VICTOR KHANYE LOCAL MUNICIPALITY
“A prosperous Mpumalanga Western gateway city for a cohesive developed community” – the Victor Khanye Local Municipality is committed to achieve and maintain diversity and equity in employment in respect of race, gender and especially disability. Suitably qualified candidates are invited to apply for the following positions before the closing date of: CLOSING DATE: 19 OCTOBER 2023 The following Senior Management Position will be dealt with in terms of the Local Government: Municipal Systems Act (Act No. 32 of 2000), the Regulations on the appointment and conditions of employment of Senior Managers (Regulation No. 37245) as well as the competency levels of the Local Government: Financial Management Act (Act No. 493 of 15 June 2007). DIRECTORATE: TECHNICAL SERVICES EXECUTIVE DIRECTOR: TECHNICAL SERVICES TERM OF APPOINTMENT: This is a permanent appointment as per the of Local Government: Municipal System Amendment Act,2022 (Act No.3 of 2022) which came into effect from the 01 November 2022. PLACE TO BE STATIONED: Delmas, Mpumalanga MP311. ANNUAL TOTAL REMUNERATION PACKAGE: Min: R935 100 / Mid: R1 068 686 / Max: R184 979 p.a. (Including benefits) plus a performance bonus. Payment/ remuneration is in terms of the remuneration packages payable to Municipal Managers and Managers directly accountable to Municipal Managers – Notice 380 of 2016. REQUIREMENTS: Bachelors’ Degree in Engineering/ B-Tech Engineering. 5 years relevant experience of which should include experience in middle management level or as a Programme or Project Manager of which five years MUST be at a professional/management level in engineering management experience. A valid code B drivers’ license. ADDED ADVANTAGE: Certificate of competency as required in terms of the General Machinery Regulations, 1988; or Registration with a recognized relevant engineering professional body. KNOWLEDGE: Good knowledge and understanding of relevant policy and legislation. Good knowledge and understanding of institutional governance systems and performance management. MUST have extensive knowledge of the public office environment. MUST be able to formulate the engineering master plan, project management and implementation. CORE FUNCTIONS: Act as Head of the Technical Services Directorate, guide and be responsible for all employees and budget of the Technical Services Directorate. Maximize infrastructure development and service delivery to all communities. Provisioning, Management and Maintenance of Municipal Infrastructure in the fields of Civil & Electrical Engineering, Physical & Environmental Development, Municipal Buildings & Facilities, Fleet Management & Municipal Workshops/ Stores. Perform functions related to Municipal IDP Performance Management Plan, Service Delivery Budget Implementation Plan (SDBIP) for the Technical Services Directorate. OTHER REQUIREMENTS: The successful candidate will be required to – Sign an employment contract, a performance agreement and to disclose any financial interests; and Undergo security vetting and competency assessment. PLEASE NOTE: 1. The appointment of a candidate is at the Victor Khanye Local Municipality’s sole discretion, taking into account all relevant legislation, council policies and procedures, notwithstanding the our Employment Equity goals. 2. The submission of an application gives the Victor Khanye Local Municipality the right to make inquires necessary to obtain information regarding the applicant’s background. Such an inquiry will include but not limited to current and previous employers as well as academic institutions. 3. Applicants who have not been responded to within six weeks of the closing date should consider their applications unsuccessful. 4. Victor Khanye Local Municipality reserves the right not to make an appointment in the above position, and that if the appointment process is to be taken forward any correspondence it will be limited to the shortlisted candidates. 5. Applications must be submitted on the prescribed employment form which can be printed from the Municipality’s website www.victorkhanyelm.gov.za and must be accompanied by a detailed Curriculum Vitae, together with certified copies of all relevant qualifications and or certificates, identity document and valid & unendorsed driver’s license to: The Municipal Manager, Victor Khanye Local Municipality, PO Box 6, Delmas, 2210 Or Hand Delivered to: Victor Khanye Local Municipality, Cnr Samuel Road & van der Walt Street, Delmas, 2210 - @ Room 13A Human Resource Management Office Corporate Services. 6. Applications applying for the above position MUST comply with Regulations 37245, Local Government Regulations on the appointment and Conditions of Employment of Senior Managers published in the Government Gazette – 17 January 2014. 