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AGRICULTURAL RESEARCH COUNCIL (ARC) - ARC CENTRAL-OFFICE VARIOUS POSITIONS
AGRICULTURAL RESEARCH COUNCIL (ARC)
The Agricultural Research Council (ARC) is a premier science institution that conducts research with partners, develops human capital and foster innovation in support of the agricultural sector. It provides diagnostic, laboratory, analytical, agricultural engineering services, post-harvest technology development, agrochemical evaluation, consultation and advisory services, food processing technology services as well as various surveys and training interventions. Through its wider network of research institutes and experimental farms, the ARC provides a strong scientific base and a broadly distributed technology transfer capacity to the entire agricultural industry in South Africa.
The ARC-Central Office (ARC-CO) seeks to appoint a highly skilled, experienced and dynamic person to the following positions at Hatfield, Pretoria:
1. COUNCIL AND COMMITTEES SECRETARY
Key Performance Areas:
Meeting Management and Minute Taking for Council and Sub Committees of Council,
Ensure that the minutes of the board meetings, attendance registers, minutes and strategic governance documentation, the board charter and subcommittees terms of reference and the delegations of authority are properly documented, files and kept in a safe place,
Monitor compliance to execution of duties in line with the delegation of authorities,
Assist in preparing Annual Reports,
Ensure safe custody of agreements and monitoring,
Ensure all letterheads comply with statutory requirements,
Act in good faith and avoid conflicts of interest,
Tracking and monitoring follow-ups with corporate decisions taken by the Board and its subcommittees from previous meetings,
Provide the new Board Members with relevant orientation/induction, training and documentation describing their powers and duties,
Ensure proper arrangement of meetings according to the corporate calendar including preparation of notices, confirming attendance, preparation of the agenda and minutes taking, recording of the meeting proceedings, circulation of the attendance register in the meetings, and circulation of minutes and relevant documentation in time for the meetings,
Record any declaration made by members and executive management on any material interests in any contract of the organization,
Ensure instructions and determine procedures of handling queries and requests from the share-holder and the board on governance issues, and provide regular feedback,
Manage the budget of the corporate governance structures,
Develop the annual corporate calendar with the company secretary, chairperson of the board and the chief executive officer.
Requirements:
A CIS-Diploma, or Legal Degree,
Five(5) - Eight (8) years’ experience as an assistant Company Secretary,
Knowledge of corporate governance principles,
Proficiency in MS Office suite,
Excellent verbal and written communication skills.
2. COORDINATOR SECRETARIAT: EXECUTIVE ASSISTANCE
Key Performance Areas:
Meeting Management and Minute Taking for Executive Management Committee, Senior and Executive Management Planning Committee and Corporate Tender Committee,
Managing the coordination of meeting management of the Executive Management Committee and Senior and Executive Management Planning Committee and Corporate Tender Committee,
Secretarial services, administration, coordination and logistical services to the Executive Management Committee (EMC), Senior, and Executive Management Planning Committee (SEMPCO) and Tender Corporate Committee with setting agenda,
Recording meeting decisions, minute taking and circulate resolutions, actions and follow-ups.
Requirement:
A 3yrs’ National Diploma in Office Administration or related field,
Five (5) years 'experience in Office Administration Management at senior level,
Experience in meeting management and minute taking,
Proficiency in MS Office suite,
Ability to analyse and interpret data,
Excellent verbal & written communication skills,
Organizational and interpersonal skills.
3. OFFICE ADMINISTRATOR : COMPANY SECRETARIAT
Key Performance Areas:
Managing the Company Secretariat and Assist the OoP,
Render office administration, including filling and removal of files,
Coordinate the flow of correspondence from the office to the Board/Council and other stake-holders,
Screening calls, making copies and managing incoming mails,
Organise and assist the Secretariat in managing Council & Committees, Executive Management Committee, Senior and Executive Management Planning Committee meetings,
Logistics management in the office of the Company Secretariat (travel arrangements, accommodation and etc),
Financial administration and procurement management , including budget monitoring (S&T, requisitions and invoices),
Rendering other secretarial and administrative support to Company Secretariat when required.
