AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) - LEARNING PROGRAMMES AND PROJECT INTERNSHIPS

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LEARNING PROGRAMMES AND PROJECTS INTERNSHIP X4
REMUNERATION: MARKET RELATED
REF: LPP INTERNSHIP/02/2023
Designation: Internship: Learning Programmes and Projects
Reporting to: Assistant Manager: Administration
Division: Learning Programmes and Projects
Office location: Head office (Pretoria)
 
Job purpose
To administer learning Programmes in the Learning Programmes and Projects Division
 
Role context
Administration of learning programmes requires a thorough understanding of the administration of learning programmes within the Learning Programmes and Projects environment of SETAs.
 
KEY PERFORMANCE AREAS
Key Performance area & Functional outputs / Actions
 
Administration of Learning Programmes
• Receive Discretionary Grants applications
• Capture and verify the applications are supported by the appropriate documents
• Verify the captured information
• Forward all requests for approval to the Learning Programmes and Projects Evaluation Committee
• Upload all approved projects to the system
• Scan and upload documents on the drive
• Participate in the evaluation of applications to provide input
• Generate, distribute and receive contracts for signature by CEO and applicants
• Provide feedback on all application status
• Ensure the signed contracts are received and filed
• Validate learner documents and communicate the outcomes with stakeholders
• Register Learner Agreements before the training commences
• Follow up outstanding contracts from stakeholders
• Report weekly on contracts received
 
Processing payments
• Receive and capture all invoices relating to programmes
• Analyse invoices against contract deliverables approvals for each project
• Link learners to grant payments
• Submit learner documents for capturing and keep accurate records
• Check accuracy of invoices for payment
• Forward approved invoices to finance department for payment
• Verify payments on the SAGE X3 system
• Keep an up-to-date document register of documents received and submitted
 
Stakeholder liaison
• Provide excellent customer service to AgriSETA internal and external stakeholders
• Provide guidance to stakeholders, learners, employers and training providers regarding learning programmes and other requirements
• Assist stakeholders and training providers regarding invoice and calculation of grants
• Respond to all client correspondence and walk-ins concerning Learning Programmes and Projects
• Respond to all queries regarding Learning programmes and payments
• Perform any administrative duties required by the unit
Provide Information to Auditors
• Provide information related to audit requests
• Validate information prior to submitting to the auditors
• Keep records of documents submitted
• Ensure there are no repeat audit findings on any audited documents
 
Reporting
• Generate weekly and monthly reports on contracted, committed and balanced amounts against the approved project budgets
• Compile relevant statistics for inclusion in appropriate reports when required.
 
Adhoc
• Any other duties which may be assigned by the Manager or Assistant Manager
 
Internal and external contacts
• Internal: All internal departments
• External: Stakeholders
 
Minimum qualification and experience
• National Diploma/ NQF level 6 in Management Assistance/ Public Management.
• Grade 12
• No work experience in Learning Programmes and Projects required
 
Skills and attributes required:

• Approachable
• Attention to detail
• Ability to work with high volume of data
• Adaptable
• Communication both verbal and written
• Deadline driven
• Flexibility
• Interpersonal
• Planning and coordination
• Team player
• Respects protocol
• Results driven
• Problem solving
• Time Management
• Competencies required:
• Computer Literacy (Ms Office)
• Administrative skills
• Accuracy
• Goal driven

 
 
KINDLY NOTE THAT THIS IS AN INTERNSHIP POSITION AND NOT FOR A PERSON WHO HAD PREVIOUS WORKING EXPERIENCE.
 
Employment Period: 18 months
 
An updated CV with a cover letter including certificates should be forwarded to: LPPInternship@agriseta.co.za
 
Closing date: Tuesday, 21 February 2023 at 16:30
 
Enquiries: Mmampho@agriseta.co.za
Please note this e-mail is for enquiries only and no application will be considered and quote the reference number on the subject)
 
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing. AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan. 
 