7. Only posted or hand delivered applications will be accepted. All applications MUST reach the municipality before the closing date to be considered – No late applications will be accepted. Further enquiries regarding the above position can be directed to: The Municipal Manager, TM Mashabela – 013 665 6000. Reference number 43/2023 INTERNAL AND EXTERNAL ADVERT Closing Date and Time: Wednesday 18 October 2023 at 10:00 am The Victor Khanye Local Municipality as an equal opportunity employer is committed to achieving equity in employment in respect of disability, race and gender as envisaged in the Employment Equity Plan of this municipality. N.B. Women and people with disability are encouraged to apply. The principle of recognition of prior learning being amongst other having relevant experience and complying with a required competency level is subject to the submission of a certificate issued by the relevant Seta herein practiced by this municipality. N.B: APPLICATIONS are hereby invited from suitably qualified candidates that conform to the qualifications and requirements as stated in the recruitment advert here under to apply for the under mentioned positions: TRAFFIC OFFICERS X14 REF NO: SS01/09/2023 DIRECTORATE: SOCIAL SERVICES: LAW ENFORCEMENT POSITION TRAFFIC OFFICERS X14 PERIOD OF EMPLOYMENT: PERMANENT SUBJECT TO PROBATION PERIOD OF SIX (6) MONTHS SALARY AND BENEFITS T08 N1 R17 808.00 pm Housing subsidy Medical Aid Subsidy Group Life Insurance QUALIFICATIONS AND REQUIREMENTS Grade 12 Traffic Officers Diploma Code C1 Drivers Licence Public Drivers Permit (PDP) will be an added advantage Proof of applications for (fingerprints) SAPS clearance certificate 1 or 2 years Traffic experience. Knowledge of Municipal By-Laws would be an advantage Applicants will be required to undergo Driver and Security Clearance. The appointment is subjected to the MEC confirming the appointment as a law enforcement. KEY PERFORMANCE AREAS Controlling of Traffic Manage the Flow of Traffic during peak periods, special events or at accident scene Set up speed traps on allocated roads Issue traffic fines to traffic offenders Assisting at accident scenes Ensure that ambulance, police and all necessary officials have been alerted to the scene Ensure the smooth flow of traffic Cordon off the area to prevent any further accidents Issuing of fines and summons and arresting of traffic offenders Issue of fines to traffic offenders Issue summonses when traffic fine has not been paid Appear in court as witness for council in the event of non-payment Arrest drunken drivers and serious traffic offenders N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) OFFICE OF THE MUNICIPAL MANAGER SYSTEM AND WEB ADMINISTRATOR REF NO: OMM/01/09/2023 DIRECTORATE OFFICE OF THE MUNICIPAL MANAGER POSITION: SYSTEM AND WEB ADMINITRATOR PERIOD OF EMPLOYMENT: PERMANENT SUBJECT TO PROBATION PERIOD OF SIX (6) MONTHS SALARY AND BENEFITS T12 N1 R31 463.00 pm Housing subsidy Medical Aid Subsidy Group Life Insurance QUALIFICATIONS AND REQUIREMENTS Grade 12 ICT Certification (A+, N+)/MCSE or equivalent 1-3 years relevant ICT experience Code B drivers Licence Experience with cloud B Drivers platform (eg. AWS, Azure) will be an added advantage KEY PERFORMANCE AREAS Be able to do installation and maintenance, as well as ensuring the software is correctly configured. Diagnoses and resolve hardware and software related problems. Maintains and monitors the performance of hardware and operating systems. Co-ordinates system change management in VKLM. Conducts user support and training on effective utilisation of IT equipment. Conducts backup & restores procedures for operating system. Manage, monitor and maintain exchange server. Prepares and submits a monthly report to immediate supervisor or relevant structures. Performs any tasks as may be directed by an official having authority to do so Creates and maintains internal and external websites in collaboration with web developers. Reviews web content, links, and design; provides necessary updates and enhancements in a timely manner. Monitors site security; reports suspected or actual security breaches and denial of service attacks to appropriate staff. Implements appropriate security measures such as firewalls or message encryption. Manages internet and/or intranet infrastructure including but not limited to web, file transfer protocol (FTP), mail servers, and news. Identifies useful site performance metrics; collects, tracks, records, compiles, analyzes, and reports site usage data. Conducts user testing and use analysis to assess usability and effectiveness of site; recommends improvements based on analysis. OTHER RELATED DUTIES FOUND IN THE JD. Kindly Note (that): 1. Any canvassing and or attempt thereto will automatically disqualify any candidate from being considered for appointment. 2. Applications must be submitted on the prescribed application for employment form which can be obtained from the Municipality’s website www.victorkhanyelm.gov.za or Human Resource Office and must be accompanied by a detailed Curriculum Vitae, together with certified copies of all relevant qualifications and or certificates, identity document and valid & unendorsed driver’s license to be hand delivered in the Application for Employment Box situated at Human Resource Office Room 13A, Corner Samuel Road and Van der Walt Street, Delmas 2210 or could posted to: P.O Box 6,Delmas,2210. 