WESTERN CAPE LIQUOR AUTHORITY (WCLA)
PROCUREMENT OFFICER: SUPPLY CHAIN MANAGEMENT & ASSETS Component: Finance Department: Western Cape Liquor Authority Bellville Reference Number: WCLA 13/2022 Requirements • Relevant NQF 7 qualification - Commerce • Minimum 2 - 4 years relevant experience within SCM environment. • Knowledge of public procurement legislation • Knowledge of asset management • Accounting background required • Valid Driver’s License (with no vehicle restrictions) Experience and competencies which will be advantageous • Relevant NQF 8 qualification – Commerce • Degree in Finance / Procurement with Accounting / Procurement as a major (advantageous) • Knowledge of financial and procurement systems (advantageous). • Accounting articles experience (advantageous) • Fleet management (advantageous) Key performance areas: • Demand management and procedures ➢ Administer demand management and logistics processes and procedures. ➢ Ensure the planning and execution of annual procurement plan. ➢ Conduct market research and benchmarking to ensure best practice methodology. ➢ Provide all logistical support in respect of specifications, advertisements, bid evaluation, bid adjudication, sub-committees, recommendations, and approvals. • SCM Administration ➢ Provide input into the interim and annual financial statements and statutory reports. ➢ Compile SCM payments. ➢ Responsible for the administrative and secretariat function for SCM committees. ➢ Responsible for procurement of all goods/services (Quotations). ➢ Source quotations from service providers as and when required. ➢ Advertise quotations and tenders on the SCM systems. • Contract and Lease Management ➢ Ensure that Contract registers are in accordance with prescripts. ➢ Ensure that the contract register, and awards registers are updated on a regular basis. • Asset Management ➢ Prepare asset register reconciliations and ensure that it balances with the control accounts / main ledger. ➢ Ensure that assets purchased are capitalized to the asset register monthly and in compliance with GRAP requirements. ➢ Conduct the asset count and follow up/investigate any discrepancies identified during the count. ➢ Identify assets at the end of their useful life and institute disposal management processes. ➢ Provide administration support to the disposal committees. ➢ Ensure obsolete and impaired assets are correctly accounted for in line with GRAP standards. ➢ Ensure that the asset register is updated on a monthly basis and maintained according to the requirements of GRAP. ➢ Ensure that all the WCLA assets are barcoded. ➢ Facilitate the signing of assets acknowledgement forms and asset movement forms by staff at WCLA and maintain proper record keeping for assets. • Reporting ➢ Responsible for all internal and external procurement reports. ➢ Responsible for all internal and external supplier reports. ➢ Provide inputs to the Annual Procurement Plan progress reporting on a quarterly basis. • People management for Component ➢ Ensure WCLA policies and practices implemented within sub-component. Knowledge ➢ Working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations, Administrative Law. ➢ Working knowledge of relevant industry legislation and regulations, e.g. Western Cape Liquor Act, POPI, PAJA, PAIA. ➢ Extensive knowledge of Supply Chain Management principles in the public sector. ➢ Working understanding of standard of Generally Recognized Accounting Practice (GRAP) relating to assets. ➢ Strong understanding of and a strong commitment to good corporate governance - especially King III. Skills ➢ Report writing skills ➢ Strong analytical and systematic problem-solving skills. ➢ Ability to thrive in a fast-paced environment managing multiple projects and tight deadlines. ➢ Ability to function independently and within a team. ➢ Ability to prioritize and adapt, managing multiple projects and tight deadlines. ➢ Computer literacy plus advanced proficiency in MS Office Note: Only shortlisted applicants will receive further correspondence. If you have not received a response from the entity within three months of the closing date, please regard your application as unsuccessful. Shortlisted candidates will be required to submit originally certified copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the entity and may also be required to undergo competency assessments/ proficiency tests. The Western Cape Liquor Authority is guided by the principles of Employment Equity. All candidates invited for interviews may be subjected to competency test/practical tests as part of the interview process. Kindly note that all personal information provided with your application will be dealt with for the intended purpose. All completed applications (WCLA Application Form, CV’s and Copies of Qualifications) must be submitted via the following e-mail address: hr@wcla.gov.za Only applications submitted via the above-mentioned e-mail address will be accepted SALARY: R358 080 per annum (Cost to Employment) SALARY LEVEL: 7 CLOSING DATE: 04 November 2022 ENQUIRIES: Mrs. S Langeveldt: (021) 204 9730/92
