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BANKING SECTOR EDUCATION AND TRAINING AUTHORITY (BANKSETA)
 
The Banking Sector Education and Training Authority (BANKSETA) is a statutory body established through the Skills Development Act 97 of 1998 as amended by Act, 26 of 2011 to enable its stakeholders to advance the national and global position of the banking and alternative banking sector.  As guided by its mandate, the BANKSETA is as such an agent of transformation and seeks to promote employment equity and Broad-based Black Economic Empowerment through skills development. For further details on the BANKSETA, visit www.bankseta.org.za
 
Reference Number: BS/01012023/DATAVALIDTEMP
Job Title: Data Validator       
Job Band: B
Reporting Line: Manager: Project Management Office 
Full-time/Part-time/Contract: 12 months contract    
Location: Gauteng - Centurion (Head Office)
 
Remuneration: R 23973.39 per month CTC.
 
The purpose of the role:
Assist operations team in checking and validating invoices and learner support evidence received against the Department of Higher Education and Training (DHET) reporting template to enable processing of invoices for payment and also reduce the risk of poor data input into the Quarterly reports for Performance Information.   The same time will be used to validate the data (SETMIS) uploads versus the input source that is the excel spreadsheets.
 
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Main Responsibilities:
 
Data Validation
  • Check all invoices received against the approved contracts/Memoranda of Agreements (MoA) in terms of agreed terms of payment.  
  • Check all supporting evidence received (learner agreements, highest qualifications, progress reports where applicable, proof of registrations, etc. as detailed on the contracts/MoA’s Annexure A’s, listing of tranches and expected supporting evidence to be submitted.  
  • Checking details captured on the DHET reporting template against the supporting evidence to ensure the captured information is accurate. 
  • Complete the payment Allocation forms details and ensure it is ready for submission to the relevant Specialist.
  • Verify against the DHET validation checklist that all required evidence for the respective reporting Tab has been provided where necessary highlight such discrepancies to the relevant Specialist who will engage with relevant stakeholder.  
  • Ensure all evidence is scanned and correctly referenced according to the naming conversion for learner evidence as guided by the relevant Specialist.
  • Ensure the allocation Form, scanned learner evidence, progress/close reports and DHET reporting tool/template is forwarded via email to the relevant Specialist for checking. 
 
Data Storage
  • Once an invoice submitted has been signed off and submitted for payment receive confirmation from the Specialist then save all related data and ensure correct naming conversion of invoices with supporting evidence on ‘Shared’ drive relevant section folders.
  • Submit such evidence to the Project Management Office (PMO) Administrator for her to save on S drive-PMO folder
  • Submit to the Project Management Office (PMO) Administrator the DHET reporting tool/template for her to consolidate for reporting 
 
General administration support
  • Assist from time to time to validate the Commitment Schedule (CS) automated version against manual to ensure completeness and accuracy.
  • Assist in any administrative work as may be delegated like checking computations for learner stipends 
  • Check the SETMIS report(output) against Excel spreadsheet report (input source) and ensure 100% accuracy
 
Competencies:
  • Attention to details and accurate output
  • Meet deadlines 
  • Take ownership and responsibility for tasks
  • good communication skills
  • Strong document management and computer skills
  • Strong customer centric
  • Ability to work and deliver under pressure
  • Willingness/ability  to work virtually if required
  • Integrity
  • Problem solving/analytical/investigative orientation
  • Presentation skills
  • Good interpersonal skills
 
Knowledge and Skills Required:
  • 2 years administration-based work experience
  • Good appreciation of basic Microsoft office outlook, excel data spreadsheets, word, v-look up
  • TVET/University graduates preferred
 
Minimum Requirements:
  • Diploma/Certificate in any Administrative studies/Project Management
  • NQF 5 Qualification non-negotiable
  • A laptop in good working condition
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Closing date for applications: 3 February 2023
 
Please direct all applications datavalidator@bankseta.org.za
Please use the reference number of this advert (BS/01012023/DATAVALIDTEMP) when applying.
 
Please direct any queries to Celesteh@bankseta.org.za.  No applications to this email address.
 
Note: Preference will be given to candidates who meet BANKSETAs Employment Equity Plan. White and coloured males/females are encouraged to apply.