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AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) VACANCIES
AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA)
RE- ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT OFFICER
PERMANENT
PATTERSON GRADE: C2 LEVEL 6
REMUNERATION PACKAGE: R359,638.51 CTC
REF: AgriS07/10/2023
DESIGNATION: Supply Chain Management Officer
Reporting to: Assistant Manager: Supply Chain Management
Division: Finance
Business Unit: Finance
Office Location: Head Office
JOB PURPOSE
• To ensure implementation of procurement provision of the PFMA, the Preferential Policy Framework Act and other relevant legislation for effective supply chain management at AgriSETA
• The Management of supplier relationship including price, negotiation, planning, production, inventory control and quality control
• Management of the Supply Chain Unit
ROLE CONTEXT
• Ensure that goods and services are procured timely for improved service delivery and smooth operation of the SETA.
KEY PERFORMANCE AREAS • FUNCTIONAL OUTPUTS / ACTIONS
PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, PRACTICE NOTES, CIRCULARS AND INTRUCTION NOTES
• Source quotation from tax compliant service providers registered on CSD in a set turnaround time.
• Compile RFQ comparative schedules and recommendation for approval
• Generate purchase orders then distribute them to end users and suppliers.
• Ensure and confirm compliance with SCM prescripts.
• Verify if supplier is not listed on restricted suppliers list at National Treasury.
• Ensure that requisitions are approved according to the Delegation of Authority
• Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily.
• Verify payment on receipt of invoice.
BID ADMINISTRATION
• Ensure the National Treasury Instruction note on enhancing compliance monitoring and improving transparency, accountability in the Supply Chain Management has been implemented in all procurement processes.
• Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
• Compile tender documents.
• Finalising the scoring of each bidder
• Explaining all the scoring processes
• Provide administrative support on all Bid Committees.
• Prepare the memorandum for BEC and BAC
• Prepare all appointment letters for BSC, BEC and BAC (Terms of Reference) for each committee member prior to Bid Committee meetings
• Ensure members complete the Declaration of Interest
• Render secretariat service to bidding committees.
CONTRACT MANAGEMENT
• Prepare SLA’s and submit the contracts for vetting prior to commencement of the contract (attach proof of vetting)
• Ensure that contracts are signed and witnessed by all parties before commencement of services.
TRAVEL MANAGEMENT
• Assist all employees and external stakeholders regarding travelling logistics (Ensure that travelling is in line with National Travel Policy Framework)
• Book travel through Agencies and send vouchers to the end user prior to travel
• Resolve all after-hours queries
• Respond to internal and external queries
• Make all the necessary travel arrangements on receipt of approved travel requests
• Communicate any changes and updates with agencies, service providers and appropriate parties.
STOCK CONTROL
• Manage AgriSETA stores.
• Safeguard AgriSETA Inventory (Stationery, Cartridges) and groceries
• Ensure stock is replenished (low stock)
• Responsible for the stock control system for stationery, cleaning materials and consumables
• Quarterly stock counts and keep records.
• Monthly signed inventory register must be in place.
REPORTING
• Submit reports to the SCM: Manager within stipulated timelines.
AD HOC
• Any other duties which may be assigned from time to time
INTERNAL AND EXTERNAL CONTRACTS
Internal divisions: All divisions within AgriSETA
External: Clients of and visitors to AgriSETA. Various Service Providers.
MININUM QUALIFICATIONS AND EXPERIENCE
REQUIRED COMPETENCIES
Employment Period: Permanent
An updated CV with a covering letter (excluding certificates) should be forwarded to: officerscm@agriseta.co.za
Closing date: Friday, 03 November 2023 @ 16h30
Enquiries: Tshepiso@agriseta.co.za
Please note that this is a re-advertisement, applicants who previously applied to this position are encouraged to apply, quoting the reference as per above.
Note: Please indicate your current and required salary. Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing.
AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.
