|
Z83 FORMS
|
NORTHERN CAPE DEPARTMENT OF PROVINCIAL TREASURY The Northern Cape Provincial Administration is an equal opportunity, affirmative action Employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). Women and persons with disabilities are encouraged to apply. APPLICATIONS : Applications quoting the relevant reference number, should be forwarded as follows: The Deputy Director – Human Resource Management, Post To: Department of Northern Cape Provincial Treasury, Private Bag X5054, Kimberley 8300 or Hand Deliver to: Metlife Towers Building, Cnr Knight & Stead, 7th Floor, Post Office Building, Kimberley, or Email applications to: [email protected] FOR ATTENTION : Ms. D Barnett CLOSING DATE : 25 October 2024 NOTE : Applications submitted using the incorrect (old) Z83 form will not be considered. Further note that the new Z83 form must be completed in full and signed in order for the applicant to be considered. The new employment (Z83) form which can be downloaded at www.dpsa.gov.za-vacancies or obtained at any government department. Applicants are not required to submit/attach copies of qualifications and other relevant documents on application, but must submit the new (Z83) form and detailed curriculum vitae only. The provision of certified documents will only be required from shortlisted candidates for submission on or before the day of the interview. Shortlisted applicants will be subjected to qualification verification, reference checking, security screening and vetting. Non-RSA Citizens/Permanent Resident Permit Holders will be required to submit a copy of their Permanent Residence Permits only if shortlisted. In instances where applicants are in possession of a foreign qualification, it is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and only submit proof of such evaluation upon being shortlisted for a post. Furthermore, all candidates shortlisted for the Non-SMS posts will be subjected to a Practical Exercise/Technical assessment and an Ethical Conduct assessment. Correspondence will be limited to interviewed candidates only. The successful candidate will be appointed subject to positive results of the security clearance process and the verification of educational qualification certificates. Appointment on these positions will be provisional, pending the issue of security clearance. The social media accounts of shortlisted applicants may be accessed. The successful candidate will sign the performance agreement and employment contract within three months from the date of assumption of duty. It will also be required that the successful candidate declare to the EA particulars of all registrable financial interests. Short-listed candidates will be expected to avail themselves at the Department’s convenience. The department reserves the right not to make appointments to the advertised posts. OTHER POSTS DEPUTY DIRECTOR: ADMINISTRATIVE SUPPORT AND CO-ORDINATION REF NO: NCPT/2024/43 SALARY : R849 702 – R1 000 908 per annum (Level 11) CENTRE : Kimberley REQUIREMENTS : Diploma/Degree: (NQF6/7) in Public Administration, Public Management or related fields. 3-4 years’ relevant experience in the Public Service at Assistant Director Level. A valid driver’s license. Skills & Knowledge: Knowledge of functional areas covered by the executive authority’s portfolio. Basic interpersonal relationship, Problem solving, Planning and organizing, Ability to interpret relevant directives, Analytical thinking, Routine notes, memos and reporting, Public Service Laws and regulations, Public Finance Management Act, Treasury Regulations, Municipal Finance Management Act, and Regulations, Computer literacy, Report Writing, Project Management skills, Ability to interpret and apply relevant policies and procedures directives and polities. DUTIES : Manage the administrative and coordination activities within the office of the executive authority. This would, inter alia, entail the following: Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, and within the office of the executive authority. Compile correspondence, submissions and cabinet memoranda as required. Study edit and comment on submissions to be submitted to the executive authority for consideration. Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority. Develop, implement and maintain a filling system for the office of the executive authority. Manage the registry of the office of the executive authority. Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification: Liaise with internal and external role-players with regard to matters relating to the portfolio of the executive authority. This would, inter alia, entail the following: Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/Executive council. Liaise with senior managers in the institution within the executive authority’s portfolio. Co-Ordinate the activities of the executive authority’s office: Render a Cabinet/ executive council support service to the executive authority. This would, inter alia, entail the following: Manage the distribution of memoranda to Cabinet/Executive council members. Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep recording of Cabinet/Executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates. Supervise employees. This would, inter alia, entails the following: General supervision of the employees in the office of the executive authority. Quality control of the work delivered by supervisees. Advise supervisees with regard to all aspects of the work. Serve as the formal disciplinary authority with regard to supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effective. ENQUIRIES : Ms D Sebolai at 081 502 6954 HR REGISTRY CLERK REF NO: NCPT/2024/44 Contract: 12 Months SALARY : R216 417 – R254 928 per annum (Level 05), (plus 37% in lieu of benefits) CENTRE : Kimberley REQUIREMENTS : Grade 12. Zero to One (1) year relevant experience in Public Sector. Skills & Knowledge: Knowledge of planning and organizing, Records management, Registry duties and practices as well as data capturing, Storage and retrieval procedures in terms of the working environment, duplicate/ binding/faxing and delivering of document, understanding of the work registry. Ability to communicate verbally or in writing (formally of informally), Photocopy machine, fax machine, binding machine. Interpersonal, Computer Literacy. DUTIES : Provide registry counter services: attend to clients, Receive and register hand delivered mail/files including job applications, handle telephonic and other enquiries received: Handle incoming and outgoing correspondence: Received all mail, sort, register and dispatch mail. Distribute notice on registry issues. Liaise with units for tracking of files. Render an effective filling and records management service: Opening and closing of files according to records classification system. Filing/ storage and tracing (electronically/ manually) and retrieval of documents and files. Complete index cards for all files. Maintain the filing tracing schedule. Recording of all hand delivered and online job applications. Handle archiving and transferring of records: Dispatch and archive files, maintain the files register. Follow up on transfer of files for transferred officials from various departments. Process documents for archiving and disposal, Electronic scanning of documents. Sort and package files for archive and distribution. Compile lists of documents to be archived and submit to the supervisor. Keep record of archived documents. ENQUIRIES : Ms D Barnett at 066 210 4066
Comments are closed.
|
RSS Feed