3. Only posted or hand delivered applications will be accepted. All applications MUST reach the municipality before the closing date and time to be considered. Late applications and or faxed/emailed will not be accepted nor considered. 4. Should any applicants not be notified or contacted of the outcome of their application within 30 days of the closing date, they should regard their applications as being unsuccessful. The Council nevertheless appreciate the interest shown by all applicants. 5. All Shortlisted Candidate will be subjected to Qualifications and Criminal Record Checks. 6. Non-RSA Citizens/Permanent Resident Permit Holders apply must attach a copy of their Permanent Residence Permits to their applications and Should be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). 7. Further enquiries regarding the above positions can be directed to: The Acting Executive Director Corporate Services: A Moshaba – 013 665 6000 TM MASHABELA MUNICIPAL MANAGER Notice Number 43/2023
INTERNAL AND EXTERNAL ADVERT Closing Date and Time: 19 October 2023 2022 AT 10:00 am The Victor Khanye Local Municipality as an equal opportunity employer is committed to achieving equity in employment in respect of disability, race and gender as envisaged in the Employment Equity Plan of this municipality. N.B. Women and people with disability are encouraged to apply. The principle of recognition of prior learning being amongst other having relevant experience and complying with a required competency level is subject to the submission of a certificate issued by the relevant Seta herein practiced by this municipality. N.B: INTERNAL AND EXTERNAL APPLICANTS: are hereby invited from suitably qualified candidates that conform to the qualifications and requirements as stated in the recruitment advert here under to apply for the under mentioned positions: OFFICE OF THE MUNICIPAL MANAGER REFERENCE NO: AMPP1/09/2023 DIRECTORATE: OFFICE OF THE MUNICIPAL MANAGER SECTION: PUBLIC PARTICIPATION POSITION: ASSISTANT MANAGER PUBLIC PARTICIPATION PERIOD OF EMPLOYMENT: LINKED TO THE TERM OF OFFICE OF THE CURRENT SPEAKER SALARY AND BENEFITS: T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/ REQUIREMENTS Grade 12 National Diploma /Degree in Social Science / Public Administration 3-5 years of relevant experience with 3 years in management supervisory level. Code EB Driver’s License. Sound interpersonal, conceptual and analytical skills Computer literacy (Ms Office Suite). Language proficiency in at least two of the three official languages of the Mpumalanga Province (IsiSwati or English and/or IsiNdebele). KEY PERFORMANCE AREAS Manages the office of the Speaker of the VKLM Coordinates the Mayoral Izimbizo, IDP road shows and provide analysis thereafter. Responsible for research reports. Attendance at ward committees and public meetings and provide reports that requires the VKLM attention, Coordinates Skills Development programs for ward committees. Programs include: -Community Based Planning -Core Municipal Processes -Project Management -Communication, Facilitation and Conflict Management -Community diversity -Meeting Procedures -Induction programs of ward committees, constitution, roles and responsibilities of ward committees. Coordination of the Speakers Forum and reporting to Manco and the Executive Committee on recommendations made by the Speakers Forum. Assisting government departments through the mobilisation of stakeholders in specific programs Attendance at Public Participation Forum meetings in the District, Province and National and subsequent reporting Attending to issues and correspondence submitted to the office of the Speaker by the public that requires the Speakers and the Municipality's attention N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) OFFICE OF THE MUNICIPAL MANAGER REFERENCE NO: PMS/IDP002/09/2023 DIRECTORATE: OFFICE OF THE MUNICIPAL MANAGER SECTION: PERFOMANCE MANAGEMENT AND INTEGRATED DELEVOPMENT PLANNING POSITION: ASSISTANT MANAGER PMS/IDP PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/ REQUIREMENTS Grade 12 National Diploma/Degree or B.Tech in Public Administration, Performance Management or Project Management. 