and expenditure tracking and reporting systems and monitor expenditure.
  • Maintain records of financial transactions, resolve accounting and financial inconsistencies and prepare journal documents.
  • Process service provider documentation and invoices, undertake quality assurance and report on the relevant platforms monthly.
  • Manage petty cash and undertake banking and reconciliation for reimbursement.
  • Implement internal and financial control of accounting systems, controls, and procedures to ensure the integrity of the financial information. 

 2. Supply Chain Management: 
  • Coordinate the procurement of goods and services, including verifying budget availability, obtaining quotes, the completion of purchase requests, tracking purchase requests and purchase orders, receiving goods, arranging invoice approvals, and submission for payment.
  • Ensure that procurement processes are implemented according to organisational policies and procedures.
  • Implement asset management according to organisational policy and procedure, including but not limited to tagging, verifications, reporting, losses, transfer and disposal and audits.
  • Assist with consumable stock management and undertake stock management, conduct audits and maintain inventories of all stock monthly.
  • Oversee stores management and implement systems to check items out and in as required and track usage of consumables.
  • Operate applicable supply chain systems such as Sage.
  • Track Service Level Agreements and initiate procurement processes timeously.
 
3. Human Resources Management:
  • Ensure the implementation and maintenance of employee attendance registers/systems.
  • Ensure compliance with Human Resource and other policy and procedure for timeous submission of accurate information to Payroll (e.g. subsistence and travel claims, overtime, leave, stand-by, etc.).
  • Coordinate a needs analysis and the procurement and issuing of uniform, personal protective equipment (PPE).
  • Supervise and oversee contract administrative assistants.
  • Support occupational health (OHS) and safety compliance in the workplace (OHS Committee member, oversee the injury on duty (IOD) process, collate OHS incident reports and ensure OHS filing systems are compliant and current).
 
4. Eco-Tourism Support:
  • Maintain records of income received, batch and reconcile income received.
  • Compile and submit eco-tourism income reports (e.g. Room Seeker, Wild Card sales).
  • Manage visitor and partner and/or concessionaire permit administration: maintain permit register, verify permits issued against income generated, obtain invoices from neighbours/landowners/partners and goods receipt
  • Reconcile income generated from permits issued by neighbours / partners who issue permits on CapeNature’s behalf.
  • Maintain partner MOA administration as it relates to income generated.
  • Provide input to Operating Procedures related to Finance and Administration as well as gate operations.
  • Front Office support functions are delivered as required.
 
5. General Office Management:
  • Render a registry and office support service at the Reserve Complex.
  • Provide a reception service and support the manager in day-to-day operations and stakeholder engagements such as logistics support for meetings, workshops, conferences, events, meeting preparation and minute taking, etc.
  • Render logistical and administrative support at incidents (e.g. fires, floods) and ensure accurate post incident preparation and processing of documents (e.g. resource deployment, stand-by, overtime, costings, etc.).
  • Implement filing systems and control systems to manage and track documents, invoice books, keys, stationary, permit books, assets, stock and equipment.
  • Ensure lease agreements for the use of infrastructure such as office complex, stores and staff accommodation are in place and current.
  • Ensure Service Level Agreements in place and current.
  • Document collation and reporting as per monthly calendars from the Landscape Administrator and Finance Component.
  • Undertake monthly follow-up and reporting on utility providers readings and invoices raised for e.g. water, electricity.
  • Manage the transport fleet in accordance with Government Motor Transport (GMT) and organisational circulars, policies and procedures.
  • Administer fleet management for the compliant utilisation, maintenance and repair of vehicles, vessels, tractors. 
 
MINIMUM REQUIREMENTS:
  • Grade 12 with Accounting and Math at Higher Grade or Pure Math, preferably studying towards a Financial Qualification.
  • 3 years’ proven experience in finance and administration
  • A valid driver's license
  • No criminal record
 
Recommendations/ Added advantage
  • Willingness to work irregular hours, after hours and perform standby duties during fire season
  • Computer literacy (MS Office suite – Word, Excel, PowerPoint)
  • Bilingualism in at least two of the official languages in the Western Cape
  • Diploma/ Degree in Financial Management/Accounting
 
Competencies:
  • Good project planning and organizing skills
  • Good interpersonal skills and ability to operate well in a team.
  • Ability to thrive in a fast-paced environment managing multiple projects and tight deadlines
  • Ability to function independently and within a team
 
AS A PERMANENT EMPLOYEE OF CAPENATURE, YOU WILL ENJOY:
  • 24 days of annual leave per annual leave cycle.
  • Comprehensive benefits for death, critical illness or injury linked to the Pension Fund for CapeNature employees.
  • Staff discounts of up to 50% on CapeNature accommodation at reserves across the Western Cape.
  • Opportunities for career progression and development through internal and external training interventions, and academic growth through the internal CapeNature Bursary Programme subject to Bursary Policy guidelines.
  • Free access to CapeNature’s Wellness Partner for you and your immediate household which includes professional counselling, financial, legal and health related advice; and
  • The opportunity to positively impact the environment and promote a sustainable future.
 
Kindly Note:
*Remuneration negotiable within the range provided, depending on current remuneration package
 
Apply online: https://capenature.simply.hr
 
Closing date: 4 August 2025
 
PLEASE APPLY HERE












​FIELD RANGER (LEVEL 4) - SWARTBERG WORLD HERITAGE SITE AND NATURE RESERVE COMPLEX
CapeNature
Oudtshoorn, Western Cape
Permanent
Closing Date 04 August 2025
 
Job Details
Division: Conservation Operations
Business Unit: Landscape East
Minimum experience: Entry Level
Company primary industry: Environmental Services
Job functional area: Operations
Salary: R237 046 - R272 581 per annum
 
Job Description
CapeNature seeks to appoint two dedicated conservationists who will contribute meaningfully to the conservation of biodiversity through protected area management. The successful candidates will support terrestrial conservation efforts in line with CapeNature’s integrated catchment management approach. Key responsibilities include compliance monitoring and law enforcement, eco-tourism, environmental education, stakeholder engagement, and contributing to integrated catchment management to help achieve the vision and goals of the Protected Area Complex.
The position will report to the Conservation Manager on Reserve, Swartberg World Heritage Site and Nature Reserve Complex.
 