RE- ADVERTISEMENT
SUPPLY CHAIN MANAGEMENT OFFICER
PERMANENT
PATTERSON GRADE: C2 LEVEL 6
REMUNERATION PACKAGE: R359,638.51 CTC
REF: AgriS07/10/2023
DESIGNATION: Supply Chain Management Officer
Reporting to: Assistant Manager: Supply Chain Management
Division: Finance
Business Unit: Finance
Office Location: Head Office
JOB PURPOSE
• To ensure implementation of procurement provision of the PFMA, the Preferential Policy Framework Act and other relevant legislation for effective supply chain management at AgriSETA
• The Management of supplier relationship including price, negotiation, planning, production, inventory control and quality control
• Management of the Supply Chain Unit
ROLE CONTEXT
• Ensure that goods and services are procured timely for improved service delivery and smooth operation of the SETA.
KEY PERFORMANCE AREAS • FUNCTIONAL OUTPUTS / ACTIONS
PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, PRACTICE NOTES, CIRCULARS AND INTRUCTION NOTES
• Source quotation from tax compliant service providers registered on CSD in a set turnaround time.
• Compile RFQ comparative schedules and recommendation for approval
• Generate purchase orders then distribute them to end users and suppliers.
• Ensure and confirm compliance with SCM prescripts.
• Verify if supplier is not listed on restricted suppliers list at National Treasury.
• Ensure that requisitions are approved according to the Delegation of Authority
• Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily.
• Verify payment on receipt of invoice.
BID ADMINISTRATION
• Ensure the National Treasury Instruction note on enhancing compliance monitoring and improving transparency, accountability in the Supply Chain Management has been implemented in all procurement processes.
• Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
• Compile tender documents.
• Finalising the scoring of each bidder
• Explaining all the scoring processes
• Provide administrative support on all Bid Committees.
• Prepare the memorandum for BEC and BAC
• Prepare all appointment letters for BSC, BEC and BAC (Terms of Reference) for each committee member prior to Bid Committee meetings
• Ensure members complete the Declaration of Interest
• Render secretariat service to bidding committees.
CONTRACT MANAGEMENT
• Prepare SLA’s and submit the contracts for vetting prior to commencement of the contract (attach proof of vetting)
• Ensure that contracts are signed and witnessed by all parties before commencement of services.
TRAVEL MANAGEMENT
• Assist all employees and external stakeholders regarding travelling logistics (Ensure that travelling is in line with National Travel Policy Framework)
• Book travel through Agencies and send vouchers to the end user prior to travel
• Resolve all after-hours queries
• Respond to internal and external queries
• Make all the necessary travel arrangements on receipt of approved travel requests
• Communicate any changes and updates with agencies, service providers and appropriate parties.
STOCK CONTROL
• Manage AgriSETA stores.
• Safeguard AgriSETA Inventory (Stationery, Cartridges) and groceries
• Ensure stock is replenished (low stock)
• Responsible for the stock control system for stationery, cleaning materials and consumables
• Quarterly stock counts and keep records.
• Monthly signed inventory register must be in place.
REPORTING
• Submit reports to the SCM: Manager within stipulated timelines.
AD HOC
• Any other duties which may be assigned from time to time
INTERNAL AND EXTERNAL CONTRACTS
Internal divisions: All divisions within AgriSETA
External: Clients of and visitors to AgriSETA. Various Service Providers.
MININUM QUALIFICATIONS AND EXPERIENCE
- NQF 6 in Supply Chain Management / Logistics, or equivalent
- 3 years or more related experience in Supply Chain Management environment
REQUIRED COMPETENCIES
- Computer literacy
- Communication skills
- Knowledge of applicable policies and procedures (SCM)
- Team-orientated
- Dead-line driven
Employment Period: Permanent
An updated CV with a covering letter (excluding certificates) should be forwarded to: officerscm@agriseta.co.za
Closing date: Friday, 03 November 2023 @ 16h30
Enquiries: Tshepiso@agriseta.co.za
Please note that this is a re-advertisement, applicants who previously applied to this position are encouraged to apply, quoting the reference as per above.
Note: Please indicate your current and required salary. Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing.
AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.
ASSISTANT MANAGER: INTERNAL AUDIT
PERMANENT
SALARY SCALE: D1
Level 6 R728,311.16 (CTC)
Ref: AgriS01/10/2023
DESIGNATION: Assistant Manager
Reporting to: Chief Audit Officer
Division: Office of the Chief Executive Officer (OCEO)
Business Unit: Internal Audit
Office Location: Head Office, Pretoria
JOB PURPORSE
To support the implementation of the Internal Audit Charter and Audit Strategy for AgriSETA, ensuring the application effective and efficient internal audit methodologies and application of suitable best practices to support and enable the internal audit function and oversee the reporting of auditing findings.