3-5 years of relevant experience. Computer Literate (Ms Word. Excel, Ms Outlook and Ms Access) Code EB Drivers Licence. KEY PERFORMANCE AREAS Develop and review an Integrated Development Plan (IDP) Develop and review Performance Management System (PMS) Review Departmental scorecards Develop and review Service Delivery and Budget Implementation Plan (SDBIP) Develop IDP Framework and Process Plans Compile Quarterly and Annual Performance reports Develop planning, monitoring and reporting tools on IDP and PMS Liaise with Municipal Departments continuously to ensure that all activities and operations are aligned with the IDP Ensure alignment of SDBIP with Integrated Development Plan (IDP) and Performance Management System (PMS) Align Council activities to Provincial Growth and Development Strategy (PGDS) and National Spatial Development Perspective (NSDP) Develop, strengthen and maintain relationship with relevant role players and other implementing agents. N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) OFFICE OF THE MUNICIPAL MANAGER REFERENCE NO: AMICT/03/09/2023 DIRECTORATE: OFFICE OF THE MUNICIPAL MANAGER SECTION: INFORMATION COMMUNICATION TECHNOLOGY POSITION: ASSISTANT MANAGER ICT PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/ REQUIREMENTS Grade 12 National Diploma /B. Comm, B-Tech degree in Information and Communication Technology or relevant ICT qualification 3-5 years’ experience in ICT Code EB Drivers Licence Computer Literate(Ms Word, Ms Excel, Ms Outlook and Ms Access) KEY PERFORMANCE AREAS Deliver efficient and appropriate ICT services by identifying ICT needs in terms of critical technology requirements within the organisation; Ensure financial discipline by managing budget effectively through strict budget control and monthly budget reviews; Undertake management functions by analysing and aligning requirements with operating capacity and capability; Ensures compliance of information systems through information security Ensures that information systems take account of relevant architectures, strategies, policies, standards and practises Ensures that existing and planned systems and IT infrastructure remain compatible and provide assistance on all technical aspects of the development or modification of information systems. Ensures data protection-development and implementation of policies, procedures, practises and training to comply with the requirements of legislation regarding personal information such as electronics communications and transaction act of 2002 Provides application maintenance and ICT support Services Supervising of staff by defining and adjusting of the key performance indicators, job design and role boundaries of personnel against service delivery requirements, conducting of appraisals to measure performance and objective accomplishments against agreed targets and reviewing goals and setting new objectives. N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) TECHNICAL SERVICES REFERENCE NO: AMBI002/01/2022 DIRECTORATE: TECHNICAL SERVICES SECTION: BUILDING CONTROL, TOWN PLANNING, LAND USE & HOUSING POSITION: ASSISTANT MANAGER BUILDING INSPECTORATE PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/REQUIREMENTS Grade 12 National Diploma/ B-Tech Civil engineering, structural engineering, architecture, building management, building science, building surveying or quantity surveying. 3-5 years’ relevant experience. The incumbent must have comprehensive knowledge and practical experience of National Building Regulations and Building Standards Act No 103 of 1977 3-5 Years building industry experience Computer literacy (MS Office). Valid Code EB Driver’s License. Good communication, negotiation and interpersonal skills. Eligible to be registered as a peace officer (Law Enforcement Officer) KEY PERFORMANCE AREAS Able to assist with the inspection of building work as required by the National Building Regulations within the prescribed timeframes Approved Building plans in Terms of the National Building Regulation and Building Standards Acts 1977 (Act 103 of 1977) as amended to insure a healthy and safe Built Environment Grant or refuse permissions to use building before Certificate of Occupancy have been issued in terms of National Building Regulations Act and determine the periods applicable for such permissions and determine the conditions applicable for such permissions. Able to assist with the reporting of contraventions in terms National Building Regulations and Building Standards Act Able to prepare site inspection reports in respect of unauthorized building work for legal notices Advises on building related issues specifically with regards to the approved building plans and the requirements of the National Building Regulations and Building Standards Act no 103 of 1977 Effectively deal with complaints received by communicating whether or not the activity complies with the National Building Regulations and Building Standards Act no 103 of 1977. Able to assist with coordinating site inspections with other departments (fire, health, sewage. Checking building plans and scrutinize minor work plans N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) CORPORATE SERVICES REFERENCE NO: AMHRM/D/01/09/2023 DIRECTORATE: CORPORATE SERVICES SECTION: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT POSITION: ASSISTANT MANAGER HRM/D PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/ REQUIREMENTS Grade 12 A relevant 3-year tertiary qualification in Human Resources Management or related field. 