ARTSCAPE THEATRE CENTRE
EXECUTIVE ASSISTANT Remuneration will be aligned to the company remuneration policy 12 MONTH CONTRACT Reporting to: Chief Executive Officer Purpose: Manages various aspects of work in the Office of the CEO and provides professional administrative support. Main Duties: ❑ Administering all correspondence, documents and reports ❑ Managing the diary and public interface of the CEO ❑ Plans and executes social functions as required by the CEO ❑ Liaising with clients (internal and external) as required by the CEO ❑ Assisting to coordinate certain Public Relations functions as required by the CEO ❑ Ensures that a database of key stakeholders is created and maintained ❑ Ensures that key stakeholders are advised of any matters requiring urgent attention ❑ Responsible for projects / events management as required by the CEO ❑ Analyses business performance and related statistics for inclusion in consolidated reports ❑ Researches, compiles and formats information into spreadsheets ❑ Responds to executive requests for documentation and information relating to analysis and reporting ❑ Ensures that information systems are in place to access/record new information ❑ Attends strategic / stakeholder meetings on behalf of CEO ❑ Analyses and assist the Executive in managing priorities Educational Requirements ❑ Matric (Grade 12) ❑ Relevant Tertiary qualification ❑ A minimum of 5 years relevant experience ❑ The successful candidate would be computer literate especially in MS Word, Excel and PowerPoint Further Requirements ❑ The candidate will possess exceptional communication skills with the correct writing style for various situations ❑ The ideal candidate is a conceptual and analytical thinker who can take the initiative in building partnerships ❑ Be prepared to work flexible hours ❑ Candidate must be articulate in two or three of the Western Cape’s predominant languages (i.e. English, Afrikaans, IsiXhosa) with English being the required language Interested applicants may forward their Curriculum Vitae and a covering letter to Zandile Mbizela in the Human Resources Department by E-mail: Hradmin@artscape.co.za, Post: Artscape, PO Box 4107, Cape Town, 8000. Closing date: 15 March 2024 Artscape supports the principles of Affirmative Action and the provisions of the Employment Equity Act. If you have not heard from us within four weeks of the closing date, please consider your application unsuccessful.
MARKETING ADMINISTRATOR Remuneration will be aligned to the company remuneration policy We are looking to appoint a Marketing Administrator for a period of 12 months. Reporting to: Project Marketing Co-Ordinator Purpose: Provides administrative support to the Marketing sub-unit and ensures compliance with relevant company policies and procedures Main Duties: ❑ Assist with managing social media channels ❑ Assist with updating information on Artscape’s website ❑ Maintains Artscape’s electronic photo archives ❑ Assist with newspaper advertisement bookings with various newspaper houses ❑ Design of in-house invitations, posters, publicity material ❑ Collates all artwork/imagery for the Artscape events calendar and supplies to ❑ Organizes collection and delivery of print materials ❑ Ensures that all print materials are distributed by an outsourced company ❑ Assist with video and photography for various events Educational & Experience Requirements ❑ Matric Certificate ❑ Relevant tertiary qualification in Marketing / Advertising ❑ Knowledge of Adobe (or similar) creative suite is required ❑ A minimum of 3 years relevant experience Further Requirements ❑ Excellent interpersonal skills ❑ Excellent planning and organizing skills ❑ Goal orientation ❑ Creative and analytical ability ❑ Financial management skills, including drawing up and managing budgets ❑ Stakeholders relationship management ❑ Knowledge of the Performing Arts, Theatre and related fields will be advantageous Closing date: 15 March 2024 Interested applicants may forward their Curriculum Vitae and a covering letter to Zandile Mbizela in the Human Resources Department by E-mail: hradmin@artscape.co.za or Post: Artscape, PO Box 4107, Cape Town, 8000. Artscape supports the principles of Affirmative Action and the provisions of the Employment Equity Act. If you have not heard from us within four weeks of the closing date, please consider your application unsuccessful.