FINANCIAL INSPECTOR (TWO-YEAR FIXED TERM CONTRACT RENEWABLE) Component: Liquor Licensing Administration Department: Western Cape Liquor Authority Bellville Reference Number: WCLA 12/2022 Requirements: • Relevant NQF 7 qualification - Degree in Finance with Accounting as a major • Minimum 5 years’ relevant experience, preferably in an audit, analytical, forensic, investigation and/or regulatory environment • Accounting background required • Valid Driver’s License (with no vehicle restrictions) Experience and competencies which will be advantageous: • Relevant NQF 8 qualification - Degree in Finance with Accounting as a major • Understanding of legislation regulating the licensing of the liquor industry in South Africa • Accounting Articles experience Key performance areas: • Planning for financial inspections ➢ Assist with the compilation of financial inspection plans ➢ Obtain knowledge of the licence holders ➢ Obtain an understanding of internal control systems of off-consumption and on-consumption licensees, including accounting and reporting procedures and any other procedures or systems, whether computerised or not ➢ Compile system descriptions (Business processes) with the minimum internal control systems of off-consumption and on-consumption licensees, including accounting and reporting procedures and any other procedures or systems (whether computerised or not) that would enable the annual declaration of volumes and turnover data to the Authority ➢ Compile system descriptions (Business processes) the minimum internal control systems, including accounting and reporting procedures and any other procedures or systems (whether computerised or not) that would enable the Authority to receive, store, process and analyse annual declaration of volumes and turnover data submitted by off-consumption premises ➢ Perform walk through test inspections and perform test of controls at licenced premises ➢ Compile sampling worksheet for the licence holders to be inspected and sales transactions to be inspected • Execution of financial inspections ➢ Conduct random routine compliance inspections in terms of section 60 of the Act and WCL Regulation 27 ➢ Conduct enquiries and interviews with all relevant parties ➢ Issues requests for volume and turn over data (record or other document) in terms of section 74(1)(b) of the Act ➢ Enter, search or inspect licenced premises in terms of section 75(4A) of the Act to obtain volume and turn over data (record or other document) ➢ Collecting, recording and safe keeping of data and information obtained during inspections ➢ Ensure all evidence procedures are in line with all applicable legislation, financial inspection methodology and standard operating procedures ➢ Undertake intelligence driven operations with external role players (e.g. SAPS, SARS and other law enforcement agencies) ➢ Carry out search and seizure activities in according with the Liquor Act 4 2008 and CPA ➢ Ensure that joint enforcement operations are conducted within the ambit of the Liquor Act 4 of 2008 as amended, and all other applicable legislation, financial inspection methodology and standard operating procedures ➢ Issue compliance notices ➢ Ensure that compliance notices issued are followed up ➢ Issue Regulation 37A Notices ➢ Co-ordination of activities in respect of investigators interactions with Licence Holders at their respective sites ➢ Meetings arranged timeously, ensure that relevant role-players available, set agenda highlighting discussion points ➢ Attend arranged meetings along with Inspectors where possible • Communication throughout the financial inspection ➢ When liaising with licence holders, Inspectors are to ensure that correspondence /communication is professional, courteous and to the point ➢ Written queries from applicants are dealt with or at least acknowledged within one week of receipt ➢ Interviews/site visits are arranged well in advance and the person to be interviewed is made fully aware of the purpose of the interview ➢ Continuously inform Senior Financial Inspector on the progress of investigations, anticipated risks, significant events and developments ➢ Regular communication with relevant role-players in respect of area of responsibility ➢ Promptly follow-up on all instances of non-compliance, anticipated risks and other areas of concern with relevant licence holders ➢ At all times promotes a positive image of the Authority ➢ Ensure that licence holders are appropriately informed regarding the outcomes of decisions taken in respect of such licence holder • Compliance Intelligence Gathering and analysis ➢ Assist in the gathering of information and compilation of financial statistics on all licensed premises ➢ Assist in the gathering and compilation of statistics of non-compliance/contravention trends relating to financial matters ➢ Store, process and analyse volumes and turnover data from on and off consumption licensees to conduct an ongoing study of and investigation into a) the retail liquor trade and micro-manufacturing of liquor throughout the Province and elsewhere in order to ascertain whether there are any deficiencies in this Act and to discover any abuses or violations of the procedures contained in this Act; and b) reducing the socio-economic and other costs associated with the abuse of liquor ➢ Model the volumes and turnover data to categories into different segmentation options for the on and off consumption licensees for the purposes of implementing and maintaining a differentiated pricing strategy and other differentiated regulatory methodologies ➢ Draft recommendations on differentiated pricing strategy