Picture
 
GOVERNMENT EMPLOYEES MEDICAL SCHEME (GEMS)
 
​ 
 
3 Month Fixed Contract - Executive Assistant Office of the Principal Officer OPO2303T
Type: Permanent 
Salary: The total remuneration package will be based on qualifications and experience. 
Closing date: 19 August
APPLY
 
The position of Executive Assistant: Office of the Principal Officer is vacant. The Executive Assistant: Office of the Principal Officer role will report directly to the Principal Officer and forms part of the Office of the Principal Officer Division. The position is temporary for 3 months and will be based at GEMS Head Office.
The total remuneration package for this position is negotiable based on qualifications and experience.
 
The Executive Assistant: for the Principal Officer will be required to provide support to the Principal Officer through the implementation of the following Key Performance Areas (KPAs):
  • Manage administration for the OPO;
  • Drafting and editing correspondence, speeches, presentations, and other materials for the OPO
  • Support the management of the OPO budget;
  • Coordinate stakeholder management;
  • Manage logistics and travel plans;
  • Review correspondence in conjunction with the PO;
  • Conduct research on issues pertinent to the PO and the Executive Manager: OPO;
  • Coordinate Staff engagement plans; and
  • Maintaining the PO's calendar and scheduling appointments
  • Preparing agendas, taking minutes, and following up on action items for meetings
  • Screening phone calls, emails, and correspondence, and responding on behalf of the PO and Executive Manager as appropriate.
  • Support the coordination of internal and external events, such as conferences and workshops.
  • Managing relationships with internal and external stakeholders, including senior executives, board members, and government officials.
  • Drafting and editing correspondence, speeches, presentations, and other materials for the PO and Executive Manager.
  • Providing guidance and support to other staff members in the OPO and the business.
 
Qualification Requirements:
  • Minimum three(3) year Diploma or Equivalent in Office Administration/Management;
  • Five (5) years of office management with which three (3) years at a senior management support level;
  • Understanding of stakeholder relationship engagement;
  • Advanced use of Microsoft Office Suite; and
 
Skills
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms;
  • Strong interpersonal skills with an approachable personality;
  • Excellent letter writing and organisational skills;
  • High level project management skills;
  • Strong analytical communication skills both written and verbal; and
  •  Strong problem solving skills
Behavioural Competencies:
  • To work under pressure to agreed deadlines and adapt to change;
  • Attention to detail to ensure that high quality work levels within the OPO and Scheme;
  • To work in a flexible manner;
  • Excellent written English and the ability to communicate at all levels;
  • Ability to represent GEMS externally with key stakeholders;
  • Ability to work closely with and lead a small team;
  • Knowledge and understanding of access and equity principles and issue; and
  • Leadership skills to maintain credibility, trust and support with the executive team on behalf of the PO
  • Maintaining confidentiality and discretion in handling sensitive information and matters
 
Desirable
  • Have an understanding of medical schemes industry; and
  • Must be in possession of a valid driver’s license and own vehicle and be willing to travel at short notice.

​


https://www.careerjunction.co.za/companies/35144/government-employees-medical-scheme
 
The closing date for applications is 18 August_2023 Should you not hear from us by 31 October please consider your application unsuccessful.
 
*** GEMS employs people with the highest level of integrity – submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
*** Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
*** Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose
*** Should you wish to have your information removed from the GEMS database, kindly send a request in writing to jobs@gems.gov.za.
*** GEMS adopts a hybrid work model
***GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with GEMS employment equity plan.