3-5 years of relevant experience. Computer Literate (Ms Word. Excel, Ms Outlook and Ms Access) Code EB Drivers Licence. KEY PERFORMANCE AREAS Forward planning and human resources strategy alignment continuous Research and develops strategic and short term plans for the Human Resources functionality: by Evaluating current practices against market trends and statutory legislation Drafting immediate and short and long term result indicators to address critical human resource needs and intervention for key functional areas within the organization in accordance with statutory legislation (e.g. Employment Equity, HIV and Aids awareness) and the organization vision and mission statement. Analyzing the organization’s investment in its human capital strategy and preparing and consolidating estimates of requirements to support continuous improvement in personnel development for inclusion in the Corporate Services budget. Directs and controls the Key Performance indicators and outcomes of personnel within Human Resources section, by Defining/ adjusting the role boundaries, workflow and job design against laid down service delivery requirements and statutory legislations. Determining staffing levels and preparing motivations for filling of vacancies to complement functional objectives and requirements. Participating in the recruitment and selection process, approving minimum design and specification for inclusion in job advertisement and evaluating applicant’s suitability through analysis of selected short listed curriculum vitas and interviews. Monitoring the adequacy of current training interventions through the evaluation of competency demonstrated in workplace applications and preparing progress and assessment reports for inclusion in the Consolidated Skills Development Plan of the Department. Analyzing statistical information pertaining to staff attendance, overtime, leave and addressing deviations or occurrences of abuse and or workplace conflict through the implementation of corrective measures in accordance with Human Resources Policies and Procedures and Code of Good Practice encapsulated in Employment Legislation. Plans, leads and direct Training and Development functionality, by Evaluating the impact of the current Skills Development approach against a holistic Human Resources strategy of the organization and defining and mapping out specific compliance and, qualitative and quantitative requirements. Analyzing skills audit findings and developing a framework for planned interventions to address the specific skills gaps. Reviewing the Workplace Skills Plan and in conjunction with the relevant Sector Education and Training Authority, establishes and confirms the status of levies and grants and reports on progress in achieving short to medium term objectives. Directing the procedural and operational dimension of selecting, coordinating and approving training to employees and monitors impact on organizational efficiency and progress towards self-development and growth within the organization N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) CORPORATE SERVICES REFERENCE NO: AMSS/02/09/2023 DIRECTORATE: CORPORATE SERVICES SECTION: CORPORATE ADMIN AND ARCHIVES POSITION: ASSISTANT MANAGER SECRETARIAT PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/REQUIREMENTS Grade 12 Relevant 3-year tertiary qualification, preferably a B. Degree in Administration /Public Administration 3-5 years of relevant experience. Computer Literate (Ms Word. Excel, Ms Outlook and Ms Access) Code EB Drivers Licence. KEY PERFORMANCE AREAS Provision of committee secretariat support to Council, Mayoral committee and Management; Promote interface between Political sphere and Management. To provide effective secretariat support to council, Mayco, section 80 committees, EMT and bid adjudication committee. To ensure that councillors, public and staff are aware of Council meetings and decisions taken. To undertake Executive Management Committee (EMT) and council decision tracking system to track implementation of decisions taken. The sub-directorate provides secretariat support to Council, Council Committees and Management. Committee Services stand on four legs namely: Committee Administration Interpreting and Translation, Word-processing and Messenger service. Drawing and administering a schedule of all meetings of Council and its Committees for councillors and departments. Co-ordination of all reports from different clusters for agenda purposes. Convening meetings and compilation of agendas for council members. Attendance of meetings and compilation of minutes for council members. Control and follow-up of all resolutions taken by Council for departments and speaker. Filing and safe-keeping of all agendas and minutes of Mayoral Committee and Council Meetings for departments. Safekeeping and updating of Delegations of Authority, Policy Register and tape recordings of meetings for departments and councillors. Compilation, updating and typing of register containing all resolutions taken for reference purposes for departments. Provide a central archive service in terms of the Archives Act to all clusters. Maintain and facilitate telephonic, text and electronic communication service to internal and external stakeholders. Maintain