Disabled candidates are encouraged to apply and an indication in this regard will be appreciated.

​
OFFICER: LEARNING PROGRAMMES AND PROJECTS
(MATERNITY RELIEVER FOR 1 MONTH)
REMUNERATION: MARKET - RELATED
REF: LPP/02/2023
Designation: Officer: Learning Programmes and Projects
Reporting to: Assistant Manager: Administration
Division: Learning Programmes and Projects
Office location: Head office (Pretoria)
 
Job purpose
To administer learning Programmes in the Learning Programmes and Projects Division
 
Role context
Administration of learning programmes requires a thorough understanding of the administration of learning programmes within the Learning Programmes and Projects environment of SETAs.
 
KEY PERFORMANCE AREAS
Key Performance area & Functional outputs / Actions
 
Administration of learning programmes
• Receive Discretionary Grants applications
• Capture and verify the Discretionary Grant applications are supported by the appropriate documents
• Verify the captured information
• Forward all requests for approval to the Learning
 
Programmes and Projects Evaluation Committee
• Upload all approved projects to the system
• Scan and upload documents on the drive
• Participate in the evaluation of applications and to provide input
• Generate, distribute, and receive contracts for signature by the CEO and applicant
• Provide feedback on all application status
• Ensure the signed contracts are received and filed
• Validate learner documents and communicate the outcomes to stakeholders
• Register Learner Agreements before the training commences
• Follow up on outstanding contracts from stakeholders
• Report weekly on contracts received
 
Processing payments
• Receive and capture all invoices relating to programmes
• Analyse invoices against contract deliverables approvals for each project
• Link learners to grant payments
• Submit learner documents for capturing and keep accurate records
• Check the accuracy of invoices for payments
• Forward approved invoices to the Finance division for payment
• Verify payments on SAGE X3 system
• Keep an up-to-date document register of documents received and submitted
 
Stakeholder liaison
• Provide excellent customer service to AgriSETA’s internal and external stakeholders.
• Provide guidance to stakeholders, learners, employers and training providers regarding learning programmes and other requirements
• Assist stakeholders and training providers regarding invoices and the calculation of grants
• Respond to all client correspondence and walk-ins concerning Learning Programmes
• Respond to all queries regarding Learning programmes and payments
• Perform any administrative duties required by the unit
 
Provide information to auditors
• Provide information related to audit requests
• Validate information prior to submitting to the Auditors
• Keep records of documents submitted
• Ensure there are no repeat audit findings on any audited documents
 
Reporting
• Generate weekly and monthly reports on contracted, committed, and balanced amounts against the approved project budget
• Compile relevant statistics for inclusion in appropriate reports when required
 
Ad hoc 
• Any other duties which may be assigned by the Manager or Assistant Manager
 
Internal and external contacts
• Internal: All internal departments
• External: Stakeholders
 
Qualifications and experience
• National Diploma in Business / Office Administration (NQF Level 6)
• Grade 12
• 3 years experience in an administrative function
• 3 years of related experience in project management
• Knowledge of SETA learning programmes will be an added advantage
 
Required competencies 
• Attention to detail
• Ability to work under pressure
• Project management skills
• Organising skills
• Time management
• Ability to work in a team
• Computer Literacy
• Communication skills
• Good work ethics
 
 
Employment Period: 01 March 2023 until 31 March 2023 (1 month)
 
An updated CV with a cover letter including certificates should be forwarded to: Recruitment@agriseta.co.za and quote the reference number on the subject line.
 
Closing date: Tuesday 21 February 2023 at 16h30
 
Enquiries: Mmampho@agriseta.co.za
Please note this e-mail is for enquiries only and no applications will be considered.
 
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear from us within 4 weeks after the closing date of this advertisement, consider your application unsuccessful.
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing. AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.
 
Disabled candidates are encouraged to apply and an indication in this regard will be appreciated.