PROJECT MANAGER Remuneration will be aligned to the company’s remuneration policy We are looking to appoint a pool of Project Managers to be assigned to various productions over a period of 12 months. Reporting to: Project Management: Team Leader Purpose: Plans, executes and controls activities for allocated projects. It is important to note that the projects means theatre stage productions and related events such as book launches and workshops Main Duties: ❑ Develops and prepares a Logistics Plan for projects ❑ Attends all relevant project meetings ❑ Ensures that project logistic requirements are met ❑ Ensures the project marketing plan is executed ❑ Ensures all participants are briefed regarding project timeframes ❑ Ensures that all vendors are in place for the project ❑ Executes all elements of project workplan ❑ Logs all project risks in Risk Register and places on project meeting agenda ❑ Ensures that all changes to scope of project are approved and implements changes ❑ Checks issue register and follows up on any outstanding issues ❑ Manages the closure of each projects ❑ Completes project debriefing documentation Educational & Experience Requirements ❑ Matric ❑ A minimum of 5 years relevant experience ❑ Extensive relevant experience in management of theatre productions and/or events ❑ The candidate must be computer literate especially in MS Word and Microsoft Excel, Further Requirements ❑ Excellent communication and interpersonal skills ❑ Excellent organizing skills ❑ Must be pro-active and have a problem solving ability ❑ Must be articulate in two or three of the Western Cape’s predominant languages (i.e. English, Afrikaans, IsiXhosa) ❑ A good command of the written English language ❑ The candidate must be flexible and prepared to work overtime as and when required ❑ Knowledge of the industry and a passion for the arts would be advantageous Closing date: 15 March 2024 Interested applicants may forward their Curriculum Vitae and a covering letter to Zandile Mbizela in the Human Resources Department by E-mail: Hradmin@artscape.co.za or Post: Artscape, P O Box 4107, Cape Town, 8000. Artscape supports the principles of Affirmative Action and the provisions of the Employment Equity Act. If you have not heard from us within four weeks of the closing date, please consider your application unsuccessful. SUPPLY CHAIN MANAGEMENT PRACTITIONER Remuneration will be aligned to the company remuneration policy 12 MONTH CONTRACT Reporting to: Supply Chain Manager Purpose: Ensures compliance to company procurement policy and procedures and assists in the execution of the compliance function. Main Duties: ❑ Assist with the procurement of specialized good or services over 100K ❑ Review of deviations and assist end users with compiling of deviations ❑ Compilation of BBBEE and pricing score sheets ❑ Assist new suppliers to register on the CSD as per self help guide. ❑ Capture purchase orders ❑ Assist end users with writing procurement specifications ❑ Liaise with all suppliers on credit terms and credit applications ❑ Complete and process all credit applications from suppliers ❑ Do the relevant follow-ups as the status of the applications ❑ Ensure implementation and monitoring of project plans for all tenders/bids ❑ Setting up various bid committees ❑ Arrange and attend compulsory and non-compulsory site meetings ❑ Compiling of appointment letters for bid committees ❑ Compiling of various bid committee minutes and submissions ❑ Draft and place adverts in media/government gazette and NT eportal ❑ Review all completed purchase order ❑ Assist SCM Manager with contract management ❑ Keeping record of contract spend as per contract register ❑ Capture of monthly expenditure of listed contracts ❑ Provide feedback to end users on contract value spent Educational Requirements ❑ Matric (Grade 12) ❑ National Diploma in Supply Chain Management / Public Management Further Requirements ❑ Must be computer literate in MS EXCEL and MS Word ❑ 3 years’ experience in a highly complex office environment Interested applicants may forward their Curriculum Vitae and a covering letter to Zandile Mbizela in the Human Resources Department by E-mail: Hradmin@artscape.co.za, Post: Artscape, PO Box 4107, Cape Town, 8000. Closing date: 15 March 2024 Artscape supports the principles of Affirmative Action and the provisions of the Employment Equity Act. If you have not heard from us within four weeks of the closing date, please consider your application unsuccessful. SOCIAL MEDIA SPECIALIST Remuneration will be aligned to the company remuneration policy We are looking to appoint a Social Media Specialist to be assigned to various productions over a period of 12 months. Reporting to: Project Marketing Co-ordinator Purpose: To co-ordinate, populate and project manage social media content for all productions and events taking place at Artscape. This will include, but not limited to, capturing footage of production rehearsals, workshops, launch events, opening nights, participant vox pops, etc. Main Duties: ❑ Works with the marketing team to develop a social media plan and implements the plan ❑ Manages the social media channels and social media platforms ❑ Assist with social media management with large projects, events and community engagement ❑ Assist with creation of new content for audience interaction ❑ Compile content for the copy on social media platforms ❑ Re-design graphics and images for social media platforms ❑ Edit text to synopsis requirement ❑ Retrieve respective reports to assist with performance measurements across various social media channels Educational & Experience Requirements ❑ Matric Certificate ❑ Relevant tertiary qualification in Marketing / Advertising / Graphic Design / Design ❑ Relevant experience in managing social media channels ❑ Knowledge of Adobe (or similar) creative suite is an advantage ❑ Knowledge of imagery and video content manipulation like GIFs, editing and sound insertion would be advantageous ❑ A minimum of 5 years relevant experience Further Requirements ❑ Excellent interpersonal skills ❑ Excellent planning and organizing skills ❑ Goal orientation ❑ Creative and analytical ability ❑ Young and energetic ❑ Be connected with social media influencers ❑ Knowledge of the Performing Arts, Theatre and related fields will be advantageous Closing date: 15 March 2024 Interested applicants may forward their Curriculum Vitae and a covering letter to Zandile Mbizela in the Human Resources Department by E-mail: hradmin@artscape.co.za or Post: Artscape, PO Box 4107, Cape Town, 8000. Artscape supports the principles of Affirmative Action and the provisions of the Employment Equity Act. If you have not heard from us within four weeks of the closing date, please consider your application unsuccessful.
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