and facilitate the receipt and delivery of incoming and outgoing mail for internal and external stakeholders. Administration of contracts entered into and between Council and internal and external stakeholders. Ability to apply, interpret guidelines and rules as per requirements on meetings proceedings. N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) CORPORATE SERVICES REFERENCE NO: AMRM/03/09/2023 DIRECTORATE: CORPORATE SERVICES SECTION: CORPORATE ADMIN AND ARCHIVES POSITION: ASSISTANT MANAGER RECORDS MANAGEMENT PERIOD OF EMPLOYMENT: Permanent subject to probation period of six (6) months SALARY AND BENEFITS T13 N1 R 35 424.00 pm Fixed travelling allowance of 650km pm Housing Subsidy Medical Subsidy Group Life Insurance QUALIFICATIONS/ REQUIREMENTS Grade 12 A relevant Tertiary qualification preferably an appropriate Bachelor’s Degree or Information /Records Management qualification; Relevant training presented by the National Archives and Records Service (NARS); 3-5 years of relevant experience. Computer Literate (Ms Word. Excel, Ms Outlook and Ms Access) Code EB Drivers Licence. KEY PERFORMANCE AREAS Performs and coordinate activities/ tasks associated with registering and recording of incoming/ outgoing mail/ correspondence and documents, by Receiving incoming/ outgoing mail and commences with recording sequence in registers, inserting dates, details of addressee, etc. Reading correspondence in order to identify correct file number (in accordance with the filing system) for every document and noting it down in the correspondence. Overseeing the process of inserting acknowledgement of receipt on incoming mail, stamping and reflecting circulation details. Electronic document system and distribution to the relevant department/officials. Initiating sequences to maintain/ update the correspondence reminder and filing system and creating new files using specific codes and references. Responsible for the correct filing of all correspondence in accordance with guidelines in the Registry Procedure Manual Monitoring adherence to procedural requirements related to the accessing and issuing of document files and/ or coordinating sequences to facilitate document/ file retrieval from users. Responsible for the keeping and retrieval of security documentation Filing, retrieval and issuing of security documentations such as deeds of sale, title deeds, agreement, etc Keep, update register and records regarding security documentation Responsible to keep the register and security documentation in store/safe room Responsible for applying the policy of document economy by preventing unnecessary duplication and adhering to the rest of the guidelines in accordance with Registry Procedure Manual Maintaining and updating copies of legislative Acts, by-laws and standing orders. Implements and maintains procedures and systems associated with disposal of records, by Identifying records for disposal or transfer to Provincial Archives office. Request the supervisor to apply for approval for disposal of archives. Preparing files and making arrangements for transfer of documents Keeping the destruction register and disposal authority register updated. In order to ensure that the disposal of archives is in accordance with the National Archives Act. N.B: (FULL DETAILS ARE CONTAINED IN THE JOB DESCRIPTION) Kindly Note (that): 1. Any canvassing and or attempt thereto will automatically disqualify any candidate from being considered for appointment. 2. Applications must be submitted on the prescribed application for employment form which can be obtained from the Municipality’s website www.victorkhanyelm.gov.za or Human Resource Office ROOM 13A and must be accompanied by a detailed Curriculum Vitae, together with certified copies of all relevant qualifications and or certificates, identity document and valid & unendorsed driver’s license to be hand delivered in the Application for Employment Box situated at Human Resource Office Room 13A, Corner Samuel Road and Van der Walt Street, Delmas 2210 or could posted to: P.O Box 6, Delmas, 2210 3. Only posted or hand delivered applications will be accepted. All applications MUST reach the municipality before the closing date and time to be considered – No late and or applications that are emailed and or faxed will be accepted nor considered. 4. Should any applicants not be notified or contacted of the outcome of their application within 30 days of the closing date, they should regard their applications as being unsuccessful. The Council nevertheless appreciate the interest shown by all applicants. 5. All Shortlisted Candidate will be subjected to Qualifications and Criminal Record Checks. 6. Originals of all relevant documents are required and have to be presented when invited for an interview. 7. Further enquiries regarding the above positions can be directed to: The Acting Executive Director Corporate Services: A Moshaba – 013 665 6000. TM MASHABELA MUNICIPAL MANAGER Notice Number 43/2023
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