Requirements:
A 3yr’s National Diploma in Secretarial or related field,
Three (3) -Five (5) years’ experience in Office Administration,
Proficiency in MS Office suite,
The ability to analyse and interpret data,
Deadline driven,
Excellent verbal & written communication skills.
Enquires: Mr Ayanda Ndamase, Tel: (012) 427-9809
Ensure proper arrangement of meetings according to the corporate calendar including preparation of notices, confirming attendance, preparation of the agenda and minutes taking, recording of the meeting proceedings, circulation of the attendance register in the meetings, and circulation of minutes and relevant documentation in time for the meetings,
Record any declaration made by members and executive management on any material interests in any contract of the organization,
Ensure instructions and determine procedures of handling queries and requests from the share-holder and the board on governance issues, and provide regular feedback,
Manage the budget of the corporate governance structures,
Develop the annual corporate calendar with the company secretary, chairperson of the board and the chief executive officer.
Requirements:
A CIS-Diploma, or Legal Degree,
Five(5) - Eight (8) years’ experience as an assistant Company Secretary,
Knowledge of corporate governance principles,
Proficiency in MS Office suite,
Excellent verbal and written communication skills.
2. COORDINATOR SECRETARIAT: EXECUTIVE ASSISTANCE
Key Performance Areas:
Meeting Management and Minute Taking for Executive Management Committee, Senior and Executive Management Planning Committee and Corporate Tender Committee,
Managing the coordination of meeting management of the Executive Management Committee and Senior and Executive Management Planning Committee and Corporate Tender Committee,
Secretarial services, administration, coordination and logistical services to the Executive Management Committee (EMC), Senior, and Executive Management Planning Committee (SEMPCO) and Tender Corporate Committee with setting agenda,
Recording meeting decisions, minute taking and circulate resolutions, actions and follow-ups.
Requirement:
A 3yrs’ National Diploma in Office Administration or related field,
Five (5) years 'experience in Office Administration Management at senior level,
Experience in meeting management and minute taking,
Proficiency in MS Office suite,
Ability to analyse and interpret data,
Excellent verbal & written communication skills,
Organizational and interpersonal skills.
3. OFFICE ADMINISTRATOR : COMPANY SECRETARIAT
Key Performance Areas:
Managing the Company Secretariat and Assist the OoP,
Render office administration, including filling and removal of files,
Coordinate the flow of correspondence from the office to the Board/Council and other stake-holders,
Screening calls, making copies and managing incoming mails,
Organise and assist the Secretariat in managing Council & Committees, Executive Management Committee, Senior and Executive Management Planning Committee meetings,
Logistics management in the office of the Company Secretariat (travel arrangements, accommodation and etc),
Financial administration and procurement management , including budget monitoring (S&T, requisitions and invoices),
Rendering other secretarial and administrative support to Company Secretariat when required.
Requirements:
A 3yr’s National Diploma in Secretarial or related field,
Three (3) -Five (5) years’ experience in Office Administration,
Proficiency in MS Office suite,
The ability to analyse and interpret data,
Deadline driven,
Excellent verbal & written communication skills.
Enquires: Mr Ayanda Ndamase, Tel: (012) 427-9809
Closing date for applications: 28 October 2020
A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance and preference will be given to South African citizens.
Applications accompanied by covering letter, detailed CV (including certificates, supporting documents, copy of drivers’ license and nationality.
NB: Non RSA Citizens/ work permit holders must attach certified copies, as well as the names and particulars of three (3) traceable referees, must be made on line at HRCV@Arc.agric.za.
SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response from us within 4 weeks of the closing date must regard their applications as unsuccessful.
The Agricultural Research Council is an equal opportunity employer but is committed to the principles and processes of Employment Equity. The company has the right not to appoint.