and other differentiated regulatory methodologies • Reporting and information management ➢ Monitoring and evaluation of interventions ➢ Reporting and drafting recommendations for future interventions ➢ Ensure submission of an analysis of performance to indicate where challenges are experienced and what interventions will be implemented in order to address challenges ➢ Compile reports on all findings/ inspections and operations completed ➢ Compile report for submission to the Senior Financial Inspector and LLA/LLT • Tribunal/Court Proceedings ➢ Testify in LLT hearings ➢ Testify in criminal court cases ➢ Follow up of criminal cases Manage the loss control process Knowledge: • Working knowledge of relevant industry legislation and regulations, e.g. Western Cape Liquor Act, POPI, PAJA, PAIA • Working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations, Administrative Law • Working understanding of standard of Generally Recognised Accounting Practice (GRAP) and International Financial Reporting Standards (IFRS) • Working understanding of International Accounting Standard 2 Inventories (IAS 2) • Working knowledge of HRM, Risk management, Project management • Strong understanding of and a strong commitment to good corporate governance – especially King IV. Skills: • High level of report writing skills • Strong analytical and systematic problem-solving skills • Ability to thrive in a fast-paced environment managing multiple projects and tight deadlines • Exceptional interpersonal, communication, writing, reporting and presentation skills • Ability to function independently and within a team • Computer literacy plus advanced proficiency in MS Office Note: Only shortlisted applicants will receive further correspondence. If you have not received a response from the entity within three months of the closing date, please regard your application as unsuccessful. Shortlisted candidates will be required to submit originally certified copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the entity and may also be required to undergo competency assessments/ proficiency tests. The Western Cape Liquor Authority is guided by the principles of Employment Equity. All candidates invited for interviews may be subjected to competency test/practical tests as part of the interview process. Kindly note that all personal information provided with your application will be dealt with for the intended purpose. All completed applications (WCLA Application Form, CV’s and Copies of Qualifications) must be submitted via the following e-mail address: hr@wcla.gov.za Only applications submitted via the above-mentioned e-mail address will be accepted SALARY: R440 514 per annum (Cost to Employment) SALARY LEVEL: 8 CLOSING DATE: 04 November 2022 ENQUIRIES: Mrs. S Langeveldt: (021) 204 9730 / 92 / 32 FINANCE ADMIN SUPPORT Component: Finance Department: Western Cape Liquor Authority Bellville Reference Number: WCLA 10/2022 Requirements: • NQF 6 – An appropriate 3-year tertiary qualification (National Diploma) in Accounting • 2-3 year’s relevant working experience in a finance environment • Accounting background required Experience and competencies which will be advantageous: • Experience working in the public sector (advantageous). • NQF 7 Qualification in Finance (Degree in Finance with Accounting as a major) • Working understanding of standard of Generally Recognised Accounting Practice (GRAP) • Working understanding experience in PASTEL or other financial systems • Valid Driver’s License (with no vehicle restrictions) Key performance areas: • General Office Admin Support ➢ Handle enquiries when required. ➢ Assist with replenishment of office supplies, i.e. Stationery, paper. etc. ➢ Filing of relevant documentation pertaining to own functions. ➢ Draft documents as required. ➢ Logistical arrangements relating to Finance meetings. ➢ Record minutes at various component meetings and archive them accordingly. • Finance Admin Support ➢ Administer payments on Nedbank Banking System. ➢ Prepare payment vouchers for all invoices received. ➢ Compliance checking of payments as required. ➢ Provide backup assistance to Finance Officers: Revenue and Expenditure with regards to the process of expense claims, e.g. GB and staff claims when required. ➢ Assist with internal and external audit as required. • Reporting ➢ Reconciliation of the revenue bank account, Expenditure bank account and Investment bank account on a weekly basis. ➢ Maintenance of the monthly reconciliation between LMATS and revenue received. ➢ Reconciliation of the suspense account and balance sheet revenue related accounts. ➢ Reconciliation of the trade payables accounts. ➢ Follow up and resolving of queries on the reconciliations. • Financial Administration ➢ Ensure the status of license of the license holders are accurate and up to date. ➢ Refunding of fees to stakeholders. ➢ Capture refunds on the banking system. ➢ Ensure all queries received from the Call Centre/License-holders are timeously responded to. Knowledge: • Working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations, Administrative Law. • Working knowledge of relevant industry legislation and regulations, e.g. National Liquor Act, Provincial Liquor Act, POPI, PAJA, and PAIA. • Computer Literacy and competent in MS Office. Skills: • Basic analytical skills • Computer literate • Basic