BORDER MANAGEMENT AUTHORITY (BMA) VACANCIES

​IMPORTANT INFORMATION FOR THE APPLICANTS
 
APPLICATIONS:
Applications must be -
• A fully completed BMA Employment Application Form downloadable from the BMA website, accompanied by a Comprehensive CV citing the start and end date (dd/mm/yr) of each employment period including the details of at least two contactable employment references (as recent as possible),
• Applications must be forwarded to the correct email address, all applications forwarded to the incorrect email address will not be considered.
• Copies of educational qualifications, ID or driver’s licence must not be included with the application. Inclusion of these extra attachments might exceed the size limit, with the possibility that email may not be received;
• Only shortlisted candidates will be required to submit certified copies of their qualifications, ID document, a valid driver’s licence on/before the date of the interview. Applicants in possession of foreign qualification(s); have a responsibility to simultaneously to ensure that such qualification(s) is/are accompanied by an evaluation certificate obtained from the South African Qualifications Authority (SAQA) to confirm the appropriate National Qualifications Framework (NQF) Level.
• Should you not be contacted within 5 months of closing of the advertisement, please consider your application to be unsuccessful.
• Failure to comply with any of the above instructions may result in the application being disqualified.
• Applications received after the closing date will not be considered.
• BMA RESERVES THE RIGHT TO FILL THE POST.
 
Closing Date: 3 November 2025
 
SELECTION:
• Shortlisted Candidates may be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post);
• Candidates potentially considered suitable will further be subjected to Employment Suitability Checks (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subject a mandatory vetting/security clearance appropriate to the level of the position.

​SPECIALIST: CONTRACT MANAGEMENT
SALARY : R 925 200.00 to R1 130 800,00 (total cost to company)
JOB GRADE : D1
CENTRE : PRETORIA: BORDER MANAGEMENT AUTHORITY HEADQUARTERS
DIVISION : SUPPLY CHAIN MANAGEMENT REFERENCE NUMBER : 1/4/2025
EMAIL ADDRESS : Specialist.ContactManagement@bma.gov.za
 
MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES 
 
Minimum Qualifications
• Bachelor’s degree in Procurement/ Supply Chain Management,
Logistics or Purchasing (NQF Level 7) as recognised by SAQA 
 
Minimum Experience
• Minimum of 4-6 years’ experience in Procurement or Strategic sourcing Knowledge
• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Good working knowledge of the Broad Based Black Economic Empowerment Act, 53 of 2003
• Contract Management
• Border Management Authority Act, 2020. 
 
Professional registration or license requirements
• None 
 
Other requirements
• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License
 
MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES
 
Responsibilities/Duties
• The successful candidate will be expected to perform the following duties; Inspect the procurement documentation received from bidders for quotes of less than 1 million, to ensure compliance. Observe the tender proceedings, to ensure proper processes are being followed and records are maintained. Review tender documents to ensure compliance, in line with SCM, PPPFA and B-BBEE policy requirements. Advise Bid Specification Committee, Bid Evaluation Committee and Bid Adjudication Committee on complex SCM matters .Promoting the compliance and adherence to the SCM policy. Ensure that SCM monthly and quarterly registers (quotations and tender) are reviewed and submitted to the Senior Manager and Executive Manager timeously. Propose enhancements / review of SCM Policy and procedures in line with the changes in the National Treasury regulations, instruction notes etc and ensure the same is implemented. Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework. Ensure through compliance check that accurate and completeness. Overall Contract Administration. Keep a record of non-complying suppliers captured on the system. Perform declarations of interest checks, National Treasury restricted database and defaulters list for all recommended bidders. Keep record all National Treasury report submissions. Prepare reports on SCM overall compliance status. Provide input into the development of SCM and Finance policies, procedures and processes. Ensure compliance with all statutory or legal requirements. Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Maintain quality risk management standards in line with relevant requirements. Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity. Support and provide evidence to all internal and external audit requirements. Review related Standard Operating Procedures in consultation with the Mangers to ensure business optimisation. Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation. Build and maintain relationships with all BMA officers including Governance Committees for the purposes of expectations management and knowledge sharing. Provide advocacy on matters related to financial accounting activities to make informed decisions. Represent and participate in the organisation’s committees and tasks teams when required. Convene and attend meetings and present findings and business cases to relevant stakeholders when required. Implement timeous communication on progress and challenges in achieving the operational plans to impacted stakeholders. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances. Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPPFA, and BBBEE). Ensure the deployment of proper financial controls to manage the business unit budget. Report on and communicate any costs improvements and shortfalls. Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit. Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives. Ensure the working environment contributes to improving employee engagement, recognition and increased productivity. Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures. Build and lead an effective and cohesive team through the effective management of divisional resources. Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.