RESPONSIBILITIES:
Enhance biodiversity resilience through targeted ecosystem conservation, restoration initiatives and effective protected area management.
  • Ecological tasks: Carry out ecological projects as per the Protected Area Ecological Matrix and any other biodiversity conservation related tasks as required for the effective management of the Protected Area.
  • Alien invasive species management: Carry out alien invasive species management in the Protected Area.
  • Heritage tasks: Carry out identified functions related to historical, cultural, archaeological and palaeontological asset management in the Protected Area.
 
Assist with protected area conservation in ways that address biodiversity loss in key biodiversity areas.
  • Planning: Take part in and contribute to the planning processes for the Protected Area.
  • Quality control: Undertake quality control of integrated annual operations plan projects and/or other projects in field.
  • Reporting: Prepare reports and carry out reporting on activities as required.
  • Maintenance: Carry out infrastructure, vehicle, vessel and equipment maintenance functions as required for the Protected Area.
  • Partnerships and collaborative activities: Perform functions as required for collaborative activities throughout the Landscape (MOA/U support and/or compliance).

Contribute to conservation in promoting the biodiversity economy and enhancing biodiversity access and sustainable use.
  • Job creation: Support the implementation of targeted biodiversity economic activities to promote job creation, work opportunities, and livelihood support.
  • Access: Manage access to the Protected Area for recreational, educational, training, research, traditional, cultural and spiritual purposes; manage volunteers and citizen scientists.
  • Eco-tourism and visitor liaison: Support eco-tourism and visitor liaison activities as and when required for the Protected Area.

Contribute to conservation action to advocate for a nature positive future through behavioural change and voluntary compliance.
  • Environmental awareness: Carry out environmental awareness activities.
  • Capacity building: Carry out capacity building activities.
  • Compliance monitoring and law enforcement: Carry out compliance monitoring and law enforcement activities as per integrated workplans, compliance plans, joint operations plans, as well as any other proactive and reactive actions necessary for the effective management of the Protected Area.

Take accountability for performance, governance, risk management and equality in the workplace.
  • Health and safety: Participate in Occupational Health and Safety (OHS) assessments and OHS toolbox talks and provide input for Hazard Identification and Risk Assessments (HIRA); Ensure compliance with all Health and Safety standards and requirements.
  • Incident preparedness and response, e.g. fires, disasters (e.g. floods, oil spill, vessel grounding), disease outbreaks, marine wildlife strandings, and search and rescues: Carry out firefighting, disaster management, incident response and rescue operations as required for the Protected Area.
  • Administration: Carry out necessary administrative tasks.
  • Training: Undergo relevant training as and when required.
  • Supervision: Undertake supervision of Conservation Assistants, contract staff, students and volunteers.

MINIMUM REQUIREMENTS:
 
Qualifications and Experience
  • Grade 12
  • At least 2 years’ experience with an emphasis on protected areas
  • A valid driver’s license with at least three years’ driving experience.
  • A working knowledge of enforcement operations.
  • Computer literacy (MS Word, MS Excel, MS PowerPoint, GIS).
  • Knowledge and experience in ecological monitoring and law enforcement.
  • Knowledge and experience in firefighting and incident response.
  • No criminal record.
 
Competencies
  • Willingness to work weekend shifts and irregular hours.
  • Physical ability to perform Field Ranger duties, including the ability to swim.
  • Strong analytical, strategic and creative problem-solving skills.
  • Knowledge and experience in working with the public, maintenance of infrastructure and law enforcement.
  • Ability to thrive in a fast-paced environment managing multiple projects and tight deadlines.
  • Good project planning and organising skills.
  • Ability to function independently (unsupervised) and within a team.
  • Computer literacy plus advanced proficiency in MS-Office.
 
Recommendation:
  • National Diploma in Nature Conservation and/or Marine Science.
  • Possession of a valid Peace Officer’s certificate, EMI Grade 5 certification or a type of enforcement experience.
  • Bilingualism in two of the three official languages of the Western Cape.
  • Appropriate firefighting certificate.
  • 4x4 Driving skills and experience.
  • ICS 100 certification.
  • Use of GIS software.
  • Ability to swim and be water safe.
 
AS A PERMANENT EMPLOYEE OF CAPENATURE, YOU WILL ENJOY:
  • 24 days of annual leave per annual leave cycle.
  • Comprehensive benefits for death, critical illness or injury linked to the Pension Fund for CapeNature employees.
  • Staff discounts of up to 50% on CapeNature accommodation at reserves across the Western Cape.
  • Opportunities for career progression and development through internal and external training interventions, and academic growth through the internal CapeNature Bursary Programme subject to Bursary Policy guidelines.
  • Free access to CapeNature’s Wellness Partner for you and your immediate household which includes professional counselling, financial, legal and health related advice; and
  • The opportunity to positively impact the environment and promote a sustainable future.
 
Kindly Note:
Only suitable candidates who meet the minimum requirements will be considered.
CapeNature reserves the right not to make an appointment or to re-advertise a post should it be deemed necessary within its sole discretion.
 
* Remuneration negotiable within the range provided, depending on current remuneration package.”
 
Apply online at https://capenature.simplify.hr/
 
Closing date: 4 August 2025
 
PLEASE APPLY HERE