KEY PERFORMANCE AREAS - FUNCTIONAL OUTPUTS / ACTIONS
Key Performance Areas will include but not limited to the following:
• Contribute towards the development and implementation of the Annual Audit Plan effectively
• Coordinate the approval of the audit programmes for all individual audit projects prior to the start of the audit and ensure that all stakeholders involved are well informed and briefed timeously
• Oversee and facilitate the planning and execution of internal audits and audit processes
• Oversee the performance of audit procedures, support the identifying and definition issues; contribute to the development of the criteria, the review and analysis thereof
• Continuously provide support and advice to the Unit on the implementation of approved functional plans
• Oversee the identification and evaluation of the SETA’s audit risk areas
• Support the identification of control gaps during the audit execution and advise the business on areas of improvement and recommend corrective measures
• Contribute to the compilation of audit reports according to set auditing standards, procedures, policies, guidelines and processes
• Oversee the revision and approval of all management responses to individual audit reports, follow- up with respective line managers and provider advise on the implementation of corrective actions
• Document the results of audit work in accordance with the Institute of Internal Auditors (IIA) standards
• Coordinate and prepare reports and packs for the Audit and Risk Committees
• Close working relationship with internal stakeholders with regards to strategic decisions relating to audits and governance processes
• Providing continuous coaching and feedback to the business in terms of internal auditing standards, governance processes and risk management processes
• Assist the Chief Audit Officer with the development of audit policies, procedures and processes and methodologies aligned with auditing standards and regulations
• Ensure standard operating procedures for internal audit is implemented in all aspects of auditing operations and aspects
• Monitor the implementation of the annual Audit Plan, including any special tasks/projects requested by management and the Audit Committee to ensure alignment and delivery
• Perform the analysis and contribute to the conclusion on the effectiveness and efficiency of controls
• Support the implementation of the approved operational and strategic plans, policies and procedures and internal audit guidelines
• Support the creation and maintenance of a culture of performance and efficiency
• Ensure that you have an up-to date knowledge and understanding of changes/advancements in the legislation in order to ensure compliance and management and employees are informed
• Support, coach, develop, motivate and inspire the team ensuring performance against set individual and Internal Audit targets is achieved;
• Support the enforcement and adherence to AgriSETA policies, procedures, PFMA and relevant legislation
• Continuously track, monitor and measure individual and team’s performance against set standards and performance targets
• Support the effective utilisation of research, up-to-date knowledge and intelligence to continuously support the SETA’s performance
• Act as a representative of AgriSETA, ensuring that all behaviours and conduct are aligned with the SETA values
• Ensure effective, professional communication and dialogue with all Stakeholders, and also between Management, Staff and Stakeholders
• Perform ad-hoc audits and investigations as and when requested by management
• Oversee and track Internal Audit Budget and report on variances
• Track budget hours vs actual hours and drive increase productivity
MINIMUM QUALIFICATION & EXPERIENCE
• Degree (NQF 7) in Accounting, Auditing or equivalent qualification
CIA will be added advantageous
• 5 years’ experience in internal auditing as a Team Leader / Supervisor
• Knowledge of Generally Recognised Accounting Practice (GRAP), Generally Accepted Accounting
• Principles (GAAP) and Professional Practice of Internal Auditing
• In-depth knowledge of internal auditing, risk management, the PFMA and Treasury Regulations
• Experience in a SETA / Public Sector environment will be an advantage
• A valid Driver’s License
KNOWLEDGE, SKILLS AND ATTRIBUTES
• Auditing, Accounting, Risk assessment, Internal controls, Public entities 3A schedule, PFMA, Treasury Regulations, Grand regulations
• Business Writing Skills
• Communication Skills
• Deadline driven
• Team orientated
Employment period: Permanent
An updated CV with a covering letter (excluding certificates) should be forwarded to:
ASMIA@agriseta.co.za
Closing date: Friday 03 November 2023 @ 16h30
Enquiries: Tshepiso@agriseta.co.za
Note: Please indicate your current and required salary. Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing.
AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.