technical knowledge and skills • Quality and detail focus • Result focus • Organizing and prioritizing Note: Only shortlisted applicants will receive further correspondence. If you have not received a response from the entity within three months of the closing date, please regard your application as unsuccessful. Shortlisted candidates will be required to submit originally certified copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the entity and may also be required to undergo competency assessments/ proficiency tests. The Western Cape Liquor Authority is guided by the principles of Employment Equity. All candidates invited for interviews may be subjected to competency test/practical tests as part of the interview process. Kindly note that all personal information provided with your application will be dealt with for the intended purpose. All completed applications (WCLA Application Form, CV’s and Copies of Qualifications) must be submitted via the following e-mail address: hr@wcla.gov.za Only applications submitted via the above-mentioned e-mail address will be accepted SALARY: R241 545 per annum (Cost to Employment) SALARY LEVEL: 5 CLOSING DATE: 04 November 2022 ENQUIRIES: Mrs. S Langeveldt: (021) 204 9730 / 92 SENIOR FINANCIAL INSPECTOR (TWO-YEAR FIXED TERM CONTRACT RENEWABLE) Component: Liquor Licensing Administration Department: Western Cape Liquor Authority Bellville Reference Number: WCLA 11/2022 Requirements: • Relevant NQF 7 qualification - Degree in Finance with Accounting as a major • Minimum 5 years’ relevant experience, preferably in an audit, analytical, forensic, investigation and/or regulatory environment (2 years of which should be supervisory experience) • Accounting background required • Valid Driver’s License (with no vehicle restrictions) Experience and competencies which will be advantageous: • Relevant NQF 8 qualification - Degree in Finance with Accounting as a major • Understanding of legislation regulating the licensing of the liquor industry in South Africa • Accounting Articles experience Key performance areas: • Strategic Management ➢ Participate in WCLA strategic planning and align activities to achieve objectives ➢ Develop five-year strategy for Financial Inspections section ➢ Develop and implement strategic plan, implementation plan, budget, annual performance plan and operational plan ➢ Analyse challenges to achieving targets and objectives and implement appropriate interventions ➢ Report as and when required and in the prescribed format on the achievement of determined goals and objectives • Planning for financial inspections ➢ Compilation of financial inspection plans ➢ Obtain knowledge of and from the licence holders ➢ Obtain an understanding of internal control systems of off-consumption and on-consumption licensees, including accounting and reporting procedures and any other procedures or systems, whether computerised or not ➢ Compile system descriptions (Business processes) with the minimum internal control systems of off-consumption and on-consumption licensees, including accounting and reporting procedures and any other procedures or systems (whether computerised or not) that would enable the annual declaration of volumes and turnover data to the Authority ➢ Compile system descriptions (Business processes) the minimum internal control systems, including accounting and reporting procedures and any other procedures or systems (whether computerised or not) that would enable the Authority to receive, store, process and analyse annual declaration of volumes and turnover data submitted by off-consumption premises ➢ Perform walk through test inspections and perform test of controls at licenced premises ➢ Compile sampling worksheet for the licence holders to be inspected and sales transactions to be inspected • Co-ordination/ Supervision and execution of financial inspections ➢ Conduct random routine compliance inspections in terms of section 60 of the Act and WCL Regulation 27 ➢ Conduct enquiries and interviews with all relevant parties ➢ Issues requests for volume and turn over data (record or other document) in terms of section 74(1)(b) of the Act ➢ Enter, search or inspect licenced premises in terms of section 75(4A) of the Act to obtain volume and turn over data (record or other document) ➢ Collecting, recording and safe keeping of data and information obtained during inspections ➢ Ensure all evidence procedures are in line with all applicable legislation, financial inspection methodology and standard operating procedures ➢ Undertake intelligence driven operations with external role players (e.g. SAPS, SARS and other law enforcement agencies) ➢ Carry out search and seizure activities in according with the Liquor Act 4 2008 and CPA ➢ Ensure that joint enforcement operations are conducted within the ambit of the Liquor Act 4 of 2008 as amended, and all other applicable legislation, financial inspection methodology and standard operating procedures ➢ Issue compliance notices ➢ Ensure that compliance notices issued are followed up ➢ Issue Regulation 37A Notices ➢ Co-ordination of activities in respect of investigators interactions with Licence Holders at their respective sites ➢ Meetings arranged timeously, ensure that relevant role-players available, set agenda highlighting discussion points ➢ Attend arranged meetings along with Inspectors where possible • Communication throughout the financial inspection ➢ When liaising with licence holders, Financial Inspectors are to ensure that correspondence /communication is professional, courteous and to the point ➢ Written queries from applicants are dealt with or at least acknowledged within one week of receipt ➢ Interviews/site visits are arranged well in advance and the person to be interviewed is made fully aware of the purpose of the interview ➢ Continuously inform Senior Manager: LA on the progress of investigations, anticipated risks, significant events and developments ➢ Regular communication with relevant role-players in respect of area of responsibility ➢ Promptly follow-up on all instances of non-compliance, anticipated risks and other areas of concern with relevant licence holders ➢ At all times promotes a positive image of the Authority ➢ Ensure that licence holders are appropriately informed regarding the outcomes of decisions taken in respect of such licence holder • Compliance Intelligence Gathering and analysis ➢ Responsible for gathering information and compiling financial statistics on all licensed premises ➢ Gather and compile statistics of non-compliance/contravention trends relating to financial matters ➢ Store, process and analyse volumes and turnover data from on and off consumption licensees to conduct an ongoing study of and investigation into ➢ the retail liquor trade and micro-manufacturing of liquor throughout the Province and elsewhere in order to ascertain whether there are any deficiencies in this Act and to discover any abuses or violations of the procedures contained in this Act; and ➢ reducing the socio-economic and other costs associated with the abuse of liquor ➢ Model the volumes and turnover data to categories into different segmentation options for the on and off consumption licensees for the purposes of implementing and maintaining a differentiated pricing strategy and other differentiated regulatory methodologies ➢ Make recommendations on differentiated pricing strategy and other differentiated regulatory methodologies • Reporting and information management ➢ Monitoring and evaluation of interventions ➢ Reporting and making recommendations for future interventions ➢ Ensure submission of an analysis of performance to indicate where challenges are experienced and what interventions will be implemented in order to address challenges ➢ Compile reports on all findings/ inspections and operations completed ➢ Compile report for submission to LLA/LLT • Tribunal/Court Proceedings ➢ Testify in LLT hearings ➢ Testify in criminal court cases ➢ Follow up of criminal cases Manage the loss control process • People management for Component: ➢ Supervising and driving the performance of the financial inspection’s employees ➢ Day-to-day management of people issues ➢ Training and development of staff through on-the-job mentoring ➢ Assist in the implementation of EE strategy within Component ➢ Ensure staff development and performance management takes place ➢ Ensuring that performance evaluations are conducted ➢ Ensure WCLA policies and practices implemented within Component Knowledge: • Working knowledge of relevant industry legislation and regulations, e.g. Western Cape Liquor Act, POPI, PAJA, PAIA • Working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations, Administrative Law • Working understanding of standard of Generally Recognised Accounting Practice (GRAP) and International Financial Reporting Standards (IFRS) • Advanced understanding of International Accounting Standard 2 Inventories (IAS 2) • Working knowledge of HRM, Risk management, Project management • Strong understanding of and a strong commitment to good corporate governance – especially King IV Skills: • High level of report writing skills • Strong analytical and systematic problem-solving skills • Ability to thrive in a fast-paced environment managing multiple projects and tight deadlines • Exceptional interpersonal, communication, writing, reporting and presentation skills • Ability to function independently and within a team • Computer literacy plus advanced proficiency in MS Office Note: Only shortlisted applicants will receive further correspondence. If you have not received a response from the entity within three months of the closing date, please regard your application as unsuccessful. Shortlisted candidates will be required to submit originally certified copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the entity and may also be required to undergo competency assessments/ proficiency tests. The Western Cape Liquor Authority is guided by the principles of Employment Equity. All candidates invited for interviews may be subjected to competency test/practical tests as part of the interview process. Kindly note that all personal information provided with your application will be dealt with for the intended purpose. All completed applications (WCLA Application Form, CV’s and Copies of Qualifications) must be submitted via the following e-mail address: hr@wcla.gov.za Only applications submitted via the above-mentioned e-mail address will be accepted SALARY: R523 676 to R616 849 per annum (Cost to Employment) SALARY LEVEL: 9 CLOSING DATE: 04 November 2022 ENQUIRIES: Mrs. S Langeveldt: (021) 204 9730 / 92 / 32
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